PROCUREMENT PLAN (Textual Part) Project information: Fiji Social Protection COVID-19 Response and System Development Project (P175206) Project Implementation agency: Ministry of Economy Date of the Procurement Plan: March 16, 2021 Period covered by this Procurement Plan: March 16, 2021 – September 16, 2021 Preamble: In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Fiji’s Procurement Regulations 2010, including the Procurement (Amendment) Regulations 2020, which are available here https://www.fpo.gov.fj/index.php/for-agencies/legislations, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; Procurement Documents include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety (“ESHS”) risks and impacts; and provision covering publication of contract award information; When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Other Relevant Procurement Information. Since this is an emergency response project, all activities are subject to the Bank’s post review only. PROCUREMENT Fiji : Fiji Social Protection COVID-19 Response and System Development Project PLAN General Information Country: Fiji Bank’s Approval Date of the Original Procurement Plan: 2021-03-15 2022-03-14 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P175206 GPN Date: 2021-04-29 Project Name: Fiji Social Protection COVID-19 Response and System Development Project Loan / Credit No: IDA / 68280 M Executing Agency(ies): inistry of Economy WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MOE G FIRM 1 / IT support Request for Single Stage - One IDA / 68280 Institutional Strengthening Post Open - National 35,860.00 0.00 Canceled 2021-05-24 2021-07-19 2022-01-15 equipments Quotations Envelope FJ-MOE-238818-GO-DIR / Procurement of IT Support IDA / 68280 Institutional Strengthening Post Direct Selection Direct 24,860.00 4,831.83 Signed 2021-06-25 2021-06-24 2021-06-30 2021-07-26 2021-08-04 2021-04-15 2022-01-31 Equipment for PMU team FJ-MOE-283523-GO-RFB / Pending Single Stage - One DoE IT hardware, etc. for Jobs IDA / 68280 Institutional Strengthening Post Request for Bids Open - National 40,000.00 0.00 Implementati 2022-06-01 2022-06-06 2022-07-18 2022-08-17 2022-09-21 2023-03-20 Envelope for Nature 2.0 on FJ-MOE-283529-GO-RFB / Pending Single Stage - One MoE - IT equipment for IDA / 68280 Institutional Strengthening Post Request for Bids Open - National 80,000.00 0.00 Implementati 2022-08-01 2022-08-06 2022-09-17 2022-10-17 2022-11-21 2023-05-20 Envelope interoperability on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MCTTT CS INDV 1 / MCTTT - Rapid assessment of Quality And Cost- IDA / 68280 Institutional Strengthening Post Open - International 300,000.00 0.00 Canceled 2021-04-01 2021-04-22 2021-06-05 2021-07-03 2021-08-02 2021-09-06 2021-10-11 2022-10-11 concessional loan scheme and Based Selection related staff trainings MOE CS FIRM 2 / Data Quality And Cost- Pending IDA / 68280 Institutional Strengthening Post Open - International 400,000.00 0.00 2022-02-19 2022-03-12 2022-04-25 2022-05-23 2022-06-22 2022-07-27 2022-08-31 2023-08-31 sharing protocol for Based Selection Implementation interoperability NEC CS FIRM 1 / Comprehensive review (functional areas, business Quality And Cost- IDA / 68280 Institutional Strengthening Post Open - International 320,000.00 0.00 Canceled 2021-06-19 2021-07-27 2021-07-10 2021-08-01 2021-08-23 2021-10-15 2021-09-20 2021-10-20 2021-11-24 2021-12-29 2022-12-29 processes, MIS, expenditures) Based Selection and rapid (process) evaluation of ALMPs administered by NEC MWCPA CS FIRM 1 / Design an integrated Adaptive Social Quality And Cost- Under IDA / 68280 Institutional Strengthening Post Open - International 300,000.00 0.00 2021-06-19 2021-06-19 2021-07-10 