Procurement Plan I. General 1. Project Information Country : Kenya Recipient : Republic of Kenya Project Name : National Agriculture and Rural Inclusive Growth Loan Credit No. : IDA 59000 2. Date of General Procurement Notice : 9th February 2018 3. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services 1. Thresholds for the Method of Procurement: Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 3 million Open National ( Goods) – Open < $3 million Tender as per PPDA 2015 RFQ (Goods) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Works) Equal to or more than 15 million Open National (Works) - Open Less than 15 million Tender as per PPDA 2015 RFQ (works) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Method of Procurement Thresholds for Method (US$ equivalent) Open International (Non-consulting Equal to or More than 3 million Services) Open National (Non-consulting Less than 3 million Services) - Open Tender as per PPDA 2015 Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection (Project Procurement Risk Rating is “High”): (a) Goods, information technology and Non-consulting Services: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1.5 million (b) Works (including turnkey, supply & installation of plant and equipment and PPP); First procurement under the project irrespective of value and all procurements estimated to cost more than USD 5 million and The prior review thresholds will be reviewed during the implementation of the project and modified, based on the risk assessment. 2. For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: a. an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; b. any material modification of the scope of the Works, Goods, Non- consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; c. any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or d. the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records. 3. Prequalification Not Applicable Domestic Preference. The provision of domestic preference shall be applied in the procurement of goods following international market approach in accordance with Annex VI of the Regulations. Domestic preference shall not apply in the procurement of works. 4. Reference to Standard Procurement Documents Bank’s Standard RFB Goods and RFP Consulting Services dated July 2016 will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject international competition. 5. Any Other Special Procurement Arrangements A. Procurement approach under CDD Approach by Communities: Applicable if stipulated in the PAD. B. When approaching the national market, as agreed in the Procurement Plan, the Open Tender procedure of Public Procurement and Asset Disposal Act 2015 and Regulations 2017 may be used. The specific Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. Other national procurement arrangements (other than national open competitive procurement), that may be applied by the Borrower (such as limited/restricted competitive bidding, request for quotations/shopping, direct contracting), shall be consistent with the Bank’s Core Procurement Principles and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply. In all cases, the national procurement procedures to be used shall give due attention to quality aspects. 6. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based As per requirements of para 7.3 of the Selection (QCBS) Regulations Quality Based Selection As per requirements of para 7.8 to 7.10 (QBS) of the Regulations Selection based on a Fixed As per requirements of para 7.4 and 7.5 of the Budget (FBS) Regulations Selection Based on Least As per requirements of para 7.6 and 7.7 of the Cost Basis (LCS) Regulations Selection based on As per requirements of para 7.11 and 7.12 of Consultant’s Qualification the Regulations (CQ) Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Open Competitive As per requirements