PROCUREMENT PLAN Version 1.8 – Date: February 16, 2022 INSTITUTIONAL STRENGTHENING FOR IMPROVED VILLAGE SERVICE DELIVERY PROJECT A. Project information: Country: Indonesia Borrower: Republic of Indonesia Project ID: P165543 Financing Agreement IBRD Loan 8941-ID Number: Project Implementation Agency(ies): CPMU: Ministry of Home Affairs (MOHA), Directorate General of Village Government Affairs CPIU: Ministry of Home Affairs (MOHA), Directorate General of Village Government Affairs Ministry of Villages, Directorate General of Village Development and Community Empowerment (PPMD) Ministry of National Development Planning/BAPPENAS, Deputy for Regional Development Directorate for the Development of Disadvantaged Regions, Transmigration and Rural Areas Coordinating Ministry of Human Development and Cultural Affairs (PMK), Deputy for Community Empowerment, Village and Regions B. Key Dates: 1. Procurement Plan: a. Version 1.0 (for Feb 28, 2019 negotiation) Bank’s Approval to this Mar 12, 2019 version: Period covered by this Apr 1, 2019 – December 31, version: 2020 b. Version 1.7 (previous June 17, 2021 version) Bank’s Approval to this June 21, 2021 version: Period covered by this Apr 1, 2019 – December 31, version: 2023 c. Version 1.8 (this version) Feb 16, 2022 Bank’s Approval to this Feb 21, 2022 version: Period covered by this Apr 1, 2019 – December 31, version: 2023 d. [next version, if any] [to be updated] 2. General Procurement Mar 26, 2020 Notice: C. Preamble All Procurement under the Project shall be carried out in accordance with the World Bank’s Procurement Regulations for IPF Borrowers of July 2016, revised November 2017 and August 2018, and the provisions of the Procurement Plan and Project Operations Manual and shall take precedence over any national procurement regulations. In accordance with paragraph 5.9 of the Procurement Regulations, the Bank’s online procurement planning and tracking tools i.e. Systematic Tracking and Exchanges in Procurement (STEP) will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. D. Key Provisions The following conditions apply to all procurement activities in this Procurement Plan. The Bank’s procurement prior review thresholds: The identified procurement risk under this Project is ‘Substantial’. Accordingly, all contracts listed in the Procurement Plan that are at or above the thresholds set out below are subject to the Bank’s prior review. All other contracts are subject to the Bank’s ex-post review. Table 1. Applied Prior Review Threshold Type of procurement Procurement Prior Review Thresholds (US$ millions) Works (including turnkey, supply & installation of 10 plant and equipment, and PPP) Goods, Information Technology and Non- 2 consulting Services Consultants: Firms 1 Consultants: Individuals 0.3 The Bank’s approved selection methods thresholds: The following selection method thresholds shall apply for procurement of goods & information technology, non-consulting services and consulting services of each identified activity. Table 2. Applied Approved Selection Method Threshold Type of procurement and Approved Selection Method Thresholds Approved Selection (US$ millions) Method National International Works (including turnkey, supply & installation of plant and equipment, and PPP) (i) Request for Request for at or above $0.2 and at or above $25 Bids (RFB) less than $25 (ii) Request for Quotations less than $0.2 N/A (RFQ) (iii) Direct Selection On exceptional basis On exceptional basis if justified as per if justified as per paragraph 6.8, 6.9 paragraph 6.8, 6.9 and 6.10 of the and 6.10 of the Procurement Procurement Regulations Regulations Type of procurement and Approved Selection Method Thresholds Approved Selection (US$ millions) Method National International Goods, Information Technology and Non-consulting services a. For Goods and Information Technology: (i) Request for Request for at or above $0.1 and at or above $2 Bids (RFB) less than $2 (ii) Request for Quotations less than $0.1 N/A (RFQ) (iii) Direct Selection On exceptional basis On exceptional basis if justified as per if justified as per paragraph 6.8, 6.9 paragraph 6.8, 6.9 and 6.10 of the and 6.10 of the Procurement Procurement Regulations Regulations b. For Non-consulting Services: (i) Request for Request for at or above $0.1 and at or above $10 Bids (RFB) less than $10 (ii) Request for Quotations less than $0.1 N/A (RFQ) (iii) Direct Selection On exceptional basis On exceptional basis if justified as per if justified as per paragraph 6.8, 6.9 paragraph 6.8, 6.9 and 6.10 of the and 6.10 of the Procurement Procurement Regulations Regulations Consultants: firms