FINAL GEWEL PROCUREMENT PLAN Date of this revision: May 26, 2016 Zambia Girls Education and Women’s Empowerment (GEWEL) Project. (Project ID No P151451) 1. General: The project development objective (PDO) is to support the Government of Zambia to increase access to livelihood support for women and access to secondary education for disadvantaged adolescent girls in extremely poor households in selected districts. The Project consists of the following three components: Component 1. Supporting Women's Livelihoods(US$36 million) The objective of this component is to provide them with access to opportunities that will increase the productivity of their livelihood activities and their economic empowerment. Component 2. : Keeping Girls in School (US$25.78 million) The objective of this component is to support adolescent girls in extremely poor households to access secondary education. Component 3. Institutional Strengthening and Systems Building (US$3.22 million) The main objectives of this component is to strengthen institutional capacity and build systems to increase efficiency and improve coordination of targeted programs. 2. Project ID No:P151451 3. Project Implementing Agencies: Component 1: Ministry of Community Development and Social Welfare (MCDSW) Component 2: Ministry of Education, Science Vocational Training and Early Education (MGE) Component 3: Ministry of Gender (MOG); and MCDSW 4. Bank’s approval Date of the Procurement Plan: April 10, 2015 5. Date of General Procurement Notice: April, 2014, revised August 13, 2015 6. Period covered by this Procurement Plan: September 2015 to February 2017 I. Goods and Works and Non-Consulting Services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by IDA as stated in Appendix 1 to the Guidelines for Procurement: Table 1: Thresholds for Procurement Methods and Prior Review Goods, Works and Non Consultant Services Expendit Procurement Method Contract Value Contracts Subject to ure Threshold For use of Prior Review (US$) Category Method (US$) 1 1. Works ICB (Works/Supply & >=10,000,000 All contracts Installation) NCB >=200,000 - As in procurement <10,000,000 plan Shopping <200,000 None Direct Contracting All values All contracts 2. Goods ICB >=2,000,000 All contracts NCB >=100,000 <2,000,000 As in procurement plan Shopping <300,000 (motor None vehicles only) Shopping <100,000 000 (rest not None motor vehicles) Direct Contracting All values All contracts Procurement from All values None UNOPS Agency Note: Contracts with a cost estimate below US$300,000 for motor vehicles only may be procured on basis of Shopping procurement method 2. Prequalification. N/A 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines). N/A 4. Reference to (if any) Project Operational/Procurement Manual: The components will besides provisions of the Banks Guidelines for Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, dated January 2011, revised April 2014 and the Banks Guidelines Procurement of Goods, works, and Non-Consulting Services under IDRD Loans and IDA Credits & Grants by World bank Borrowers, dated January 2011, revised April 2014 and will also make use of the additional information and guidance provided in Manual – Guidance for Procurement of Small Contracts; World Bank Africa Region Procurement February 2011, revised March 2014 and in the case of all contracts entered into using NCB based on use of National standard Bidding Documents, additional provisions of the attachments and standard clauses of the Bank’s Policy – Corrupt and Fraudulent Practices whose text may not be modified will be used in both the bidding documents and the ensuing contracts. 5. Any Other Special Procurement Arrangements. None 6. Procurement Packages with Methods and Time Schedule. Procurement of Good and Non Services Do Comme me nts Pre Expecte Packa sti Prior Expected Est Proc q d ge Plan/ c or Contract Descripti Amount Bid Actu Pr Post Signatur on in Metho (yes Openin Numb al ef Revie e US $ d / g er er w Date no) Date en ce 2 Component 1: Supporting Women's Livelihoods(Ministry of Community Development and Social Welfare) Printing of MCDS Plan NCB No No Post Feb April 2016 May teaching W/NCS/ 448,300 2016 require and 001 Actua to split learning l between materials MCDS Plan 1,255,000 NCB No No Prior Nov Feb 2016 Purchase W/NCS/ 2015 of motor 002 Actua vehicles l MCDS Plan Aug Aug 2016 550,000 Prior W/NCS/ Procure 2016 003 Actua ment l from UN Yes No Agenci Purchase es of motor (UNOP vehicles S) MCDS Plan NCB No No Post Nov Feb 2016 230,000 Purchase W/NCS/ 2015 of Motor 004 Actua Bikes l MCDS Plan Shoppi No No Post Nov Feb 2016 16,000 W/NCS/ ng 2015 Purchase 005 Actua of Bicycles l MCDS Plan Shoppi No No Post Nov Feb 2016 82,000 W/NCS/ ng 2015 006 Actua Purchase l of Boats Purchase MCDS Plan 100,000 Shoppi No No Post Mar Apr 2016 of Various W/NCS/ ng 2016 Office 007 Actua Furniture l and Equipment for H/Q and Districts Computers MCDS Plan March May 2016 Needed 281,300 Post , Laptops, W/NCS/ 2016 for the Scanners, 008 Actua SWL Printers, l NCB No No operatio Projectors, ns Cameras, UPS Launching Plan 535,000 Post April 2016 and Actua Equipment MCDS NCB No No l for W/NCS/ operation 