2021-08-01 2021-08-23 2021-09-20 2021-09-20 2021-10-27 2021-10-20 2021-12-20 2021-11-24 2021-12-29 2022-12-29 Protection Strategy (ASP) and Based Selection Implementation implementation plan MWCPA CS FIRM 2 / Change Department of Social Welfare Quality And Cost- Pending (DSW) SOP's to adapt to ASP IDA / 68280 Institutional Strengthening Post Open - International 200,000.00 0.00 2022-09-19 2022-10-10 2022-11-23 2022-12-21 2023-01-20 2023-02-24 2023-03-31 2024-03-30 Based Selection Implementation strategy and enhance MIS development MWCPA CS FIRM 3 / Design Quality And Cost- Pending and operationalize GRM - GBV IDA / 68280 Institutional Strengthening Post Open - International 200,000.00 0.00 2022-01-19 2022-02-09 2022-03-25 2022-04-22 2022-05-22 2022-06-26 2022-07-31 2023-07-31 Based Selection Implementation mechanism MOE CS FIRM 1 / Rapid assessment of Stronger Together Job Support Scheme, MSME Loan Scheme and Quality And Cost- Pending development of Operational IDA / 68280 Institutional Strengthening Post Open - International 300,000.00 0.00 2021-12-15 2022-01-05 2022-02-18 2022-03-18 2022-04-17 2022-05-22 2022-06-26 2023-06-26 Based Selection Implementation Manuals and Trainings for MCTTT staff on improved delivery and monitoring of MSME loan scheme MOE CS FIRM 3 / Improve targeting of unemployment assistance beneficiaries and Quality And Cost- Under IDA / 68280 Institutional Strengthening Post Open - International 300,000.00 0.00 2021-12-15 2022-01-17 2022-01-05 2022-01-25 2022-02-18 2022-03-18 2022-04-17 2022-05-22 2022-06-26 2023-06-26 feasibility study for reform Based Selection Implementation towards an unemployment benefit system MWCPA CS FIRM 4 / Quality And Cost- Pending Implementing national IDA / 68280 Institutional Strengthening Post Open - International 200,000.00 0.00 2022-11-19 2022-12-10 2023-01-23 2023-02-20 2023-03-22 2023-04-26 2023-05-31 2024-05-30 Based Selection Implementation communications campaign Page 1 MOE CS FIRM 4 / Beneficiary Satisfaction/Awareness Survey Quality And Cost- Pending including GBV Services IDA / 68280 Institutional Strengthening Post Open - International 250,000.00 0.00 2021-12-15 2022-01-05 2022-02-18 2022-03-18 2022-04-17 2022-05-22 2022-06-26 2023-06-26 Based Selection Implementation awareness Survey (Baseline and Endline) FJ-MOE-283518-CS-CQS / MWCPA - Develop modules and provide coaching, Consultant Pending mentoring, training, case IDA / 68280 Institutional Strengthening Post Qualification Open - International 150,000.00 0.00 2022-08-01 2022-08-22 2022-10-05 2022-11-04 2022-12-09 2023-06-07 Implementation management to DSW/UA Selection recipients (with a focus on women) FJ-MOE-283519-CS-CQS / Consultant MOE - UA business process Pending IDA / 68280 Institutional Strengthening Post Qualification Open - International 100,000.00 0.00 2022-08-01 2022-08-22 2022-10-05 2022-11-04 2022-12-09 2023-06-07 review / ASP IT strategy Implementation Selection building FJ-MOE-283527-CS-QCBS / DoE - Develop training modules and provide training Quality And Cost- Pending inclusive of venue, IDA / 68280 Institutional Strengthening Post Open - International 320,000.00 0.00 2022-08-01 2022-08-22 2022-10-05 2022-11-02 2022-12-02 2023-01-06 2023-02-10 2024-02-10 Based Selection Implementation transportation arrangement to Jobs for Nature 2.0 participants FJ-MOE-283528-CS-QCBS / MoE and DoE - Design and Quality And Cost- Pending develop MIS (incl. GRM IDA / 68280 Institutional Strengthening Post Open - International 210,000.00 0.00 2022-08-01 2022-08-22 2022-10-05 2022-11-02 2022-12-02 2023-01-06 2023-02-10 2024-02-10 Based Selection Implementation module, and IT equipment) for Jobs for Nature 2.0 MEPIR CS FIRM 1 / Comprehensive review (functional