PASO Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan 21 November 2016 2. Date of General Procurement Notice: 26 July 2011 3. Period covered by this procurement plan: October 2016 – June 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Comments Threshold Works (including turnkey, US$2,000,000 Contracts at or above the supply & installation of thresholds are subject to plant and equipment, and the Bank’s procurement PPP) prior review. Goods, information US$500,000 Contracts at or above the technology and non- thresholds are subject to consulting services the Bank’s procurement prior review. 2. Prequalification. Not applicable 3. Reference to (if any) Project Operational/Procurement Manual: PAIP Program Operations Manual V4, 16 December 2016. 4. Any Other Special Procurement Arrangements: not applicable 5. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domestic Review Comments No. Cost Preference by Bank US$ (yes/no) (Prior / Post) PASO Procurement of 400,000 Packages No Prior Procured for /SSS/ Goods on Direct together Cooks and P- Contracting basis with Niue - A06.1 - VSAT Supply of Vanuatu Direct Hardware (Phase contracting 2) PASO Procurement of Packages No Post Procured for March 28, 2017 /SHP non-consulting together Cooks and W/P- services - VSAT 175,000 with Niue A06.4 Installation of Vanuatu Hardware (Phase 2) III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Comments Threshold Consultants: firms USD$500,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. Consultants: individuals USD$300,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. 2. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 Ref. Description Estimat Packages Domestic Review Comments No. ed Preference by Bank Cost (yes/no) (Prior / US$ Post) PASO Procurement of 275,000 Packages No Prior Procured for /CF/P Consulting Services together with Cooks and - - VSAT Management Vanuatu Niue on A06.2 Contract & Design of QCBS basis Specifications (Phase 2) PASO Procurement of 40,000 No Post /IC/P individual consulting - services of Project A08.2 Manager March 28, 2017 PROCUREMENT Pacific Islands : Pacific Aviation Safety Office Reform Project PLAN General Information Country: Pacific Islands Bank’s Approval Date of the Original Procurement Plan: 2016-08-11 2021-11-21 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P145057 GPN Date: Project Name: Pacific Aviation Safety Office Reform Project Loan / Credit No: IDA / H8830, TF / A3687, IDA / D3190 Technical and Fiduciary Services Unit Executing Agency(ies): WORKS Procureme Activity Reference No. / Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH nt Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) Justification for Award Type Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual P A06 4 / VSAT Installation of Component A: Transitional Request for Single Stage - One 2018-06- 2019- IDA / H8830 Post Limited 178,556.63 Completed 2018-01-14 2018-08-07 2018-03-11 2018-12-31 Hardware (Phase 2) Management and Support Quotations Envelope 08 11-18 GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual P A06 1 / VSAT Supply of Component A: Transitional Hardware IDA / H8830 Post Direct Selection Direct 242,061.19 Completed 2017-09-01 2017-09-06 2018-05-21 2017-10-11 2018-11-01 2018-02-08 2019-11-18 Management and Support (Phase 2) PASO/RFQ/P-C03-1-2-3 / IT upgrade - Supply and installation of server, Component C: Quality Request for Single Stage - One Laptop/Dektop, screens IDA / H8830 Post Limited 42,479.77 Completed 2019-05-06 2019-04-08 2019-07-11 2019-06-28 2020-01-07 2019-09-02 Management Quotations Envelope refresh for PASO staff, PBX switchboard and digital handset PASO/RFQ/P-C03-3 / IT Component C: Quality Request for Single Stage - One IDA / H8830 Post Limited 0.00 Canceled 2018-11-05 2019-01-10 2019-07-09 upgrade - Microsoft Licences Management Quotations Envelope PASO/RFQ/P-C03-1 / IT Component C: Quality Request for Single Stage - One Upgrade - Supply and IDA / H8830 Post Limited 0.00 