Procurement Plan I. General 1. Project Information Country: Malawi Project Name: Malawi Drought Resilient Recovery Project (MDRRP) Project ID: P161392 2. Project Implementation Agency: Ministry of Finance Economic Planning Development (MFEPD) 3. Date of the Procurement Plan: May , 2017 4. Period Covered by this procurement plan: 1st May, 2017-31st November,2018 II. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. III. Bank’s Standard Procurement Documents: The Bank’s Standard Procurement Documents shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. IV. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in The Public Procurement Act, 2003 and The Public Procurement Regulations, 2004, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions: 1 o Provision of “set-asides” contracts for small enterprises shall not be applied. o Criteria such as environmental aspect, extent of local content, technology transfer, and managerial, scientific & operational skills development shall not be used in the evaluation of bids unless specifically agreed by the Bank on case to case basis. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. In accordance with paragraph 5.4(c) and 5.5 of the Procurement Regulations, the request for bids/request for proposals/request for quotations document shall require that Bidders/Proposers submitting Bids/Proposals/quotations present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. V. Prequalification : N/A VI. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable. VII. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable. VIII. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). (a) Goods: N/A (b) Works: N/A Domestic preference is not applicable for National Open Competitive Procurement IX. Other Relevant Procurement Information Provide any other relevant procurement information such as procedures for CDD components, Procurement in Situations of Urgent Need of Assistance or Capacity Constraints etc.--NONE 2 X. Procurement Prior Review Thresholds (US$ millions): The overall Project procurement Risk is Substantial. The project being an emergency project, there would be generally no prior review of cases unless specifically indicated in the Procurement Plan as a special measure. Post Review: All contracts not subject to prior review shall be subject to post review. XI. Thresholds for Procurement Approaches and Method (US$ millions) Works Goods, IT and Non-consulting Shortlist of National Services Consultants Open Open Request Open Open Request Consulti Engineeri Internatio Nationa for Internatio Nation for ng ng & nal l Quotati nal al Quotati Services Construct on on ion ≥ < ≥ < ≤ Supervisi ≤ ≤ on ≤ 7 7 0.2 1 1 0.1 0.2 0.3 3 PROCUREMENT PACKAGES WITH METHODS AND TIME SCHEDULESOF GOOD AND NON CONSULTANCY A) PROCUREMENT OF GOODS Sr. Contract Description QTY Unit Est. Cost Revie Market Selecti Evalua Procurem Prequ Procur Expect Expect No (US$) w by Approa on tion ent alifica ement ed date ed date Bank ch Method Option Process tion Notice/ of bid/ of (Prior/ s (Yes/ RFQ propos Contra Post) No) al ct openin Signat g ure PROJECT MANAGEMENT UNIT (PIU) G.1.01 Maize Food 21,00 MT 7,500,000. Post Limited RFQ BAFO Single 0 00 stage one No No 10/11/1 15-10- Envelope 6 16 G.1.02 Maize Food 70,00 MT 42,700,000 Post Direct DIR BAFO Single No No 0 .00 stage one N/A 09-11- Envelope 16 G.1.03 Double Cabin 7X PIU, 1X Open Qualifi Single No DODMA and 1x DWS,1x 11 No 910,000.00 Post National RFB ed stage one 05-07- 07-08- 18-08- Animal Health, 1x Envelope 17 17 17 Agriculture G.1.04 IT Equipment, DODMA Variou No 170,000.00 Post Open RFB Qualifi Single No and DWS and PIU s National ed stage one 05-06- 21-06- 26-06- Envelope 17 17 17 G.1.05 Furniture for PIU and Variou No 33,000.00 Post Limited Qualifi Single Regional Offices s RFQ ed stage one No 03-07- 25-07- 15-08- Envelope 17 17 17 G.1.06 Printing of Brochures Variou No 30,000.00 Post Limited RFQ Qualifi Single No 26-06- 25-07- 31-07- ,Bulletins and Posters s ed stage one 17 17 17 Envelope G.1.07 Communication Limited Qualifi Single 29-08- 20-09- 15-11- Materials (Golf Shirts, T Variou No 38,000.00 Post RFQ ed stage one No 17 17 17 shirts &Jackets) s Envelope DEPARTMENT OF CROPS G.1.08 Procurement of certified Limited RFQ Qualifi Single No Seed millet and sorghum 50 MT 20,500.00 Post ed stage one 12-06- 30-07- 15-08- Envelope 17 17 17 G.1.09 Procurement of pre Post Limited RFQ qualifie Single No 12-06- 30-07- 15-08- basic seed Millet 20 MT 20,000.00 d stage one 17 17 17 &Sorghum Envelope 4 Sr. Contract Description QTY Unit Est. Cost Revie Market Selecti Evalua