of para 7.36 and 7.37 of Selection the Regulations Limited Competitive As per requirements of para 7.38 of the Selection Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 0.5 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.2 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. PROCUREMENT Kenya : National Agricultural and Rural Inclusive Growth Project PLAN General Information Country: Kenya 2019-10-03 Bank’s Approval Date of the Original Procurement Plan: 2022-06-21 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P153349 GPN Date: 2018-02-09 Project Name: National Agricultural and Rural Inclusive Growth Project Loan / Credit No: IDA / 59000 Meru County Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned KE-MERU COUNTY-160797-C W-RFB / Construction of Ntha Supporting County Communi Single Stage - One E 2021-06-3 IDA / 59000 Post Request for Bids Open - National 1,000,000.00 872,679.74 Signed 2020-03-13 2020-04-01 2020-03-18 2020-04-29 2020-05-12 2020-05-29 2020-09-15 2020-07-03 2020-07-30 rene Banana Market and imp ty-Led Development nvelope 0 rovement of market adjacent roads KE-MERU COUNTY-188858-C W-RFQ / Office refurbishment ; Project Coordination and Ma Request for Quota Single Stage - One E 2020-11-2 IDA / 59000 Post Limited 5,000.00 0.00 Canceled 2020-08-28 2020-10-23 1. Floor Tiling nagement tions nvelope 2 2. Repair of office doors / rei nforcement 3. Painting { walls, ceiling, d oors} KE-MERU COUNTY-234278-C W-RFQ / improvement of spo Request for Quota Strengthening Producer Org rt roads at Kirimba, Gikiri an Request for Quota Single Stage - One E tions - Small Work 2021-10-2 IDA / 59000 anizations and Value Chain Post Limited 140,000.00 0.00 Canceled 2021-05-28 2021-07-23 d Kiamiriru . tions nvelope s (Emergency) SP 1 Development Involving construction of a ro D -Competitive ad crossing ( Box Culvert ) an d road grading. KE-MERU COUNTY-243393-C Strengthening Producer Org Request for Quota Request for Quota Single Stage - One E Pending Imp 2021-11-2 W-RFQ / construction of Box IDA / 59000 anizations and Value Chain Post Limited tions (Non Bank-S 29,000.00 0.00 2021-08-04 2021-08-28 tions nvelope lementation 6 Culvert at Kirimba in Mitungu Development PD) u Ward Request for Quota KE-MERU COUNTY-243397-C Strengthening Producer Org Request for Quota Single Stage - One E tions - Small Work Pending Imp 2021-11-2 W-RFQ / Grading and Graveli IDA / 59000 anizations and Value Chain Post Limited 18,700.00 0.00 2021-08-04 2021-08-28 tions nvelope s (Emergency) SP lementation 6 ng of Gikiriri road spot in Nti Development D -Competitive ma West Request for Quota KE-MERU COUNTY-243399-C Strengthening Producer Org Request for Quota Single Stage - One E tions - Small Work Pending Imp 2021-11-2 W-RFQ / Construction of road IDA / 59000 anizations and Value Chain Post Limited 52,000.00 0.00 2021-08-02 2021-08-26 tions nvelope s (Emergency) SP lementation 4 crossing at Kiamiriru Development D -Competitive KE-MERU COUNTY-265714-C Request for Quota W-RFQ / Construction of Mac Strengthening Producer Org Request for Quota Single Stage - One E tions - Small Work Pending Imp 2022-09-0 adamia Aggregation and Pro IDA / 59000 anizations and Value Chain Post Limited 105,746.35 0.00 2022-01-15 2022-03-12 tions nvelope s (Emergency) SP lementation 8 cessing Store for Tigania Mac Development D -Competitive adamia Cooperative society. KE-MERU COUNTY-266919-C W-RFQ / Construction of Irish Request for Quota Potato Collection Centre for Strengthening Producer Org Request for Quota Single Stage - One E tions - Small Work Pending Imp 2022-09-1 marketing, Agroprocessing a IDA / 59000 anizations and Value Chain Post Limited 94,958.93 0.00 2022-01-22 2022-03-19 tions nvelope s (Emergency) SP lementation 5 nd Agro Inputs Store for Ntiri Development D -Competitive miti Tumaini Cooperative So ciety. A Narigp