PROCUREMENT PLAN (Project Preparation Advance- PPA) I. General Project information: Ghana, Africa Environment Health And Pollution Management Program (P167788) Project Implementation agency: Environmental Protection Agency (EPA) Date of the Procurement Plan: June , 2020 Period covered by this Procurement Plan: September 2020 to March 2022 (PPA Period) Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international and national competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: When approaching the national market (as specified in the Procurement Plan tables in STEP), Bank’s Procurement Regulations will be followed. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second-Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. None Recommendations from the Procurement Assessment of EPA (Finalized in March 2019) As part of the preparation of the Project Preparation Advance (PPA), the following recommendations were made as a result of the procurement assessment of EPA, carried out by the World Bank: a. The EPA to provide adequate incentives to attract and maintain the existing procurement staff and to ensure effective coordination of procurement activities by the multiple implementing agencies. b. The World Bank to organize and deliver training session for the procurement staff on the Procurement Framework during the appraisal and immediately after, for effectiveness, with hands-on support to ensure proper and effective application of the Bank’s regulations. c. Intensify training in Procurement and Contract Management by the Bank. d. Supplement the efforts of the procurement staff by hiring a procurement consultant to support them, if the need arises. e. Use World Bank standard procurement documents found on the website- www.worldbank.org/procurement for all procurements with the appropriate modification acceptable by the World Bank; f. Prepare a simple Procurement Manual (or a part of a Public Investment Management- PIM) in line with the World Bank Procurement Regulation to guide procurement implementation. g. The Procurement staff should attend the World Bank monthly procurement clinic, while building the capacity of the entire organization on World Bank procurement procedures. II. Goods and Works and non-consulting services. Thresholds for Prior Review, Procurement Approaches and Methods – Goods, Works, Non- Consulting Services and Consulting Services Procurement Method and Prior Review Thresholds Thresholds Effective1January2017 Prior ReviewThreshold in (US$'000) ProcurementMethods Thresholds (inUS$'000) Shortlist of Nationa l Consultants Works Goods, ITand non-consulting services Consulta nts Single Engine e ring Goods, IT Source& Reque st for Reque st for Ope n O pen Ope n O pen & Systems+ Direct Q uota tion/ Q uota tion/ Consulting RISK RATING Works Firms Individuals Inte rna tiona National or Inte rna tiona National or constructio Non Con. Contract N ationa l Nationa l services l or ICB N CB l or ICB N CB n Serv Shopping Shopping supe rvision HIGH ≥$5,000 ≥$1,500 ≥$500 ≥$200 ≥$100 ≥15000 <15000 ≤200 ≥3000 <3000 ≤100 <300 ≤500 Post Review: All contracts not subject to prior review shall be subject to post review. Procurement Method and Prior Review Thresholds a. Summary of the procurement packages for Good, Works and Non-Consulting Services Sr. Contract Estimat Revi Market Selecti Evaluation Procurem Prequ Domesti Expecte Expecte No Description ed Cost ew Approa on Options ent alifica c d date d date of (US$) by ch Metho (Most Process tion Prefere of bid/ Contract Bank (Open- d Advantage (Single (Yes/ nce proposa Signatur (Prio Nationa (RFP, ous Bid, stage- No) (Yes/No l e r/ l/ RFB, BAFO, single ) opening Post) Limited RFQ, Rated envelope etc.) DS Criteria etc.) etc.) etc.) WORKS 1 Establishment of Post Open- RFB Least Cost, Single Yes No 24/06/20 28/08/202 Up-to Five (5) National Rated stage- 21 1 Clean Mining Criteria single Demonstration envelope Centers in the Middle Sector of 1,000,00 Ghana 0 Build and Post Open- RFB Least Cost, Single Yes No 20/07/20 29/09/202 Establish at least National Rated Stage- 21 1 1 and up-to 2 Criteria Single National Buy- Envelope back/Holding 1,000,00 Centers for E- 0 waste Build and Post Open- RFB Least Cost, Single Yes No 20/07/20 23/09/202 Establish E-waste National Rated Stage- 21 1 Collection and Criteria Single Dismantling Envelope Centers in at least 5 to 10 Selected E-waste 900,000 Hotspots Outside Accra Establishment of Post Open- RFB Least Cost, Single Yes No 24/06/20 28/08/202 (up to) 5 Clean National Rated Stage- 21 1 Mining Criteria Single Demonstration Envelope Centers in the Northern and Southern Sectors 1,000,00 of Ghana 0 Total Works 3,900,0 00 GOODS Supply of 2No. Post Open- RFB Least Cost, Single No No 03/11/20 07/01/202 Cross Country National Rated Stage- 20 1 (4x4) SUV 200,000 Criteria Single Station Wagon Envelope Supply of Office Post Open- RFQ Least Cost, Single