SOCIALIST REPUBLIC OF VIETNAM VINH LONG PROVINCIAL PEOPLE’S COMMITTEE Vinh Long ODA Project Management Unit (PMU)  Vinh Long City Urban Development and Enhanced Climate Resilience Project in Vinh Long Province - Additional Financing (P177314) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) Vinh Long, January 2022 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Socialist Republic of Vietnam will implement the Vinh Long City Urban Development and Enhanced Climate Resilience Project in Vinh Long Province (the Project), including scale-up activities under the additional financing that enhance the quality of the management and sustainability outputs delivered under the Component 4 of the Project, with the involvement of the Vinh Long Provincial People’s Committee (PPC)/ODA Project Management Unit (PMU) of Vinh Long province. The International Bank for Reconstruction and Development/International Development Association (hereinafter the Bank), acting as administrator of the Korea-World Bank Partnership Facility Single Donor Trust Fund, has agreed to provide additional financing to the Project. 2. The Socialist Republic of Vietnam will implement material measures and actions so that the Project is implemented in accordance with the Bank’s Environmental and Social Standards (ESSs). This Environmental and Social Commitment Plan (ESCP) sets out material measures and actions, any specific documents or plans, as well as the timing of each of these. 3. The Socialist Republic of Vietnam will also comply with the provisions of any other Environmental and Social (E&S) documents required under the Environmental and Social Framework (ESF) and referred to in this ESCP, such as updated Stakeholder Engagement Plan (SEP), updated Labor Management Procedures (LMP) and Grievance Mechanism for project workers, and other required E&S documents, and the timelines specified in those E&S documents. 4. The Socialist Republic of Vietnam is responsible for compliance with all requirements of the ESCP even when implementation of specific measures and actions is conducted by the Vinh Long PPC or the ODA PMU of Vinh Long province. 5. Implementation of the material measures and actions set out in this ESCP shall be monitored and reported to the Bank by the Socialist Republic of Vietnam as required by the ESCP and the conditions of the legal agreement, and the Bank will monitor and assess progress and completion of the material measures and actions throughout the implementation of the Project. 6. As agreed by the Bank and the Socialist Republic of Vietnam, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, the Socialist Republic of Vietnam, through Vinh Long PPC, will agree to the changes with the Bank and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Bank and the Socialist Republic of Vietnam, through Vinh Long PPC. The Socialist Republic of Vietnam, through Vinh Long PPC, will promptly disclose the updated ESCP. 7. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the Socialist Republic of Vietnam shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts, which may include environmental, health, and safety impacts, labor influx, and gender-based violence. 1|Page Vinh Long City Urban Development and Enhanced Climate Resilience Project in Vinh Long Province Additional Financing (P177314) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING: Prepare and submit to the Bank regular monitoring reports on the Quarterly reporting throughout Responsibility: Vinh Long ODA environmental, social, health and safety (ESHS) performance of the Project implementation to the PMU Project, including but not limited to the implementation of the ESCP, Bank. status of preparation and implementation of E&S documents required Accountability: PMU Director under the ESCP, stakeholder engagement activities, functioning of the Reports to be sent within the first grievance mechanism(s). seven (7) days after the reporting quarter. More details on monitoring and reporting are provided in SEP and LMP. B INCIDENTS AND ACCIDENTS: Promptly notify the Bank of any incident or accident related to the Report any incident or accident to Responsibility: Vinh Long ODA Project which has, or is likely to have, a significant adverse effect on the the Bank within 24 hours and no PMU /Contractors environment, the affected communities, the public or workers included, later than 48 hours after becoming for example, occupational accidents that could result in death or serious aware of the occurrence of the Accountability: PMU Director injury, cases of gender-based violence or violence against minors, incident or accident. injuries, falls, vehicle accidents and electrocution. Provide sufficient detail regarding the incident or accident, indicating immediate measures taken or that are planned to be taken to address it, and any information provided by any contractor and supervising entity, as appropriate. Subsequently, as per the Bank’s request, prepare a report on the incident or accident and propose any measures to prevent its recurrence. C CONTRACTORS MONTHLY REPORTS: Prepare and submit monthly progress and monitoring report to the PMU Monthly progress and monitoring Responsibility: Vinh Long ODA which include details in the project environmental and social performance reports