Procurement Plan I. General 1. Project Information Country : Kenya Recipient : Republic of Kenya Project Name : National Agriculture and Rural Inclusive Growth Loan Credit No. : IDA 59000 2. Date of General Procurement Notice : 9th February 2018 3. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services 1. Thresholds for the Method of Procurement: Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 3 million Open National ( Goods) – Open < $3 million Tender as per PPDA 2015 RFQ (Goods) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Works) Equal to or more than 15 million Open National (Works) - Open Less than 15 million Tender as per PPDA 2015 RFQ (works) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Method of Procurement Thresholds for Method (US$ equivalent) Open International (Non-consulting Equal to or More than 3 million Services) Open National (Non-consulting Less than 3 million Services) - Open Tender as per PPDA 2015 Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection (Project Procurement Risk Rating is “High”): (a) Goods, information technology and Non-consulting Services: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1.5 million (b) Works (including turnkey, supply & installation of plant and equipment and PPP); First procurement under the project irrespective of value and all procurements estimated to cost more than USD 5 million and The prior review thresholds will be reviewed during the implementation of the project and modified, based on the risk assessment. 2. For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: a. an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; b. any material modification of the scope of the Works, Goods, Non- consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; c. any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or d. the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records. 3. Prequalification Not Applicable Domestic Preference. The provision of domestic preference shall be applied in the procurement of goods following international market approach in accordance with Annex VI of the Regulations. Domestic preference shall not apply in the procurement of works. 4. Reference to Standard Procurement Documents Bank’s Standard RFB Goods and RFP Consulting Services dated July 2016 will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject international competition. 5. Any Other Special Procurement Arrangements A. Procurement approach under CDD Approach by Communities: Applicable if stipulated in the PAD. B. When approaching the national market, as agreed in the Procurement Plan, the Open Tender procedure of Public Procurement and Asset Disposal Act 2015 and Regulations 2017 may be used. The specific Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. Other national procurement arrangements (other than national open competitive procurement), that may be applied by the Borrower (such as limited/restricted competitive bidding, request for quotations/shopping, direct contracting), shall be consistent with the Bank’s Core Procurement Principles and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply. In all cases, the national procurement procedures to be used shall give due attention to quality aspects. 6. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based As per requirements of para 7.3 of the Selection (QCBS) Regulations Quality Based Selection As per requirements of para 7.8 to 7.10 (QBS) of the Regulations Selection based on a Fixed As per requirements of para 7.4 and 7.5 of the Budget (FBS) Regulations Selection Based on Least As per requirements of para 7.6 and 7.7 of the Cost Basis (LCS) Regulations Selection based on As per requirements of para 7.11 and 7.12 of Consultant’s Qualification the Regulations (CQ) Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Open Competitive As per requirements of para 7.36 and 7.37 of Selection the Regulations Limited Competitive As per requirements of para 7.38 of the Selection Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 0.5 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.2 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. PROCUREMENT Kenya : National Agricultural and Rural Inclusive Growth Project PLAN General Information Country: Kenya Bank’s Approval Date of the Original Procurement Plan: 2019-12-01 2022-02-17 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P153349 GPN Date: 2018-02-09 Project Name: National Agricultural and Rural Inclusive Growth Project Loan / Credit No: IDA / 59000 H Executing Agency(ies): omabay County WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned KE-HOMABAY COUNTY- Under Project Coordination and Request for Single Stage - One 2019-07- 146507-CW-RFQ / Office IDA / 59000 Post Limited 20,000.00 0.00 Implementat 2018-11-10 2019-05-10 2019-01-05 Management Quotations Envelope 04 Refurbishment ion KE-HOMABAY COUNTY- 276793-CW-RFQ / Strengthening Producer Request for Pending Request for Single Stage - One 2022-04- CONSTRUCTION OF TWO IN IDA / 59000 Organizations and Value Post Limited Quotations (Non 7,500.00 0.00 Implementat 2022-02-12 2022-03-06 Quotations Envelope 05 ONE TRACTOR SHED WITH A Chain Development Bank-SPD) ion SMALL STORE. KE-HOMABAY