Canceled 2018-11-05 2019-01-10 2019-07-09 Management Quotations Envelope Installation of Server PASO/RFQ/P-C03-2 / IT Component C: Quality Request for Single Stage - One upgrade - Laptop/Desktop, IDA / H8830 Post Limited 0.00 Canceled 2018-11-05 2019-01-10 2019-07-09 Management Quotations Envelope Screens Refresh for PASO Staff PASO/RFB/P-C03-4 / PASO Component C: Quality Request for Single Stage - One IT upgrade - Financial System IDA / H8830 Post Limited 0.00 Canceled 2018-11-05 2019-01-10 2019-07-09 Management Quotations Envelope Upgrade PASO/RFB/P-C04-1 / Component C: Quality Single Stage - Two Information Technology IDA / H8830 Prior Request for Bids Open - International 0.00 Canceled 2019-12-30 2020-01-20 2020-03-31 2020-06-25 2020-07-30 2021-01-26 Management Envelope Platform PASO/RFQG/C03.5 / IT Component A: Transitional Request for Single Stage - One IDA / H8830 Post Open - National 48,563.97 Signed 2021-06-06 2021-07-08 2021-08-01 2021-08-15 2021-08-31 equipment Management and Support Quotations Envelope NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual P/C04/3 / PASO Workflow Component C: Quality Single Stage - One IDA / D3190 Post Request for Bids Open - International 0.00 Canceled 2020-02-03 2020-03-16 2020-02-08 2020-03-17 2020-03-21 2020-04-20 2020-05-25 2020-11-21 Solution Management Envelope CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual P A06 2 / VSAT Management Component A: Transitional Quality And Cost- Contract & Design of IDA / H8830 Post Open - International 209,868.51 Completed 2017-03-03 2017-03-24 2017-04-17 2017-06-01 2017-06-02 2017-07-06 2017-07-20 2017-08-02 2017-09-07 2017-08-11 2017-10-12 2017-12-08 2018-10-12 2020-11-02 Management and Support Based Selection Specifications (Phase 2) PASO/LCS/P/A04 / Financial Component A: Transitional Least Cost TF / A3687 Post Open - International 0.00 Canceled 2018-02-15 2018-03-01 2018-03-06 2018-04-03 2018-04-18 2018-04-30 2018-05-17 2019-08-09 Audits Management and Support Selection PASO/LCS/P-A04 / Annual Component A: Transitional Least Cost IDA / H8830 Post Open - International 0.00 Canceled 2018-08-17 2018-08-15 2018-09-28 2018-08-30 2018-11-11 2018-12-09 2019-01-08 2019-02-12 2019-03-19 2019-09-15 Financial Audits Management and Support Selection PASO/QCBS/P-D04-2 / RPAS Component D: Safety Quality And Cost- IDA / H8830 Post Open - International 418,262.00 Signed 2019-02-11 2019-02-11 2019-03-04 2019-02-21 2019-04-17 2019-04-15 2019-05-15 2019-06-20 2019-06-14 2019-06-25 2019-07-19 2019-07-17 2019-08-23 2019-08-06 2020-08-22 Regional Awareness Equipment and Infrastructure Based Selection Campaign PASO/CQS/A11.3 / Consultant STRATEGIC PLANNING Component A: Transitional IDA / H8830 Post Qualification Open - International 144,705.00 Signed 2020-11-15 2020-11-15 2020-12-06 2020-12-01 2021-01-19 2021-01-13 2021-02-18 2021-03-14 2021-03-25 2021-03-22 2021-09-21 ADVISORY SERVICES FOR Management and Support Selection PASO REFORM PROJECT Consultant PASO/CQS/P-A29 / Regional Component A: Transitional Pending IDA / H8830 Post Qualification Open - International 0.00 2021-11-30 2021-12-30 2022-01-28 2022-02-12 2022-03-10 2022-12-31 Aviation Strategy Management and Support Implementation Selection Consultant PASO/CQS/P-C04.1 / IT Component A: Transitional Pending IDA / H8830 Post Qualification Open - International 0.00 2021-11-30 2021-12-21 2022-02-03 2022-03-05 2022-04-09 2022-12-31 Platform Support Management and Support Implementation Selection Page 1 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PASO/IC/P-A02.2 / LEGAL Individual Component A: Transitional SPECIALIST FOR PASO IDA / H8830 Prior Consultant Open 133,694.00 Completed 2015-02-19 2015-02-19 2016-08-01 Management and Support PROJECT Selection Individual P A082 / PASO Project and Component A: Transitional IDA / H8830 Post Consultant Open 0.00 Canceled 2016-09-06 2016-09-29 2016-10-02 2016-10-10 2016-10-28 2018-10-29 Finance Officer Management and Support Selection Individual P A08 2A / PASO