HAY’ADDA CIVIL SERVICE SHAQAALAHA COMMISSION DAWLADDA PROJECT COORDINATION UNIT Civil Service Strengthening Project (CSSP) Ref: CSSP/10/2022 Date: 05.01.2022 Civil Service Strengthening Project PROCUREMENT PLAN OF CSSP II General 1. Project Information a. Country: Republic of Somaliland b. Project Name: Somaliland Civil Service Strengthening Project II c. Project Number: P174875 d. Total Finance: $ 4.85 Million 2. Project Implementation Agency: Somaliland Civil Service Commission 3. Date of Project Plan: 2022 4. Period Covered by this Procurement: Jan 2022- December 2022 I. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016 revised November 2017, August 2018 and November 2020) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the 1 Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. II. Bank’s Standard Procurement Document: The Bank’s standard Procurement Documents shall be used for all contracts subject to international competitive procurement and those contracts as specified into Procurement Plan tables in STEP III. National Procurement Arrangements: Not applicable IV. Prequalification: Not applicable V. Leased Assets: Not Applicable VI. Procurement of Second-hand Goods: Not Applicable VII. Domestic Preference: Not Applicable VIII. Hands on Expanded Implementation Support (HEIS): Not applicable IX. Other Relevant Procurement Information: Not Applicable X. Thresholds for Procurement Approaches and Method (US$ millions) Based on the risks identified above, the following procurement arrangements are proposed: a) Approach to Market: Based on previous experience and available local market, the following threshold will be used of open national/international and RFQ bidding (all figures in million USD) Table 1.2: Thresholds for procurement approaches and methods Procurement Methods (US$ millions)–Goods and Non-Consulting Services Open Open Request for Direct Category Internation National Quotation Selection al (RfQ) Goods, IT, and non- ≥ 0.5 <0.5 ≤ 0.1 All Values consulting services 2 Thresholds for Procurement Approaches and Methods (US$, millions) – Consulting Services Category Short List of National Consultants Consulting Engineering and Services Construction Supervision Consultants (Firms) ≤ 0.1 ≤ 0.2 Individual Consultants n.a. n.a. Direct Selection Consultants (Firms) All Values All Values Individual Consultants All Values All Values 3 XI. Packages for Goods, Works and Non-Consulting Services Market Revi Selectio Approac ew n Expected h Estimate by Method date of Expected date of Ref. (Open- Evaluation Contract Description d Cost Bank (RFP, bid/ Contract No National Method (US$) (Prio RFB, proposal Signature / r/ RFQ opening Limited Post) etc.) etc.) Goods Procurement of Additional Biometric Most Equipment for CSC - 3 91,336 Mar-2022 G1 Prior Limited RFQ advantageo Jan-2022 kits + Purchasing ID us Bid cards+ ID Card printers Development, Most Installation HRMIS-(hard 674,338 G2 Prior Open RFB advantageo Jan-2022 Mar-2022 ward & Software) us Bid equipment Office furniture for HRMIS Most G3 unit + Pension+ CSC 47,000 Prior Limited RFQ advantageo Jan-2022 Apr-2022 Regional offices us Bid Office furniture for HRMIS Most G4 unit + Pension+ CSC 57,272 Prior Limited RFQ advantageo Jan-2022 Apr-2022 Regional offices us Bid 4 Market Revi Selectio Approac ew n Expected h Estimate by Method date of Expected date of Ref. (Open- Evaluation Contract Description d Cost Bank (RFP, bid/ Contract No National Method (US$) (Prio RFB, proposal Signature / r/ RFQ opening Limited Post) etc.) etc.) Capacity building for Most core departments (Office advantageo Equipment, Video us Bid G5 Conference IT Materials 27,424 Prior Limited RFQ Feb-2022 May-2022 and furniture for (MoLF, MoCTI, MoFA, MoTT, MoPND, MESAF, MoERD) Capacity building for Most core departments advantageo G6 furniture for (MoLF, 40,000 Prior Limited RFQ us Bid Feb-2022 May-2022 MoCTI, MoFA, MoTT, MoPND, MESAF, MoERD) Establish e-learning Most G7 47,424 Prior Limited RFQ advantageo Apr-2022 June-2022 classes (IT Equipment ) us Bid Establish e-learning Most G8 20,000 Prior Limited RFQ advantageo may-2022 July-2022 classes (Office furniture ) us Bid 5 Market Revi Selectio Approac ew n Expected h Estimate by Method date of Expected date of Ref. (Open- Evaluation Contract Description d Cost Bank (RFP, bid/ Contract No National Method (US$) (Prio RFB, proposal Signature / r/ RFQ opening Limited Post) etc.) etc.) Most G9 Motor vehicles 36,848 