Procurem Prequ Procur Expect Expect No (US$) w by Approa on tion ent alifica ement ed date ed date Bank ch Method Option Process tion Notice/ of bid/ of (Prior/ s (Yes/ RFQ propos Contra Post) No) al ct openin Signat g ure G.1.10 Procure and deliver basic 40 MT 20,000.00 Post Limited RFQ Qualifi Single No 12-06- 30-07- 15-08- seed Inputs ed stage one 17 17 17 Envelope G.1.11 Irrigation equipment for 500 No. 50,000.00 Post Limited RFQ Qualifi Single No 24-07- 07-08- 15-08- seed ed stage one 17 17 17 Envelope DEPARTMENT OF IRRIGATION G.1.12 Procurement of powered Open- Single Irrigation drip kit 14 No 840,000.00 Post National RFB Qualifi stage one No 01-06- 04-07- 15-07- ed Envelope 17 17 17 G.1.13 Procurement of treadle Open Qualifi Single pumps 1,500 No 230,000.00 Post National RFB ed stage one No 04-07- 04-08- 15-08- Envelope 17 17 17 `G.1.1 Procurement of Solar Open Single 4 powered pumps 14 No 5,500,000. Post Internati RFB Qualifi stage one No 10-08- 11-09- 29-09- 00 onal ed Envelope 17 17 17 DEPARTMENT OF LIVESTOCK G.1.15 Procurement and 15,00 No 640,000.00 Post Open RFB BAFO Single Distribution of Goats 0 National stage one No 28-06- 15-07- 27-07- Envelope 17 17 17 Direct DIR Qualifi Single G.1.16 Procurement of FMD 10,00 Vials 30,000.00 Post ed stage one No 12-06- 15-07- 27-07- Vaccines 0 Envelope 17 17 17 G.1.17 Procurement of New 20,00 vials 37,333.00 Post Limited RFQ Qualifi Single castle vaccines (Vials) 0 ed stage one No 12-06- 15-07- 27-07- Envelope 17 17 17 G.1.18 Procurement of Drug 2,000 No 53,333.00 Post Limited RFQ Qualifi Single No Boxes ed stage one 15-06- 15-07- 27-07- Envelope 17 17 17 DEPARTMENT OF WATER RESOURCES G.1.19 Procurement of GPS- 8 No 5,480.00 Post Limited RFQ Qualifi Single No 30-06- 18-07- 31-07- Garmin ed stage one 17 17 17 Envelope 5 Sr. Contract Description QTY Unit Est. Cost Revie Market Selecti Evalua Procurem Prequ Procur Expect Expect No (US$) w by Approa on tion ent alifica ement ed date ed date Bank ch Method Option Process tion Notice/ of bid/ of (Prior/ s (Yes/ RFQ propos Contra Post) No) al ct openin Signat g ure G.1.20 Procurement of Tree 505,0 No 233,320.00 Post Limited RFQ Qualifi Single No 22-06- 05-07- 12-07- seedlings 00 ed stage one 17 17 17 Envelope G.1.21 Procurement of fertilizers Limited Qualifi Single and weeds Chemicals- Variou No 162,700.00 Post RFQ ed stage one No 15-06- 29-06- 10-06- Round Up s Envelope 17 17 17 G.1.22 Procurement of Vertiva 300 kg 16,196.00 Post Limited RFQ Qualifi Single Glass ed stage No 15-06- 22-07- 28-07- Envelope 17 17 17 DEPARTMENT OF WATER SUPPLY G.1.23 Procurement of Plotter 1 No 50,000.00 Post Limited RFQ Qualifi Single No 12-06- 22-06- 31-06- Printer ed stage one 17 17 17 Envelope G.1.24 Geographical Survey 1 No 25,000.00 Post Limited RFQ Qualifi Single No 17-07- 15-08- 12-09- Machine ed stage one 17 17 17 Envelope G.1.25 Supply Delivery of Pipes Variou No 50,000.00 Post Limited RFQ Qualifi Single No 12-07- 24-07- 31-07- and Fittings s ed stage one 17 17 17 Envelope DEPARTMENT OF DISASTER MANAGEMENT AFFRAIRS (DODMA) G.1.26 Weather Recording 1 No 90,000.00 Post Limited RFQ Qualifi Single No Equipment ed stage one 05-06- 21-06- 26-06- Envelope 17 17 17 G.1.27 Procurement of Data 1 No 100,000.00 Post Limited RFQ Qualifi Single No dissemination Tools ed stage one 05-06- 21-06- 26-06- Envelope 17 17 17 G.1.28 Printing of IEC Materials Variou No 50,000.00 Post Limited RFQ BAFO Single No s stage one 05-06- 21-06- 26-06- Envelope 17 17 17 Sub total 59,639,214.00 1. Footnotes: 11xVehicles -7x for PIU will be apportioned as follows: 3x Regional Office in Kasungu, 1x procurement section 1X Agricultural section 1x Finance section 1x Safeguards 6 section in the Southern Region and four(4) to sectors apportioned as follows 1X Animal Health,1x Department of Water Supply 1x DODMA and 1xdepartment of Crops (Agriculture) 2. IT Equipment’s for PIU: apportioned as follows-18 X Desktops, 18xLaptops and 3xPhotocopiers 15x Printers 1x LCD Projector, 18x UPS’S for Regional Office in Kasungu and additional staff at PIU. 3. IT Equipment for DODMA :20 x laptops,7x Color Heavy Duty Printers,6 X LCD Projectors, 4. IT Equipment for Department of Water Supply (DWS) 3X Printers, 3x Laptops and 3x Photocopiers 5. G.1.15: Procurement of Goats, RFQ be used instead of RFB as required because we have known capable and reliable suppliers through sectors who have managed to supply and deliver the goats before at reasonable prices at right time further to that in order to manage them properly in terms of where they are to be procured, since are supposed to be procured within the same ecological zones to where they are to be distributed to avoid unnecessary deaths of goats due to fatigue after long distances covered . 