PASO Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan 21 November 2016 2. Date of General Procurement Notice: 26 July 2011 3. Period covered by this procurement plan: October 2016 – June 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Comments Threshold Works (including turnkey, US$2,000,000 Contracts at or above the supply & installation of thresholds are subject to plant and equipment, and the Bank’s procurement PPP) prior review. Goods, information US$500,000 Contracts at or above the technology and non- thresholds are subject to consulting services the Bank’s procurement prior review. 2. Prequalification. Not applicable 3. Reference to (if any) Project Operational/Procurement Manual: PAIP Program Operations Manual V4, 16 December 2016. 4. Any Other Special Procurement Arrangements: not applicable 5. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref. Description Estimate Package Domestic Review Comments No. d s Preference by Bank Cost (yes/no) (Prior / US$ Post) March 28, 2017 PASO Procurement of 400,000 Packages No Prior Procured for /SSS/ Goods on Direct together Cooks and P- Contracting basis with Niue - A06.1 - VSAT Supply of Vanuatu Direct Hardware (Phase contracting 2) PASO Procurement of Packages No Post Procured for /SHP non-consulting together Cooks and W/P- services - VSAT 175,000 with Niue A06.4 Installation of Vanuatu Hardware (Phase 2) III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Comments Threshold Consultants: firms USD$500,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. Consultants: individuals USD$300,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. 2. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 Ref. Description Estimat Packages Domestic Review Comments No. ed Preferenc by Cost e Bank US$ (yes/no) (Prior / Post) PASO Procurement of 275,000 Packages No Prior Procured /CF/P- Consulting Services together with for Cooks A06.2 - VSAT Vanuatu and Niue on Management QCBS basis Contract & Design of Specifications (Phase 2) PASO Procurement of 40,000 No Post /IC/P- individual A08.2 consulting services March 28, 2017 of Project Manager March 28, 2017 PROCUREMENT Pacific Islands : Pacific Aviation Safety Office Reform Project PLAN General Information Country: Pacific Islands 2016-08-11 Bank’s Approval Date of the Original Procurement Plan: 2022-05-01 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P145057 GPN Date: Project Name: Pacific Aviation Safety Office Reform Project Loan / Credit No: IDA / H8830, TF / A3687, IDA / D3190 Technical and Fiduciary Services Unit Executing Agency(ies): WORKS Activity Reference No. / Procureme Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH Ri Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method nt Docume ount (US$ and Recommendation Signed Contract o. h cess (Y/N) sk atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion nt Type ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual P A06 4 / VSAT Installation of Component A: Transitional M Request for Quota Single Stage - One E 2018-06-0 2019-11 IDA / H8830 Post Limited 178,556.63 Completed 2018-01-14 2018-08-07 2018-03-11 2018-12-31 Hardware (Phase 2) anagement and Support tions nvelope 8 -18 GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual P A06 1 / VSAT Supply of Har Component A: Transitional M dware IDA / H8830 Post Direct Selection Direct 242,061.19 Completed 2017-09-01 2017-09-06 2018-05-21 2017-10-11 2018-11-01 2018-02-08 2019-11-18 