Lao PDR: Southeast Asia Disaster Risk Management Project Procurement Plan (As of November 15, 2017) I. General 1. Project information: Country: Lao PDR Borrower/Recipient: Lao PDR Project Name: Lao PDR Southeast Asia Disaster Risk Management Project Project ID No: P160930 Project Implementing Agency: • Component 1 – Ministry of Public Works & Transport (MPWT) • Component 2 –Ministry of Natural Resources and Environment (MONRE) • Component 3 – Ministry of Finance (MOF) • Component 4 – Ministry of Planning and Investment (MPI) 2. Bank’s approval Date of the procurement Plan • Original Plan: May 24, 2017 • First Revision: November 15, 2017 3. Date of General Procurement Notice: 4. Period covered by this procurement plan: 5 years II. Works and Goods and Non-Consultant Services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Procurement Prior Review Comments Method Method Threshold Threshold (US$) 1. ICB (Works) >=2,000,000 All contracts above US$5 million 2. NCB (Works) 200,000 - < None 2,000,000 3. Shopping < 200,000 None (Works) 4. ICB and LIB >= 600,000 All contracts above (Goods) US$1.5 million 5. NCB (Goods) 100,000 - < None 600,000 6. Shopping < 100,000 None (Goods) 1 B7. Direct - All contracts above Contracting (DC) US$1.5 million (Goods) 2. Prequalification. Not expected for the works/goods packages. 3. Any Other Special Procurement Arrangements: National procurement procedures as specified in Annex 1 to this Procurement Plan 4. Procurement packages for Goods (prior and post reviews) with method and Time Schedule Ref. No. Contract Est. Cost Procure Review Expected Comments (Description) (US$) -ment by Bids Method Bank Opening (Prior/ Date Post) 1 2 3 4 5 6 7 Component 1: Integrated Urban Flood Risk Management C1/G001 Vehicles 94,000 Shopping Post Dec. 2017 C1/G002 Motorcycles 6,000 Shopping Post Dec. 2017 C1/G003 Technical Equipment 2,700 Shopping Post Dec. 2017 C1/G004 IT Equipment 34,310 Shopping Post Dec. 2017 C1/G005 Office Equipment 30,980 Shopping Post Dec. 2017 C1/W001 Office Renovation for DOW- 12,000 Shopping Post Dec. 2017 Project Management office at KM3Office in Vientiane Capital C1/W002 New Office Construction for 76,000 Shopping Post Dec. 2017 DPWT-Project Implementation office in Oudomxay Province C1/W003 Construction of Muang Xay 4,500,000 ICB Post Dec. 2018 Integrated Urban Flood Risk Management Infrastructure (Package 1) C1/W004 Construction of Muang Xay 4,500,000 ICB Post Dec. 2018 Integrated Urban Flood Risk Management Infrastructure (Package 2) Component 2: Hydromet Modernization and Early Warning Systems C2/G001 ECMWF Products 171,500 DC Post Apr. 2018 C2/G002 ECMWF Visualization 625,000 DC Post Apr. 2018 Hardware/Software C2/G003 Flash Flood Alert System 700,000 ICB Post TBD C2/G004 Media Studio 100,000 DC Post May.2018 C2/G005 Hydrological and 2,000,000 ICB Prior TBD Meteorological Equipment 2 for Upgrading and New Stations C2/G006 Communication System 190,000 NCB Post Jun.2018 C2/G007 Hydrological and Hydraulic 349,500 NCB Post Jul.2018 modeling C2/G008 Communication Equipment 190,000 NCB Post TBD and facilities for Provincial Offices C2/G009 Computers for Provincial 13,500 Shopping Post Feb. 2018 Offices C2/G010 Office Furniture 50,000 Shopping Post Nov. 2018 C2/G011 Vehicles 170,000 NCB Post Feb. 2018 C2/G012 Motorcycles 30,000 Shopping Post Feb. 2018 C2/W001 Civil Works for 700,000 NCB Post Nov. 2018 Hydrological and Meteorological Observation Stations (Surveying, Housing and Equipment Installation) C2/W002 Provincial Office Building 400,000 NCB Post Mar. 2018 (Oudomxay and Phongsaly) C2/W003 Improvement of Provincial 403,000 NCB Post Apr. 2018 Offices for Hydrological and Meteorological Investments. Component 3: Strengthening Financial Planning for Disaster Resilience C3/G001 Office Equipment 5,000 Shopping Post Jan 2018 C3/G002 Office Furniture 1,000 Shopping Post Dec 2017 Component 4: Project Management C4.1/G01 Office Furniture 5,000 Shopping Post Nov.2017 C4.1/G02 IT Equipment 35,000 Shopping Post Nov. 2017 