PROCUREMENT PLAN (Project Preparation Advance- PPA) Project information: Ghana, Africa Higher Education Centers of Excellence for Development Impact Project (ACE Impact) P164546 Project Implementation agency: Association of African University (AAU) Date of the Procurement Plan: September 7, 2018 Period covered by this Procurement Plan: October 2018- June 2019 (PPA Period) Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international and national competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: As AAU does not follow Ghana PPDA, when approaching the national market (as specified in the Procurement Plan tables in STEP), Bank’s Procurement Regulations will be followed. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second-Hand Goods as specified under paragraph 5.11 of the Procurement Regulations –Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). 1 Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. None Recommendations from the Procurement Assessment of AAU (Finalized in June 2018) As part of the preparation of the Project Preparation Advance (PPA), the following recommendations were made as a result of the procurement assessment of AAU, carried out by the World Bank: a. Recruit external consultant/staff who is proficient with much experience - in World Bank procurement rules and procedures, general procurement, donor funded procurement to prosecute all procurement at AAU as well as quality assure and support the procurement at the identified Centers of Excellences; b. Use World Bank standard procurement documents found on the website- www.worldbank.org/procurement for all procurements with the appropriate modification acceptable by the World Bank; c. Prepare a simple Procurement Manual (or a part of a Public Investment Management- PIM) in line with the World Bank Procurement Regulation to guide procurement implementation; d. The Project should immediately prepare the Project Procurement Strategy Document PPSD- with support of the World Bank and prepare a procurement plan covering at least the first 18 months of the project life- to be immediately submitted to the Bank for review and clearance. e. The Procurement Specialist should attend the World Bank monthly procurement clinic, while building the capacity of the entire organization on World Bank procurement procedures. 2 Thresholds for Prior Review, Procurement Approaches and Methods – Good, Works, Non-Consulting Prior ReviewThreshold in (US$'000) ProcurementMethods Thresholds (inUS$'000) Goods, IT and non-consulting Shortlist of National Consultants Works services Consultants SingleSource Engineering Goods, IT Request for Request for &D irect Open Open Open Open & Systems+ Quotation/ Quotation/ Consulting RISK RATING Works Firms Individuals Contract Internationa National or Internationa National or constructio Non Con. National National services l or ICB N CB l or ICB N CB n Serv Shopping Shopping supervision HIGH ≥$5,000 ≥$1,500 ≥$500 ≥$200 ≥$50 ≥15000 <15000 ≤200 ≥3000 <3000 ≤100 <300 ≤500 Services and Consulting Services Post Review: All contracts not subject to prior review shall be subject to post review. I. Summary of the procurement packages for Good, Works and Non-Consulting Services Sr. Contract Estimat Revie Market Selectio Evaluation Procurem Prequ Domesti Expecte Expecte No Description ed Cost w by Approach n Options ent alifica c d date d date (US$) Bank (Open- Method(Most Process tion Prefere of bid/ of (Prior National/ (RFP, Advantage (Single (Yes/ nce proposa Contrac / Limited RFB, ous Bid, stage- No) (Yes/No l t Post) etc.) BAFO, RFQ, DS single ) opening Signatu etc.) Rated envelope re Criteria etc.) etc.) NON-CONSULTING SERVICES 1 Translation 6,000 Post Open- RFQ Most Single No No 10/15/20 10/29/20 services during Internation advantageo