No No 26/09/20 07/11/202 Equipment and National Rated Stage- 20 0 Furniture Criteria Single (2 Sets of Envelop Desktop Computers with UPS devices; 10 sets of Laptop Computers; 2 MFP Printers; 4 Sets of Office desk and swivel Chair; 1 LCD Projector with 60,000 mobile screen; Pull-ups screens; Office Stationery Total Goods 260,000 b. Threshold Prior Review, Selection Approaches and Methods – Consulting Services - Refer to threshold table above. Note: Consultancy services estimated to cost equivalent to US $ 300,000 and above per contract shall be advertised in the United Nations Development Business (UNDB) online in addition to advertising in national newspaper(s) of wide circulation and/or regional newspaper. Summary of the procurement packages for Consulting Services: Sr. Contract Description Estimat Revie Market Selection Shortlist Expected Expected No ed Cost w by Approach Method ing date of date of (US$) Bank (Open - (QCBS, (Yes/ No) bid/ Contract (Prior/ Internation FBS, LCBS, proposal Signature Post) al/ QBS, CQS, opening National/ DS etc.) etc.) 1 Project Communication and Open 35,000 Prior INDV No 29/10/2020 24/12/2020 Reporting Specialist National 2 Open 40,000 Prior INDV No Recruiting Procurement National 20/10/2020 15/12/2020 Specialist 3 Design and supervision of (at least) 1 and, up-to 2 National Open 200,000 Prior FIRM/QCBS No 08/05/2021 Buy-Back & Holding Centers for National 16/01/2021 E-waste 4 Consultancy Service for the Open Compilation of a National E- 200,000 Prior FIRM/CQS No 16/01/2021 26/04/2021 International waste Inventory (NEI) for Ghana 5 Consultancy Service for the Preparation of Technology Open 450,000 Prior FIRM/QCBS No 21/01/2021 01/05/2021 Roadmaps on Artisanal Small International Scale Mining (ASGM) in Ghana 6 Design and Supervision of the Construction of (up to) Ten (10) Open Clean Mining Demonstration 200,000 Prior FIRM/QCBS No 28/01/2021 08/5/2021 National Centers in the Northern, Middle and Southern Sectors of Ghana 7 Consultancy Service to Assess National Institutional Policies and Legislative Gaps in Mercury Open Management and Develop 150,000 Post FIRM/CQS No 01/12/2020 20/03/2021 International Consolidated Legal Framework to Meet all Requirements of the Minamata Convention in Ghana Consultancy Service for the Preparation of Outreach and Open 120,000 Post Firm/CQS No 10/11/2020 27/02/2021 Communication Strategy on National Mercury Management in Ghana Training of Environmental Protection Agency (EPA) and MESTI staff as well as officers Open from the Customs Division of 80,000 Post Firm/CQS No 01/12/2020 20/03/2021 National the Ghana Revenue Authority (GRA) on E-waste Management and E-waste Fund Consultancy Service to Conduct Open an Economic Assessment of 100,000 Post Firm/CQS No 03/12/2020 22/03/2021 International Plastics in E-waste in Ghana Consultancy Service for the Development Interim Standards Open for Mercury Management Along 150,000 Post Firm/CQS No 16/11/2020 05/03/2021 National the Mercury Value-Chain in Ghana Technical Assistance to E-waste Associations/Co-operatives on Open 100,000 Post Firm/CQS No 03/12/2020 22/03/2021 Safe Handling and Recycling of National E-waste and Development Consulting Services for the Compilation of a National Open 150,000 Post Firm/CQS No 04/11/2020 21/02/2021 Mercury Inventory (NMI) for International Ghana Consulting Service to Assess Open the Economics of the Eco-Levy 100,000 Post Firm/CQS No 10/11/2020 27/02/2021 National in Ghana Awareness Raising on Health Impacts of Mercury Open 80,000 Post Firm/CQS No 27/10/2020 13/02/2021 Management and Solutions in National Mining Communities Production of a Standard Design and Supervision for the Construction of Collection and Open 200,000 Post Firm/CQS No 05/11/2020 22/02/2021 Dismantling Centers in at least National 5 to 10 E-waste Hotspots Outside Accra Technical Assistance to Interested Private Operators Open and Scrap Dealers in the E- 100,000 Post Firm/CQS No 17/11/2020 06/03/2021 National waste Industry on Bidding and Operating Centers in Ghana Consultancy Service for the Open 200,000 Post Firm/CQS No 14/12/2020 02/04/2021 Development of International Implementation Plan for the E- waste Policy of Ghana Consulting Service for the Assessment of Access to Finance for Artisanal and Small Open 100,000 Post Firm/CQS No 02/12/2020 21/03/2021 Scale Miners (ASGM) and National Preparation of Financial Roadmaps for ASGM Media Training on Health Risks and Positive Development and Open 80,000 Post Firm/CQS No 10/11/2020 27/02/2021 Successful Pilots in Addressing National Mercury Management in ASGM Outreach to Local Governments and Non-Governmental Open Organizations and Consultants 80,000 Post Firm/CQS No 24/11/2020 13/03/2021 National in Charge of Investment in ASGM Updating of University of Mines and Technology Courses to Limited 60,000 Post Firm/CQS No 12/11/2020 16/01/2021 include New Innovations and National