PROCUREMENT PLAN Project information: LAO PDR Clean Cook Stove Initiative Project (P169538) Project Implementation agency: Ministry of Energy and Mines (MEM) Date of the Procurement Plan: April 19, 2019 Period covered by this Procurement Plan: May 1, 2019 – April 30, 2020 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in with the national regulations including the Procurement Decree #03, dated January 9, 2004 and Implementation Rule and Regulations (IRR) #0063 issued by the Ministry of Finance (MOF) on March 12, 2004 and #0861/MOF, dated May 5, 2009 (amended version), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. 1. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; 2. Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. 3. All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement 1 related complaints and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Not Applicable Other Relevant Procurement Information – none Method and Prior Review Thresholds: Lao Open (USD) Prior Internatio National RFQ Comments Review nal (Shoppin Threshol g) d (USD mil) Goods, IT 600,000 Below Below Recommended 1 and non- & above 600,000 100,000 to advertise for consulting >USD 50,000 services Consulting 200,000 Below N/A 0.3 Firm & above 200,000 Individual 0.2 consultant 2 3 PROCUREMENT Lao People's Democratic Republic : Lao PDR Clean Cook Stove Initiative PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2019-05-14 2022-06-29 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P169538 GPN Date: 2022-04-12 Project Name: Lao PDR Clean Cook Stove Initiative Loan / Credit No: / , TF / B0555, TF / B0599 Institute of Renewable Energy Promotion, Ministry of Energy and Mines Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Project Management and Im Open - Internationa Single Stage - One E NCS01 / Implementation TF / B0599 Prior Request for Bids 750,000.00 0.00 Canceled 2019-11-03 2019-12-18 2019-11-08 2019-12-20 2019-12-20 2020-01-19 2020-02-23 2020-08-21 plementation Technical Assi l nvelope stance LIB01 / Implementing Entity Project Management and Im Single Stage - One E TF / B0555 Post Request for Bids Limited 750,000.00 862,068.97 Signed 2020-03-25 2020-03-27 2020-03-30 2020-06-15 2020-05-11 2020-05-05 2020-06-10 2020-07-17 2020-07-15 2021-05-27 2021-01-11 Procurement plementation Technical Assi nvelope stance CS08 / QR Code/Label Devel Carbon Finance Capacity Bui Request for Quota Single Stage - One E / Post Open - National 10,000.00 0.00 Canceled 2019-08-06 2019-10-01 2019-12-30 opment Consultant lding tions nvelope CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CS01 / Implementation Entit Quality And Cost- Open - Internationa / Prior 750,000.00 0.00 Canceled 2019-05-03 2019-05-27 2019-05-20 2019-07-30 2019-07-03 2019-07-31 2019-08-30 2019-10-04 2019-11-08 2025-12-31 y Based Selection l Consultant Qualifi Open - Internationa CS06 / Third Party Auditor / Post 30,000.00 0.00 Canceled 2019-11-01 2019-11-22 2020-01-05 2020-02-04 2020-03-10 2020-09-06 cation Selection l CS04 / National Project Fina Least Cost Selecti / Post Open - National 20,000.00 0.00 Canceled 2019-08-01 2019-08-22 2019-10-05 2019-11-02 2019-12-02 2020-01-06 2020-02-10 2025-12-31 ncial Auditor on CS_04 / National Project Fin Project Management and Im Consultant Qualifi TF / B0599 Post Open - National 20,000.00 19,998.00 Signed 2020-12-14 2020-12-16 2021-01-04 2021-02-17 2020-12-25 2021-03-19 2021-01-13 2021-04-23 2021-01-26 2021-10-20 ancial Auditor plementation Technical Assi cation Selection stance INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CS02 / Project Coordinator/P Carbon Finance Capacity Bui Individual Consult TF / B0555 Post Direct 10,000.00 9,076.00 Completed 2019-05-02 2019-06-06 2019-05-12 2019-06-28 2019-06-02 2019-08-19 2019-07-07 2019-11-20 2020-01-03 2020-03-15 rocurement Consultant lding ant Selection CS05 / Carbon Finance Cons Carbon Finance Capacity Bui Individual Consult TF / B0555 Post Direct 115,000.00 115,000.00 Completed 2019-06-03 2019-06-06 2019-06-13 2019-06-28 2019-07-04 2019-08-19 2019-08-08 2019-11-20 2021-01-29 2020-07-30 ultant lding ant Selection CS03 / International Procure Project Management and Im Individual Consult TF / B0555 Post Direct 30,000.00 49,991.00 Signed 2019-05-02 2019-05-31 2019-05-12 2019-06-28 2019-06-02 2019-08-21 2019-07-07 2019-11-20 2019-11-04 ment Consultant plementation Technical Assi ant Selection stance CS09 / National Project Coor Carbon Finance Capacity Bui Individual Consult TF / B0555 Post Open 36,000.00 54,000.00 Signed 2020-12-14 2020-12-16 2021-02-01 2020-11-20 2021-02-22 2020-11-27 2021-03-29 2020-12-30 2021-09-25 dinator lding ant Selection CS07 / National Financial Co Project Management and Im Individual Consult TF / B0599 Post Open 10,000.00 10,804.00 Signed 2020-12-15 2021-01-04 2021-02-02 2021-01-25 2021-02-23 2021-01-25 2021-03-30 2021-01-26 2021-09-26 nsultant plementation Technical Assi ant Selection stance CS_08 / QR Code/ Label Dev Carbon Finance Capacity Bui Individual Consult TF / B0555 Post Open 10,000.00 10,200.00 Completed 2020-12-21 2021-02-15 2021-02-08 2021-01-19 2021-03-01 2021-01-20 2021-04-05 2021-01-22 2021-10-02 2021-06-30 elopment Consultant lding ant Selection CS_05 / Carbon Finance Con Carbon Finance Capacity Bui TF / B0555 Post Direct Selection Direct 102,063.53 87,435.00 Signed 2020-12-21 2021-01-26 2020-12-31 2021-02-15 2021-03-06 2021-01-21 2021-09-02 sultant lding Carbon Emission Reduction CS_06 / Third Party Auditor TF / B0555 Post Direct Selection Direct 30,000.00 0.00 Canceled 2022-05-23 2022-05-27 2022-06-02 2022-08-06 2023-02-02 Program CSI_06 / Designated Operati Carbon Finance Capacity Bui Pending Impleme TF / B0555 Post Direct Selection Direct 30,000.00 0.00 2022-06-14 2022-06-24 2022-08-28 2023-02-24 onal Entity lding ntation Page 1