would be prepared and PMU and Contractors and implementation of the environmental and social mitigation measures. submitted throughout the project life. Accountability: PMU Director and Contractors ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 2|Page Vinh Long City Urban Development and Enhanced Climate Resilience Project in Vinh Long Province Additional Financing (P177314) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 1.1 ORGANIZATIONAL STRUCTURE: Maintain an organizational structure with qualified staff and resources to PMU has been established. Two Responsibility: Vinh Long support management of E&S risks in sufficient numbers including at least (2) additional specialists (one Provincial People’s Committee one Environmental Specialist and one Social Specialist (ESS – each Environmental Specialist and one (PPC) responsible for environmental and social risks and impacts respectively) Social Specialist) will be hired in the PMU for ensuring compliance with the ESSs and relevant within 30 days after Project Accountability: PMU Director instruments. effectiveness. The organizational structure (PMU), including the Appoint a Grievance Redress Mechanism (GRM) focal point, within specialists, should be maintained PMU, in order to provide essential coordination of different throughout Project implementation. administrative levels for handling complaints in a timely and satisfactory manner. The PMU will also mobilize other specialists (e.g. community The GRM focal point will be engagement specialist) as and when required. appointed within 30 days after the effectiveness of the grant agreement. 1.2 MANAGEMENT TOOLS AND INSTRUMENTS: Update, adopt, disclose, and implement the following management instruments, as required, in a manner acceptable to the Bank. 1.2.1 Implement diligently the measures and actions identified in the ESCP in Throughout the Project Responsibility: Vinh Long ODA accordance with the timeframes specified and review the status of implementation. PMU implementation of the ESCP as part of the monitoring and reporting. Accountability: PMU Director Notify the Bank promptly of any proposed changes to the scope, design, Throughout the Project implementation or operation of the project that are likely to cause an implementation. adverse change in the environmental or social risks or impacts of the project. Carry out, as appropriate, additional assessment and stakeholder Throughout the Project engagement in accordance with the ESSs, and propose changes, for implementation. approval by the Bank, to the ESCP and relevant management tools, as appropriate, in accordance with the findings of such assessments and consultation. 3|Page Vinh Long City Urban Development and Enhanced Climate Resilience Project in Vinh Long Province Additional Financing (P177314) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 1.3 MANAGEMENT OF CONTRACTORS: Selection of contractors: Ascertain that the contractors are legitimate and During evaluation of bidders Responsibility: Vinh Long ODA reliable entities and able to comply with the relevant environmental and PMU social requirements of the Project. Accountability: PMU Director Incorporate the relevant aspects of the ESCP, including the relevant E&S Prior to the preparation of documents and/or plans, and the Labor Management Procedures, and procurement documents. GRM into the procurement documents with contractors. Performance monitoring: Monitor the performance of the contractors to Supervise contractors throughout ensure that they comply with the environmental and social requirements Project implementation. of their respective contracts. 1.4 PERMIT, CONSENTS AND AUTHORIZATION: Obtain or assist in obtaining, as appropriate, the permits, consents and Obtain licenses and permits prior Responsibility: Vinh Long ODA authorizations that are applicable to the Project from relevant national to carrying out any Project activity PMU/ Contractor authorities, pursuant to applicable national laws. requiring a license. Accountability: PMU Director Comply or cause to comply, as appropriate, with the conditions established in these permits, consents and authorizations throughout Project implementation. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES: Update, adopt, and implement the LMP that have been developed for the No later than 30 days after the Responsibility: Vinh Long ODA Project to address labor risks, including (but not limited to) occupational, effectiveness of the grant PMU health and safety (OHS) measures; prevention of child and forced labor; agreement and throughout Project emergency preparedness and response; grievance redress mechanism implementation. Accountability: PMU Director (GRM) for project workers; training of project workers on key issues including OHS and GBV prevention; and management of labor influx; and Covid-19 prevention and control. 4|Page Vinh Long City Urban Development and Enhanced Climate Resilience Project in Vinh Long Province Additional Financing (P177314) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS: Maintain, and operate a grievance mechanism for Project workers, as Grievance mechanism operational Responsibility: Vinh Long ODA described in the LMP and consistent with ESS2. Implement worker GRM prior to engaging Project workers, PMU/ Contractors throughout project implementation. to be disseminated to project workers prior to commencing any Accountability: PMU Director works and maintained throughout Project implementation. 