PROCUREMENT PLAN (Textual Part) Project information: Fiji COVID-19 Emergency Response Project (P173903) Project Implementation agency: Ministry of Health and Medical Services Date of the Procurement Plan: September 2020 Period covered by this Procurement Plan: September 2020 to September 2022 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Procurement Regulations of 2010 (link below) such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. The request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; Procurement Documents include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety (“ESHS”) risks and impacts;; publication of contract award information; rights for the Bank https://www.fpo.gov.fj/attachments/article/58/Procurement_Regulations_ 2010.pdf When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. PROCUREMENT Fiji : Fiji COVID-19 Emergency Response Project PLAN General Information Country: Fiji 2020-09-15 Bank’s Approval Date of the Original Procurement Plan: 2022-06-22 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P173903 GPN Date: 2020-09-14 Project Name: Fiji COVID-19 Emergency Response Project Loan / Credit No: IDA / 67330, TF / B3100 Ministry of Health and Medical Services Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Request for Quota MHMS/GD/05 / Procurement Component 2: Health Syste Single Stage - One E Under Imple 2022-12-3 IDA / 67330 Post Request for Bids Open - National tions (Non Bank-S 200,000.00 0.00 2022-03-15 2021-09-09 2022-05-23 2022-06-06 2022-06-13 2022-07-15 & Installation of Incinerator ms Strengthening nvelope mentation 1 PD) MHMS/GD/06 / Construction Request for Quota of Medical Warehouse at the Component 2: Health Syste Request for Quota Single Stage - One E Under Imple 2023-03-0 IDA / 67330 Post Open - National tions (Non Bank-S 1,000,000.00 0.00 2022-04-26 2022-08-15 Fiji Pharmaceutical & Biomed ms Strengthening tions nvelope mentation 3 PD) ical Services, Jerusalem Rd, Nabua, Fiji. GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MHMS/GD/01 / Procurement Component 1: Emergency C Request for Quota Single Stage - One E IDA / 67330 Post Limited 731,000.00 606,001.61 Completed 2020-11-30 2020-11-11 2021-01-25 2020-12-07 2021-07-24 2021-10-28 of PPE & Medical Equipment OVID-19 Response tions nvelope MHMS/GD/04-2 / Purchase of Component 1: Emergency C Request for Quota network equipment for existi TF / B3100 Post 183,000.00 182,746.13 Completed 2020-12-12 2018-11-10 2021-02-06 2021-01-21 2021-08-05 2021-02-07 OVID-19 Response tions ng government sites FJ-MHMS-229607-GO-RFQ / P rocurement of eleven (11) la ptops (five for Project Manag Component 3: Implementati ement Unit & six for COVID R Request for Quota Single Stage - One E IDA / 67330 on Management, Monitoring Post Limited 13,667.20 13,147.09 Completed 2021-04-28 2021-04-22 2021-05-04 2021-04-28 2023-06-30 2022-05-04 esponse Unit) ,one (1) pocket tions nvelope and Evaluation Wi-Fi modem, and one (1) ro uter to assist in the COVID-1 9 Emergency Response Proje ct approx at $USD13997.20 FJ-MHMS-229898-GO-RFQ / 1 ) Awareness Brochures; 2)Pu ll Up Banners; 3) Hanging Ba Component 1: Emergency C Request for Quota Single Stage - One E IDA / 67330 Post Limited 33,913.05 31,766.83 Completed 2021-04-27 2021-04-08 2021-05-04 2021-04-28 2021-10-31 2022-05-04 nners (3m*1.5m) will fall und OVID-19 Response tions nvelope er COMPONENT 1, Activity 1. 