Prior Limited RFQ advantageo Feb-2022 Mar-2022 us Bid $1,041,6 Sub-total Goods 42 Ref Contract Estimated Review by Market Selection Shortlist Expected Expected No. Description Cost (US$) Bank Approach Method ing Date of Bid Date of (Prior/Post) (Open- (QCBS, (Yes/No) Proposal Contract National/ LCBCS, Opening Signature Limited QBS, DS etc.) Consulting Services Conduct HR Audit and C1 Biometric $ 189,238 Prior Open – CQS Jan-2022 Mar-2022 Registration for Internationa N/A l 6 Ref Contract Estimated Review by Market Selection Shortlist Expected Expected No. Description Cost (US$) Bank Approach Method ing Date of Bid Date of (Prior/Post) (Open- (QCBS, (Yes/No) Proposal Contract National/ LCBCS, Opening Signature Limited QBS, DS etc.) the Civil Servants Develop Regulations for C2 $ 20,972 Prior Limited INDV N/A Mar-2022 May-2022 the developed Policies Analysis and design of Pension MIS (scope, $ C3 functionality, Prior Open CQS N/A May -2022 July-2022 132,104 detailed processes) by Team of Experts. Develop Pension $ C4 MIS (develop Prior Open CQS N/A Mar-2022 Apr-2022 312,914 database(s), 7 Ref Contract Estimated Review by Market Selection Shortlist Expected Expected No. Description Cost (US$) Bank Approach Method ing Date of Bid Date of (Prior/Post) (Open- (QCBS, (Yes/No) Proposal Contract National/ LCBCS, Opening Signature Limited QBS, DS etc.) code applications software, operating procedures) by Team of Experts. Legal public pension C5 $ 20,000 Prior Limited INDV N/A Jan-2022 Mar-2022 technical advisor E&S Framework :International C6 $11,368 Prior Limited INDV N/A Mar-2022 May-2022 Consultant (GBV Advisor) E&S Framework C7 : Local Prior Limited INDV N/A Mar-2022 Apr-2022 $3,430 Consultants 8 Ref Contract Estimated Review by Market Selection Shortlist Expected Expected No. Description Cost (US$) Bank Approach Method ing Date of Bid Date of (Prior/Post) (Open- (QCBS, (Yes/No) Proposal Contract National/ LCBCS, Opening Signature Limited QBS, DS etc.) (Security Management) Provision Performance C8 $ 10,388 Limited INDV N/A Feb-2022 May-2022 Tracking Software Prior Translation C9 $ 10,388 Prior Limited CQS N/A Mar-2022 May-2022 Services Payroll May-2022 C10 Management $ 6,600 Limited INDV N/A Consultant Prior Mar-2022 Social Apr-2022 C11 Development $ 30,000 Prior Limited INDV N/A Specialist – PCU Mar-2022 Sub total $747,590 Total $1,789,044 9 10 PROCUREMENT Somalia : Somaliland Civil Service Strengthening Project II PLAN General Information Country: Somalia 2022-02-28 Bank’s Approval Date of the Original Procurement Plan: 2022-07-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P174875 GPN Date: Project Name: Somaliland Civil Service Strengthening Project II Loan / Credit No: TF / B7659, / Somaliland Civil Service Commission Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SO-CSC-282840-GO-RFB / D Component 1: Strengthening esign, Supply and Installation the Policies, Procedures, and Open - Internationa Single Stage - One E Under Imple / Prior Request for Bids 560,000.00 0.00 2022-03-10 2022-04-21 2022-03-13 2022-06-14 2022-04-22 2022-05-02 2022-06-06 2023-06-01 of HRMIS for Somaliland Civil Systems for Civil Service Ma l nvelope mentation Service Commission. nagement SO-CSC-283739-GO-RFQ / Pu Component 1: Strengthening Request for Quota Single Stage - One E rchasing Office Furniture to P / the Policies, Procedures, and Post Limited 20,000.00 0.00 Canceled 2022-03-17 2022-04-26 2022-06-25 tions nvelope ension, HRMIS and PCU Depa Systems for Civil Service Ma rtments at CSC. nagement SO-CSC-283740-GO-RFQ / Pu Component 1: Strengthening rchasing Office IT Equipment the Policies, Procedures, and Request for Quota Single Stage - One E Under Revie / Prior Limited 31,000.00 0.00 2022-03-17 2022-05-23 2022-04-26 2022-06-25 to Pension, HRMIS and PCU D Systems for Civil Service Ma tions nvelope w epartments at CSC. nagement SO-CSC-286633-GO-RFQ / Pu Component 1: Strengthening Request for Quota Single Stage - One E rchasing Office Furniture to P TF / B7659 the Policies, Procedures, and Prior Limited 20,000.00 19,825.00 Signed 2022-03-29 2022-05-04 2022-04-29 2022-06-13 2022-06-28 tions nvelope ension, HRMIS and PCU Depa Systems for Civil Service Ma rtments at CSC. nagement SO-CSC-299633-GO-RFQ / Pu Component 2: Strengthening Request for Quota Single Stage - One E Under Imple rchasing Vehicle for CSC ( Pe TF / B7659 Core Capacity at the Center Prior Limited 36,000.00 0.00 2022-07-20 2022-08-22 