009 3 of GRS Equipment MCDS Plan April June 2016 200,000 Post for ICT- W/NCS/ 2016 based 010 Actua NCB No No learning l tools Developm MCDS Plan 120,000 Post Jan 2016 June 2016 ent of W/NCS/ Actua software 011 l and database for real- time NCB No No registratio n of SWL beneficiari es and monitoring of activities. Sub Total Component 1; Goods and Non 3,817,600 Consultant Services Component 2. Keeping Girls in School (Ministry of Education, Science Vocational Training and Early Education ) Purchase MGE/G/ Plan 60,000 Shoppi No No Post Jan 2016 Feb 2016 Hand of Laptops, 01 ng held Tablets Actua devices and l for the Routers Impleme ntation of the model to capture real-time informati on in the field. IT MGE/G/ Plan 100,000 Shoppi No No Post Jan 2016 March (includin Equipment 02 ng 2016 g Actua compute l rs and other IT equipme nt) Vehicles MGE/G/ Plan Shoppi Nov Jan 2016 250,000 No No Post for 03 ng 2015 selected 4 districts Actua l Component 2. Keeping Girls in School (Ministry of Community Development ) Procureme MCDS Plan Shoppi Nov Jan 2016 37,500 No No Post nt of W/NCS/ ng 2015 Project 001 Actua Vehicle l Sub Total Component 2; Goods and Non 447,500 Consultant Services Component 3 (a): Institutional Strengthening and Systems Building: (Ministry of Gender) Setting up MOG/G Plan Shoppi No No Post Jun 2016 July 2016 IT /01 100,000 ng infrastruct Actua ure for l M&E in MOG vehicle for MOG/G Plan 50,000 Shoppi No No Post Nov Jan 2016 training, /02 ng 2015 and M&E Actua l Purchase MOG/G Plan 40,000.00 Shoppi No No Post Jun, July, 2016 of IT /03 ng 2016 Equipment Actua (Laptop l Computer, Desk top Computers , LAN, Camera, Projector and other IT Equipment s Purchase MOG/0 Plan 3,000 Shoppi No No Post Jun, July, 2016 of Office 4 ng 2016 Furniture Actua l Sub Total Component 3 A- Goods and Non 193,000 Consultant Services Component 3 (b) Institutional Strengthening and Systems: (Ministry of Community Development and Social Welfare) IT MCDS Plan 400,000 NCB No No Post Aug Dec 2015 Infrastruct W/G/01 2016 ure for Actua informatio l n systems 5 for MCDSW business at various levels Hardware MCDS Plan 150,000 NCB No No Post Nov Jan 2017 and W/G/02 2016 Software Actua for unique l identificati on solution Procureme MCDS Plan 60,000 Shoppi No No Post May June 2016 nt of W/G/03 ng 2016 devices for Actua field and l identificati on of beneficiari es Purchase MCDS Plan 100,000 Shoppi No No Post May July 2016 Goods of office W/G/04 ng 2016 for the furniture Actua National and l Social equpment Protectio n Co- ordinatio n Unit Purchase MCDS Plan 150,000 Shoppi No No Post July July 2016 For of Motor W/G/05 ng 2016 National Vehicles Actua Co- for l dination, National M&E and Social MIS. Protection Co- ordination Unit Sub Total Component 3 (b) : Goods and Non 860,000 Consultant Services Procurement of Works Sub Component 1: Supporting Women's Livelihoods(Ministry of Community Development and Social Welfare) MCDS Plan Shoppi No No Post Oct Oct 2016 45,000.00 Office W/W/0 ng 2016 refurbish 01 Actual ment Sub Component 3(b): Institutional Strengthening and Systems: (Ministry of Community Development and Social Welfare) Support to MCDS Plan 70,000 Shoppi No No Post Aug Aug 2016 office W/G/02 ng 2016 6 refurbish Actual ment Component 3 a). Institutional Strengthening and Systems: (Ministry of Gender ) Partitionin MOG/ Plan 2,000 Shoppi No No Post Sep Sep 2016 g of the W/01 ng 2016 Foyer for Actual the Conferenc e Room Sub Total: Works 127,000 II. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Table 2: Thresholds for Consultants Selection Methods and Prior Review Contract Value Contracts Subject Expenditure Procurement Threshold for use of to Prior Review Category Method selection method (US$ millions) (US$) QCBS, QBS >=200,000 All contracts Consulting As in procurement CQS, LCS, QBS, FBS <200,000 Firms plan SSS All values All Contracts Individual Competitive selection >=100,000 All contracts Consultants IC Single Source (IC) All values All contracts Selection NOTE: Contracts selected on basis of CQS should not exceed US$200,000 equivalent. Note: Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. Engineering and contract management contracts with cost estimates of less than US$300,000 may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. The procurement plan will indicate those contracts using CQS whose short lists by exception may not comprise entirely national firms. Terms of Reference (TOR) for all consultancy contracts as well as all single source selections, irrespective of the contract value, will be subject to prior review. Any Other Special Selection Arrangements: N/A 2. Consultancy Assignments with Selection Methods and Time 1 2 3 4 5 6 7 7 Expected Prior Plan Estimate proposal Selecti / Ref. / d submissio Description on Post Comments No. Actu Cost in n Method Revie al US$ /opening w Date Component 1: Supporting Women’s Livelihoods(Ministry of Community Development and Social Welfare) Adoption and Roll-out of SWL sub component 1(a) MCDSW/ Survey Plan March 937,500 C/001 Enumeration of 2016 SWL beneficiaries Actua QCBS Prior l MCDSW/ Information, Plan CQS 200,000 Post May 2016 C/002 education and