Sub-Total for Goods and Works 15,394,4 90 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Procurement Prior Review Comment Method Threshold (US$) Threshold (US$) 1. Competitive Methods >= 300,000 All contracts above (Firms) – Quality & 500,000. Cost Based Selection 3 (QCBS) and Quality Based Selection (QBS) 2 Competitive Methods < 300,000 None (Firms) – Least-Cost Selection (LCS) and Selection Based on Consultant Qualifications (CQS) 3. Single Source (Firms) - All contracts above 500,000 4. Individual Consultants - All contracts above 200,000 for entire project duration. All TORs will require World Bank clearance. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines 3. Consultancy Assignments with Selection Methods and Time Schedule Ref. Description of Estimat Selectio Revie Expecte Comme No. Assignment ed n w d nts Cost Method by Proposa US$ Bank ls (Prior Submiss / ion Post) Date 1 2 3 4 5 6 7 Component 1: Integrated Urban Flood Risk Management C1/C00 Feasibility Study, 896,402 QCBS Prior Nov. 1 Detailed Design and 2017 Supervision C1/C00 International Technical 353,312 QCBS Post Nov. 2 Advisor/International 2017 Implementation Support Consultant C1/C00 International 150,000 IC Post Nov. 3 Procurement Specialist 2017 C1/C00 National Procurement 35,000 IC Nov. 4 Consultant 2017 C1/C00 Social Safeguards 70,000 IC Post 5 Consultant 4 C1/C00 International Safeguards 150,000 IC Post Dec. 6 Advisor 2017 C1/C00 Environmental 70,000 IC Post Dec. 7 Safeguard Consultant 2017 C1/C00 Resilient Urban Planning 200,000 CQS Post Dec 2017 8 C1/C00 Future Pre-Feasibility 200,000 CQS Post Oct. 9 Study 2021 C1/C01 Operation and 150,000 IC Post Oct. 0 Maintenance 2021 Handbook, Simulation and Training. Component 2: Hydromet Modernization and Early Warning Systems C2/C00 National Technical 150,000 IC Post Jan. 2018 1 Advisory Consultant C2/C00 Procurement Consultant 110,000 IC Post Jan. 2018 2 C2/C00 Accountant Consultant 90,000 IC Post Jan. 2018 3 C2/C00 International Hydromet 558,000 IC Prior Jan. 2018 4 Advisor C2/C00 Service Delivery 108,000 IC Post Jul.2018 5 Strategy Consultant C2/C00 Sr Technical Expert, 90,000 IC Post 6 NWP (calibration, Jul. 2018 verification, post- processing) C2/C00 Sr Technical Expert, 95,000 IC Post TBD 7 Forecasting C2/C00 System Integrator 1,790,00 QCBS Prior Jul.2018 8 0 Component 3: Strengthening Financial Planning for Disaster Resilience C3/C00 Program Coordinator 120,000 IC Post Dec. 1 2017 C3/C00 Administrative and 50,000 IC Post Dec.2017 2 Finance Officer C3/C00 Preparation for SEADRIF 150,000 CQS Post Jan. 2018 3 Legal Work and Support Insurance Product Design C3/C00 Strengthening National 200,000 CQS Post Mar. 4 DRF Strategy and 2018 Implementation. 5 C3/C00 Consultancy for 250,000 CQS Post Jun. 2018 5 Strengthening Post- Disaster. Component 4: Project Management C4.1/C0 External Financial Audit 100,000 CQS Post Feb. 2 2018 C4.1/C0 International FM 60,000 IC Post Nov. 3 Specialist 2017 C4.1/C0 National Project 150,000 IC Post Dec. 4 Coordinator 2017 C4.1/C0 National Project 118,000 IC Post Dec. 5 Administrator/Account 2017 ant C4.2/C0 TA for Study and 350,000 QCBS Post Nov. 1 Supervision for DRM 2017 mainstreaming for MPI and Line Ministries Sub-Total for Consulting 6,813,7 Services 14 Total for Goods, Works and 22,208, Consulting Services 204 6 Annex 1 - Conditions for use of National Procurement Procedures. Procurement under National Procurement Procedures will be carried out in accordance with national regulations including the Procurement Decree #03, dated January 9, 2004 and #0861/MOF, dated May 5, 2009 (amended version) and Implementation Rule and Regulations (IRR) #0063 issued by MOF on March 12, 2004; Procurement Manual dated May 2009 and harmonized bidding documents for national competitive bidding and request for quotations agreed between Government of Lao PDR, World Bank and Asia Development Bank. In addition to the provisions stipulated in the above documents, Government and Implementing agencies for Bank financed projects shall implement the following additional provisions: i. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; ii. Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints, and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. 7 PROCUREMENT Lao People's Democratic Republic : Lao PDR Southeast Asia Disaster Risk Management Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2017-12-05 2022-03-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P160930 GPN Date: 2018-01-11 Project Name: Lao PDR Southeast Asia Disaster Risk Management Project Loan / Credit No: IDA / 61200 M Executing Agency(ies): inistry of Planning and Investment WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Request for Single Stage - One C4-1-G01 / Office Furniture IDA / 61200 Knowledge and Coordination Post Limited 5,000.00 6,217.63 Signed 2018-05-23 2018-03-13 2018-07-18 2019-03-13 2019-01-14 Quotations Envelope C4-1/G02 / Office Request for Single Stage - One IDA / 61200 Knowledge and Coordination Post Limited 35,000.00 23,098.00 Signed 2018-05-23 2018-07-04 2018-07-18 2018-08-30 2019-01-14 Equipment Quotations Envelope Request for Single Stage - One C4-1-G03 / Project Vehicle IDA / 61200 Knowledge and Coordination Post Limited 48,000.00 47,800.00 Signed 2018-05-30 2018-07-04 2018-07-25 2018-08-20 2019-01-21 Quotations Envelope C4.1/G04-2020 / IT Request for Single Stage - One IDA / 61200 Knowledge and Coordination Post Limited 10,000.00 9,848.00 Signed 2020-01-18 2020-06-02 2020-03-14 2020-08-05 2020-09-10 Equipment Quotations Envelope Request for Single Stage - One C4.1/G05 / Office Furniture IDA / 61200 Knowledge and Coordination Post Limited 10,000.00 10,428.08 Signed 2021-05-17 2021-02-02 2021-07-12 2021-02-12 2022-01-08 Quotations Envelope Pending C4.1/G06 / Equipment for Request for Single Stage - One IDA / 61200 Knowledge and Coordination Post Limited 10,000.00 0.00 Implementati 2022-05-20 2022-07-15 2023-01-11 VfM/Office equipment Quotations Envelope on Pending C4.1/G07 / Furniture for Request for Single Stage - One IDA / 61200 Knowledge and Coordination Post Limited 5,000.00 0.00 Implementati 2022-04-29 2022-06-24 2022-12-21 Office Quotations Envelope on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C4.2/NC01 / English classes for Department of Planing's Request for Single Stage - One Staffs (Make two classes IDA / 61200 Knowledge and Coordination Post Limited 24,000.00 0.00 Canceled 2022-01-24 2022-03-21 2022-09-17 Quotations Envelope rooms for two levels in Department of Planning/MPI) CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C4-2/C01 / TA for Study and Supervision for DRM Quality And Cost- IDA / 61200 Knowledge and Coordination Post Open - National 350,000.00 0.00 Canceled 2018-12-12 2019-01-02 2019-02-15 2019-03-15 2019-04-14 2019-05-19 2019-06-23 2020-06-22 mainstreaming for MPI and Based Selection Line Ministries Consultant C4-1-C02 / External IDA / 61200 Knowledge and Coordination Post Qualification Open - International 100,000.00 65,509.00 Signed 2018-05-14 2018-05-04 2018-06-04 2018-05-07 2018-07-18 2019-03-04 2018-08-17 2019-06-01 2018-09-21 2019-06-01 2019-03-20 Financial Audit Selection C4.2/C03 / English class for Consultant Department of Planing Staffs IDA / 61200 Knowledge and Coordination Post Qualification Open - International 24,000.00 0.00 Canceled 2019-12-02 2019-12-23 2020-02-05 2020-03-06 2020-04-10 2020-10-07 (Make two classes rooms for Selection two level in DoP) C4.2/C02 / TA for Institutionalize the VfM Consultant Strategy a Monitoring & IDA / 61200 Knowledge and Coordination Post Qualification Open - International 300,000.00 0.00 Canceled Management System Selection (MMSystem) C4.2/C02-F / Training and Operationalization of Consultant Pending the Monitoring and IDA / 61200 Knowledge and Coordination Post Qualification Open - International 120,000.00 0.00 2022-02-02 2022-02-23 2022-04-08 2022-05-08 2022-06-12 2022-12-09 Implementation Management System Selection (MMSystem) INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Individual