stage- 18 18 selection of ACEs al us bid single (PSC meeting) envelope 2 Translation 12,000 Post Open- RFQ Most Single No No 1/7/2019 1/21/201 Services Internation advantageo stage- 9 BootCamp/ al us bid single Project Launch envelope Workshop Total Non- Consulting 18,000 Services 3 II. Threshold Prior Review, Selection Approaches and Methods – Consulting Services - Refer to threshold table above. Note: Consultancy services estimated to cost equivalent to US $ 300,000 and above per contract shall be advertised in the United Nations Development Business (UNDB) online in addition to advertising in national newspaper(s) of wide circulation and/or regional newspaper. Summary of the procurement packages for Consulting Services: Sr. Contract Description Estimat Revie Market Selection Shortlist Expected Expected No ed Cost w by Approach Method ing date of date of (US$) Bank (Open - (QCBS, (Yes/ No) bid/ Contract (Prior/ Internation FBS, LCBS, proposal Signature Post) al/ QBS, CQS, opening National/ DS etc.) etc.) 1 Recruiting ACE Impact Project Open 72,000 Prior INDV Yes 10/15/2018 11/9/2018 Manager International 2 Recruiting ACE Impact M&E Open 18,000 Prior INDV No 10/15/2018 11/04/2018 Officer International 3 Technical assistance towards proposal improvements and Open capacity building before and at 250,000 Prior INDV No International 10/15//2018 11/12/2018 the Boot Camp by several experts (~30 experts). 4 Technical assistance for Open 15,000 Post FIRM/CQS No 4/6/2019 4/20/2018 graduate tracer studies International 5 Recruiting Procurement Open 15,000 Prior INDV No 10/15/2018 10/29/2018 Specialist International 6 Recruiting Safeguards Open 30,000 Prior INDV No 10/9/2018 10/23/2018 Specialist International Total Consultancy Services 400,00 0 4 PROCUREMENT Western and Central Africa : First Africa Higher Education Centers of Excellence for Development Impact Project PLAN General Information Country: Western and Central Africa 2018-11-22 Bank’s Approval Date of the Original Procurement Plan: 2022-05-22 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P164546 GPN Date: 2020-07-27 Project Name: First Africa Higher Education Centers of Excellence for Development Impact Project Loan / Credit No: IDA / V2380 National Council for Tertiary Education Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GH-NCTE-295292-CW-RFQ / Upgrading ACE Project Video Conferencing Facility Chamb Enhancing National and Regi Request for Quota er and the NFU Secretariat, t onal Level Project Facilitatio Request for Quota Single Stage - One E Pending Imp 2022-12-0 IDA / V2380 Post Limited tions (Non Bank-S 30,000.00 0.00 2022-07-04 2022-08-29 o complete the setting- up of n, and Monitoring and Evalu tions nvelope lementation 7 PD) the two(2) facilities by; ( Repl ation acing of ceilings, fixing blinds , replacing doors,changing of floor tiles, lights AC's and pai nting. GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GR/NCTE/ACE/RFQ/GD/001/2 Enhancing National and Regi Request for Quota Single Stage - One E 019-23 / PROCUREMENT OF S IDA / V2380 onal Level Project Facilitatio Post Limited 20,000.00 0.00 Canceled 2019-03-10 2019-05-05 2019-06-04 tions nvelope TATIONERY AND TONER CAT n, and Monitoring and Evalu RIDGES ation GR/NCTE/ACE/RFQ/GD/003/2 Enhancing National and Regi 019-23 / PROCUREMENT OF P onal Level Project Facilitatio Request for Quota Single Stage - One E IDA / V2380 Post Limited 150,000.00 0.00 Canceled 2019-03-25 2019-05-27 2019-07-26 ROJECT VEHICLES: (2 NO. 4X n, and Monitoring and Evalu tions nvelope 4 STATION WAGON 3000cc) ation GR/NCTE/ACE/NCB/GD/005/2 Enhancing National and Regi Single Stage - One E 019-23 / PRINTING OF QUART IDA / V2380 onal Level Project Facilitatio Post Request for Bids Open - National 100,000.00 0.00 Canceled 2019-06-12 