funded Prod ucer Organization. KE-MERU COUNTY-293844-C W-RFB / Construction of Irish Potato collection center for m Request for Bids - Strengthening Producer Org arketing, agro processing an Single Stage - One E Small Works SPD Pending Imp 2023-03-1 IDA / 59000 anizations and Value Chain Post Request for Bids Open - National 94,958.93 0.00 2022-05-23 2022-05-28 2022-07-09 2022-08-08 2022-09-12 d agro inputs store for Ntiri nvelope (1 envelope proce lementation 1 Development miti Tumaini coprative societ ss) y. A Narigp funded Producer or ganization. KE-MERU COUNTY-293846-C W-RFB / Construction of Mac National Procure adamia Aggregation and pro Strengthening Producer Org ment Document - Single Stage - One E Pending Imp 2023-03-1 cessing store for Tigania Mac IDA / 59000 anizations and Value Chain Post Request for Bids Open - National 1 Envelope proce 105,746.35 0.00 2022-05-23 2022-05-28 2022-07-09 2022-08-08 2022-09-12 nvelope lementation 1 adamia coperative society. Development ss (Non Bank-SPD This is a Narigp funded Prod ) ucer Organization KE-MERU COUNTY-296705-C W-RFQ / Office renovations; Painting Request for Quota Project Coordination and Ma Request for Quota Single Stage - One E Pending Imp 2022-08-0 Tilling IDA / 59000 Post Limited tions (Non Bank-S 4,350.00 0.00 2022-06-10 2022-07-02 nagement tions nvelope lementation 1 Door/Window reinforcements PD) Ceiling works Roof leakage repairs KE-MERU COUNTY-300285-C Request for Bids - W-RFB / Construction of Bana Strengthening Producer Org Single Stage - One E Small Works SPD Pending Imp 2023-04-1 na aggregation store for Nyo IDA / 59000 anizations and Value Chain Post Request for Bids Open - National 127,087.00 0.00 2022-06-22 2022-06-27 2022-08-08 2022-09-07 2022-10-12 nvelope (1 envelope proce lementation 0 mba ya Athi co- op Society in Development ss) Imenti Sourth Sub County. GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MERU COUNTY-138551-G Project Coordination and Ma Request for Quota Single Stage - One E IDA / 59000 Post Open - National 500,000.00 0.00 Canceled 2019-10-13 2019-10-04 2019-12-08 2020-06-05 O-RFQ / Procurement of moto nagement tions nvelope rcycle KE-MERU COUNTY-168215-G Project Coordination and Ma Request for Quota Single Stage - One E O-RFQ / Procurement of IP ba IDA / 59000 Post Limited 63,000.00 63,216.32 Completed 2020-04-24 2021-05-20 2020-05-17 2021-06-14 2020-05-31 2021-06-30 nagement tions nvelope sed audio visual teleconferen ce system KE-MERU COUNTY-168216-G Project Coordination and Ma Request for Quota Single Stage - One E O-RFQ / Network Router & Ne IDA / 59000 Post Limited 10,000.00 0.00 Canceled 2020-04-24 2020-05-17 2020-05-31 nagement tions nvelope twork Firewall Page 1 KE-MERU COUNTY-168219-G Project Coordination and Ma Request for Quota Single Stage - One E O-RFQ / Movable/adjustable l IDA / 59000 Post Limited 3,000.00 0.00 Canceled 2020-04-24 2020-05-17 2020-05-31 nagement tions nvelope ow back office chairs KE-MERU COUNTY-168218-G Project Coordination and Ma Request for Quota Single Stage - One E IDA / 59000 Post Limited 8,000.00 7,249.55 Completed 2020-04-24 2021-06-16 2020-05-17 2021-06-23 2020-05-31 2021-06-30 O-RFQ / Laptop Computers nagement tions nvelope KE-MERU COUNTY-188872-G Supporting Community-Driv Request for Quota Single Stage - One E O-RFQ / purchase of Motor cy IDA / 59000 Post Limited 80,000.00 0.00 Canceled 2020-09-12 2020-11-07 2020-12-05 en Development tions nvelope cles for use by field technical support staff KE-MERU COUNTY-206164-G Supporting Community-Driv Request for Quota Single Stage - One E O-RFQ / procurement of 25 N IDA / 59000 Post Limited 5,000.00 4,547.77 Completed 2020-12-22 2021-06-09 2021-01-12 2021-06-23 2021-01-26 2021-06-30 en Development tions nvelope O. Steel filing cabinets KE-MERU COUNTY-138551-G Supporting Community-Driv Request for Quota Single Stage - One E