Appendix to Annex 3 Procurement Plan I. General 1. Project Information Country : India Borrower : Government of India Project Name : National Hydrology Project Loan Credit No. : 2. Bank’s Approval Date of the Procurement Plan : 3. Date of General Procurement Notice : 4. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services Thresholds for Method of Procurement for procurement of goods, works and non- consulting services Procurement of Goods, Information technology and non consultancy services: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 3 million Limited Competitive Bidding (LIB) Must meet the requirements as per Para 3.2 of the Procurement Guidelines, and with prior agreement in PP with the Bank National Competitive Bidding (NCB) > USD 100,000 and up to USD 3 million Shopping Up to USD 100,000 (INR 6.5 m) Direct Must meet the requirements as per Para 3.7 of the Procurement Guidelines, and with prior agreement in PP with the Bank Framework Agreement Must meet the requirements as per Para 3.6 of the Procurement Guidelines, and with prior agreement in PP with the Bank Procurement of Works: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 40 million National Competitive Bidding (NCB) > USD 100,000 and up to USD 40 million Comparison of three quotations / Up to USD 100,000 (INR 6.5 m) Shopping Force Account Must meet the requirements as per Para 3.9 of the Procurement Guidelines, and with prior agreement in PP with the Bank Prior Review Thresholds: The following would be subject to Prior review of the Bank regardless of the Method of selection: (a) Works: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 10 million (b) Goods: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 2 million; and The Prior Review Thresholds will be reviewed and updated during the implementation of the project, and modified based on the risk assessment. 1. In the case of contracts subject to prior review, Project Implementing Entity shall seek the Bank’s no objection before granting/agreeing to (a) an extension of the stipulated time for performance of a contract that either increases the contract price or has an impact on the planned completion of the project; (b) any substantial modification of the scope of works, goods, non-consulting services or consulting services, other significant changes to the terms and conditions of such that the contract,; (c) any variation order or amendment (except in cases of extreme urgency) which singly or combined with all variation orders or amendments previously issued, increase the original contract amount by more than 15 percent; or (d) the proposed termination of the contract.. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable Domestic Preference: The provision of domestic preference is applicable in the evaluation of Goods only. 3. Reference to Procurement Manual The procurement manual for the project is presently under preparation. SBDs agreed between the Project and Bank will be used for all works, goods, and non consultancy procurements. 4. Any Other Special Procurement Arrangements The National bidding method for procurement and goods and works according to the above value thresholds will be conducted in accordance with paragraphs 3.3 and 3.4 of the Bank’s Procurement Guidelines and the following provisions: (a) Only the model bidding documents for NCB agreed with the GOI task force (and as amended for time to time) shall be used for bidding. (b)Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily, among others, giving the website/electronic portal details from which the details of the invitation to bid can be downloaded) at least 30 days before the deadline for the submission of bids. (c) No special preferences will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state- owned enterprises, small-scale enterprises, or enterprises from any given state. (d)Extension of bid validity shall not be allowed with reference to contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by the Bank only in cases of force majeure and circumstances beyond the control of the purchaser/employer). (e) Rebidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a predetermined margin or ‘bracket’ of prices shall not be used in the project. (f) Rate contracts entered into by the DGS&D will not be acceptable as a substitute for NCB procedures unless incorporation of right to audit and fraud corruption clauses. DGS&D contracts will be acceptable, however, for any procurement under the shopping procedures. (g)Two or three envelope system will not be used (except when using the e- procurement system assessed and agreed by the Bank). (h)No negotiations are conducted even with the lowest evaluated responsive bidders. 5. