Integrated Public Financial Management Reform Project PROCUREMENT PLAN (Textual Part) Project information: Country: Nepal Project Name: Integrated Public Financial Management Reform Project, Project ID: P164783 Project Implementation agency: 1. Public Expenditure and Financial Accountability Secretariat 2. Public Procurement Monitoring Office 3. Office of the Auditor General Date of the Procurement Plan: March 26, 2018 Period covered by this Procurement Plan: April 2018 – October 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Open Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national open market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Nepal’s Public Procurement Act 007 (1st Amendment) and the Regulations made thereunder, such arrangements shall be subject to paragraph 5.4 of the Bank’s Procurement Regulations for IPF Borrowers, July 2016 (Revised November 2017), and the following conditions (a) Model bidding documents, including contract conditions agreed with the Bank (as amended from time to time), shall be used. Bidding documents shall be made available, by mail or in person, to all who are willing to pay the required fee. (b) Eligibility to participate in a procurement process for and to be awarded the Bank financed contracts shall be as defined under the paragraph Eligibility of Section III Governance. of the Procurement Regulations for IPF Borrowers, July 2016. Foreign bidders shall not be precluded from bidding and no preference of any kind shall be given to national bidders. (c) Prospective bidders shall be given at least thirty (30) days from the date of publication of the invitation to bid or the date of availability of the bidding documents, whichever is later, to prepare and submit bids. There shall not be any restriction on the modality for delivery of bids. Bids may be withdrawn or modified any time before the deadline for submission of bids. Bids shall be opened in public in one place, immediately after the deadline for submission of bids. Bids received after the deadline for bid submission shall be rejected and returned to bidders unopened. (d) Qualification criteria (in case pre-qualifications were not carried out) shall be stated in the bidding documents for all contracts, irrespective of the value, and if a registration process is required, a foreign firm declared as the lowest evaluated bidder shall be given a reasonable opportunity to register, without let or hindrance. (e) Evaluation of bids shall be made in strict adherence to the criteria disclosed in the bidding documents. Contract shall be awarded to the qualified bidder whose bid has been determined: (a) to be substantially responsive to the bidding documents, and (b) to offer the lowest- evaluated cost. (f) For contracts subject to the Bank’s prior review, all bids shall not be rejected, the procurement process shall not be cancelled, and new bids shall not be solicited without the Bank’s prior concurrence. In case of re- bidding, the time for preparation and submission of bids shall be as set forth under provision (c) above. (g) Bids shall be valid as per the period stated in the bidding documents. For contracts subject to prior review, the extension of bid validity shall not be allowed without the prior concurrence of the Bank: (a) for the first request for extension if it is longer than four (4) weeks; and (b) for all subsequent requests for extension irrespective of the period. (h) Bid and performance securities shall be in the format included in the bidding documents. The bid security shall be valid for twenty-eight days (28) beyond the original validity period of the bid, or beyond any period of extension if requested. Performance security shall be an amount of five (5) to ten (10) percent (%) of the contract price and shall not be increased merely based on comparison of the contract price with the pre-bid cost estimate. (i) If a contract is terminated because of fundamental breach of contract by the contractor, the amount to be recovered from the contractor representing the employer’s additional costs for completing the contract shall be provisioned as agreed with the Bank in model bidding documents. (j) At the Recipient’s request, the Bank may agree to the Recipient’s use, in whole