3.2- PRINTING OF IEC MATERI ALS. FJ-MHMS-225752-GO-RFQ / C OVID-19 Communication Mes sages: SMS Blasts to Digicel Component 1: Emergency C Request for Quota Single Stage - One E IDA / 67330 Post Limited 3,631.88 3,501.67 Completed 2021-03-22 2021-03-19 2021-03-24 2021-03-23 2021-09-20 2022-05-04 customer base users ( 135,0 OVID-19 Response tions nvelope 00 Digicel Users) in regards t o COVID-19 Vaccine Registra tion details. FJ-MHMS-225542-CS-QCBS / COVID-19 Communication Me ssages- SMS blasts to Vodafo Component 1: Emergency C Request for Quota Single Stage - One E IDA / 67330 Post Limited 22,632.21 21,820.83 Completed 2021-03-23 2021-03-17 2021-03-24 2021-03-23 2021-09-20 2022-05-04 ne customer base users (841 OVID-19 Response tions nvelope ,316 Total Users) in regards t o COVID-19 vaccine Registrat ion details. FJ-MHMS-225909-GO-RFQ / a ) Printing of COVID-19 Cards Component 1: Emergency C Request for Quota Single Stage - One E (Quantity- 600,000 ) IDA / 67330 Post Limited 8,997.21 8,713.35 Completed 2021-03-23 2021-03-10 2021-03-26 2021-03-30 2021-09-22 2021-05-05 OVID-19 Response tions nvelope b) Printing of COVID-19 Cons ent Forms (Quantity- 600,00 0) FJ-MHMS-237976-GO-RFQ / I nstallation of Billboards for C OVID 19 Messages. The Eval Component 1: Emergency C Request for Quota Single Stage - One E uation Committee had recom IDA / 67330 Post Limited 48,235.61 47,267.22 Completed 2021-06-03 2021-05-13 2021-06-07 2021-06-03 2021-11-30 2021-07-30 OVID-19 Response tions nvelope mended Go Advertising. The company will be providing 13 Billboards as well as 7 Billboa rds free of charge. FJ-MHMS-246543-GO-DIR / B eing for the Supply of SWAB Component 1: Emergency C IDA / 67330 Post Direct Selection Direct 344,665.00 336,652.29 Completed 2021-08-02 2021-05-24 2021-08-02 2021-05-24 2021-08-03 2021-05-24 2021-10-31 2021-05-25 S as a priority item COVID-19 OVID-19 Response Emergency Response. FJ-MHMS-248934-GO-RFQ / C OVID-19 Community Messag es- Radio Announcer Booth M Component 1: Emergency C essages for COVID 19 Aware IDA / 67330 Post Direct Selection Direct 41,203.68 41,847.28 Completed 2021-08-26 2021-08-02 2021-08-26 2021-07-09 2021-08-30 2021-08-05 2021-11-30 2021-12-31 OVID-19 Response ness and updates. FBC will b e providing a total of 1200 sp ots and CFL will be providing a total of 2200 spots. MHMS/GD/03 / Activity No. 1 .1.1 Procurement of Laborat Component 1: Emergency C Request for Quota Open - Internationa Single Stage - One E IDA / 67330 Post 580,833.00 0.00 Canceled 2020-12-19 2021-03-17 2021-09-13 ory Equipment, GeneXpert C OVID-19 Response tions l nvelope atridges, Analyzers FJ-MHMS-251777-GO-DIR / Pr ocurement of Six (6) GENEXP Component 1: Emergency C IDA / 67330 Post Direct Selection Direct 417,033.00 409,018.05 Completed 2021-09-03 2021-03-31 2021-09-08 2021-03-31 2021-10-13 2021-08-25 2022-04-11 2022-01-11 ERT XVI R2 16 MODULE CON OVID-19 Response FIGURATION MACHINES for Molecular Testing. FJ-MHMS-251773-GO-RFQ / P rocurement of Testing Equip Component 1: Emergency C Request for Quota Open - Internationa Single Stage - One E ment for Fiji Center for Disea IDA / 67330 Post 129,362.48 128,912.46 Completed 2021-09-08 2021-11-03 2021-09-21 2022-05-02 2022-04-26 OVID-19 Response tions l nvelope se Control (FCDC) for the figh t against COVID-19 Pandemic Page 1 FJ-MHMS-252635-GO-DIR / Pr ocurement of COVID-19 Medi cal Supplies for The Ministry Component 1: Emergency C of Health & Medical Services. IDA / 67330 Post Direct Selection Direct 150,000.00 0.00 Canceled 2021-09-09 2021-09-10 2021-10-08 2021-11-23 OVID-19 Response These medical supplies is urg ently required by Ministry of Health & Medical Services for the fight against COVID-19 P andemic. MOHMS/GD/04-3 / Structure Component 1: Emergency C Request for Quota Single Stage - One E Under Imple d Cabling & Installation for N IDA / 67330 Post Open - National 270,970.00 0.00 2022-04-15 2022-06-17 2022-08-31 OVID-19 Response tions nvelope mentation ew and Existing Sites FJ-MHMS-255478-GO-RFQ / P rocurement of Testing Equip Component 1: Emergency C Request for Quota Open - Internationa Single Stage - One E Under Imple ment for Fiji Center for Disea