7 A1) NON CONSULTANCY SERVICES PIU/COMMUNICATIONS Sr. No Contract Description Unit Unit Est. Cost Revie Market Selecti Evalua Procurem Prequ Procur Expect Expect (US$) w by Approa on tion ent alifica ement ed date ed date Bank ch Method Option Process tion Notice/ of bid/ of (Prior/ s (Yes/ RFQ propos Contra Post) No) al ct openin Signat g ure NC.1.0 Printing of Brochures Variou No 30,000.00 Post Limited RFQ Qualifi Single No 26-06- 25-07- 31-07- 1 ,Bulletins and Posters s ed stage one 17 17 17 Envelope NC.1.0 Communication Limited Qualifi Single 29-08- 20-09- 15-11- 2 Materials (Golf Shirts, T Variou No 38,000.00 Post RFQ ed stage one No 17 17 17 shirts &Jackets) s Envelope NC.1.0 Advocacy, sensitization Limited Qualifi Single 3 ie Audio, Visual , Drama 2 No 9,000.00 Post RFQ ed stage one No 15-06- 11-07- 28-07- and comedies Envelope 17 17 17 NC.1.0 Radio , TV Airtime for Limited Qualifi Single 4 documentaries, 7 No 60,000.00 Post RFQ ed stage one No 22-06- 13-07- 31-07- Programs and Envelope 17 17 17 announcement NC.1.0 Radio , TV Production 5 No 43,000.00 Limited Qualifi Single 10-07- 20-07- 28-07- 5 Program Post RFQ ed stage one No 17 17 17 Envelope NC1.06 Print Media adverts 10 No 22,000.00 Post Limited RFQ Qualifi Single No 29-05- 12-06- 13-06- ed stage 17 17 17 DEPARTMENT OF WATER RESOURCES G.1.23 Printing of Conservation Variou No 25,352.00 Post Limited RFQ Qualifi Single No Agriculture, Manual s ed stage 22-06- 10-07- 24-14- Envelope 17 17 17 Subtotal 227,352.00 8 B) GOODS UNDER CATEGORY 5(B)-PUBLIC WORKS SUB PROJECT Sr. Contract Unit Est. Cost Revie Market Select Evaluati Procurem Preq Procure Expected Expected No Description (US$) w by Approa ion on ent ualifi ment date of date of Bank ch Metho Options Process catio Notice/R bid/ Contract (Prior/ d n FQ proposal Signature Post) (Yes/ opening No) P.1.01 Maize Seed 5kg 220,000.0 Post Limited RFQ Qualified Single No 22-06- 05-07-17 17-07-17 (Irrigated IFA) pack 0 stage one 2017 2017 Envelope P.1.02 Fertilizer Irrigated 50Kg 580,000.0 Post Open RFB Qualified Single No 22-06-17 05--07-17 17-07-17 (IFA) 2017 bag 0 National stage one Envelope P.1.03 Distribution 20,000. 5,000.00 Post Limited RFQ Qualified Single No 05-06-17 15-06-17 22-06-17 Coupons 00 stage one Envelope P.1.04 Equipment and 240,000.0 Post Limited RFQ Qualified Single No 12-06-17 23-06-17 30-06-17 materials ( Various 0 stage one Irrigated ) Envelope Procurement done at district level P.1.05 Maize (Rain fed 10Kg 1,155,000 Post Open RFB BAFO Single No 15-08-17 15-09-17 30-09-17 2017IFA) Pack .00 National stage one Envelope P.1.06 Fertilizer (Rain fed 50 kg 1,595,000 Post Open RFB BAFO Single No IFA 2017) bag .00 National stage one 09-07- 15-08-17 30-08-17 Envelope 2017 9 Sr. Contract Unit Est. Cost Revie Market Select Evaluati Procurem Preq Procure Expected Expected No Description (US$) w by Approa ion on ent ualifi ment date of date of Bank ch Metho Options Process catio Notice/R bid/ Contract (Prior/ d n FQ proposal Signature Post) (Yes/ opening No) P.1.07 Distribution Post Limited RFQ Qualified Single No Coupons 35,000 14,000.00 stage one 06-06-17 15-07-17 30-07-17 Envelope P.1.08 Equipment and post Limited RFQ Qualified Single No materials ( rain Various 400,000.0 stage one 09-07- 15-08-17 30-08-17 fed) Procurement 0 Envelope 2017 at district level Subtotal 4,209,000.00 PROCUREMENT OF WORKS Sr. No Contract Description QTY Unit Est. Cost Review Market Selection Procurem Prequ PN/RFQ Expected Expected (US$) by Approach Method ent alifica date of date of Bank(Pri Process ( tion bid/ Contract or/ (Yes/ proposal Signature Post) No) opening DEPARTMENT OF WATER RESOURCES W.1.0 Construction of 7 of 28 Water 7 No 527,397.2 Post Open- RFB Single No 1 harvesting Structures-Excavated 6 National stage 01-11- 29-12-17 17-01-18 Tanks 17 DEPARTMENT OF WATER SUPPLY 10 Sr. No Contract Description QTY Unit Est. Cost Review Market Selection Procurem Prequ PN/RFQ Expected Expected (US$) by Approach Method ent alifica date of date of Bank(Pri Process ( tion bid/ Contract or/ (Yes/ proposal Signature Post) No) opening W.1.0 Construction and development of 60 No 1,00,000. Post Open- RFB Single No 10-07- 25-07-17 22-08-17 2 new Water Resource 00 National stage 17 W.1.0 Construction of new pipelines 30k km 2,000,000 Post Open- RFB Single No 10-07- 25-07-17 22-08-17 3 and Water Points m .00 National stage 17 W.1.0 Rehabilitation Drilling of new 66 No 1,700,000 Post Open- RFB Single No 10-07- 25-07-17 22-08-17 4 and