or in part, of its electronic procurement system, provided the Bank is satisfied with the adequacy of such system. (k) With respect to contracts subject to the Bank’s prior review, the Recipient shall obtain the Bank’s no objection before agreeing to: (a) a material extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services or other significant changes to the terms and conditions of the contract; (c) any variation order or amendment (except in cases of extreme urgency) which, singly or combined with all variation orders or amendments previously issued, increases the original contract amount by more than fifteen percent (15%); or (d) the proposed termination of the contract. A copy of all contract amendments shall be provided to the Bank. (l) The bidding document and contract as deemed acceptable by the Bank shall include provisions stating the Bank’s policy to sanction firms or individuals, found to have engaged in fraud and corruption as defined in paragraph 3.32 of the Procurement Regulations. (m) In accordance with paragraph 5.4(c) of the Procurement Regulations, the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: Not applicable for those contracts identified in the Procurement Plan tables; Works: Not applicable, as no works procurement under this project. PROCUREMENT Nepal : Integrated Public Financial Management Reform Project PLAN General Information Country: Nepal Bank’s Approval Date of the Original Procurement Plan: 2018-04-11 2022-01-20 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P164783 GPN Date: Project Name: Integrated Public Financial Management Reform Project Loan / Credit No: / , TF / A7475, TF / A7474 Office of the Auditor General Executing Agency(ies): WORKS Procureme Activity Reference No. / Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH nt Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) Justification for Award Type Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-OAGN-57137-GO / Component 2: Strengthening Procurement of furniture and / the Office of the Auditor Post Direct Selection Direct 0.00 Canceled 2018-05-10 2021-06-25 2018-05-15 2018-06-19 2018-12-16 furnishing to setup meeting General room in OAGN Babarmahal NP-OAGN-GO-RFQ-1 / Procurement of laptop Component 2: Strengthening Request for Single Stage - One computers,photocopy TF / A7475 the Office of the Auditor Post Limited 0.00 Canceled 2018-06-04 2018-07-30 2019-01-26 Quotations Envelope machines, scanners and General training equipments NCB-01-OAGN / Procurement of 50 laptops and 40 printers to use Component 2: Strengthening Single Stage - One National Audit Management TF / A7475 the Office of the Auditor Post Request for Bids Open - National 84,942.72 Completed 2019-02-04 2019-03-24 2019-02-09 2020-11-05 2019-03-11 2019-05-02 2019-04-01 2019-06-10 2019-05-06 2019-06-26 2019-11-02 2019-07-21 Envelope System (NAMS) by auditors General during execution of audit works. Component 2: Strengthening NP-OAGN-206363-GO-RFB / Single Stage - One TF / A7475 the Office of the Auditor Post Request for Bids Open - National 22,004.21 Completed 2020-11-29 2020-11-29 2020-12-04 2020-12-21 2021-01-15 2020-12-20 2021-02-14 2021-01-01 2021-03-21 2021-01-15 2021-09-17 2021-06-14 Procurement of Stationary Envelope General NP-OAGN-207120-GO-RFB / Component 2: Strengthening Procurement of 50 Laptops Single Stage - One TF / A7475 the Office of the Auditor Post Request for Bids Open - National 48,938.00 Completed 2020-12-03 2020-12-03 2020-12-08 2020-12-23 2021-01-19 2021-01-01 2021-02-18 2021-03-15 2021-03-25 2021-03-31 2021-09-21 2021-07-14 for the use of Auditor's during Envelope General the execution of audit work. NP-OAGN-214736-GO-DIR / Component 2: Strengthening Procurement of Computer TF / A7474 the Office of the Auditor Post Direct Selection Direct 4,184.91 Completed 2021-01-23 2021-01-19 2021-01-28 2021-01-19 2021-03-04 2021-02-07 2021-08-31 2021-03-22 Server General NP-OAGN-246526-GO-RFB / Component 2: Strengthening Pending Single Stage - One Procurement of office TF / A7474 the Office of the Auditor Post Request for Bids Open - National 0.00 Implementati 2021-11-06 2021-11-11 2021-12-23 2022-01-22 2022-02-26 2022-06-26 Envelope stationary. General on NP-OAGN-247255-GO-RFB / Procurement of