COUNTY- 276858-CW-RFQ / Strengthening Producer Request for Pending Request for Single Stage - One 2022-04- Construction of two in one IDA / 59000 Organizations and Value Post Limited Quotations (Non 7,500.00 0.00 Implementat 2022-02-16 2022-03-10 Quotations Envelope 09 tractor shade with a small Chain Development Bank-SPD) ion store GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-HOMABAY COUNTY- Under Project Coordination and Request for Single Stage - One 146502-GO-RFQ / Office IDA / 59000 Post Limited 15,000.00 0.00 Implementati 2019-05-01 2019-06-26 2019-12-23 Management Quotations Envelope Furniture on KE-HOMABAY COUNTY- Under 168035-GO-RFQ / 20 Project Coordination and Request for Single Stage - One IDA / 59000 Post Limited 80,000.00 0.00 Implementati 2020-05-31 2020-07-10 2020-07-05 2020-10-03 Number, Motorcycles 100cc- Management Quotations Envelope on 130cc (Field bikes) KE-HOMABAY COUNTY- 168044-GO-RFQ / 5 Number, Laptop computers Processor and Core Logic- Intel® Core i7-8705G with Radeon RX Vega M GL Pending Project Coordination and Request for Single Stage - One Graphics IDA / 59000 Post Limited 8,000.00 0.00 Implementati 2020-05-31 2020-06-24 2020-09-22 Management Quotations Envelope System memory- 16GB RAM, on upgradeable to 32GB Operating System - Windows 10-64 bit Ultimate/Professional/IoT Core Edition KE-HOMABAY COUNTY- Project Coordination and Request for Single Stage - One 182806-GO-RFQ / Audio IDA / 59000 Post Limited 73,000.00 62,215.87 Signed 2020-08-14 2020-08-25 2020-09-06 2020-09-28 2020-10-06 Management Quotations Envelope Visual Teleconference facility KE-HOMABAY COUNTY- Supporting County Pending 217997-GO-RFQ / Purchase Request for Single Stage - One IDA / 59000 Community-Led Post Limited 3,669.60 0.00 Implementati 2021-02-09 2021-02-25 2021-03-25 of 8 (eight) number handheld Quotations Envelope Development on GPS KE-HOMABAY COUNTY- Supporting County Pending Request for Single Stage - One 204073-GO-RFQ / Mobile IDA / 59000 Community-Led Post Limited 6,880.50 0.00 Implementati 2021-02-09 2021-02-25 2021-03-25 Quotations Envelope mapper Development on KE-HOMABAY COUNTY- Supporting County Pending 204084-GO-RFQ / TOTAL Request for Single Stage - One IDA / 59000 Community-Led Post Limited 18,348.00 0.00 Implementati 2021-02-09 2021-02-25 2021-03-25 STATION (GEODETIC RFK) I Quotations Envelope Development on NUMBER KE-HOMABAY COUNTY- Supporting County Pending Request for Single Stage - One 204086-GO-RFQ / Soil IDA / 59000 Community-Led Post Limited 5,505.40 0.00 Implementati 2021-02-09 2021-02-25 2021-03-25 Quotations Envelope Testing Scanner Development on KE-HOMABAY COUNTY- 236519-GO-RFQ / High value Supporting County Pending Request for Single Stage - One trees eg. mangoes and pixies IDA / 59000 Community-Led Post Limited 16,380.00 0.00 Implementati 2021-08-06 2021-09-29 2021-10-29 Quotations Envelope for the multi community Development on investments KE-HOMABAY COUNTY- 236527-GO-RFQ / HDPE geo Supporting County Under Request for Single Stage - One membrane ( dam liner) IDA / 59000 Community-Led Post Limited 37,260.00 0.00 Implementati 2021-08-06 2021-04-23 2021-08-29 2021-09-30 Quotations Envelope thickness 0.61mm roll size Development on 7m x100m(700m)2 KE-HOMABAY COUNTY- 238705-GO-RFQ / supply and Supporting County Pending Request for Single Stage - One delivery of 46 number solar IDA / 59000 Community-Led Post Limited 41,400.00 0.00 Implementati 2021-12-15 2022-01-07 2022-02-06 Quotations Envelope water pumps sf2 for 46 farm Development on ponds. KE-HOMABAY COUNTY- 268504-GO-RFQ / Supply Supporting County Pending and delivery of fencing Request for Single Stage - One IDA / 59000 Community-Led Post Limited 15,858.00 0.00 Implementati 2022-01-18 2022-02-22 2022-03-24 materials for sustainable land Quotations Envelope Development on management for 46 Farm ponds Page 1 NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-HOMABAY COUNTY- 172180-CS-CQS / Consultant Supporting Community- Under consultancy services for IDA / 59000 Post Qualification Open - National 50,000.00 0.00 2020-05-24 2020-08-06 2020-05-31 2020-06-21 2020-07-05 2020-07-26 2021-12-31 Driven Development Implementation chicken value chain service Selection provider KE-HOMABAY COUNTY- 172144-CS-CQS / Consultant Supporting Community- Under Consultancy services for IDA / 59000 Post Qualification Open - National 50,000.00 0.00 2020-05-24 2020-08-06 2020-05-31 2020-06-21 2020-07-05 2020-07-26 2021-12-31 Driven Development Implementation banana value chain service Selection provider KE-HOMABAY COUNTY- 172175-CS-CQS / Consultant Supporting Community- Under consultancy services for IDA / 59000 Post Qualification Open - National 50,000.00 0.00 2020-05-24 2020-08-06 2020-05-31 2020-06-21 2020-07-05 2020-07-26 2021-12-31 Driven Development Implementation cotton value chain service Selection provider KE-HOMABAY COUNTY- Consultant 172219-CS-CQS / Supporting Community- Under IDA / 59000 Post Qualification Open - National 50,000.00 0.00 2020-05-24 2020-08-06 2020-05-31 2020-06-21 2020-07-05 2020-07-26 2021-12-31 Consultancy services for dairy Driven Development Implementation Selection value chain service provider INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2