2.3 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES: Prepare, adopt, and implement occupational, health and safety (OHS) Before commencement of project Responsibility: Vinh Long ODA measures specified in the ESMP (including OHS risks related to the activities – no later than 30 days PMU/Contractors transmission of communicable diseases). Ensure that contractors develop, after the effectiveness of the grant implement and maintain OHS plan(s). agreement. Accountability: PMU Director ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Not currently relevant ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 COMMUNITY HEALTH AND SAFETY: Implement the measures and actions to manage specific risks and impacts Throughout Project Responsibility: Vinh Long ODA to the community arising from Project activities, including, inter alia, implementation. PMU behavior of Project workers, risks of labor influx, the risk of transmission of communicable diseases due to project activities, response to Accountability: PMU Director emergency situations including prevention and control of Covid-19 in a manner acceptable to the Bank. 4.2 GBV AND SEA RISKS: Prepare, adopt, and implement measures and actions to assess and Throughout the execution of the Responsibility: Vinh Long ODA manage the risks of gender-based violence (GBV) and sexual exploitation Project: PMU and abuse (SEA). This will include: (i) prior to commencement of o Measures and actions to assess and manage the risks of HIV/AIDS, construction and maintain during Accountability: PMU Director gender-based violence (GBV) and sexual exploitation and abuse the project timeline; (ii) quarterly (SEA) as part of LMP. awareness raising campaigns o Engage a qualified institution to conduct community and workers’ through the stakeholder’s training and awareness on HIV/AIDS, GBV & SEA. engagement meetings. o Awareness raising on grievance/feedback processes for reporting SEA & GBV cases. 5|Page Vinh Long City Urban Development and Enhanced Climate Resilience Project in Vinh Long Province Additional Financing (P177314) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT Not currently relevant ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES Not currently relevant ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES Not currently relevant ESS 8: CULTURAL HERITAGE Not currently relevant ESS 9: FINANCIAL INTERMEDIARIES Not currently relevant ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION: Update and implement the SEP including the project grievance Throughout Project Responsibility: Vinh Long ODA mechanism (GRM). implementation. PMU Deliberations of each meetings will be documented (minutes of meetings Prior to, and throughout, the Accountability: PMU Director prepared) and disclosed. In particular, issues raised in the stakeholder implementation of the activities meetings and the propose solutions will also be documented and specified in Stakeholder disclosed. Engagement Plan. Depending on the public health situation regarding communicable diseases, update the stakeholder engagement plan to reflect national and international guidelines on preventing transmission through public meetings or other stakeholder engagement events. 10.2 PROJECT GRIEVANCE MECHANISM: Maintain and operate a grievance mechanism, as described in the SEP. Throughout Project Responsibility: Vinh Long ODA Awareness raising for potential project affected persons (PAPs) and implementation. PMU communities on the existence and processes for submitting grievances. Accountability: PMU Director CAPACITY SUPPORT (TRAINING) Targeted Groups and Timeframe for Delivery CS1 Training to be provided: 6|Page Vinh Long City Urban Development and Enhanced Climate Resilience Project in Vinh Long Province Additional Financing (P177314) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY o Training on: i) the Bank procurement processes and ESF; ii) PMU Environment & Social Responsibility: Vinh Long ODA stakeholder mapping and engagement; iii) Project Environmental and Safeguards Team and various PMU Social Assessment; iv) grievance redress; v) environmental and social stakeholders throughout Project supervision, monitoring, and reporting; and v) labor management implementation. Before Accountability: PMU Director procedures. commencement of civil works and maintained throughout Project implementation where necessary. o Training on: i) occupational health and safety; ii) emergency Project workers throughout Project Responsibility: Vinh Long ODA prevention and preparedness and response arrangements to emergency implementation. PMU/Contractors situations. Accountability: PMU Director o Training on: i) Gender-Based Violence Risk Mitigation; and ii) Project staff, contractors, and Responsibility: Vinh Long ODA disability inclusion. contractor employees as well as PMU local Communities participating in the Project, particularly women) Accountability: PMU Director throughout Project implementation. 7|Page Vinh Long City Urban Development and Enhanced Climate Resilience Project in Vinh Long Province Additional Financing (P177314)