Machinary and Equipment for Operation of IT Component 2: Strengthening Pending Single Stage - One Excellence center as well as TF / A7474 the Office of the Auditor Post Request for Bids Open - National 0.00 Implementati 2021-12-06 2021-12-11 2022-01-22 2022-02-21 2022-03-28 2022-09-24 Envelope ehnancing the sustainability General on and use of IT tools for audit management. NP-OAGN-247256-GO-RFB / Procurement and Installation Component 2: Strengthening Pending Single Stage - One of Equipment in AG's TF / A7474 the Office of the Auditor Post Request for Bids Open - National 0.00 Implementati 2021-12-06 2021-12-11 2022-01-22 2022-02-21 2022-03-28 2022-09-24 Envelope Secretariats and IT Excellence General on center. NP-OAGN-246536-GO-RFB / Component 2: Strengthening Under Procurement of Furniture for Single Stage - One TF / A7474 the Office of the Auditor Post Request for Bids Open - National 0.00 Implementati 2021-08-14 2021-11-01 2021-08-19 2021-11-30 2021-09-30 2021-12-01 2021-10-30 2022-01-06 2021-12-04 2021-12-16 Training hall and IT Excellence Envelope General on center Component 2: Strengthening Under NP-OAGN-247250-GO-RFB / Single Stage - One TF / A7474 the Office of the Auditor Post Request for Bids Open - National 0.00 Implementati 2021-12-06 2021-12-01 2021-12-11 2021-12-08 2022-01-22 2021-12-31 2022-02-21 2022-03-28 2022-09-24 Procure of Laptop Envelope General on NP-OAGN-268056-GO-DIR / Component 2: Strengthening procurement of macbook TF / A7475 the Office of the Auditor Post Direct Selection Direct 4,068.61 Completed 2021-12-13 2021-11-28 2021-12-18 2021-11-14 2022-01-22 2021-11-15 2022-07-21 2021-11-17 laptop General NP-OAGN-271055-GO-DIR / Component 2: Strengthening Procurement of Laptop & TF / A7474 the Office of the Auditor Post Direct Selection Direct 4,081.63 Completed 2021-12-27 2021-12-07 2022-01-01 2021-12-07 2022-02-05 2021-12-15 2022-08-04 2022-01-04 Macbook for NAMS technical General team NP-OAGN-272069-GO-DIR / Component 2: Strengthening Pending Procurement of Laptop and TF / A7474 the Office of the Auditor Post Direct Selection Direct 0.00 Implementati 2022-01-09 2022-01-14 2022-02-18 2022-08-17 Printers for IT Excellence General on Center OAGN-NCB-WB-SG-05- Component 2: Strengthening Pending 2078/79 / Supply and Single Stage - One TF / A7474 the Office of the Auditor Post Request for Bids Open - National 0.00 Implementati 2022-01-18 2022-01-18 2022-02-18 2022-03-20 2022-04-24 2022-10-21 Installation of Server, Related Envelope General on Appliance and Software NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Page 1 Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-OAGN-CS-1 / To procure consultancy for enhancing audit quality management , strengthen Performance audit Component 2: Strengthening function and citizen Quality And Cost- TF / A7475 the Office of the Auditor Prior Open - International 1,583,243.00 Signed 2018-12-31 2019-01-25 2019-01-21 2019-01-31 2019-03-06 2019-05-07 2019-04-20 2019-05-08 2019-05-20 2019-06-16 2019-06-24 2019-08-13 2019-07-29 2019-08-29 2021-03-31 participatory audit (CPA) and Based Selection General enhancing the sustainable use of IT tools for audit management system in office of the Auditor General Nepal NP-OAGN-246533-CS-CQS / Component 2: Strengthening Consultant Program implementation for Pending TF / A7474 the Office of the Auditor Post Qualification Open - National 0.00 2022-03-04 2022-03-25 2022-05-08 2022-06-07 2022-07-12 2023-01-08 enhancing audit quality and Implementation General Selection reliability. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-OAGN-CS-INDV / Procurement of service to assess ICT requirements of Office of the Auditor General Component 2: Strengthening Individual Nepal ,to prepare Tender / the Office of the Auditor Post Consultant Open 0.00 Canceled 2018-06-15 2018-08-03 2018-08-24 2018-09-28 2019-03-27 documents and ToR of IT General Selection Consultant for Enhancing Sustainable use of IT tools for Audit Management . NP-OAGN-246528-CS-CDS / Component 2: Strengthening Program Implementation for Pending TF / A7474 the Office of the Auditor Post Direct Selection Direct 0.00 2022-03-04 2022-03-14 2022-05-18 2022-11-14 enhancing the sustainability Implementation General and use of IT tool. Page 2