old Boreholes in 24 Districts .00 National stage 17 W.1.0 Rehabilitation and Drilling of Open- RFB Single No 10-07- 25-07-17 22-08-17 5 high Yield Boreholes for SRWB 16 No 1,000,000 Post National stage 17 .00 W.1.0 Sitting, Drilling and development Open- Single 6 of CRWB high Yielding boreholes 19 No 1,000,000 Post National RFB stage No 28-09- 18-10-17 31-10-17 and Installation of Submersible .00 17 Pumps W.1.0 Supply and Installation of 13 13 No 29,000.00 Post Limited RFQ Single No 10-10- 25-10-17 15-11-17 7 Solar Power Units for high stage 17 yielding boreholes W.1.0 Construction of Water Harvesting 10 No 50,000.00 Post Limited RFQ Single No 10-10- 25-10-17 15-11-17 8 Structures in Primary and Hearth stage 17 Centers DEPARTMENT OF CROPS-RESEACH W.1.0 Renovation of Warehouse 1 No 10,000.00 Post Limited RFQ Single No 9 stage 31-05- 15-06-17 30-06-17 17 DEPARTMENT OF IRRIGATION W.1.1 Rehabilitation of Existing Open Single 03-07- 03-08-17 30-08-17 0 Irrigation Schemes(HA) 1,26 No 2,555,000 Post National RFB stage No 17 8 .00 PROJECT MANAGEMENT UNIT W.1.1 Construction and Rehabilitation 2 No Post Limited RFQ Single 1 of Office for PIU HQ and 120,000.0 stage No No 25-03-17 15-04-17 Kasungu Sub Offices 0 Subtotal 8,464,000.00 11 CONSULTANCY Sr. Contract Description Est. Cost Review Market Selectio Evaluati Procurement Prequa EOI Expected Expecte No (US$) by Bank Approach n on Process li- date of d date “000” (Prior/ Method Options fication bid/ of Post) (Yes/ proposal Contract No) opening Signatur e DEPARTMENT OF DISASTER MANAGEMENT AFFRAIRS (DODMA) C.1.0 Technical assistance in 120,000.00 Post Open- CQS Single Stage No 1 Feasibility Study on the National Rated Two Envelope 26-06-17 27-07-17 07-08- Establishment of Contingency 17 Funds C.1.0 Consultant Study on the 55,000.00 Post Open Single Stage No 20-06-17 30-07-17 15-08- 2 Inclusion of food Items other National CQS Rated Two Envelope 17 than Cereals in Malawi(Food Balance Sheet)Food Security Early Warning System DEPARTMENT OF WATER RESOURCES C.1.0 Technical Assistance in the Open Single Stage 3 development of detailed design 1,164,383. Post Internatio QCBS Rated Two Envelope YES 15-08-17 13-09-17 30-10- and supervision of rehabilitation 56 nal 17 of 20x Small Multi-Purpose dams C.1.0 Technical assistant Developing . Single Stage YES 4 Engineering Guidelines and 301,369.86 Post Open QCBS Rated Two Envelope 30-06-17 31-07-17 21-08- Standard for Construction of Internatio 17 dams in Malawi nal National DEPARTMENT OF WATER SUPPLY C.1.0 Selection of a consultancy to CQS Single Stage No 6 provide technical assistance in 20,000.00 Post Limited Rated Two Envelope 01-06-17 31-07-17 15-08-17 the Formation and Capacity Building of Water Users Association C.1.0 Technical assistance in drawing 25,000.00 Post Limited CQS Rated Single Stage No 7 up Contingency Plans for Water Two Envelope 17-07-17 15-08-17 01-09- Boards 17 C.1.0 Consultancy to carry out an 1,220,00.0 Post Open QCBS Rated Single Stage YES 26-06-17 26-07-17 10-08- 8 assessment Designs and 0 Internatio Two Envelope 17 Construction Supervision for nal 12 Sr. Contract Description Est. Cost Review Market Selectio Evaluati Procurement Prequa EOI Expected Expecte No (US$) by Bank Approach n on Process li- date of d date “000” (Prior/ Method Options fication bid/ of Post) (Yes/ proposal Contract No) opening Signatur e Gravity Piped water Supply system PROJECT MANAGEMENT UNIT C.1.0 Development of MDRRP website 50,000.00 post Open QCBS Rated Single stage YES 20-06-17 14-07-17 28-07- 9 and Maintenance National two envelops 17 C.1.1 Procurement of Assistant 66,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07-17 28-06- 0 Project Coordinator National one Envelope 17 C.1.1 Procurement of Agricultural 66,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07-17 28-08- 1 Specialist National one Envelope 17 C.1.1 Procurement of Assistant 42,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07-17 28-08- 2 Financial Management National one Envelope 17 Specialist C.1.1 Assistant Monitoring and 42,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07-17 28-08- 3 Evaluation Specialist National one Envelope 17 C.1.1 Procurement of Assistant 42,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07-17 28-08- 4 Procurement Specialist National one Envelope 17 C.1.1 Regional Accountant 42,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07-17 28-08- 5 National one Envelope 17 C.1.1 Procurement of 8X Drivers 7,200.