a. For Selection of Consulting Firms (i) Quality Cost Based Shortlist of firms for at or above $0.4 Selection (QCBS), Fixed contracts below $0.4 Budget Based Selection may comprise (FBS), Least Cost Based entirely national Selection (LCS) and firms Quality Based Selection (QBS) (ii) Consultant’s less than $0.3 N/A Qualifications Based Selection (CQS) (iii) Direct Selection On exceptional basis On exceptional basis if justified as per if justified as per Type of procurement and Approved Selection Method Thresholds Approved Selection (US$ millions) Method National International paragraph 7.13, 7.14 paragraph 7.13, 7.14 and 7.15 of the and 7.15 of the Procurement Procurement Regulations Regulations b. For Selection of Individual Consultants (i) Open Competitive All, no monetary All, no monetary Selection of Individual threshold threshold Consultants and Limited Competitive Selection of Individual Consultants (ii) Direct Selection of On exceptional basis On exceptional basis Individual Consultants if justified as per if justified as per paragraph 7.39 of paragraph 7.39 of the Procurement the Procurement Regulations Regulations Standard Procurement Documents (SPD): The Bank’s SPD shall be used when approaching the international market (specifically for international competitive procurement and those contracts shall be as specified in the Procurement Plan tables in STEP. Use of National Procurement Procedures: In accordance with paragraphs 5.3 of the Procurement Regulations, when approaching the national market all contracts to be procured through open national competitive procurement will follow the GoI’s procurement regulation. The procedures applicable to the procurement of goods and non-consulting services awarded on the basis of open national competitive procurement shall be those of the Tender method as set forth in the Peraturan Presiden No. 16/2018 and its subsequent amendment Peraturan Presiden No. 12/2021) provided that such arrangements continue to meet requirements set forth under paragraph 5.4 of these Regulations and the following conditions: 1. The procurement is open to eligible firms from any country. There shall not any restriction to the bidders’ participation including mandatory requirement to form in joint venture; 2. Any gaps between National Procurement Procedures and the Procurement Regulations will be addressed and incorporated in the harmonized bidding documents acceptable by the Bank. Use of National e-Procurement System (SPSE): Unless informed otherwise by the Bank in writing, SPSE e-procurement system may be used only for procurement of works, goods and non-consulting services under Request for Bids (RFB) method through national open competitive procurement method, applying the harmonized model bidding documents for national open competitive procurement agreed by the Bank. For selection of consulting services through QCBS method, only the modified SPSE (termed by LKPP as SPSE-“ICB”) may be used applying the Bank’s Standard Request for Proposal (RFP) document. The Bank has further accepted GOI’s proposal for use of SPSE-ICB for selection of consulting services through CQS method applying a modified Bank’s Standard RFP. Two consulting services activities (contracts) under other Bank-financed project are being performed as pilot use of SPSE-ICB for CQS method to ensure that the system is working as intended. Since at the present time LKPP has not yet developed the modified SPSE for procurement of goods, works and non-consulting services under international open Competitive method, nor for selection of consulting services under QBS, LCS, FBS, and individual consultant selection methods, therefore procurement of all contract packages under these methods shall be carried out through non- electronic process with manual issuance of specific procurement notice (request for expression of interest or invitation for bids/proposals and receipt of bids/proposals), until such time that the modified SPSE has been completed by LKPP and assessed by the Bank to be acceptable. If the Bank determines the modified SPSE to be acceptable for use under the above- mentioned remaining procurement methods, the Bank will confirm through the Bank’s written no objection to LKPP and will also notify in writing to CMPU/CPIUs. Use of National e-Catalogue System. Based on the Bank’s assessment of the national e-catalogue system, the Bank allows the Project Implementing Units (PIUs) under World Bank financed projects to use the national e- catalogue for procurement of small value of goods in lieu of the Request for Quotations (RFQ) method specified in these Regulations within the