2019-06-17 2019-07-29 2019-08-28 2019-10-02 2020-03-30 nvelope ERLY JOURNAL ON ACE IMPA n, and Monitoring and Evalu CTS ation GR/NCTE/ACE/RFQ/GD/004/2 019-23 / PROCUREMENT AND INSTALLATION OF OFFICE FU Enhancing National and Regi RNITURE: VISITORS SOFA (3 onal Level Project Facilitatio Request for Quota Single Stage - One E NO.), OFFICE CABINETS (16 N IDA / V2380 Post Limited 35,000.00 0.00 Canceled 2019-04-21 2019-06-23 2019-07-23 n, and Monitoring and Evalu tions nvelope O.), EXECUTIVE OFFICE CABI ation NET (2NO.), SWIVEL CHAIRS ( 6NO.) OFFICE TABLES (4NO.), 4 IN 1 VISITORS CHAIRS (1NO .), 6 IN 1 WORKSTATION (1N O.), 12 IN 1 (1NO.) GR/NCTE/ACE/RFQ/GD/002/2 019-23 / PROCUREMENT AND Enhancing National and Regi INSTALLATION OF ICT EQUIP onal Level Project Facilitatio Request for Quota Single Stage - One E MENT: LAPTOP COMPUTERS ( IDA / V2380 Post Limited 36,500.00 0.00 Canceled 2019-04-14 2019-06-16 2019-07-26 n, and Monitoring and Evalu tions nvelope 6NO.) DESKTOP COMPUTERS ation (2NO.), PHOTOCOPIER (1 NO. ), PRINTERS (6NO.), SCANNE RS (2 NO.) TONER AND INTER NET FACILITY GH-NCTE-191660-GO-RFQ / Procurement and Installation Enhancing National and Regi of Laptop Computers (6 No.), onal Level Project Facilitatio Request for Quota Single Stage - One E IDA / V2380 Post Limited 15,800.00 13,084.38 Signed 2020-09-12 2020-09-07 2020-11-07 2020-10-02 2021-05-06 Desktop Computers (2 No.), n, and Monitoring and Evalu tions nvelope External Hard Drive (6 No.), ation UPS (2 No.), Internet facility ( Package) GH-NCTE-191671-GO-RFQ / Procurement and Installation Enhancing National and Regi of Photocopier Machine (1 No onal Level Project Facilitatio Request for Quota Single Stage - One E IDA / V2380 Post Limited 16,200.00 12,872.43 Signed 2020-09-12 2020-09-06 2020-11-07 2020-10-02 2021-05-06 .), Black and White Printer (5 n, and Monitoring and Evalu tions nvelope No.), Colored Printer (1 No.), ation Scanner (1 No.), Toner Cartri dges (40 Pcs) GH-NCTE-191674-GO-RFQ / Enhancing National and Regi Procurement of Office Sofa (4 onal Level Project Facilitatio Request for Quota Single Stage - One E No.), Executive Office Cabine IDA / V2380 Post Limited 16,600.00 13,130.33 Signed 2020-09-12 2020-09-07 2020-11-07 2020-10-02 2021-05-06 n, and Monitoring and Evalu tions nvelope t (2 No.), Office Cabinets (16 ation No.), Swivel Chairs (6 No.), O ffice Tables (4 No.) GH-NCTE-191677-GO-RFQ / Enhancing National and Regi Procurement and Installation onal Level Project Facilitatio Request for Quota Single Stage - One E of 4 in 1 Visitors Chairs (1 No IDA / V2380 Post Limited 8,200.00 6,323.68 Signed 2021-08-18 2021-09-27 2021-10-06 2021-12-10 2021-11-05 n, and Monitoring and Evalu tions nvelope .), 6 in 1 Workstation (2 No.), ation 12 Seater Conference Tables & Chairs (1 No.) GR/GTEC/GD/003/21 / Procur Enhancing National and Regi Single Stage - One E ement of Heavy Duty Station IDA / V2380 onal Level Project Facilitatio Post Request for Bids Open - National 150,000.00 108,590.16 Signed 2021-08-16 2021-08-24 2021-08-20 2021-11-26 2021-09-01 2021-09-07 2021-09-15 2021-12-20 2021-10-20 2022-02-10 2022-01-18 nvelope Wagon, one (1) n, and Monitoring and Evalu ation GR/GTEC/GDS/009/21 / Proc Enhancing National and Regi Request for Quota Single Stage - One E urement and installation of C IDA / V2380 onal Level Project Facilitatio Post Limited 77,500.00 37,889.76 Signed 2021-08-25 2021-09-03 2021-10-13 2022-04-28 2021-12-12 tions nvelope onferencing Facility n, and Monitoring and Evalu ation GH-NCTE-289590-GO-RFB / Enhancing National and Regi Single Stage - One E Pending Impl Procurement of one (1) Cross IDA / V2380 onal Level Project Facilitatio Post Request for Bids Open - National 280,000.00 0.00 2022-06-27 2022-07-04 2022-08-31 2022-09-30 2022-11-10 2023-02-02 nvelope