communications Actua outreach at local l and national level Service provider to Plan 845,000 Jan 2016 MCDSW/ pay productivity Actua QCBS Prior C/003 grants to l beneficiaries Sub-component 1b – Building National Implementation and Monitoring Capacity MCDSW/ Plan 112,500 Prior April 2016 C/004 Hiring of SWL Actua Contract Duration IC manager l is 24 Months MCDSW/ Plan IC 97,500 Post April 2016 C/005 Hiring of SWL M&E Actua Contract Duration Specialist l is 24 Months 97,500 April 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/006 Contract Duration M&E Officer Actua is 24 Months l 89,100 July 2016 MCDSW/ Plan IC 97,500 Post Nov 2015 C/007 Contract Duration ICT Specialist Actua is 24 Months l July 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/008 Contract Duration ICT Officer Actua is 24 Months l 89,100 July 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/009 Contract Duration Program Officer Actua is 24 Months 89,100 July 2016 l 8 MCDSW/ Plan IC 89,100 Post Nov 2015 C/010 Contract Duration Program Officer Actua is 24 Months l 89,100 July 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/011 Contract Duration Program Officer Actua is 24 Months l 89,100 July 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/012 Contract Duration Program Officer Actua is 24 Months l 89,100 July 2016 MCDSW/ Plan IC 89,100 Post Nov 2015 C/013 Contract Duration Program Officer Actua is 24 Months l 89,100 July 2016 MCDSW/ Plan IC 97,200 Post April 2016 C/014 Program Contract Duration Actua Accountant is 24 Months l 97,200 April 2016 MCDSW/ Assistant Plan IC 77,760 Post Nov 2015 C/015 Accountant Contract Duration Actua is 24 Months l 77,760 July 2016 MCDSW/ Plan Notes: assignment QBS 1,300,000 Prior May 2016 C/016 will include Actua finalizing SWL l training curriculum, design of communications strategy for Consultancy to outreach support roll out and awareness raising implementation of and support for SWL implementation of SWL activities (Short list will comprise for profit and not for profit firms i.e. Private sector and NGOs hence use of QBS) MCDSW/ Design of and Plan CQS 90,000 Post Jan 2016 C/017 operational guidelines for Actua targeting and l identification of 9 SWL beneficiaries MCDSW/ Development of Plan CQS 120,000 Post Jan 2016 C/018 strategy and tools for SWL GRS, and Actua support to launch l and operate the GRS MCDSW/ Plan IC 60,000 Post June 2016 C/019 Strategy for harmonization of Actua MCDSW l empowerment/liveli hood programs MCDSW/ Plan January Implementation QCBS 200,000 Post C/020 2017 evaluation and Actua beneficiary l satisfaction survey MCDSW/ Plan QCBS 1,030,000 Prior June 2016 C/021 Impact evaluation data collection Actua l Sub Total Component 1; Consulting 5,702,06 Services 0 Component 2. Keeping Girls in School (Ministry of Education, Science Vocational Training and Early Education ) Assessment for the Plan IC 45,000 Post Sept 2015 MGE/C/0 identification of 01 technological Actua innovations l MGE/C/0 Development of a Plan IC 50,000 Post Dec 2015 02 beneficiary awareness strategy Actua for Keeping Girls in l School MGE/C/0 Design of Plan QCBS 200,000 Prior Jan 2016 03 Complaints & Grievance Mechanism for the Actua Keeping Girls in l School Initiative MGE/C/0 Plan CQS 60,000 Post Sept 2016 04 Actua TA to harmonize existing bursary l and assessment, strategy MGE/C/0 Support to Plan CQS 51,000 Post March 05 implement the 2017 action plan to harmonize existing 10 secondary school Actua support schemes l MGE/C/0 Information System Plan QCBS 500,000 Prior February 06 Module, 2016 Development of the software to capture real time information in the field and testing of Real time Data Sub Total Component 2: Consulting Actual 906,000 Services Component 3 (a). Institutional Strengthening and Systems Building: (Ministry of Gender) MOG/C/ Development of a Plan CQS 50,000 Post Oct 2015 01 monitoring Actua framework l MOG/C/ Development of Plan CQS 100,000 Post Jun 2016 02 software for a M&E Actua and evaluation l system MOG/C/ Technical Plan CQS /IC 100,000 Post Sept 2015 Various over the 03 assistance to the life of the project. National Secretariat Actua Activity may be for project l split when defined management Sub Total Component 3(a): 250,000 Consulting Services Component 3 (b). Institutional Strengthening and Systems Building: (Ministry of Community Development and Social Welfare MCDS Development of M&E Plan CQS 150,000 Prior Aug 2015 W/C/01 framework Actua l MCDS Development of a Plan QCBS 350,000 Prior July 2016 W/C/02 MIS module for SWL and non formal Actua Literacy l MCDS Enhancement of Plan CQS 150,000 Prior Jan 2017 W/C/03 MIS/SRB Actua l MCDS Update the training Plan IC 20,000 Post March W/C/04 strategy for MCDSW 2016 staff in M&E and Actua develop a strategy l 11 for capacity development in policy analysis MCDS Updating Operations Plan CQS 100,000 Post Dec 2015 W/C/05 Manuals Actua l MCDS Assessment of Actua CQS 100,000 Post Jul 2016 W/C/06 options to l identifying Plan beneficiaries of NRCs, MCDS Inventory of existing Plan CQS 40,000 Jan 2016 W/C/07 complimentary Post activities Actua l MCDS Software design and Actua CQS 150,000 Feb March W/C/08 implementation