parameters as below: a) For Goods (other than medicines) with estimated cost not more than USD 15,000 equivalent per contract. PIUs may use the national e-catalogue for procuring such items of goods within the above-specified threshold, if such goods are required under the project and specified in the Procurement Plan approved by the Bank. b) Goods (other than medicines) with estimated cost greater than USD 15,000 but less than USD 100,000 equivalent per contract. PIUs may use the national e-catalogue for procuring such items of goods if such goods are required under the project subject to fulfilling the following additional procedural requirement as below: PIU shall carry out a secondary procurement process through mini competition, by comparing the prices of similar goods offered by at least three different suppliers which available in the national e-catalogue and then selecting the Supplier with the lowest evaluated price on the basis of “as delivered" price at final destination (i.e., including inland transportation, insurance, applicable taxes and any other incidental charges for the delivery of the required quantity of goods at final destination). E. Other Relevant Procurement Information • Project Operations Manual (POM) shall set out the operating procedures for procurement and contract implementation matters under the Project written in Bahasa, which shall be consistent with the procedures and rules specified under the Bank’s Procurement Regulations. In case of any difference of interpretation between the POM and the Bank’s Procurement Regulations, the later shall prevail; • CPMU and CPIUs may use its own forms of contract for goods/non- consulting services procured under Request for Quotations (RFQ) method when approaching to national market, acceptable to the Bank; • Advance procurement may be applied under the project and shall be valid by signing of the Loan Agreement. CPMU and CPIUs may commence the procurement process prior to issuance of the DIPA for any anticipated activity to be procured under the Project, while signing of the contract shall be subject to issuance of the DIPA of the respective activity. All contracts shall not be designed as single-year contract, and therefore procurement process shall continue throughout multiple calendar years without limitation of contract period up to end of the GoI’s fiscal year; • Regardless of the Bank’s review requirement (prior or post), the Bank may review technical aspects of procurement documents and other non- procurement matters (terms of reference, statement of works, technical specifications, environmental documents, cost estimate, etc.) related to the procurement activity in question, if needed; • The Bank will continue to provide guidance and support to the CPMUs, and CPIUs for procurement processing through the STEP. • Project Implementation Support Personnel as defined in the PPSD shall not be included in this Procurement Plan. Their selection and hiring procedures shall continue to apply the GoI’s selection and hiring procedures as further defined in the POM. The Procurement Plan is a living document and can be revised if there are any changes during the implementation of the project. PROCUREMENT Indonesia : Institutional Strengthening for Improved Village Service Delivery PLAN General Information Country: Indonesia 2020-05-17 Bank’s Approval Date of the Original Procurement Plan: 2022-06-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P165543 GPN Date: 2020-03-26 Project Name: Institutional Strengthening for Improved Village Service Delivery Loan / Credit No: IBRD / 89410 DG Bina Pemdes, Ministry of Home Affairs Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-BINA PEMDES-263424-GO Strengthening Village Gover Request for Quota Single Stage - One E Pending Impl IBRD / 89410 Post Limited 14,000.00 0.00 2022-04-21 2022-04-29 2022-05-06 -RFQ / Printing of Unit SOP D nment Institutions tions nvelope ementation ocuments NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-BINA PEMDES-210159-NC -RFB / Administration Service Strengthening Village Gover Single Stage - One E Under Revie IBRD / 89410 Prior Request for Bids Open - National 36,000,000.00 0.00 2021-01-11 2021-12-22 2021-01-16 2021-02-06 2021-03-08 2021-03-12 2024-12-11 Firm (ASF) for Managing Cont nment Institutions nvelope w ract of Technical Assistance Supports (Region 1 - 7) ID-BINA PEMDES-245384-NC Strengthening Village Gover Single Stage - One E Pending Impl -RFB / Trainning of Trainner ( IBRD / 89410 Post Request for Bids Open - National 386,000.00 0.00 2021-08-02 2021-08-05 2021-08-12 2021-08-17 2021-08-21 2021-09-20 nment