C4-1/C004 / National Project IDA / 61200 Knowledge and Coordination Post Consultant Open 150,000.00 39,600.00 Signed 2017-11-01 2018-02-14 2017-12-20 2018-06-02 2018-01-10 2018-06-05 2018-02-14 2018-06-12 2018-08-13 Coodinator Selection Page 1 Individual C4-1/C005 / National Project IDA / 61200 Knowledge and Coordination Post Consultant Open 118,000.00 27,600.00 Signed 2017-11-01 2018-02-14 2017-12-20 2018-06-12 2018-01-10 2018-06-12 2018-02-14 2018-06-12 2018-08-13 Accountant/Administrator Selection Individual C4-1/C03 / International FM IDA / 61200 Knowledge and Coordination Post Consultant Open 60,000.00 71,500.00 Signed 2018-05-14 2018-05-04 2018-07-07 2019-01-16 2018-07-28 2019-02-07 2018-09-01 2019-02-07 2019-02-28 Specialist Selection Individual C4-1/C06 / International IDA / 61200 Knowledge and Coordination Prior Consultant Open 240,000.00 0.00 Canceled 2018-05-14 2018-05-08 2018-07-07 2018-07-28 2018-09-01 2019-02-28 Procurement Specialist Selection Individual C4-1/C07 / New National IDA / 61200 Knowledge and Coordination Post Consultant Limited 120,000.00 39,600.00 Signed 2019-08-19 2019-08-06 2019-08-24 2019-08-15 2019-09-14 2019-08-19 2019-10-19 2019-09-02 2020-04-16 Project Coordinator Selection C4.2/C01 / TA for individual consultant to study and Individual supervision for DRM IDA / 61200 Knowledge and Coordination Post Consultant Open 50,000.00 35,000.00 Signed 2019-11-12 2019-10-31 2019-12-31 2020-05-20 2020-01-21 2020-06-05 2020-02-25 2020-06-05 2020-08-23 mainstreaming Strategic Selection Guidelines into Policy and Decision-Making Framework C4.2/C04 / Cost Benefit IDA / 61200 Knowledge and Coordination Post Direct Selection Direct 26,000.00 25,200.00 Signed 2019-11-27 2019-11-11 2019-12-07 2019-12-18 2020-02-10 2019-11-22 2020-08-08 Analysis training programs Individual C4.2/C06 / Mid-Term Review IDA / 61200 Knowledge and Coordination Post Consultant Open 12,000.00 12,600.00 Signed 2021-05-26 2021-05-26 2021-07-14 2021-07-29 2021-08-04 2021-07-29 2021-09-08 2021-08-16 2022-03-07 National Consultant Selection Individual C4.2/C07 / Mid-Term Review IDA / 61200 Knowledge and Coordination Post Consultant Open 20,000.00 19,000.00 Signed 2021-05-26 2021-05-26 2021-07-14 2021-07-28 2021-08-04 2021-07-28 2021-09-08 2021-08-19 2022-03-07 International Consultant Selection Individual C4.2.C08 / International IDA / 61200 Knowledge and Coordination Post Consultant Open 53,000.00 53,600.00 Signed 2021-05-26 2021-05-26 2021-07-14 2021-07-28 2021-08-04 2021-07-28 2021-09-08 2021-08-18 2022-03-07 procurement specialist Selection Individual C4_1/C06 / International IDA / 61200 Knowledge and Coordination Post Consultant Open 240,000.00 75,300.00 Signed 2018-05-14 2018-05-13 2018-07-02 2018-09-26 2018-07-23 2018-10-18 2018-08-27 2018-12-03 2019-02-23 Procurement Specialist (2018) Selection C4.2/C05 / Cost Benefit IDA / 61200 Knowledge and Coordination Post Direct Selection Direct 30,000.00 0.00 Canceled 2021-09-13 2019-11-04 2021-09-23 2021-11-27 2022-05-26 Analysis (Advance Level) C4.2/C02-IC / Development Individual of VfM Strategy 2021- IDA / 61200 Knowledge and Coordination Post Consultant Open 50,000.00 0.00 Canceled 2021-06-13 2021-08-01 2021-08-22 2021-09-26 2022-03-25 2030/Component A Selection C4.2/C02-CS / Consultancy Individual services for Updating the IDA / 61200 Knowledge and Coordination Post Consultant Direct 50,000.00 33,600.00 Signed 2021-11-21 2021-11-23 2021-12-01 2021-12-05 2021-12-22 2022-02-17 2022-01-26 2022-02-17 2022-07-25 Value for Money (VfM) Selection Strategy 2021-2030 Individual C4.2C09 / International M&E Pending IDA / 61200 Knowledge and Coordination Post Consultant Open 35,000.00 0.00 2022-04-04 2022-05-23 2022-06-13 2022-07-18 2023-01-14 Consultant Implementation Selection Individual C4.2C10 / National M&E Pending IDA / 61200 Knowledge and Coordination Post Consultant Open 15,000.00 0.00 2022-04-04 2022-05-23 2022-06-13 2022-07-18 2023-01-14 Consultant Implementation Selection Page 2