2022-10-21 tions nvelope mentation nsion Department) of Government and of Targe ted Ministries SO-CSC-303913-GO-RFQ / Pu Component 4: Project Manag Request for Quota Single Stage - One E Under Imple rchasing Performance Tracki TF / B7659 ement and Support in Delive Prior Limited 10,300.00 0.00 2022-07-23 2022-09-01 2022-11-30 tions nvelope mentation ng Software ry NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SO-CSC-296328-NC-DIR / Pro Component 4: Project Manag Under Revie viding Internet Service Install TF / B7659 ement and Support in Delive Prior Direct Selection Direct 24,000.00 0.00 2022-05-25 2022-05-31 2022-05-28 2022-06-16 2022-06-14 2023-06-09 w ation to CSC/PCU offices ry CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SO-CSC-303869-CS-CQS / An alysis, design and assessmen Component 3: Rollout of the Consultant Qualifi Pending Impleme t of Pension Management Inf TF / B7659 Public Service Pension Syste Prior Limited 190,000.00 0.00 2022-07-17 2022-07-31 2022-08-14 2022-09-04 2023-03-03 cation Selection ntation ormation System -PMIS (scop m e, functionality and detailed processes). SO-CSC-305760-CS-CQS / Co Component 1: Strengthening Consultant Qualifi Open - Internationa Pending Impleme nduct HR Audit and Biometric TF / B7659 the Policies, Procedures, and Prior 200,000.00 0.00 2022-07-29 2022-08-19 2022-09-25 2022-10-02 2022-10-23 2023-04-21 cation Selection l ntation Registration for the Civil Serv Systems for Civil Service Ma ants nagement INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SO-CSC-279464-CS-INDV / S Component 4: Project Manag Individual Consult TF / B7659 Prior Limited 30,000.00 7,560.00 Signed 2022-02-20 2022-03-08 2022-02-25 2022-06-11 2022-03-11 2022-06-19 2022-04-01 2022-06-25 2023-03-27 ocial Development Specialist ement and Support in Delive ant Selection - PCU ry SO-CSC-279550-CS-INDV / L Component 3: Rollout of the Individual Consult TF / B7659 Prior Limited 20,000.00 19,500.00 Signed 2022-02-20 2022-03-24 2022-02-25 2022-03-14 2022-03-11 2022-03-28 2022-04-01 2022-04-05 2022-09-28 egal Pension Advisor Public Service Pension Syste ant Selection m SO-CSC-288159-CS-INDV / P Component 3: Rollout of the Individual Consult / Prior Limited 28,000.00 0.00 Canceled 2022-04-08 2022-04-18 2022-04-11 2022-05-22 2022-04-25 2022-05-29 2022-05-16 2023-01-11 ension Technical Advisor Public Service Pension Syste ant Selection m SO-CSC-293686-CS-INDV / T Component 1: Strengthening Individual Consult Pending Impleme echnical Advisor for HRMIS D TF / B7659 the Policies, Procedures, and Prior Limited 36,000.00 0.00 2022-05-10 2022-05-13 2022-05-14 2022-06-04 2023-01-30 ant Selection ntation evelopment (HRM Expert) Systems for Civil Service Ma nagement SO-CSC-297859-CS-INDV / Fi Component 4: Project Manag Pending Impleme TF / B7659 Prior Direct Selection Direct 55,110.00 0.00 2022-06-04 2022-06-12 2022-07-06 2023-07-01 nancial Management Speciali ement and Support in Delive ntation st- PCU ry SO-CSC-297861-CS-CDS / Pr Component 4: Project Manag Under Implement TF / B7659 Prior Direct Selection Direct 55,110.00 0.00 2022-06-04 2022-07-24 2022-06-12 2022-07-06 2023-07-01 ocurement Specialist- PCU ement and Support in Delive ation ry SO-CSC-297863-CS-CDS / M Component 4: Project Manag Under Implement TF / B7659 Prior Direct Selection Direct 55,110.00 0.00 2022-06-04 2022-07-14 2022-06-12 2022-07-06 2023-07-01 onitoring & Evaluation Specia ement and Support in Delive ation list- PCU ry Page 1 SO-CSC-297865-CS-CDS / Co Component 4: Project Manag Under Implement TF / B7659 Prior Direct Selection Direct 55,110.00 0.00 2022-06-04 2022-06-12 2022-07-06 2023-07-01 mmunication Specialist- PCU ement and Support in Delive ation ry SO-CSC-297866-CS-CDS / Pr Component 4: Project Manag Under Implement TF / B7659 Prior Direct Selection Direct 70,950.00 0.00 2022-06-04 2022-07-20 2022-06-12 2022-07-06 2023-07-01 oject Manager- PCU ement and Support in Delive ation ry SO-CSC-297867-CS-CDS / Pu Component 4: Project Manag Pending Impleme TF / B7659 Prior Direct Selection Direct 70,950.00 0.00 2022-06-04 2022-06-12 2022-07-06 2023-07-01 blic Service Reform Coordina ement and Support in Delive ntation tor- PCU ry SO-CSC-303865-CS-INDV / P Component 3: Rollout of the Individual Consult Under Implement TF / B7659 Prior Limited 28,000.00 0.00 2022-07-16 2022-07-27 2022-07-21 2022-08-04 2022-08-25 2022-12-23 ension Technical Advisor Public Service Pension Syste ant Selection ation m Page 2