areas, business processes, MIS, expenditures) and rapid (process) evaluation Quality And Cost- Pending IDA / 68280 Institutional Strengthening Post Open - International 1,320,000.00 0.00 2022-06-01 2022-06-22 2022-08-05 2022-09-02 2022-10-02 2022-11-06 2022-12-11 2023-12-11 of ALMPs administered by NEC Based Selection Implementation and; Development of a MIS accompanied by a web portal, interoperability features and systems enabling LM analysis INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Individual MOE CS INDV 1 / MOE - PMU Under IDA / 68280 Institutional Strengthening Post Consultant Open 19,500.00 0.00 2021-04-01 2021-04-09 2021-05-20 2021-06-10 2021-07-15 2022-01-11 Social Protection Specialist Implementation Selection Individual MOE CS INDV 2 / MOE - PMU Under IDA / 68280 Institutional Strengthening Post Consultant Open 19,500.00 0.00 2021-04-01 2021-04-09 2021-05-20 2021-06-10 2021-07-15 2022-01-11 Project Officer Implementation Selection MOE CS INDV 3 / MOE - Individual Under Environment and Social IDA / 68280 Institutional Strengthening Post Consultant Open 81,250.00 0.00 2021-04-01 2021-05-06 2021-05-20 2021-06-10 2021-07-15 2022-01-11 Implementation Specialist Selection Individual MWCPA CS INDV 1 / In-house Pending IDA / 68280 Institutional Strengthening Post Consultant Open 400,000.00 0.00 2021-06-19 2021-08-07 2021-08-28 2021-10-02 2022-03-31 advisor in MWCPA Implementation Selection NEC CS INDV 1 / NEC - Development of TORs , Individual support readjustments of IDA / 68280 Institutional Strengthening Post Consultant Open 120,000.00 0.00 Canceled 2021-08-01 2021-09-19 2021-10-10 2021-11-14 2022-05-13 business processes as needed Selection during the software development & UATs MWCPA CS INDV 2 / MWCPA - IT specialist to provide Individual guidance on linking ASP IDA / 68280 Institutional Strengthening Post Consultant Open 100,000.00 0.00 Canceled 2021-06-01 2021-07-20 2021-08-10 2021-09-14 2022-03-13 systems with ongoing DSW Selection reforms Individual FJ-MOE-263489-CS-INDV / Under IDA / 68280 Institutional Strengthening Prior Consultant Open 400,000.00 0.00 2021-12-15 2021-12-30 2022-02-02 2022-02-23 2022-03-30 2022-09-26 In-house advisor in MWCPA Implementation Selection FJ-MOE-283272-CS-INDV / Individual Pending DoE Technical Advisor for Jobs IDA / 68280 Institutional Strengthening Post Consultant Open 111,000.00 0.00 2022-06-01 2022-07-20 2022-08-10 2022-09-14 2023-03-13 Implementation for Nature 2.0 Selection FJ-MOE-283273-CS-INDV / Individual Pending MoE - PMU Monitoring and IDA / 68280 Institutional Strengthening Post Consultant Open 111,000.00 0.00 2022-06-01 2022-07-20 2022-08-10 2022-09-14 2023-03-13 Implementation Evaluation Specialist Selection FJ-MOE-283274-CS-INDV / Individual MWCPA - Individual Pending IDA / 68280 Institutional Strengthening Post Consultant Open 111,000.00 0.00 2022-06-01 2022-07-20 2022-08-10 2022-09-14 2023-03-13 consultant to develop EI Implementation Selection framework including SOPs FJ-MOE-283520-CS-INDV / Individual Pending Project Officer (DOE) IDA / 68280 Institutional Strengthening Post Consultant Open 60,000.00 0.00 2022-06-01 2022-07-20 2022-08-10 2022-09-14 2023-03-13 Implementation (Individual Consultant) Selection FJ-MOE-283521-CS-INDV / Individual Pending Project Officer (DOE) IDA / 68280 Institutional Strengthening Post Consultant Open 60,000.00 0.00 2022-06-01 2022-07-20 2022-08-10 2022-09-14 2023-03-13 Implementation (Individual Consultant) Selection FJ-MOE-283522-CS-INDV / Individual Pending Project Officer (DOE) IDA / 68280 Institutional Strengthening Post Consultant Open 60,000.00 0.00 2022-06-01 2022-07-20 2022-08-10 2022-09-14 2023-03-13 Implementation (Individual Consultant) Selection Page 2