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Procurement methods of procurement of Consultants' Services (Firms) Method of Procurement Thresholds for Methods Quality and Cost Based Selection (QCBS) Quality Based Selection (QBS) Must meet the requirements as per Para 3..2 to 3.4 of the Consultant Guidelines Selection based on a Fixed Budget Must meet the requirements as per (FBS) Para 3.5 of the Consultant Guidelines, Selection Based on Least Cost Basis Must meet the requirements as per (LCS) Para 3.6 of the Consultant Guidelines, Selection based on Consultant’s Estimated not to exceed USD Qualification (CQ) 300,000, and must meet the requirements as per Para 3.7 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements as per Para 3.8 to 3.11 of the Consultant Guidelines, and with prior agreement in PP with the Bank. Procurement methods for Selection of Individual Consultants (IC) Method of Procurement Thresholds for Methods Competitive Selection Must meet the requirements of Section V, Para 5.1 to 5.5 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements of Section V, Para 5.6 of the Consultant Guidelines and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Consultant Guidelines Prior Review Thresholds: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.3 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. 1. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. The Request for Expression of Interest for consultancy services estimated to cost above USD 300,000 equivalent per contract for firms shall be advertised in UNDB online and World Bank external Website and in accordance with other provisions of Para 2.5 of the Consultant Guidelines 4. Any other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable] I. Implementing Agency Capacity Building Activities with Time Schedule No Expected Outcome/Activity Description Estimated Date Duration ASCI training on Procurement Procedures arranged for Executive, Assistant Engineers 1. 2 weeks Continuous who are responsible for Procurement – multiple trainings Contract management training – multiple 2. 2 weeks Continuous trainings Customized training on Procurement Procedures arranged for Executive, Assistant 3. 1 week Continuous Engineers who are responsible for Procurement – multiple trainings PROCUREMENT India : National Hydrology Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2020-09-08 2022-01-19 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P152698 GPN Date: 2021-06-24 Project Name: National Hydrology Project Loan / Credit No: IBRD / 87250 Narmada Control Authority Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NHP-2020-2021-NCA- Pending Water Resources Information Request for Single Stage - One 144228 / Procurement of IBRD / 87250 Post Open - National 3,692.31 0.00 Implementati 2020-09-26 2020-11-21 2021-05-20 Systems Quotations Envelope Desktop Computers on NHP-2020-2021-NCA- Under 172221 / Procurement of Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Open - National 1,384.62 0.00 Implementati 2020-09-26 2020-11-21 2021-05-20 1.5T Split Air Conditioner for System Quotations Envelope on Project Office NHP-2020-2021-NCA- Pending Water Resources Monitoring Request for Single Stage - One 242634 / Procurement of MS IBRD / 87250 Post Open - National 492.31 0.00 Implementati 2020-10-02 2020-11-27 2021-05-26 System Quotations Envelope Office on NHP-2020-2021-NCA- Pending Water Resources Monitoring Request for Single Stage - One 422753 / Procurement of IBRD / 87250 Post Open - National 1,538.46 0.00 Implementati 2020-09-26 2020-11-21 2021-05-20 System Quotations Envelope Printers on NHP-2020-2021-NCA- Pending Water Resources Monitoring Request for Single Stage - One 622918 / Purchase of GIS IBRD / 87250 Post Open - National 18,461.54 0.00 Implementati 2020-10-02 2020-11-27 2021-05-26 System Quotations Envelope software on NHP-2020-2021-NCA- Pending Water Resources Monitoring Request for Single Stage - One 655425 / Procurement of LED IBRD / 87250 Post Open - National 2,461.54 0.00 Implementati 2020-10-02 2020-11-27 2021-05-26 System Quotations Envelope Screen 55 inches on NHP-2020-2021-NCA- Under Water Resources Monitoring Request for Single Stage - One 772941 / Procurement of IBRD / 87250 Post Open - National 3,692.31 0.00 Implementati 2020-09-26 2020-11-21 2021-05-20 System Quotations Envelope Laptop Computers on NHP-2020-2021-NCA- Water Resources Monitoring Request for Single Stage - One 790447 / Procurement of GPS IBRD / 87250 Post Open - National 923.08 690.72 Completed 2020-10-02 2020-11-27 2020-10-03 2021-05-26 2020-10-15 System Quotations Envelope handheld device NHP-2020-2021-NCA- 831862 / Procurement of Pending Water Resources Monitoring Request for Single Stage - One Executive Table, Chair, IBRD / 87250 Post Open - National 3,000.00 0.00 Implementati 2020-08-06 2020-10-01 2021-03-30 System Quotations Envelope Visitor's Chair, Sofa Set and on Vertical Blinds etc NHP-2020-2021-NCA- Pending 