anagement and Support (Phase 2) PASO/RFQ/P-C03-1-2-3 / IT u pgrade - Supply and installati Component C: Quality Mana Request for Quota Single Stage - One E on of server, Laptop/Dektop, IDA / H8830 Post Limited 42,479.77 Completed 2019-05-06 2019-04-08 2019-07-11 2019-06-28 2020-01-07 2019-09-02 gement tions nvelope screens refresh for PASO staf f, PBX switchboard and digita l handset PASO/RFQ/P-C03-3 / IT upgra Component C: Quality Mana Request for Quota Single Stage - One E IDA / H8830 Post Limited 0.00 Canceled 2018-11-05 2019-01-10 2019-07-09 de - Microsoft Licences gement tions nvelope PASO/RFQ/P-C03-1 / IT Upgr Component C: Quality Mana Request for Quota Single Stage - One E IDA / H8830 Post Limited 0.00 Canceled 2018-11-05 2019-01-10 2019-07-09 ade - Supply and Installation gement tions nvelope of Server PASO/RFQ/P-C03-2 / IT upgra Component C: Quality Mana Request for Quota Single Stage - One E de - Laptop/Desktop, Screens IDA / H8830 Post Limited 0.00 Canceled 2018-11-05 2019-01-10 2019-07-09 gement tions nvelope Refresh for PASO Staff PASO/RFB/P-C03-4 / PASO IT Component C: Quality Mana Request for Quota Single Stage - One E IDA / H8830 Post Limited 0.00 Canceled 2018-11-05 2019-01-10 2019-07-09 upgrade - Financial System U gement tions nvelope pgrade PASO/RFB/P-C04-1 / Informat Component C: Quality Mana Open - Internationa Single Stage - Two E IDA / H8830 Prior Request for Bids 0.00 Canceled 2019-12-30 2020-01-20 2020-03-31 2020-06-25 2020-07-30 2021-01-26 ion Technology Platform gement l nvelope PASO/RFQG/C03.5 / IT equip Component A: Transitional M Request for Quota Single Stage - One E IDA / H8830 Post Open - National 48,563.97 Signed 2021-06-06 2021-07-08 2021-08-01 2021-08-15 2021-08-31 ment anagement and Support tions nvelope NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual P/C04/3 / PASO Workflow Sol Component C: Quality Mana Open - Internationa Single Stage - One E IDA / D3190 Post Request for Bids 0.00 Canceled 2020-02-03 2020-03-16 2020-02-08 2020-03-17 2020-03-21 2020-04-20 2020-05-25 2020-11-21 ution gement l nvelope CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual P A06 2 / VSAT Management Component A: Transitional M Quality And Cost- Open - Internationa Contract & Design of Specific IDA / H8830 Post 209,868.51 Completed 2017-03-03 2017-03-24 2017-04-17 2017-06-01 2017-06-02 2017-07-06 2017-07-20 2017-08-02 2017-09-07 2017-08-11 2017-10-12 2017-12-08 2018-10-12 2020-11-02 anagement and Support Based Selection l ations (Phase 2) PASO/LCS/P/A04 / Financial Component A: Transitional M Least Cost Selecti Open - Internationa TF / A3687 Post 0.00 Canceled 2018-02-15 2018-03-01 2018-03-06 2018-04-03 2018-04-18 2018-04-30 2018-05-17 2019-08-09 Audits anagement and Support on l PASO/LCS/P-A04 / Annual Fin Component A: Transitional M Least Cost Selecti Open - Internationa IDA / H8830 Post 0.00 Canceled 2018-08-17 2018-08-15 2018-09-28 2018-08-30 2018-11-11 2018-12-09 2019-01-08 2019-02-12 2019-03-19 2019-09-15 ancial Audits anagement and Support on l PASO/QCBS/P-D04-2 / RPAS Component D: Safety Equip Quality And Cost- Open - Internationa IDA / H8830 Post 418,262.00 Completed 2019-02-11 2019-02-11 2019-03-04 2019-02-21 2019-04-17 2019-04-15 2019-05-15 2019-06-20 2019-06-14 2019-06-25 2019-07-19 2019-07-17 2019-08-23 2019-08-06 2020-08-22 2020-10-21 Regional Awareness Campaig ment and Infrastructure Based Selection l n PASO/CQS/A11.3 / STRATEGI Component A: Transitional M Consultant Qualifi Open - Internationa C PLANNING ADVISORY SERV IDA / H8830 Post 144,705.00 Signed 2020-11-15 2020-11-15 2020-12-06 2020-12-01 2021-01-19 2021-01-13 2021-02-18 2021-03-14 2021-03-25 2021-03-22 2021-09-21 anagement and Support cation Selection l ICES FOR PASO REFORM PR OJECT PASO/CQS/P-A29 / Regional Component A: Transitional M Consultant Qualifi Open - Internationa IDA / H8830 Post 249,003.00 Signed 2021-11-30 2021-12-08 2021-12-30 2021-12-30 2022-01-28 2022-01-20 2022-02-12 2022-02-21 2022-03-10 2022-03-07 2022-12-31 Aviation Strategy anagement and Support cation Selection l PASO/CQS/P-C04.1 / IT Platfo Component A: Transitional M Consultant Qualifi Open - Internationa Pending Impleme IDA / H8830 Post 0.00 2021-11-30 2021-12-21 2022-02-03 2022-03-05 2022-04-09 2022-12-31 rm Support anagement and Support cation Selection l ntation INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Actual Amount Invitation to Identifie Draft Negotiated Cont Component Review Type Method Contract Type Process Status Teams of Reference Signed Contract Contract Completion Description o. h (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PASO/IC/P-A02.2 / LEGAL SP Component A: Transitional M Individual Consult IDA / H8830 Prior Open 133,694.00 Completed 2015-02-19 2015-02-19 2016-08-01 ECIALIST FOR PASO PROJECT anagement and Support ant Selection Page 1 P A082 / PASO Project and Fi Component A: Transitional M Individual Consult IDA / H8830 Post Open 0.00 Canceled 2016-09-06 2016-09-29 2016-10-02 2016-10-10 2016-10-28 2018-10-29 nance Officer anagement and Support ant Selection P A08 2A / PASO Project Man Component A: Transitional M Individual Consult IDA / H8830 Post Open 35,752.68 Completed 2017-03-07 2017-04-10 2017-04-25 2017-05-16 2017-05-18 2017-06-20 2017-05-23 2017-12-17 2018-10-31 ager anagement and Support ant Selection PASO/ICS/P-C02 / PASOnet IT Component C: Quality Mana Individual Consult IDA / H8830 Post Open 53,902.00 Completed 2017-04-24 2017-06-12 2017-07-11 2017-07-03 2017-07-27 2017-08-07 2017-07-27 2018-02-03 2018-03-15 Strategy Project gement ant Selection PASO/ICS/P/A02/3 / Governm Component A: Transitional M Individual Consult TF / A3687 Post Open 0.00 Canceled 2018-03-15 2018-04-23 2018-06-01 2018-06-21 2019-12-13 ent & Airline Engagement anagement and Support ant Selection PASO/ICS/P/A02/4 / Legal an Component A: Transitional M Individual Consult TF / A3687 Post Open 0.00 Canceled 2018-03-15 2018-04-23 2018-06-01 2018-06-21 2019-06-17 d Remittance Review anagement and Support ant Selection PASO/IC/P/A08/3 / PASO REF Component A: Transitional M Individual Consult IDA / D3190 Post Open 278,400.00 Completed 2018-06-18 2018-06-22 2018-07-11 2018-07-18 2018-08-06 2018-07-25 2018-08-20 2019-04-25 2020-12-04 ORM PROJECT MANAGER anagement and Support ant Selection PASO/ICS/P-A11-1 / Impleme Component A: Transitional M Individual Consult ntation of new funding modal IDA / H8830 Post Open 0.00 Canceled 2018-08-21 2018-09-10 2018-11-04 2018-12-04 2019-02-02 2019-08-01 anagement and Support ant Selection ity - Legal Adviser PASO/ICS/P-A11-2 / Impleme Component A: Transitional M Individual Consult ntation of new funding modal IDA / H8830 Post Open 0.00 Canceled 2019-02-07 2019-04-04 2019-04-15 2019-04-30 2020-01-25 anagement and Support ant Selection ity - Financial Modelling PASO/ICS/P-C04-2 / IT Adviso Component C: Quality Mana Individual Consult IDA / H8830 Post Open 0.00 Canceled 2018-08-31 2018-09-06 2018-10-19 2018-11-09 