Project Component A: Transitional IDA / H8830 Post Consultant Open 35,752.68 Completed 2017-03-07 2017-04-10 2017-04-25 2017-05-16 2017-05-18 2017-06-20 2017-05-23 2017-12-17 2018-10-31 Manager Management and Support Selection Individual PASO/ICS/P-C02 / PASOnet Component C: Quality IDA / H8830 Post Consultant Open 53,902.00 Completed 2017-04-24 2017-06-12 2017-07-11 2017-07-03 2017-07-27 2017-08-07 2017-07-27 2018-02-03 2018-03-15 IT Strategy Project Management Selection PASO/ICS/P/A02/3 / Individual Component A: Transitional Government & Airline TF / A3687 Post Consultant Open 0.00 Canceled 2018-03-15 2018-04-23 2018-06-01 2018-06-21 2019-12-13 Management and Support Engagement Selection Individual PASO/ICS/P/A02/4 / Legal Component A: Transitional TF / A3687 Post Consultant Open 0.00 Canceled 2018-03-15 2018-04-23 2018-06-01 2018-06-21 2019-06-17 and Remittance Review Management and Support Selection Individual PASO/IC/P/A08/3 / PASO Component A: Transitional IDA / D3190 Post Consultant Open 278,400.00 Completed 2018-06-18 2018-06-22 2018-07-11 2018-07-18 2018-08-06 2018-07-25 2018-08-20 2019-04-25 2020-12-04 REFORM PROJECT MANAGER Management and Support Selection PASO/ICS/P-A11-1 / Individual Implementation of new Component A: Transitional IDA / H8830 Post Consultant Open 0.00 Canceled 2018-08-21 2018-09-10 2018-11-04 2018-12-04 2019-02-02 2019-08-01 funding modality - Legal Management and Support Selection Adviser PASO/ICS/P-A11-2 / Individual Implementation of new Component A: Transitional IDA / H8830 Post Consultant Open 0.00 Canceled 2019-02-07 2019-04-04 2019-04-15 2019-04-30 2020-01-25 funding modality - Financial Management and Support Selection Modelling Individual PASO/ICS/P-C04-2 / IT Component C: Quality IDA / H8830 Post Consultant Open 0.00 Canceled 2018-08-31 2018-09-06 2018-10-19 2018-11-09 2018-12-14 2019-06-12 Advisor Management Selection PASO/DS/P-A04 / Annual Component A: Transitional IDA / H8830 Post Direct Selection Direct 0.00 Canceled 2019-02-15 2019-02-26 2019-02-25 2019-03-27 2022-03-11 Financial Audits Management and Support PASO/ICS/P-A02-1-1 / Individual Component A: Transitional Marketing and IDA / H8830 Post Consultant Open 31,195.34 Completed 2019-02-07 2019-03-11 2019-04-04 2019-06-25 2019-04-15 2019-06-21 2019-04-24 2019-06-28 2019-07-23 2020-11-16 Management and Support Communications Support Selection PASO/IND/P-A11-1 / Individual Implementation of new Component A: Transitional IDA / H8830 Post Consultant Open 47,400.00 Completed 2019-02-04 2019-03-04 2019-04-13 2019-06-20 2019-04-15 2019-06-20 2019-04-30 2019-06-26 2019-09-27 2020-02-29 funding modality - Legal Management and Support Selection adviser Component B: Establishment Individual PASO/ICS/P-B01-2 / IDA / H8830 of a Pool of Regional Aviation Post Consultant Open 186,000.00 Completed 2019-02-04 2019-02-19 2019-04-06 2019-05-01 2019-04-27 2019-05-07 2019-04-30 2019-05-02 2019-10-26 2020-09-28 Regulatory Advisor Inspectors Selection Individual PASO/ICS/P-C04-2 / Component C: Quality IDA / H8830 Post Consultant Open 70,000.00 Completed 2019-04-25 2019-02-19 2019-06-28 2019-05-16 2019-07-08 2019-05-16 2019-07-31 2019-05-30 2020-01-27 2020-03-31 PASOnet Project Manager Management Selection Component B: Establishment Individual PASO/ICS/P-B07 / USOAP IDA / H8830 of a Pool of Regional Aviation Post Consultant Open 122,350.00 Signed 2019-02-15 2019-06-20 2019-04-22 2019-08-07 2019-04-22 2019-08-07 2019-05-03 2019-08-07 2019-10-30 and State Letters Advisor Inspectors Selection Individual P/A12 / PAIP Program Component A: Transitional IDA / D3190 Post Consultant Direct 53,341.70 Signed 2019-12-14 2020-01-23 2019-12-21 2020-01-31 2019-12-24 2020-01-30 2019-12-31 2020-02-01 2020-12-31 Manager Management and Support Selection Individual P/A13 / PAIP Finance Component A: Transitional IDA / D3190 Post Consultant Direct 15,106.20 Signed 2019-12-14 2020-01-23 2019-12-21 2020-01-31 2019-12-24 2020-01-31 2019-12-31 2020-02-01 2020-12-31 Manager Management and Support