l Post Plan MCDS TA to National Plan IC 40,000 Post Oct 2016 W/C/10 Social Protection Co- Various TA Actua ordination Unit, l MCDS Development of a Plan IC 15,000 Post Jan 2016 W/C/9 strategy for good Actua practice l Sub Total Component 3 (b): 1,115,00 Consulting Services 0 III. Training, workshops and consultations Estimated Ref. Training, workshop Estimated Expected Duration No. and study tours Cost (US$) Training/workshop (Days) Component 1: Supporting Women’s Livelihoods(Ministry of Community Development and Social We Sub-component 1a – Adoption and Roll-out of SWL MCDSW/T/01 Training of Trainers (ToT) 2,416,000 Recurrent (July 2016; Ju workshop 2017; July 2018) MCDSW/T/02 1,172,000 Recurrent (July-Feb 201 Training of beneficiaries in life, July-Feb 2017/8; July-Fe business and savings 2018/9) 12 MCDSW/T/03 Training of beneficiaries in agri- 186,000 Recurrent (Sept-Feb 20 business and other sector- Sept-Feb 2017/8; Sept-F specific topics 2018/9) MCDSW/T/04 Recurrent (September 2 Provision of safe space for September 2017; Septe training and follow-up meetings 375,000 2018) MCDSW/T/05 Launching and operation of GRS 735,000 Recurrent MCDSW/T/06 Launching and operation of ICT- Recurrent (August 2016 based learning tools 325,000 August 2017, August 20 MCDSW/T/07 Launching and Equipment for operation of GRS 100,000 MCDSW/T/08 Launching and operation of ICT- based learning tools 125,000 Sub-component 1b – Building National Implementation and Monitoring Capacity MCDSW/T/009 Workshop for preparation of the March 2016 Operations Manual 20,000 MCDSW/T/010 Training of DCD staff on POM Recurrent and training curriculum 60,000 MCDSW/T/11 Training of DCD staff on Recurrent (August 2016 beneficiary enumeration and August 2017; August 20 registration 50,000 MCDSW/T/12 Training of DCD staff on Recurrent (August 2016 monitoring and reporting 50,000 August 2017; August 20 MCDSW/T/13 Recurrent (March 2017; Annual review 30,000 2018; March 2019) MCDSW/T/14 Training of HQ and district staff Recurrent (April-August training prior to SWL activities 270,000 2017, 2018) MCDSW/T/15 Study tours to learn from international experience in the implementation of livelihood support programs 100,000 MCDSW/T/16 Capacity Building of SWL Staff in January 2017 Bank Procurement and regulations and implementation 150,000 Institutional Strengthening and Systems Building MCDSW/T/14 South-south exchange on social 35,000 May 2016 protection policy and implementation issues. Sub Total Training , Workshops and Capacity 6,199,000 Building Component 1 Supporting Women’s Livelihoods(Ministry of Community Development and Social Welfare Component 2. Keeping Girls in School (Ministry of Education, Science Vocational Training and Early Education) Sub-component 2b - System Strengthening and Consolidation Training Plan for MGE to implement the Keeping Girls in MGE /T/01 School initiative 40,000 March 2016 to May 201 13 MGE /T/02 Training of staff as per the training plan 135,000 Feb 2017 MGE /T/03 Training of the primary users of the Keeping Girls in School Information System Module 25,000 Dec 2015 MGE /T/04 Workshops and consultations for the action plan. 20,000 Feb 2017 MGE /T/05 South-south exchange on Keeping Girls in School initiative. 70,000 Dec 2016 MGE /T/06 Sharing of lessons learned between district officers 124,000 June 2016 – Sept 2020 Sub Total Training , Workshops and Capacity 414,000 Building Component 2 Subcomponent 2c: - System Strengthening for MCDSW to support Keeping Girls in School Initiativ MCDSW/T/15 Trainers of Trainers 100,000 November 2015 workshop for District Social Welfare Officers to train officers in the implementation of the Project MCDSW/T/16 Awareness raising and 25,000 November – December sensitization of Community onwards Welfare Assistance Committees (CWACs) MCDSW/T/17 Conduct inception visits to 65,000 December 2015 respective Districts and communities for programme buy-in particularly from traditional leaders, District Government officials and other stake holders. MCDSW/T/18 Hold a workshop to develop 10,000 November 2015 protocols for the implementation of the programme MCDSW/T/19 Verification of Girls on the 70,000 December 2015 list (Headcount) both in communities and villages. MCDSW/T/20 Quality Assurance, 130,000 March 2016 onwards Monitoring and mentoring of girls in school MCDSW/T/21 Follow up on girls in school 100,000 January 2016 by the CWACs, Districts, Provincial offices and Headquarters. MCDSW/T/22 Monitoring and supervision 171,250 March 2016 of follow up outcomes by the districts, provincial offices and Headquarters 14 MCDSW/T/23 Hold community validation 71,250 December 2015 meetings to provide feedback on enlisted girls Sub Total Subcomponent 2c 742,500 System Strengthening for MCDSW to support Keeping Girls in School Initiative Component 3 a). Institutional Strengthening and Systems: (Ministry of Gender ) MOG /T/01 Training of the primary users 50,000 Sept 2016 – March 2 of the monitoring and evaluation system in MOG MOG /T/02 Competency-based training 70,000 in co-ordination skills, gender analysis and gender mainstreaming June 2016 – Dec 20 MOG /T/03 Learning exchange on 70,000 