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07-17 28-08- 6 National one Envelope 17 C.1.1 Procurement of M&E and PWP 54,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07-17 28-08- 7 Coordinator National one Envelope 17 C.1.1 Project Engineer 54,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07-17 28-08- 8 National one Envelope 17 C.1.1 Procurement of Assistant 42,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07-17 28-08- 9 Safeguard Specialist National one Envelope 17 C.1.2 Project Accountant 24,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07-17 28-08- 0 National one Envelope 17 C.1.2 5xAssistant Accountant 42,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07-17 28-08- 1 National one Envelope 17 C.1.2 3xAdministrative Assistant 24,000.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07-17 28-08- 2 National one Envelope 17 C.1.2 1xOffice Assistant 7,200.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07-17 28-08- 3 National one Envelope 17 C.1.2 1xOffice Guard 4,800.00 Post Open- INDV Rated Single Stage YES 01-06-17 03-07-17 28-08- 4 National one Envelope 17 13 Sr. Contract Description Est. Cost Review Market Selectio Evaluati Procurement Prequa EOI Expected Expecte No (US$) by Bank Approach n on Process li- date of d date “000” (Prior/ Method Options fication bid/ of Post) (Yes/ proposal Contract No) opening Signatur e 2,394,953. Subtotal 42 Grand Total 74,934,319 .42 14 PROCUREMENT Malawi : Malawi Resilience and Disaster Risk Management Project PLAN General Information Country: Malawi Bank’s Approval Date of the Original Procurement Plan: 2020-04-06 2022-03-11 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P161392 GPN Date: Project Name: Malawi Resilience and Disaster Risk Management Project Loan / Credit No: IDA / D5780, IDA / D1440, IDA / 65680 Ministry of Agriculture, Irrigation and Water Development Executing Agency(ies): WORKS Procureme Activity Reference No. / Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH nt Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) Justification for Award Type Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MOAIWD-191846-CW- RFB / Drilling of 150 New Enhancing Drought- Single Stage - One 2021-06- IDA / D1440 Post Request for Bids Open - National 764,867.53 Signed 2020-10-08 2020-12-10 2020-10-13 2021-04-23 2020-11-12 2021-01-26 2020-12-02 2021-03-11 2020-12-30 2021-08-20 rural Boreholes in Various Resilience and Preparedness Envelope 28 Districts in Malawi GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MOAIWD-234789-GO- Request for Single Stage - One RFQ / Procurement of 5 IDA / 65680 Project Management Post Limited 347,903.21 Completed 2021-06-06 2021-06-07 2021-08-01 2021-08-13 2021-12-29 2021-10-01 Quotations Envelope Motor vehicles - (Double cab) MW-MOAIWD-244001-GO- Request for Single Stage - One RFQ / ICT Equipment for PIU IDA / 65680 Project Management Post Limited 59,900.43 Signed 2021-07-30 2021-08-16 2021-09-24 2021-09-30 2022-03-23 Quotations Envelope and sectors MW-MOAIWD-237721-GO- DIR / Procurement of 17x Automatic Data Loggers and Enhancing Drought- Associated Station IDA / D5780 Post Direct Selection Direct 251,993.23 Signed 2021-06-24 2021-10-19 2021-06-29 2021-11-23 2021-08-08 2022-02-09 2022-02-04 Resilience and Preparedness Components for Harmonization of Network Management MW-MOAIWD-275251-GO- Pending RFQ / Procurement of Digital Enhancing Drought- Request for Single Stage - One IDA / D5780 Post Limited 0.00 Implementati 2022-02-13 2022-03-20 2022-06-18 Terrain Models for Blantyre Resilience and Preparedness Quotations Envelope on City Council MW-MOAIWD-219500-GO- Enhancing Drought- Single Stage - One RFB / Procure DCCMS ICT IDA / 65680 Post Request for Bids Open - National 0.00 Canceled 2021-04-30 2021-04-28 2021-05-05 2021-10-12 2021-06-04 2021-06-19 2021-07-10 2022-01-06 Resilience and Preparedness Envelope equipment MW-MOAIWD-252849-GO- RFB / Procurement, Supply , delivery, Installation and training of work station Enhancing Drought- Single Stage - One software to manage the IDA / D5780 Post Request for Bids Open - National 0.00 Canceled 2021-10-11 2021-10-16 2021-11-27 2021-12-17 2022-01-08 2022-05-08 Resilience and Preparedness Envelope Weather Forecasting Workstation to Support Integration of Multiple System at DCCMS NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MOAIWD-230480-NC- DIR / Non consultancy Enhancing Drought- services to undertake ground IDA / 65680 Post Direct Selection Direct 19,781.90 Completed 2021-05-20 2021-04-26 2021-05-25 2021-04-28 2021-06-08 2021-06-15 2021-07-08 2021-08-09 Resilience and Preparedness survey for Blantyre City Assembly MW-MOAIWD-255974-NC- RFB / Procurement of a Under Enhancing Drought- Single