248610 / procurement of Water Resources Information Request for Single Stage - One IBRD / 87250 Post Open - National 692.31 0.00 Implementati 2021-02-01 2021-03-29 2021-09-25 projector for conference room Systems Quotations Envelope on of Data centre NHP-2020-2021-NCA- Pending Water Resources Monitoring Request for Single Stage - One 293885 / procurement of IBRD / 87250 Post Open - National 2,769.23 0.00 Implementati 2021-02-01 2021-03-29 2021-09-25 System Quotations Envelope 1.5T split AC on NHP-2020-2021-NCA- Pending Water Resources Information Request for Single Stage - One 313062 / procurement of IBRD / 87250 Post Open - National 2,153.85 0.00 Implementati 2021-02-01 2021-03-29 2021-09-25 Systems Quotations Envelope desktop computers on NHP-2020-2021-NCA- Pending Water Resources Information Request for Single Stage - One 313194 / procurement of IBRD / 87250 Post Open - National 1,230.77 0.00 Implementati 2021-02-01 2021-03-29 2021-09-25 Systems Quotations Envelope laptop on NHP-2020-2021-NCA- Pending 344174 / procurement of Water Resources Information Request for Single Stage - One IBRD / 87250 Post Open - National 6,923.08 0.00 Implementati 2021-02-01 2021-03-29 2021-09-25 conference table and 25 Systems Quotations Envelope on executive conference chairs NHP-2020-2021-NCA- Pending 380069 / procurement of Water Resources Information Request for Single Stage - One IBRD / 87250 Post Open - National 846.15 0.00 Implementati 2021-02-01 2021-03-29 2021-09-25 executive chairs, table & Systems Quotations Envelope on visitor chairs NHP-2020-2021-NCA- 890867 / Modular furnishing Pending Water Resources Information Request for Single Stage - One including seating arrangement IBRD / 87250 Post Open - National 4,615.38 0.00 Implementati 2021-02-01 2021-03-29 2021-09-25 Systems Quotations Envelope for modelling on centre/forecasting room NHP-2020-2021-NCA- Pending 916297 / Modular furnishing Water Resources Information Request for Single Stage - One IBRD / 87250 Post Open - National 4,615.38 0.00 Implementati 2021-02-06 2021-04-03 2021-09-30 including seating arrangement Systems Quotations Envelope on of Data centre IN-NCA-267928-GO-RFQ / Pending Water Resources Monitoring Request for Single Stage - One procurement of split AC with IBRD / 87250 Post Open - National 4,615.38 0.00 Implementati 2021-12-25 2022-02-19 2022-08-18 System Quotations Envelope allied accessories on Page 1 IN-NCA-267929-GO-RFQ / procurement of color multifunctional printer Pending Water Resources Monitoring Request for Single Stage - One (print/scan/copy), printer with IBRD / 87250 Post Open - National 9,230.77 0.00 Implementati 2021-12-25 2022-02-19 2022-08-18 System Quotations Envelope fax, email, mobile connectivity on and A3 support with allied accessories. IN-NCA-267931-GO-RFQ / Pending procurement of printer, UPS Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Open - National 4,615.38 0.00 Implementati 2021-12-25 2022-02-19 2022-08-18 and other IT equipment with System Quotations Envelope on allied accessories IN-NCA-267932-GO-RFQ / Pending Procurement of antivirus and Water Resources Operations Request for Single Stage - One IBRD / 87250 Post Open - National 2,307.69 0.00 Implementati 2021-12-25 2022-02-19 2022-08-18 application software like ms and Planning System Quotations Envelope on office etc. IN-NCA-267934-GO-RFQ / Pending Procurement of vertical, Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Open - National 2,307.69 0.00 Implementati 2021-12-25 2022-02-19 2022-08-18 Horizontal, roller blind and System Quotations Envelope on other furnishing items IN-NCA-267935-GO-RFQ / Pending Procurement of public Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Open - National 3,076.92 0.00 Implementati 2021-12-25 2022-02-19 2022-08-18 addressing system and allied System Quotations Envelope on accessories. IN-NCA-271939-GO-RFQ / Pending Water Resources Monitoring Request for Single Stage - One Web Casting arrangement and IBRD / 87250 Post Open - National 23,076.92 0.00 Implementati 2022-01-21 2022-03-18 2022-09-14 System Quotations Envelope wireless presentation system on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NHP-2020-2021-NCA- 791925 / Digitization of Pending Water Resources Information Narmada River Basin in full IBRD / 87250 Post Direct Selection Direct 30,769.23 0.00 Implementati 2020-09-20 2020-09-25 2020-10-30 2021-04-28 Systems development Scenario for on review related issues IN-NCA-273447-NC-RFB / Study on Reservoir Pending Sedimentation and catchment Water Resources Operations Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 184,615.38 0.00 Implementati 2022-01-18 2022-01-23 2022-02-23 2022-03-29 2022-04-26 2022-11-22 area treatment plan for 14 and Planning System Envelope on major reservoirs in Narmada Basin CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2