empowerment programs March 2016 – May 2 MOG /T/04 Short-course local training of 4,000 staff in Project Management- 4 Staff Jan 2016 – June 20 MOG /T/05 Regional staff training in 28,000 impact evaluation • Master of Arts in Economic Policy Management – 2 Staff • Advanced M & E; Integrating Planning, Implementation, Budgeting, M&E-2 Staff • Project Management – 3 Staff Jan 2016 – Dec 20 MOG /T/06 Training of at least 10 65,000 district gender sub- committees per province in all 10 provinces in national provincial centres Jan 2016- Dec 201 MOG/T/07 Competency-based training 20,000 in Women Economic Entrepreneurship skills Nov - Dec 2016 Sub Total Training , Workshops and Capacity 327,000 Building Component 3(a) Component 3 a). Institutional Strengthening and Systems: (Ministry of Community Development ) MCDSW/T/01 Training and support for 90,000 Jun 2016 – Dec 2019 capacity development in line with training strategy for senior, middle-level and operational staff in MCDSW 15 MCDSW/T/02 Training of the primary users 10,000 May 2017 – Aug 2017 of the unique identification solution Sub Total Training , Workshops and Capacity Building Component 3(a) 100,000 GENERAL NOTES 1. Training and capacity building: The institutions charged with implementation responsibility for the componentswill identify the total cost of required training and prepare and submit to the Bank, for its prior review, a detailed training program. The training program will, inter alia, identify: (i) the training envisaged; (ii) the justification for the training, how it will lead to effective performance and implementation of the project (iii) the personnel to be trained; (iv) the selection methods of institutions or individuals conducting such training; (v) the institutions which will conduct training, if already selected; (vi) the duration of proposed training; and (vii) the cost estimate or specified cost of the training. Preparation and submission of a report, including to the Bank by the trainee upon completion of training would be mandatory. 2. Operating costs: For this project, the Bank has agreed with the implementing agencies of the various components that the procurement methods for works, goods and non-consulting services as described in the Procurement Guidelines do not have to be followed for payments made for operating costs arising from the implementation of the project. Instead, the Bank has assessed the Governments and other implementing agency own procurement and administrative procedures for these expenditures (during appraisal) and agrees that these procedures are adequate for procuring items for operating costs. The operating costs constitute recurrent costs (excluding purchase of motor vehicles, computers etc.) and typically include equipment rental and maintenance, vehicle operating costs, maintenance and repair, office rental and maintenance, office materials and supplies, utility costs (including electricity, water and gas) communications (including telephone and internet charges) equipment rent, operation and maintenance and cost of banking services (bank charges), travel cost and transport of the staff associated with project implementation. The Project Appraisal Document (PAD) and the Financing Agreement (FA) will include a list of the eligible items to be covered under the project. These items will be procured using the implementing Government agency’s administrative procedures, which have been reviewed and found acceptable to the Bank. Contracts for these items should not be included in the procurement plan. 16 PROCUREMENT Zambia : Girls Education and Womens Empowerment and Livelihood Project PLAN General Information Country: Zambia 2016-11-17 Bank’s Approval Date of the Original Procurement Plan: 2022-06-29 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P151451 GPN Date: Project Name: Girls Education and Womens Empowerment and Livelihood Project Loan / Credit No: IDA / 56580 Ministry of General Education Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MESVTEE/G/06 / Vehicles for Request for Quota Single Stage - One E IDA / 56580 Keeping Girls in School Post Limited 250,000.00 16,000.00 Completed 2015-12-23 2016-10-27 2016-12-09 2016-11-23 2017-06-07 2017-01-24 selected Districts tions nvelope MESVTEE/G/05 / IT Equipme Request for Quota Single Stage - One E Under Imple nt (including computers and IDA / 56580 Keeping Girls in School Post Limited 100,000.00 0.00 2015-11-20 2016-11-01 2016-12-01 2017-05-30 tions nvelope mentation other IT Equipments) MOGE/G/01/17 / PROCUREM Request for Quota Single Stage - One E IDA / 56580 Keeping Girls in School Post Limited 95,000.00 0.00 Canceled 2017-07-01 2017-08-26 2018-02-22 ENT OF MOTOR BIKES tions nvelope MESVTEE/G/04 / Hand held d evices for the implementatio Request for Quota Single Stage - One E IDA / 56580 Keeping Girls in School Post Limited 60,000.00 0.00 Canceled 2016-11-26 2017-01-21 2017-07-20 n of the model to capture rea tions nvelope l time information in the field . MOGE/G/001/17 / Procureme Request for Quota Single Stage - One E Under Imple nt of IT Equipment for the Ma IDA / 56580 Keeping Girls in School Post Limited 89,000.00 0.00 2017-11-20 