Institutions nvelope ementation TOT) Badan Permusyawarata n Desa ID-BINA PEMDES-245385-NC -RFB / Workshop Sosialisasi P Strengthening Village Gover Single Stage - One E Pending Impl IBRD / 89410 Post Request for Bids Open - National 147,000.00 0.00 2021-08-03 2021-08-06 2021-08-13 2021-08-18 2021-08-22 2021-09-21 rogram Penguatan Pemerinta nment Institutions nvelope ementation han dan Pembangunan Desa (P3PD) ID-BINA PEMDES-251710-NC -RFB / Event Organizer on Ap Strengthening Village Gover Single Stage - One E Pending Impl IBRD / 89410 Post Request for Bids Open - National 132,000.00 0.00 2021-09-12 2021-09-22 2021-09-29 2021-10-04 2021-10-10 2021-12-09 plication Based Technical Tra nment Institutions nvelope ementation ining on Rural Financial Mana gement ID-BINA PEMDES-291425-NC -RFB / Trainer of Trainer (TOT Strengthening Village Gover Single Stage - One E Pending Impl ) Village Financial Supervisio IBRD / 89410 Post Request for Bids Open - National 145,000.00 0.00 2022-05-09 2022-05-12 2022-05-26 2022-05-31 2022-06-04 2022-09-02 nment Institutions nvelope ementation n for Regional Internal Audito rs (APIP) In The Sumatera Re gion CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-BINA PEMDES-170080-CS- Strengthening Village Gover Quality And Cost- Open - Internationa Under Implement QCBS / National Management IBRD / 89410 Prior 6,000,000.00 0.00 2020-05-15 2021-01-11 2020-05-29 2021-08-17 2020-07-15 2021-12-22 2020-08-12 2022-01-24 2020-09-11 2022-06-23 2020-10-16 2020-11-20 2023-11-20 nment Institutions Based Selection l ation Consultant and Advisory Serv ices for P3PD ID-BINA PEMDES-173460-CS- QCBS / Digital system for Lea Strengthening Village Gover Quality And Cost- Open - Internationa Pending Impleme rning Management - System IBRD / 89410 Prior 5,000,000.00 0.00 2020-08-02 2020-08-23 2020-10-06 2020-11-03 2020-12-03 2021-01-07 2021-02-11 2022-02-11 nment Institutions Based Selection l ntation Development for Village Apparatus CB ID-BINA PEMDES-273280-CS- Strengthening Village Gover Quality And Cost- Open - Internationa Pending Impleme QCBS / Learning Managemen IBRD / 89410 Prior 1,190,000.00 0.00 2022-04-12 2022-04-27 2022-05-19 2022-06-16 2022-07-01 2022-07-15 2022-08-19 2024-12-31 nment Institutions Based Selection l ntation t System Platform ID-BINA PEMDES-273283-CS- Strengthening Village Gover Quality And Cost- Open - Internationa Pending Impleme QCBS / Content Development IBRD / 89410 Prior 1,925,000.00 0.00 2022-04-12 2022-04-27 2022-05-19 2022-06-16 2022-07-01 2022-07-15 2022-08-19 2025-02-25 nment Institutions Based Selection l ntation for Learning Management Sy stem INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-BINA PEMDES-202830-CS- INDV / Individual Consultants Strengthening Village Gover Individual Consult Under Implement IBRD / 89410 Post Open 190,000.00 0.00 2020-11-09 2020-11-09 2020-11-15 2020-11-16 2020-11-18 2021-12-31 for Secretariat - Planning and nment Institutions ant Selection ation Finance Division, 2020-2024 ID-BINA PEMDES-202882-CS- Strengthening Village Gover Individual Consult INDV / Individual Consultans f IBRD / 89410 Post Open 70,000.00 0.00 Canceled 2020-11-09 2020-11-15 2020-11-16 2020-11-18 2022-01-03 nment Institutions ant Selection or Secretariat - Program Divi sion ID-BINA PEMDES-224429-CS- Strengthening Village Gover Individual Consult INDV / Individual Consultant f IBRD / 89410 Post Open 120,000.00 0.00 Canceled 2021-03-15 2021-03-21 2021-03-22 2021-03-24 2022-05-09 nment Institutions ant Selection or Secertariat P3PD-Program Division Page 1 ID-BINA PEMDES-226937-CS- INDV / Individual Consultants Strengthening Village Gover Individual Consult Under Implement to support the Secretariat in IBRD / 89410 Post Open 42,000.00 0.00 2021-03-29 2021-03-31 2021-04-18 2021-04-19 2021-04-21 2022-01-14 nment Institutions ant Selection ation Village Government Institutio nal Arrangements, FY 2021 ID-BINA PEMDES-226940-CS- INDV / Individual Consultants Strengthening Village Gover Individual Consult Under Implement to support the Secretariat in IBRD / 89410 Post Open 32,000.00 0.00 2021-03-29 2021-03-29 2021-04-18 2021-04-19 2021-04-21 2022-01-14 nment Institutions ant Selection ation developing village apparatus training material and training methodology, FY 2021 ID-BINA PEMDES-226942-CS- INDV / Individual Consultants Strengthening Village Gover Individual Consult Under Implement to support the Secretariat in IBRD / 89410 Post Open 42,000.00 0.00 2021-03-31 2021-03-31 2021-04-20 2021-04-21 2021-04-23 2022-01-16 nment Institutions ant Selection ation Development of Digital Learn ing and Information Systems FY 2021 Page 2