Stage - One Consultancy Services to under IDA / D5780 Post Request for Bids Open - National 0.00 Implementati 2021-10-12 2021-11-23 2021-10-17 2021-11-28 2021-11-28 2021-12-28 2022-02-01 2022-07-31 Resilience and Preparedness Envelope take Cloud Computing on Services CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MOAIWD-185837-CS- QCBS / Consultancy for Institutional Assessment of the Department of Disaster Management Affairs and the Enhancing Drought- Quality And Cost- IDA / D1440 Post Open - International 119,460.00 Signed 2020-08-07 2020-08-25 2020-08-12 2020-10-16 2020-09-07 2021-02-15 2020-10-07 2021-02-01 2020-10-22 2021-04-15 2020-11-16 2021-06-04 2020-12-05 2021-08-17 2021-05-04 National Disaster Risk Resilience and Preparedness Based Selection Management System for Malawi and Development of a Multi-Year Institutional Development Investment Plan MW-MOAIWD-209223-CS- QBS / Consultancy services for the evaluation for the National Enhancing Drought- Quality Based Under IDA / D5780 Post Open - National 0.00 2020-12-31 2021-01-07 2021-01-21 2021-01-20 2021-02-19 2021-10-19 2021-03-19 2021-11-02 2021-04-03 2021-11-15 2021-04-18 2021-05-17 2021-09-14 Disaster Risk Management Resilience and Preparedness Selection Implementation Policy and Development of successor policy Page 1 MW-MOAIWD-218900-CS- QCBS / Consultancy Services for development of Improving Food Security and Quality And Cost- Environmental and Social IDA / D1440 Post Open - International 90,919.00 Signed 2021-02-28 2021-03-15 2021-03-21 2021-04-28 2021-04-19 2021-07-12 2021-05-19 2021-08-25 2021-06-02 2021-08-25 2021-07-07 2021-09-20 2021-07-31 2022-01-04 2021-11-28 Sustainable Livelihoods Based Selection Impact Assessment (ESIA) for Nkawinda Irrigation Scheme and ESMPs for 6 schemes MW-MOAIWD-219167-CS- QCBS / Consulting services for development of Comprehensive Risk Atlas and Enhancing Drought- Quality And Cost- IDA / D1440 Prior Open - International 0.00 Under Review 2021-02-26 2021-04-06 2021-08-16 2021-04-12 2021-09-29 2021-10-12 2021-10-27 2021-12-13 2021-11-26 2021-12-31 2022-02-04 2023-02-04 Risk Management Strategy Resilience and Preparedness Based Selection and Integrated Flood Risk Management Plan for Blantyre City MW-MOAIWD-200716-CS- QCBS / Consultancy Services for evaluation of the National Enhancing Drought- Quality And Cost- IDA / D5780 Post Open - International 0.00 Canceled 2020-10-28 2020-11-18 2021-01-01 2021-01-29 2021-02-28 2021-04-04 2021-05-03 2021-09-30 Disaster Risk Management Resilience and Preparedness Based Selection Policy and Development of a Successor Policy. MW-MOAIWD-218997-CS- QCBS / Consultancy for detailed design and construction supervision for Water harvesting structures Enhancing Drought- Quality And Cost- Under IDA / 65680 Post Open - International 0.00 2021-03-19 2021-03-24 2021-04-09 2021-04-30 2021-05-23 2021-09-10 2021-07-07 2021-10-27 2021-08-06 2021-09-10 2021-10-15 2022-10-15 (small dams and Excavated Resilience and Preparedness Based Selection Implementation Tanks) and associated structures for flood control, irrigation and water supply to surrounding areas MW-MOAIWD-219034-CS- QCBS / Consultancy for Assessment & Updating Flood and Drought Risk Management Plan of the Shire Enhancing Drought- Quality And Cost- IDA / 65680 Prior Open - International 0.00 Under Review 2021-04-30 2021-06-06 2021-05-21 2021-06-11 2021-06-24 2021-08-08 2021-08-28 2021-10-02 2021-11-06 2022-11-06 Basin, and Detailed designs Resilience and Preparedness Based Selection and construction supervision of the proposed flood /drought protection interventions MW-MOAIWD-219169-CS- QCBS / Consultancy Services for to carry out detailed Enhancing Drought- Quality And Cost- Under design and construction IDA / 65680 Post Open - International 0.00 2021-04-19 2021-03-24 2021-05-10 2021-04-23 2021-06-23 2021-11-08 2021-08-07 2021-09-06 2021-10-11 2021-11-15 2022-11-15 Resilience and Preparedness Based Selection Implementation supervision for the 8 (Eight) Rural Gravity Fed Piped Water Supply Schemes MW-MOAIWD-219032-CS- QCBS / Consultancy to Enhancing Drought- Quality And Cost- Develop and Empower the IDA / 65680 Post Open - International 672,160.00 Signed 2021-03-31 2021-03-23 2021-04-21 2021-04-11 2021-05-20 2021-05-05 2021-07-04 2021-08-26 2021-07-19 2021-09-22 2021-08-16 2021-09-20 2021-09-13 2021-12-15 2022-12-12 Resilience and Preparedness Based Selection Water Users Associations in six (6) Irrigation Schemes MW-MOAIWD-225430-CS- QCBS / Consultancy Services for design and supervision of Enhancing Drought- Quality And Cost- Under the 14 New Hydrological