2019-04-01 2017-12-26 2017-12-29 tions nvelope mentation nagement Information Syste m. MOGE/003/2017 / Procurem UN Agencies (Dire IDA / 56580 Keeping Girls in School Post Direct 800,000.00 515,020.83 Completed 2017-11-27 2017-12-02 2018-05-14 2018-01-06 2018-06-01 2018-02-28 2018-12-12 ent of sixteen (16) Motor Veh ct) icles MOGE/G/07/17 / Procuremen Request for Quota Single Stage - One E IDA / 56580 Keeping Girls in School Post Limited 30,000.00 0.00 Canceled 2017-11-27 2017-12-28 2018-01-08 t of three (03) Engine Boats tions nvelope MOGE/005/2017 / Procurem Request for Quota Single Stage - One E IDA / 56580 Keeping Girls in School Post Limited 30,000.00 0.00 Canceled 2017-12-02 2018-01-27 2018-01-30 ent of three (03) engine boat tions nvelope s MOGE/006/2017 / Procurem Request for Quota Single Stage - One E IDA / 56580 Keeping Girls in School Post Limited 14,000.00 0.00 Canceled 2017-11-20 2017-12-25 2017-12-29 ent of motor vehicle canopie tions nvelope s MOGE/G/04/2018 / Procurem Request for Quota Single Stage - One E IDA / 56580 Keeping Girls in School Post Limited 16,336.12 0.00 Canceled 2018-06-08 2018-08-03 2018-08-30 ent of T.Shirts for National Ev tions nvelope ents MOGE/G/03/2018 / Procurem Request for Quota Single Stage - One E Under Imple IDA / 56580 Keeping Girls in School Post Limited 90,000.00 0.00 2019-04-03 2019-05-29 2019-06-27 ent of 3 engine boats tions nvelope mentation ZM-MOGE-141343-GO-RFQ / Request for Quota Single Stage - One E Procurement of 5000 Sugges IDA / 56580 Keeping Girls in School Post Limited 96,154.00 109,452.60 Completed 2019-11-15 2019-11-04 2020-01-10 2019-12-16 2020-07-08 2020-03-10 tions nvelope tion Boxes with Complete Pa d Locks MOGE/G/002/2020 / Procure Single Stage - One E ment of COVID-19 Personal P IDA / 56580 Keeping Girls in School Post Request for Bids Open - National 288,440.00 0.00 Canceled 2020-09-13 2020-09-18 2020-10-30 2020-11-29 2021-01-03 2021-07-02 nvelope rotective Materials MOGE/G/001/20 / Supply an d Delivery of 93626 Washabl Request for Quota Single Stage - One E e/Re-usable Face Masks for C IDA / 56580 Keeping Girls in School Post Limited 89,810.23 90,359.94 Completed 2020-11-22 2020-09-14 2021-01-17 2020-10-14 2021-07-16 2020-12-18 tions nvelope entral, Eastern, Luapula, Muc hinga and Northern Province s MOGE/G/002/20 / Supply an d Delivery of 85200 Washabl Request for Quota Single Stage - One E e/Re-usable Face Masks for C IDA / 56580 Keeping Girls in School Post Limited 76,222.67 76,689.20 Completed 2020-11-22 2020-09-14 2021-01-17 2020-10-14 2021-07-16 2020-12-18 tions nvelope opperbelt, Lusaka, North-wes tern, Western and Southern P rovinces MOGE/G/003/2020 / Supply Request for Quota Single Stage - One E and Delivery of 965 Infrared IDA / 56580 Keeping Girls in School Post Limited 86,332.01 86,860.42 Completed 2020-11-22 2020-09-14 2021-01-17 2020-10-14 2021-07-16 2020-11-11 tions nvelope Thermometers MOGE/G/004/2020 / Supply Request for Quota Single Stage - One E and Delivery of 9650 Hand W IDA / 56580 Keeping Girls in School Post Limited 28,537.52 28,712.19 Completed 2020-11-22 2020-09-14 2021-01-17 2020-10-14 2021-07-16 2020-10-29 tions nvelope ash Liquid Soap MOGE/G/005/2020 / Supply Request for Quota Single Stage - One E and Delivery of 1930 Portabl IDA / 56580 Keeping Girls in School Post Limited 62,350.90 62,732.53 Completed 2020-11-23 2020-09-14 2021-01-18 2020-10-14 2021-07-17 2020-11-19 tions nvelope e Hand Washing Station MOGE/G/001/2020 / Procure IDA / 56580 Keeping Girls in School Post Direct Selection Direct 211,814.00 9,241.77 Completed 2020-11-30 2020-09-17 2020-12-05 2020-09-21 2021-01-09 2020-10-06 2021-07-08 2020-11-12 ment of Self-guided Study Kit s MOGE/G/001/2021 / Supply and delivery of 2328 Complai Request for Quota Single Stage - One E IDA / 56580 Keeping Girls in School Post Limited 31,040.00 81,045.68 Completed 2021-03-31 2021-03-24 2021-05-26 2021-04-09 2021-11-22 2021-06-07 nt Boxes with Locks for Griev tions nvelope ance Redress Mechanism (G RM) MOGE/G/002/2021 / Supply and Delivery of Fifty Six Thou Request for Quota Single Stage - One E IDA / 56580 Keeping Girls in School Post Limited 48,600.00 48,961.95 Completed 2021-06-09 2021-06-01 2021-08-04 2021-06-22 2022-01-31 2021-08-17 sand Seven Hundred Seventy tions nvelope (56770No.) Washable Face M asks Page 1 MOGE/G/003/2021 / Supply and Delivery of Three Thousa Request for Quota Single Stage - One E IDA / 56580 Keeping Girls in School Post Limited 33,600.00 50,812.26 Completed 2021-06-09 2021-06-01 2021-08-04 2021-06-22 2022-01-31 2021-07-19 nd Three Hundred Thirty (33 tions nvelope 30No.) Hand Wash Liquid So ap MOGE/G/004/2021 / Supply and Delivery of One Thousan Request for Quota Single Stage - One E d Six Hundred Sixty Five (16 IDA / 56580 Keeping Girls in School Post Limited 47,500.00 49,707.65 Completed 2021-06-09 2021-06-01 2021-08-04 2021-06-22 2022-01-31 2021-08-01 tions nvelope 65No.) Portable Handwash B uckets & Basins on Portable Y12 Steel Frame MOGE/G/005/2021 / Supply and Delivery of Three Hundre Request for Quota Single Stage - One E IDA / 56580 Keeping Girls in School Post Limited 26,289.50 26,510.75 Completed 2021-06-09 