2018-12-14 2019-06-12 r gement ant Selection PASO/DS/P-A04 / Annual Fin Component A: Transitional M IDA / H8830 Post Direct Selection Direct 0.00 Canceled 2019-02-15 2019-02-26 2019-02-25 2019-03-27 2022-03-11 ancial Audits anagement and Support PASO/ICS/P-A02-1-1 / Market Component A: Transitional M Individual Consult IDA / H8830 Post Open 31,195.34 Completed 2019-02-07 2019-03-11 2019-04-04 2019-06-25 2019-04-15 2019-06-21 2019-04-24 2019-06-28 2019-07-23 2020-11-16 ing and Communications Sup anagement and Support ant Selection port PASO/IND/P-A11-1 / Impleme Component A: Transitional M Individual Consult ntation of new funding modal IDA / H8830 Post Open 47,400.00 Completed 2019-02-04 2019-03-04 2019-04-13 2019-06-20 2019-04-15 2019-06-20 2019-04-30 2019-06-26 2019-09-27 2020-02-29 anagement and Support ant Selection ity - Legal adviser Component B: Establishmen PASO/ICS/P-B01-2 / Regulato Individual Consult IDA / H8830 t of a Pool of Regional Aviati Post Open 186,000.00 Completed 2019-02-04 2019-02-19 2019-04-06 2019-05-01 2019-04-27 2019-05-07 2019-04-30 2019-05-02 2019-10-26 2020-09-28 ry Advisor ant Selection on Inspectors PASO/ICS/P-C04-2 / PASOnet Component C: Quality Mana Individual Consult IDA / H8830 Post Open 70,000.00 Completed 2019-04-25 2019-02-19 2019-06-28 2019-05-16 2019-07-08 2019-05-16 2019-07-31 2019-05-30 2020-01-27 2020-03-31 Project Manager gement ant Selection Component B: Establishmen PASO/ICS/P-B07 / USOAP and Individual Consult IDA / H8830 t of a Pool of Regional Aviati Post Open 122,350.00 Completed 2019-02-15 2019-06-20 2019-04-22 2019-08-07 2019-04-22 2019-08-07 2019-05-03 2019-08-07 2019-10-30 2021-11-21 State Letters Advisor ant Selection on Inspectors P/A12 / PAIP Program Manag Component A: Transitional M Individual Consult IDA / D3190 Post Direct 64,174.90 Signed 2019-12-14 2020-01-23 2019-12-21 2020-01-31 2019-12-24 2020-01-30 2019-12-31 2020-02-01 2020-12-31 er anagement and Support ant Selection P/A13 / PAIP Finance Manag Component A: Transitional M Individual Consult IDA / D3190 Post Direct 26,316.00 Signed 2019-12-14 2020-01-23 2019-12-21 2020-01-31 2019-12-24 2020-01-31 2019-12-31 2020-02-01 2020-12-31 er anagement and Support ant Selection P/A14 / Procurement Speciali Component A: Transitional M Individual Consult IDA / D3190 Post Direct 120,149.00 Signed 2019-12-14 2020-01-23 2019-12-21 2020-01-31 2019-12-24 2020-01-31 2019-12-31 2020-02-01 2020-12-31 st anagement and Support ant Selection P/A15 / Economist & Financi Component A: Transitional M Individual Consult IDA / D3190 Post Open 51,945.44 Signed 2020-01-05 2020-03-19 2020-02-09 2020-04-19 2020-03-01 2020-04-19 2020-03-16 2020-04-24 2020-12-31 al Specialist anagement and Support ant Selection Component A: Transitional M Individual Consult P/A16 / Aviation Specialist IDA / D3190 Post Open 98,910.70 Signed 2020-01-05 2020-03-20 2020-03-01 2020-04-16 2020-03-06 2020-04-16 2020-03-16 2020-04-24 2020-12-31 anagement and Support ant Selection P/C04/4 / PASO Scoping Stud Component C: Quality Mana Individual Consult IDA / H8830 Post Open 0.00 Canceled 2020-02-01 2020-04-05 2020-04-15 2020-05-08 2020-11-04 y gement ant Selection Component D: Safety Equip Individual Consult P-A17 / PASO IT ADVISOR IDA / H8830 Post Open 332,335.75 Completed 2020-04-30 2020-05-08 2020-06-18 2020-07-29 2020-07-09 2020-07-29 2020-08-13 2020-07-31 2021-02-09 2022-03-02 ment and Infrastructure ant Selection PASO/INDV/A08.5 / PASO Pro Component A: Transitional