Selection Individual P/A14 / Procurement Component A: Transitional IDA / D3190 Post Consultant Direct 70,160.00 Signed 2019-12-14 2020-01-23 2019-12-21 2020-01-31 2019-12-24 2020-01-31 2019-12-31 2020-02-01 2020-12-31 Specialist Management and Support Selection Individual P/A15 / Economist & Component A: Transitional IDA / D3190 Post Consultant Open 20,752.16 Signed 2020-01-05 2020-03-19 2020-02-09 2020-04-19 2020-03-01 2020-04-19 2020-03-16 2020-04-24 2020-12-31 Financial Specialist Management and Support Selection Individual Component A: Transitional P/A16 / Aviation Specialist IDA / D3190 Post Consultant Open 74,004.00 Signed 2020-01-05 2020-03-20 2020-03-01 2020-04-16 2020-03-06 2020-04-16 2020-03-16 2020-04-24 2020-12-31 Management and Support Selection Individual P/C04/4 / PASO Scoping Component C: Quality IDA / H8830 Post Consultant Open 0.00 Canceled 2020-02-01 2020-04-05 2020-04-15 2020-05-08 2020-11-04 Study Management Selection Individual Component D: Safety P-A17 / PASO IT ADVISOR IDA / H8830 Post Consultant Open 75,000.00 Signed 2020-04-30 2020-05-08 2020-06-18 2020-07-29 2020-07-09 2020-07-29 2020-08-13 2020-07-31 2021-02-09 Equipment and Infrastructure Selection Individual PASO/INDV/A08.5 / PASO Component A: Transitional IDA / H8830 Post Consultant Open 0.00 Canceled 2020-11-15 2020-11-12 2021-01-03 2020-12-22 2021-01-24 2021-02-28 2021-08-27 Project Manager Management and Support Selection Page 2 Individual PASO/INDV/A18 / PASO Component A: Transitional IDA / H8830 Post Consultant Open 24,877.91 Signed 2020-11-15 2020-11-12 2021-01-03 2021-02-02 2021-01-24 2021-02-05 2021-02-28 2021-02-05 2021-08-27 Communications Adviser Management and Support Selection Individual PASO/INDV/P-A20 / Graphic/ Component A: Transitional IDA / H8830 Post Consultant Open 14,069.91 Signed 2021-06-01 2021-06-23 2021-07-20 2021-08-25 2021-08-10 2021-08-25 2021-09-14 2021-08-30 2021-12-13 Web designer Management and Support Selection Individual PASO/INDV/P-A21 / Quality Component C: Quality IDA / H8830 Post Consultant Open 36,000.00 Signed 2021-06-01 2021-07-14 2021-07-20 2021-08-29 2021-08-10 2021-08-29 2021-09-14 2021-09-02 2021-12-23 Assurance Specialist Management Selection Individual PASO/INDV/P-A22 / Business Component A: Transitional Pending IDA / H8830 Post Consultant Open 0.00 2021-11-29 2022-01-17 2022-02-07 2022-03-14 2022-12-31 Analyst Management and Support Implementation Selection Individual PASO/INDV/P-A23 / GASOS Component D: Safety Pending IDA / H8830 Post Consultant Open 0.00 2021-11-30 2022-01-18 2022-02-08 2022-03-15 2022-12-31 Safety Adviser Equipment and Infrastructure Implementation Selection Individual PASO/INDV/P-A24 / Legal Component A: Transitional Pending IDA / H8830 Post Consultant Open 0.00 2021-11-30 2022-01-18 2022-02-08 2022-03-15 2022-12-31 Specialist Management and Support Implementation Selection Individual PASO/INDV/P-A25 / Project Component A: Transitional Pending IDA / H8830 Post Consultant Open 0.00 2021-11-30 2022-01-18 2022-02-08 2022-03-15 2022-12-31 Manager Management and Support Implementation Selection Individual PASO/INDV/P-A26 / Training Component A: Transitional Pending IDA / H8830 Post Consultant Open 0.00 2021-11-30 2022-01-18 2022-02-08 2022-03-15 2022-12-31 Coordinator Management and Support Implementation Selection Individual PASO/INDV/P-A27 / GASOS Component C: Quality Pending IDA / H8830 Post Consultant Open 0.00 2021-11-30 2022-01-18 2022-02-08 2022-03-15 2022-12-31 Airworthiness Technical Writer Management Implementation Selection PASO/INDV/P-A28 / GASOS Individual Component A: Transitional Pending Air Navigation Technical IDA / H8830 Post Consultant Open 0.00 2021-11-30 2022-01-18 2022-02-08 2022-03-15 2022-12-31 Management and Support Implementation Writer Selection Individual PASO/INDV/P-A30 / RSOO Component A: Transitional Pending IDA / H8830 Post Consultant Open 0.00 2021-11-30 2022-01-18 2022-02-08 2022-03-15 2022-12-31 Funding Model Management and Support Implementation Selection Page 3