2021-06-01 2021-08-04 2021-06-22 2022-01-31 2021-07-12 d Thirty Three (333No. ) Infra tions nvelope red Thermometers MOGE/G/006/2021 / Printing Request for Quota Single Stage - One E IDA / 56580 Keeping Girls in School Post Limited 43,238.10 43,708.38 Completed 2021-08-18 2021-11-12 2021-10-13 2021-12-22 2022-04-11 2021-12-31 of Sensitization/Awareness M tions nvelope aterials ZM-MOGE-302195-GO-RFB / Open - Internationa Single Stage - One E Pending Impl Procurement of Re-Usable Sa IDA / 56580 Keeping Girls in School Post Request for Bids 1,173,843.42 0.00 2022-07-15 2022-07-20 2022-08-31 2022-09-30 2022-11-04 2023-05-03 l nvelope ementation nitary Towels ZM-MOGE-302200-GO-RFB / Single Stage - One E Pending Impl IDA / 56580 Keeping Girls in School Post Request for Bids Open - National 571,428.57 0.00 2022-07-07 2022-07-12 2022-08-23 2022-09-22 2022-10-27 2023-04-25 Procurement of Bicycles nvelope ementation ZM-MOGE-302202-GO-RFB / Single Stage - One E Pending Impl Procurement of IT Equipment IDA / 56580 Keeping Girls in School Post Request for Bids Limited 68,685.71 0.00 2022-07-07 2022-07-12 2022-08-23 2022-09-22 2022-10-27 2023-04-25 nvelope ementation for the Districts NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MOGE/002/2017 / Printing of Request for Quota Single Stage - One E Secondary School Sensitizati IDA / 56580 Keeping Girls in School Post Limited 14,250.00 0.00 Canceled 2017-12-06 2018-01-31 2018-01-31 tions nvelope on/awareness materials. MOGE/G/01/2018 / Printing o Request for Quota Single Stage - One E f Secondary School Sensitizat IDA / 56580 Keeping Girls in School Post Limited 24,500.00 71,502.69 Completed 2018-05-05 2019-12-23 2018-06-11 2020-02-14 2018-06-25 2020-04-20 tions nvelope ion/awareness materials CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MGE/C/006 / Information Sys tem Module, Developmemnt Quality And Cost- Open - Internationa Pending Impleme of the software to capture re IDA / 56580 Keeping Girls in School Post 500,000.00 0.00 2015-08-03 2015-08-24 2016-11-16 2016-12-14 2017-01-13 2017-02-17 2017-03-24 2018-03-24 Based Selection l ntation al time information in the fiel d and testing of Realtime Dat a MOGE/C/08/17 / Consultancy Consultant Qualifi Open - Internationa services of TA for M&E frame IDA / 56580 Keeping Girls in School Post 60,000.00 42,404.18 Signed 2017-06-19 2017-06-13 2017-07-10 2017-08-23 2017-09-06 2017-09-22 2017-10-30 2017-10-27 2018-06-22 2018-04-25 cation Selection l work and data collection/mon itoring tools. MGE/C/005 / Support to impl ement the action plan to har Consultant Qualifi IDA / 56580 Keeping Girls in School Post Open - National 51,000.00 0.00 Canceled 2017-04-20 2017-05-11 2017-06-24 2017-07-24 2017-08-28 2018-02-24 monize existing secondary sc cation Selection hool support schemes MGE/C/004 / TA to harmoniz Consultant Qualifi e existing bursary and assess IDA / 56580 Keeping Girls in School Post Open - National 60,000.00 0.00 Canceled 2017-03-20 2017-04-10 2017-05-24 2017-06-23 2017-07-28 2018-01-24 cation Selection ment, strategy MGE/C/003 / Design of comp Quality And Cost- Open - Internationa laints & Grievance Mechanis IDA / 56580 Keeping Girls in School Prior 200,000.00 0.00 Canceled 2017-01-20 2017-02-10 2017-03-26 2017-04-23 2017-05-23 2017-06-27 2017-08-01 2018-08-01 Based Selection l m for the Keeping Girls in Sc hool Initiative MOGE/C/002/2018 / Consult ancy services for the Designi Consultant Qualifi IDA / 56580 Keeping Girls in School Post Open - National 120,000.00 0.00 Canceled 2018-05-07 2018-06-06 2018-05-14 2018-06-27 2018-07-27 2018-08-31 2019-02-27 ng of a Case Management Fr cation Selection amework for Keeping Girls in School MOGE/C/009/18 / Consultanc y Services for the Designing Non-Profit Organiz IDA / 56580 Keeping Girls in School Prior Limited 120,000.00 0.00 Canceled 2018-08-07 2018-10-05 2018-08-21 2018-11-01 2018-09-20 2018-10-25 2019-04-23 of a Case Management Fram ations ework for Keeping Girls in Sc hool. ZM-MOGE-106019-CS-NPO / Consultancy Services to Desi Non-Profit Organiz IDA / 56580 Keeping Girls in School Post Limited 120,000.00 165,451.19 Signed 2018-10-05 2019-04-04 2018-11-01 2019-06-18 2019-03-26 2019-06-18 2019-04-30 2019-07-25 2019-10-27 gn and Develop a Case Mana ations gement Framework for Keep ing Girls in School MOGE/C/001/2021 / Provisio n of Consultancy Services for Quality Based Sel Open - Internationa IDA / 56580 Keeping Girls in School Prior 500,000.00 0.00 Canceled 2021-01-21 2021-01-21 2021-02-11 2021-03-27 2021-04-24 2021-05-24 2021-06-23 2021-07-28 2022-07-28 Empowerment Pilot to Addre ection l ss School-Related Gender Ba sed Violence (SRGBV) MOGE/CS/001/2021 / Provisi on of Consultancy Services fo r Empowerment Pilot to Addr Quality And Cost- Open - Internationa IDA / 56580 Keeping Girls in School Post 500,000.00 499,715.00 Signed 2021-02-15 2021-02-11 2021-03-08 2021-02-19 2021-04-21 2021-04-19 2021-05-19 2021-05-14 2021-06-18 2021-05-17 2021-07-23 2021-08-16 2021-08-27 2021-11-16 2022-08-27 ess School-Related Gender B Based Selection l ased Violence (SRGBV) for th e Keeping Girls in School (KG S) Initiative MOGE/C/002/2021 / Provisio n of Consultancy