IDA / 65680 Post Open - National 0.00 2021-04-04 2021-03-23 2021-04-25 2021-03-30 2021-05-24 2021-05-05 2021-06-23 2021-07-07 2021-08-05 2021-09-09 2022-09-09 Resilience and Preparedness Based Selection Implementation Monitoring Stations and Rehabilitation Of 25 Hydro- Stations. MW-MOAIWD-225433-CS- QCBS / Upscaling the Shire River Operation decision Enhancing Drought- Quality And Cost- Under IDA / 65680 Post Open - International 0.00 2021-04-12 2021-03-23 2021-05-03 2021-06-03 2021-06-16 2021-07-31 2021-08-30 2021-10-04 2021-11-08 2022-11-08 support system (ODSS) Resilience and Preparedness Based Selection Implementation through enhanced hydromet network system in Malawi MW-MOAIWD-225445-CS- QCBS / Consultancy for the Development of Environmental and Social Enhancing Drought- Quality And Cost- Under Management and Monitoring IDA / D5780 Post Open - International 0.00 2021-04-30 2021-03-24 2021-05-21 2021-03-30 2021-06-24 2021-08-12 2021-08-08 2021-10-27 2021-08-28 2021-11-03 2021-09-26 2021-10-25 2022-10-25 Resilience and Preparedness Based Selection Implementation Plans (ESMMPs) and abbreviated resettlement action plans (ARAPs) for Water harvesting structures MW-MOAIWD-227382-CS- QCBS / Consultancy for Enhancing Drought- Quality And Cost- Under IDA / 65680 Post Open - International 0.00 2021-04-16 2021-04-12 2021-05-07 2021-05-28 2021-06-20 2021-08-04 2021-08-05 2021-08-20 2021-09-17 2023-03-16 Comprehensive Multi hazard Resilience and Preparedness Based Selection Implementation Risk Assessment MW-MOAIWD-231552-CS- QCBS / Consultancy to conduct detailed design studies and construction Improving Food Security and Quality And Cost- Under IDA / D5780 Post Open - International 0.00 2021-06-30 2021-06-22 2021-07-21 2021-07-14 2021-08-24 2021-09-16 2021-10-08 2021-11-10 2021-10-10 2021-11-16 2021-11-04 2021-12-09 2022-12-09 supervision of Mkawinda in Sustainable Livelihoods Based Selection Implementation Blantyre and other 6 Irrigation schemes irrigation scheme in Blantyre district MW-MOAIWD-234794-CS- QCBS / Consultancy Services Enhancing Drought- Quality And Cost- Under for designing, Supervising and IDA / 65680 Post Open - International 0.00 2021-05-31 2021-05-21 2021-06-21 2021-06-15 2021-07-20 2021-07-29 2021-08-17 2021-11-24 2021-09-16 2021-10-14 2021-11-18 2024-04-04 Resilience and Preparedness Based Selection Implementation equipping the National Emergency Operation Centre MW-MOAIWD-252848-CS- CQS / Consultancy Services Consultant for detailed design and Enhancing Drought- Under IDA / D5780 Post Qualification Limited 0.00 2021-09-22 2021-10-05 2021-10-06 2021-10-20 2021-10-21 2022-01-31 2021-11-12 2022-02-10 Development of a language Resilience and Preparedness Implementation Selection translation app for weather and climate services MW-MOAIWD-254208-CS- QBS / Consultancy Services to Consultant undertake Environmental and Enhancing Drought- Under IDA / D5780 Post Qualification Limited 0.00 2021-10-08 2021-10-19 2021-10-15 2021-12-29 2021-10-30 2021-11-23 2021-12-20 l Monitoring and Management Resilience and Preparedness Implementation Selection Plans (ESMMP) for the 6x high yielding Boreholes(HYB) Page 2 MW-MOAIWD-255976-CS- Consultant CQS / Development of Malawi Under IDA / 65680 Project Management Post Qualification Limited 0.00 2021-10-12 2021-10-19 2021-10-17 2021-10-31 2021-11-20 2022-11-20 Resilience and Disaster Risk Implementation Selection Management Website MW-MOAIWD-272681-CS- CQS / Development of Consultant Environmental and Social Enhancing Drought- Under IDA / 65680 Post Qualification Limited 0.00 2022-01-28 2022-01-07 2022-02-11 2022-02-21 2022-03-07 2022-04-21 Management Plan for National Resilience and Preparedness Implementation Selection Emergency Operation Centre(NEOC) MW-MOAIWD-275256-CS- CQS / Consultancy for Design Consultant Review and Construction Enhancing Drought- IDA / D5780 Post Qualification Limited 0.00 Under Review 2022-02-08 2022-02-08 2022-03-01 2022-03-16 2022-04-02 2022-09-29 Supervision for Champhira Resilience and Preparedness Selection and Msaka Water Supply Scheme INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MOAIWD-165506-CS- Individual INDV / Assistant Procurement IDA / D5780 Project Management Prior Consultant Open 22,562.06 Signed 2020-04-30 2020-05-12 2020-07-04 2020-08-20 2020-07-25 2020-09-29 2020-08-15 2021-01-25 2023-08-30 Specialist Selection MW-MOAIWD-165496-CS- Individual INDV / Project Management IDA / D5780 Project Management Post Consultant Open 35,734.82 Signed 2020-04-30 2020-04-28 2020-07-04 2020-08-19 2020-07-25 2020-08-19 2020-08-15 2021-01-25 2023-08-30 Specialist