M Individual Consult IDA / H8830 Post Open 0.00 Canceled 2020-11-15 2020-11-12 2021-01-03 2020-12-22 2021-01-24 2021-02-28 2021-08-27 ject Manager anagement and Support ant Selection PASO/INDV/A18 / PASO Com Component A: Transitional M Individual Consult IDA / H8830 Post Open 24,877.91 Signed 2020-11-15 2020-11-12 2021-01-03 2021-02-02 2021-01-24 2021-02-05 2021-02-28 2021-02-05 2021-08-27 munications Adviser anagement and Support ant Selection PASO/INDV/P-A20 / Graphic/ Component A: Transitional M Individual Consult IDA / H8830 Post Open 14,069.91 Signed 2021-06-01 2021-06-23 2021-07-20 2021-08-25 2021-08-10 2021-08-25 2021-09-14 2021-08-30 2021-12-13 Web designer anagement and Support ant Selection PASO/INDV/P-A21 / Quality A Component C: Quality Mana Individual Consult IDA / H8830 Post Open 52,000.00 Signed 2021-06-01 2021-07-14 2021-07-20 2021-08-29 2021-08-10 2021-08-29 2021-09-14 2021-09-02 2021-12-23 ssurance Specialist gement ant Selection PASO/INDV/P-A22 / Business Component A: Transitional M Individual Consult IDA / H8830 Post Open 19,250.00 Signed 2021-11-29 2021-11-22 2022-01-17 2022-02-24 2022-02-07 2022-02-24 2022-03-14 2022-02-21 2022-12-31 Analyst anagement and Support ant Selection PASO/INDV/P-A23 / GASOS S Component D: Safety Equip Individual Consult IDA / H8830 Post Open 43,164.00 Signed 2021-11-30 2021-11-22 2022-01-18 2022-01-17 2022-02-08 2022-01-17 2022-03-15 2022-01-18 2022-12-31 afety Adviser ment and Infrastructure ant Selection PASO/INDV/P-A24 / Legal Sp Component A: Transitional M Individual Consult IDA / H8830 Post Open 75,566.25 Signed 2021-11-30 2021-11-22 2022-01-18 2022-02-13 2022-02-08 2022-02-13 2022-03-15 2022-02-14 2022-12-31 ecialist anagement and Support ant Selection PASO/INDV/P-A25 / Project M Component A: Transitional M Individual Consult IDA / H8830 Post Open 60,000.00 Signed 2021-11-30 2021-11-22 2022-01-18 2021-12-27 2022-02-08 2021-12-27 2022-03-15 2021-12-28 2022-12-31 anager anagement and Support ant Selection PASO/INDV/P-A26 / Training Component A: Transitional M Individual Consult IDA / H8830 Post Open 60,000.00 Signed 2021-11-30 2022-02-11 2022-01-18 2022-04-06 2022-02-08 2022-04-06 2022-03-15 2022-04-08 2022-12-31 Coordinator anagement and Support ant Selection PASO/INDV/P-A27 / GASOS A Component C: Quality Mana Individual Consult IDA / H8830 Post Open 57,000.00 Signed 2021-11-30 2022-01-05 2022-01-18 2022-02-28 2022-02-08 2022-02-28 2022-03-15 2022-03-01 2022-12-31 irworthiness Technical Writer gement ant Selection PASO/INDV/P-A28 / GASOS A Component A: Transitional M Individual Consult IDA / H8830 Post Open 43,452.00 Signed 2021-11-30 2022-01-05 2022-01-18 2022-03-15 2022-02-08 2022-03-15 2022-03-15 2022-03-15 2022-12-31 ir Navigation Technical Write anagement and Support ant Selection r Page 2 PASO/INDV/P-A30 / RSOO Fu Component A: Transitional M Individual Consult IDA / H8830 Post Open 32,661.00 Signed 2021-11-30 2021-11-22 2022-01-18 2022-01-04 2022-02-08 2022-01-04 2022-03-15 2022-01-05 2022-12-31 nding Model anagement and Support ant Selection P-A32 / PEL/OPS Technical W Component A: Transitional M Individual Consult Pending Impleme IDA / H8830 Post Open 0.00 2022-05-02 2022-06-20 2022-07-11 2022-08-15 2022-12-31 riter anagement and Support ant Selection ntation Component A: Transitional M Pending Impleme P-A33 / End-of-Project Audit IDA / H8830 Post Direct Selection Direct 0.00 2022-05-02 2022-05-12 2022-07-16 2022-12-31 anagement and Support ntation Page 3