Services for Quality And Cost- Open - Internationa Under Implement Impact Evaluation (Qualitativ IDA / 56580 Keeping Girls in School Post 900,000.00 0.00 2021-09-17 2021-09-17 2021-10-08 2021-10-01 2021-11-21 2021-11-01 2021-12-19 2021-11-29 2022-01-18 2022-02-22 2022-03-29 2023-03-29 Based Selection l ation e Research) for Keeping Girls in School (KGS) Initiative Page 2 MOGE/C/003/2021 / Provisio n of Consultancy Services for Impact Evaluation-Baseline, Consultant Qualifi Under Implement IDA / 56580 Keeping Girls in School Post Open - National 100,000.00 0.00 2021-09-17 2021-09-17 2021-10-08 2021-10-01 2021-11-21 2021-11-01 2021-12-21 2022-01-25 2022-07-24 Endline and Monitoring Data cation Selection ation (Quantitative Research) for K eeping Girls in School (KGS) I nitiative INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MOGE/C/07/17 / RECRUITME Individual Consult Under Implement IDA / 56580 Keeping Girls in School Post Open 25,000.00 0.00 2017-06-19 2017-06-09 2017-08-07 2017-08-28 2017-10-02 2018-03-31 NT OF AN IT SPECIALIST ant Selection ation MGE/C/001 / Assessment for Individual Consult the identification of technolo IDA / 56580 Keeping Girls in School Post Limited 45,000.00 0.00 Canceled 2017-02-06 2017-02-11 2017-03-04 2017-04-08 2017-10-05 ant Selection gical innovations MGE/C/002 / Development of Individual Consult a beneficiary awareness strat IDA / 56580 Keeping Girls in School Post Limited 50,000.00 0.00 Canceled 2017-02-06 2017-02-11 2017-03-04 2017-04-08 2017-10-05 ant Selection egy for Kepping Girls in Scho ol MOGE/C/007/18 / Consultanc y Services for the enhancem IDA / 56580 Keeping Girls in School Prior Direct Selection Direct 192,000.00 0.00 Canceled 2018-08-27 2018-10-16 2018-09-06 2018-11-10 2018-11-10 2019-05-09 ent of Keeping Girls in School for the Management Informat ion System. ZM-MOGE-105949-CS-CDS / Consultancy Services for Enh IDA / 56580 Keeping Girls in School Post Direct Selection Direct 192,000.00 218,573.00 Signed 2018-10-16 2019-03-26 2018-11-16 2019-04-15 2019-04-30 2019-06-13 2020-01-25 ancement of Keeping Girls in School Management Informa tion System Module ZM-MOGE-206017-CS-INDV / Individual Consult IDA / 56580 Keeping Girls in School Post Open 45,684.00 45,684.00 Signed 2020-12-18 2020-12-04 2021-02-05 2021-02-12 2021-02-26 2021-03-24 2021-04-02 2021-03-24 2021-09-29 Project Coordinator ant Selection ZM-MOGE-206033-CS-INDV / Individual Consult IDA / 56580 Keeping Girls in School Post Open 42,624.00 85,252.00 Signed 2020-12-18 2020-12-04 2021-02-05 2021-02-12 2021-02-26 2021-03-22 2021-04-02 2021-03-23 2021-09-29 Assistant Project Coordinator ant Selection ZM-MOGE-206034-CS-INDV / Individual Consult IDA / 56580 Keeping Girls in School Post Open 38,034.00 76,068.00 Signed 2020-12-18 2020-12-04 2021-02-05 2021-02-12 2021-02-26 2021-03-26 2021-04-02 2021-03-26 2021-09-29 Program Officer ant Selection ZM-MOGE-206037-CS-INDV / Individual Consult IDA / 56580 Keeping Girls in School Post Open 38,034.00 76,068.00 Signed 2020-12-18 2020-12-04 2021-02-05 2021-02-12 2021-02-26 2021-03-22 2021-04-02 2021-03-23 2021-09-29 Program Officer ant Selection ZM-MOGE-206039-CS-INDV / Individual Consult Gender and Communications IDA / 56580 Keeping Girls in School Post Open 38,034.00 76,068.00 Signed 2020-12-18 2020-12-04 2021-02-05 2021-02-12 2021-02-26 2021-03-24 2021-04-02 2021-03-24 2021-09-29 ant Selection Specialist ZM-MOGE-206041-CS-INDV / Individual Consult IDA / 56580 Keeping Girls in School Post Open 38,034.00 38,034.00 Signed 2020-12-18 2020-12-04 2021-02-05 2021-02-12 2021-02-26 2021-03-24 2021-04-02 2021-03-24 2021-09-29 Grievance Redress Mechanis ant Selection m Officer ZM-MOGE-206042-CS-INDV / Individual Consult IDA / 56580 Keeping Girls in School Post Open 38,034.00 76,068.00 Signed 2020-12-18 2020-12-04 2021-02-05 2021-02-12 2021-02-26 2021-03-23 2021-04-02 2021-03-23 2021-09-29 Monitoring and Evaluation Of ant Selection ficer ZM-MOGE-206043-CS-INDV / Individual Consult IDA / 56580 Keeping Girls in School Post Open 36,504.00 0.00 Canceled 2020-12-18 2020-12-22 2021-02-05 2021-02-26 2021-04-02 2021-09-29 Procurement Specialist ant Selection ZM-MOGE-206044-CS-INDV / Individual Consult IDA / 56580 Keeping Girls in School Post Open 34,974.00 0.00 Canceled 2020-12-18 2020-12-22 2021-02-05 2021-02-26 2021-04-02 2021-09-29 Project Accountant ant Selection MOGE/C/003/2020 / Provisio n of Consultancy Services for IDA / 56580 Keeping Girls in School Post Direct Selection Direct 130,000.00 225,400.00 Signed 2020-11-30 2020-12-23 2020-12-10 2020-09-22 2021-02-13 2021-08-12 Enhancement, Support/Maint enance and Training of KGS- MIS MOGE/C/002/2020 / Provisio n of Consultancy Services for IDA / 56580 Keeping Girls in School Post Direct Selection Direct 250,000.00 319,703.92 Signed 2020-11-30 2020-12-23 2020-12-10 2020-09-22 2021-02-13 2021-08-12 Piloting the Implementation o f Case Management Framew ork ZM-MOGE-206054-CS-INDV / Individual Consult IDA / 56580 Keeping Girls in School Post Open 38,034.00 76,068.00 Signed 2020-12-18 2021-01-14 2021-02-05 2021-02-12 2021-02-26 2021-03-22 2021-04-02 2021-03-29 2021-09-29 Case Managment Specialist ant Selection Page 3