Selection MW-MOAIWD-165503-CS- Individual INDV / Environmental IDA / D5780 Project Management Post Consultant Open 29,169.41 Signed 2020-04-30 2020-04-28 2020-07-04 2021-01-26 2020-07-25 2020-08-19 2020-08-15 2021-02-04 2023-08-30 Specialist Selection Individual MW-MOAIWD-165498-CS- IDA / D5780 Project Management Post Consultant Open 29,564.08 Signed 2020-04-30 2020-04-28 2020-07-04 2020-08-20 2020-07-25 2020-08-20 2020-08-15 2021-01-25 2023-08-30 INDV / Social Specialist Selection MW-MOAIWD-165500-CS- Individual INDV / Communication IDA / D5780 Project Management Post Consultant Open 29,520.07 Signed 2020-04-30 2020-05-01 2020-07-04 2020-07-17 2020-07-25 2020-08-21 2020-08-15 2021-01-25 2023-08-30 Specialist Selection Individual MW-MOAIWD-165499-CS- IDA / D5780 Project Management Prior Consultant Open 29,181.72 Signed 2020-04-30 2020-05-12 2020-07-04 2020-08-19 2020-07-25 2020-09-29 2020-08-15 2021-02-01 2023-08-30 INDV / Procurement Specialist Selection MW-MOAIWD-165505-CS- Individual INDV / Assistant Financial IDA / D5780 Project Management Post Consultant Open 22,528.48 Signed 2020-04-30 2020-05-05 2020-07-04 2020-07-17 2020-07-25 2020-08-20 2020-08-15 2021-01-25 2023-08-30 Management Specialist Selection MW-MOAIWD-165507-CS- Individual INDV / Financial Management IDA / D5780 Project Management Post Consultant Open 29,519.84 Signed 2020-04-30 2020-05-05 2020-07-04 2020-08-19 2020-07-25 2020-08-19 2020-08-15 2021-01-25 2023-08-30 Specialist Selection MW-MOAIWD-165502-CS- Individual INDV / Planning, Monitoring IDA / D5780 Project Management Post Consultant Open 29,564.08 Signed 2020-04-03 2020-04-01 2020-06-07 2020-08-20 2020-06-28 2020-08-20 2020-07-19 2021-01-25 2023-08-03 and Evaluation Specialist Selection MW-MOAIWD-214165-CS- CDS / REVIEW AND UPDATING Enhancing Drought- OF THE DRAFT MALAWI IDA / D5780 Post Direct Selection Direct 71,820.00 Signed 2021-01-22 2021-01-19 2021-01-29 2021-02-15 2021-03-10 2021-07-08 2021-09-06 Resilience and Preparedness NATIONAL BUILDING REGULATIONS MW-MOAIWD-228269-CS- CDS / Consultancy services to Enhancing Drought- IDA / 65680 Post Direct Selection Direct 0.00 Canceled 2021-04-14 2021-04-08 2021-04-24 2021-05-21 2021-08-19 undertake ground survey for Resilience and Preparedness Blantyre City Assembly MW-MOAIWD-237715-CS- CDS / Cloud Computing Services Managed Service Enhancing Drought- Provider to the Department of IDA / D5780 Post Direct Selection Direct 0.00 Canceled 2021-07-22 2021-07-28 2021-08-01 2021-08-24 2022-02-20 Resilience and Preparedness Climate Change and Meteorological Services(DCCMS) in Malawi MW-MOAIWD-237707-CS- INDV / Individual consultancy Individual Enhancing Drought- to develop of weather forecast IDA / D5780 Post Consultant Open 0.00 Canceled 2021-07-28 2021-06-19 2021-09-07 2021-09-22 2021-10-27 2022-01-25 Resilience and Preparedness language translator Selection application (LTA) MW-MOAIWD-254240-CS- Individual INDV / Procurement of an Enhancing Drought- IDA / D5780 Post Consultant Limited 0.00 Canceled 2021-10-08 2021-10-19 2021-10-13 2021-10-27 2021-11-16 2022-11-16 Individual Consultant as Resilience and Preparedness Selection Structural Engineer MW-MOAIWD-254236-CS- Individual INDV / Procurement of Enhancing Drought- IDA / D5780 Post Consultant Limited 0.00 Canceled 2021-10-11 2021-10-19 2021-10-16 2021-10-30 2021-11-19 2022-11-19 Individual consultant as an Resilience and Preparedness Selection Electrical Engineer MW-MOAIWD-254241-CS- INDV / Procurement of an Individual Enhancing Drought- Individual consultant as an IDA / D5780 Post Consultant Limited 0.00 Canceled 2021-09-30 2021-10-19 2021-10-05 2021-10-19 2021-11-08 2022-11-08 Resilience and Preparedness Information Communications Selection and Technology (ICT) Expert MW-MOAIWD-225435-CS- INDV / Individual Consulting Individual services for the development Enhancing Drought- IDA / D5780 Post Consultant Open 0.00 Canceled 2021-04-16 2021-03-24 2021-05-06 2021-05-21 2021-06-19 2021-12-16 of Guidelines for Resilience and Preparedness Selection mainstreaming Disaster Risk Management Page 3 MW-MOAIWD-254238-CS- Individual INDV / Procurement of Enhancing Drought- IDA / D5780 Post Consultant Limited 0.00 Canceled 2021-09-30 2021-10-19 2021-10-05 2021-10-19 2021-11-08 2022-11-08 Individual Consultant as an Resilience and Preparedness Selection Mechanical Engineer MW-MOAIWD-254233-CS- Individual Enhancing Drought- INDV / Procurement of a IDA / D5780 Post Consultant Limited 0.00 Canceled 2021-10-01 2021-10-19 2021-10-06 2021-10-20 2021-11-13 2022-11-13 Resilience and Preparedness consultant as an Architect Selection Page 4