ementation Country Vehicles and two (2) n, and Monitoring and Evalu Mini Van ation GH-NCTE-289599-GO-RFQ / Procurement of Executive Co Enhancing National and Regi nference Table and 18 execu onal Level Project Facilitatio Request for Quota Single Stage - One E Pending Impl IDA / V2380 Post Limited 18,000.00 0.00 2022-07-03 2022-08-28 2022-10-27 tive conference chairs to co n, and Monitoring and Evalu tions nvelope ementation mplete setting up of video co ation nference facility at GTEC Cha mber. NON CONSULTING SERVICES Page 1 Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GR/NCTE/ACE/CQS/CS/008/2 Enhancing National and Regi 019-23 / PROCUREMENT OF onal Level Project Facilitatio Consultant Qualifi CONSULTANCY SERVICES FO IDA / V2380 Post Open - National 25,000.00 0.00 Canceled 2019-04-30 2019-05-21 2019-07-04 2019-08-03 2019-09-07 2023-09-06 n, and Monitoring and Evalu cation Selection R QUARTELY PREPARATION O ation F JOURNAL ON ACE IMPACTS GR/GTEC/ACE/CQS/CS/008/2 Enhancing National and Regi 021 / Workshops to strength onal Level Project Facilitatio Consultant Qualifi en capacity in governance an IDA / V2380 Post Open - National 80,000.00 112,219.00 Signed 2021-02-24 2021-03-02 2021-03-17 2021-03-09 2021-04-30 2021-04-12 2021-05-30 2021-04-12 2021-07-04 2021-04-16 2021-12-31 n, and Monitoring and Evalu cation Selection d management structures of ation the ACE Teams (GTEC/Centre s) under ACE Impact GR/GTEC/CS/002/21 / Selecti on of Consultant to conduct T Enhancing National and Regi raining/Workshop for : onal Level Project Facilitatio Consultant Qualifi 1.ENDOWMENTS & INDEPEN IDA / V2380 Post Open - National 150,000.00 150,000.00 Signed 2021-08-20 2021-08-18 2021-08-31 2021-09-03 2021-09-30 2021-09-10 2021-10-14 2021-09-14 2021-11-04 2021-09-14 2021-11-25 n, and Monitoring and Evalu cation Selection DENT FUND RAISING. ation 2. MONITORING & EVALUATI ON and SAFEGUARDS GH-NCTE-289596-CS-CQS / S Enhancing National and Regi election of Consultant to Dev onal Level Project Facilitatio Consultant Qualifi Pending Impleme IDA / V2380 Post Open - National 30,000.00 0.00 2022-07-29 2022-08-19 2022-10-02 2022-11-01 2022-12-06 2023-03-06 elop and conduct Tracer and n, and Monitoring and Evalu cation Selection ntation Employability Study for ACE ation graduates INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GR/NCTE/ACE/CQS/CS/007/2 Enhancing National and Regi 019-23 / PROCUREMENT OF E onal Level Project Facilitatio Individual Consult IDA / V2380 Prior Open 202,500.00 0.00 Canceled 2020-03-25 2020-05-13 2020-06-03 2020-07-08 2024-07-07 XPERTS FOR MONITORING A n, and Monitoring and Evalu ant Selection ND EVALUATION FOR PROJEC ation T IMPLEMENTATION GR/NCTE/ACE/CQS/CS/006/2 Enhancing National and Regi 019-23 / PROCUREMENT OF onal Level Project Facilitatio Individual Consult IDA / V2380 Post Limited 2,500.00 0.00 Canceled 2019-03-12 2019-03-17 2019-04-07 2019-05-12 2019-07-11 CONSULTANCY SERVICES FO n, and Monitoring and Evalu ant Selection R DEVELOPMENT OF WEBSIT ation E FOR ACE IMPACTS GH-NCTE-246143-CS-INDV / Enhancing National and Regi Individual Consult Under Implement Consultancy Services for Dev IDA / V2380 onal Level Project Facilitatio Post Open 25,000.00 0.00 2021-08-10 2021-09-06 2021-09-12 2021-10-03 2021-11-07 2021-12-27 ant Selection ation elopment of Website for ACE n, and Monitoring and Evalu Impact project ation GH-NCTE-295294-CS-INDV / Enhancing National and Regi Complete the Development o onal Level Project Facilitatio Individual Consult Pending Impleme f Website dedicated for ACE i IDA / V2380 Post Direct 25,000.00 0.00 2022-09-01 2022-09-22 2022-10-13 2022-11-17 2023-02-15 n, and Monitoring and Evalu ant Selection ntation mpact - Procure the services ation of consultant to link the ACE website with the GTEC Page 2