O-RFQ-2 / procurement of fiel IDA / 59000 Post Limited 80,000.00 48,804.36 Completed 2021-03-20 2021-03-02 2021-05-08 2021-05-19 2021-05-11 2021-12-01 en Development tions nvelope d motor bikes KE-MERU COUNTY-225960-G O-RFQ / procurement of Desk Supporting Community-Driv Request for Quota Single Stage - One E top Computers ( 20 NO) IDA / 59000 Post Limited 12,000.00 11,049.72 Completed 2021-04-16 2021-05-21 2021-06-11 2021-06-16 2021-07-02 2021-06-30 en Development tions nvelope procurement of Small Printer s ( 20 No ) for CDDC secretariat KE-MERU COUNTY-225962-G O-RFQ / procurement of table Supporting Community-Driv Request for Quota Single Stage - One E IDA / 59000 Post Limited 2,200.00 0.00 Canceled 2021-04-16 2021-06-11 2021-06-13 s 20No. en Development tions nvelope procurement of chairs 20NO . For CDDC secretariat KE-MERU COUNTY-296649-G O-DIR / Specially designed An droid tablet and smart digital Project Coordination and Ma Pending Impl IDA / 59000 Post Direct Selection Direct 13,799.00 0.00 2022-05-31 2022-06-05 2022-06-15 2022-06-22 projector with agripreneurs nagement ementation digital platform license pre in stalled in the tablets. 12 kits KE-MERU COUNTY-296676-G Project Coordination and Ma Pending Impl IDA / 59000 Post Direct Selection Direct 847.00 0.00 2022-05-30 2022-06-04 2022-06-14 2022-06-21 O-DIR / Ruka Device 2 no. nagement ementation KE-MERU COUNTY-296681-G Project Coordination and Ma Pending Impl O-DIR / Procurement of 6 No. IDA / 59000 Post Direct Selection Direct 44,348.00 0.00 2022-05-30 2022-06-04 2022-06-14 2022-06-21 nagement ementation soil scanner kits KE-MERU COUNTY-296684-G Project Coordination and Ma Request for Quota Single Stage - One E Pending Impl O-RFQ / procurement of asso IDA / 59000 Post Limited 17,000.00 0.00 2022-07-05 2022-07-19 nagement tions nvelope ementation rted furniture and office equi pments KE-MERU COUNTY-300292-G Supporting County Communi Request for Quota Single Stage - One E Pending Impl O-RFQ / Procurement of Total IDA / 59000 Post Limited 34,783.00 0.00 2022-07-09 2022-08-03 2022-09-02 ty-Led Development tions nvelope ementation Station for survey works NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MERU COUNTY-182420-C S-CQS / Training planing and Supporting Community-Driv Consultant Qualifi Under Implement IDA / 59000 Post Open - National 50,000.00 0.00 2020-07-08 2020-10-06 2020-07-29 2020-09-11 2020-10-11 2020-11-15 2021-12-31 development consultancy ser en Development cation Selection ation vice for Banana value chain KE-MERU COUNTY-182422-C S-CQS / Training planning an Supporting Community-Driv Consultant Qualifi Under Implement IDA / 59000 Post Open - National 50,000.00 0.00 2020-07-08 2020-10-06 2020-07-29 2020-09-11 2020-10-11 2020-11-15 2021-12-31 d development consultancy f en Development cation Selection ation or Avocado value chain KE-MERU COUNTY-182425-C S-CQS / Training planning an Supporting Community-Driv Consultant Qualifi Under Implement IDA / 59000 Post Open - National 50,000.00 0.00 2020-07-08 2020-10-06 2020-07-29 2020-09-11 2020-10-11 2020-11-15 2021-12-31 d development of consultanc en Development cation Selection ation y service for Irish potato KE-MERU COUNTY-182429-C S-CQS / Training planning an Supporting Community-Driv Consultant Qualifi IDA / 59000 Post Open - National 50,000.00 0.00 Canceled 2020-07-08 2020-10-06 2020-08-17 2020-09-21 2021-12-31 d development of consultanc en Development cation Selection y service for Macademia KE-MERU COUNTY-246772-C S-CQS / Training planning an Supporting Community-Driv Consultant Qualifi Under Implement IDA / 59000 Post Open - National 50,000.00 0.00 2021-08-04 2020-10-06 2021-08-25 2021-10-08 2021-11-07 2021-12-12 2023-12-30 d development of consultanc en Development cation Selection ation y service for Macadamia' INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2