IDA / 67330 Post 191,000.00 0.00 2022-05-06 2022-07-29 2022-11-30 OVID-19 Response tions l nvelope mentation se Control (FCDC) for the figh t against COVID-19 Pandemic - List 2 FJ-MHMS-293738-GO-RFQ / E mergency Response for COVI Component 1: Emergency C Request for Quota Open - Internationa Single Stage - One E Pending Impl D-19 - Procurement of medic IDA / 67330 Prior 541,229.29 0.00 2022-06-24 2022-10-31 2023-02-28 OVID-19 Response tions l nvelope ementation al equipment for strengtheni ng inpatient and ICU capabili ty for hospitals NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MHMS/GD/04 / Provision of e Component 2: Health Syste Request for Quota Open - Internationa Single Stage - One E nhanced internet connectivit IDA / 67330 Post 1,100,000.00 0.00 Canceled 2020-11-05 2020-12-31 2021-06-29 ms Strengthening tions l nvelope y across health facilities MHMS/GD/4-4 / Procurement Component 1: Emergency C Single Stage - One E Pending Impl IDA / 67330 Post Request for Bids Limited 546,030.00 0.00 2022-06-13 2022-06-20 2022-06-30 2022-07-08 2022-08-19 2022-08-19 of Data Services (Bills) OVID-19 Response nvelope ementation CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual FJ-MHMS-256348-CS-INDV / Component 3: Implementati Consultant Qualifi A Consultant Firm to carry ou IDA / 67330 on Management, Monitoring Post Open - National 20,000.00 0.00 Under Review 2022-04-27 2022-02-01 2022-04-27 2022-05-13 2022-05-20 2022-06-07 2023-01-07 cation Selection t the EIA for the Medical Was and Evaluation te Incinerator INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 3: Implementati MHMS/ICS/01 / Project Mana Individual Consult IDA / 67330 on Management, Monitoring Post Open 136,000.00 39,545.05 Signed 2020-09-14 2020-09-12 2020-11-02 2020-10-14 2020-11-23 2020-11-18 2020-12-28 2020-11-20 2021-06-26 ger ant Selection and Evaluation Component 3: Implementati MHMS/ICS/03 / Safeguards E Individual Consult IDA / 67330 on Management, Monitoring Post Open 95,000.00 27,211.00 Signed 2020-09-14 2020-09-12 2020-11-02 2020-10-26 2020-11-23 2020-10-29 2020-12-28 2020-11-11 2021-06-26 xpert (Local) ant Selection and Evaluation Component 3: Implementati MHMS/ICS/02 / Safeguard Ex Individual Consult IDA / 67330 on Management, Monitoring Post Open 300,000.00 62,073.90 Signed 2020-06-24 2020-09-14 2020-08-12 2021-03-04 2020-09-02 2021-03-04 2020-10-07 2021-03-11 2021-04-05 pert (International) ant Selection and Evaluation Component 3: Implementati MHMS/ICS/04 / Finance Offic Individual Consult IDA / 67330 on Management, Monitoring Post Open 110,000.00 21,366.89 Signed 2020-09-30 2020-12-05 2020-11-18 2021-02-05 2020-12-09 2021-02-17 2021-01-13 2021-02-19 2021-07-12 er ant Selection and Evaluation Component 3: Implementati MHMS/ICS/06 / Risk Commu Individual Consult IDA / 67330 on Management, Monitoring Post Open 80,000.00 17,088.17 Signed 2020-09-30 2020-12-05 2020-11-18 2021-02-15 2020-12-09 2021-02-16 2021-01-13 2021-02-18 2021-07-12 nication Officer ant Selection and Evaluation Component 3: Implementati MHMS/ICS/07 / Procurement Individual Consult IDA / 67330 on Management, Monitoring Post Open 80,000.00 17,154.21 Signed 2020-09-30 2020-12-05 2020-11-18 2021-02-05 2020-12-09 2021-02-16 2021-01-13 2021-02-18 2021-07-12 Officer ant Selection and Evaluation MHMS/CDS/01 / Technical As Component 1: Emergency C IDA / 67330 Post Direct Selection Direct 185,000.00 0.00 Canceled 2020-07-26 2020-08-05 2020-10-09 2021-04-07 sistance for Incinerator OVID-19 Response FJ-MHMS-299993-CS-INDV / Component 3: Implementati Individual Consult Pending Impleme Senior Monitoring & Evaluati IDA / 67330 on Management, Monitoring Post Open 21,845.70 0.00 2022-06-21 2022-07-13 2022-07-18 2022-07-31 2023-06-30 ant Selection ntation on Officer and Evaluation Page 2