Technologies in Mining Total Consultancy Services 2,975,0 00 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Comments Threshold US$ 1. ICB and LIB (Goods) Above US$ 1,500,000 All 2. NCB (Goods) Above US$ 1,500,000 All 3. ICB (Works) Above US$ 5 million All 4. NCB (Works) Above US$ 5 million All 5. Consultancy Services (Firms) Above US$ 500,000 All 6. Consultancy Services Above US$ 200,000 All (Individual) 2. Prequalification. Bidders for Works shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not Applicable 4. Reference to (if any) Project Operational/Procurement Manual: Project Implementation Manual for World Bank Loan Project XYZ 04/01/2010 issued by Not Yet 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable] - Not Applicable 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref. Descripti Estimat Packages Dome Review Comments No. on ed stic by Bank Cost Prefe (Prior / US$ rence Post) million (yes/ no) Summary 1.25 6 No Prior 2 Contracts for of the IC Prior Review (Consultan cy) and 4 for Post Summary 1.725 16 No Post 6 Contracts for of the NC Prior Review (Consultan and 10 for Post cy) Summary 3.9 4 No Post of the NCB (Works) Summary 0.2 1 No Post of the NCB (Goods) Summary 0.06 1 No Post of the RFQ (Goods) III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Comments Threshold 1. Competitive Methods (Firms) Above US$ 100,000 2. Single Source (Firms) All 3. Individual Above US$ 50,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Description Estimat Package Review Comment of ed s by Bank s Assignment Cost (Prior / US$ Post) million Summary of 0.85 3 Prior number of contracts that will be let under QCBS Summary of 2.05 17 Post CQS (1 number of Prior contracts Review) that will be let under other methods Summary of 0.75 2 Prior number of contracts that will be let under INDIVIDUAL PROCUREMENT Western and Central Africa : Africa Environmental Health and Pollution Management Program PLAN General Information Country: Western and Central Africa 2021-02-02 Bank’s Approval Date of the Original Procurement Plan: 2022-06-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P167788 GPN Date: 2021-02-10 Project Name: Africa Environmental Health and Pollution Management Program Loan / Credit No: TF / B3310 National Environmental Management Council Executing Agency(ies): WORKS Activity Reference No. / Procureme Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH Ri Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method nt Docume ount (US$ and Recommendation Signed Contract o. h cess (Y/N) sk atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion nt Type ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual TZ-NEMC-212156-CW-RFB / Demonstrating Application o Construction of VAT leaching Single Stage - One E 2023-05-3 TF / B3310 f Technological Tools and Ec Post Request for Bids Open - National 0.00 Canceled 2022-02-06 2022-02-11 2022-03-25 2022-04-24 2022-05-29 circuit in selected centers in nvelope 0 onomic Approaches seven (07) Regions GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual TZ-NEMC-212038-GO-RFQ / Program Implementation an Request for Quota Single Stage - One E TF / B3310 Post Limited 3,516.54 Signed 2021-03-01 2021-05-13 2021-04-26 2021-08-31 2021-10-23 Procurement of Office Station d Coordination tions nvelope eries TZ-NEMC-212080-GO-RFQ / Program Implementation an Request for Quota Single Stage - One E TF / B3310 Post Limited 25,380.52 Signed 2021-03-02 2021-05-11 2021-04-27 2021-08-23 2021-10-24 Procurement of ICT Equipme d Coordination tions nvelope nt TZ-NEMC-212083-GO-RFQ / Program Implementation an Request for Quota Single Stage - One E TF / B3310 Post Limited 11,443.61 Signed 2021-03-02 2021-08-11 2021-04-27 2021-10-28 2021-10-24 Procurement of Office Furnitu d Coordination tions nvelope re TZ-NEMC-212084-GO-RFB / Demonstrating Application o Single Stage - One E Procurement of Three Field M TF / B3310 f Technological Tools and Ec Post Request for Bids Open - National 0.00 Canceled 2021-03-14 2021-03-19 2021-04-30 2021-05-30 2021-07-04 2021-12-31 nvelope otor Vehicles onomic Approaches TZ-NEMC-212091-GO-RFB / Policy Dialogue and Regulat Single Stage - One E Procurement of tools and PPE TF / B3310 Post Request for Bids Open - National 0.00 Canceled 2021-04-26 2021-05-03 2021-06-14 2021-07-14 2021-08-18 2022-02-14 ory Enhancements nvelope 's (i.e retorts, gloves and ma sk etc) TZ-NEMC-212092-GO-RFQ / Institutional Strengthening, Procurement and Installation Request for Quota Single Stage - One E Pending Impl TF / B3310 Knowledge and Capacity Bui Post Limited 0.00 2021-05-07 2021-07-02 2021-12-29 of Tracking Software for moni tions nvelope ementation lding toring import, use and dispos al of mercury in ASGM TZ-NEMC-212090-GO-RFQ / Procurement of Gold measuri Institutional Strengthening, Request for Quota Single Stage - One E Under Imple ng Tools (i.e Weighing machi TF / B3310 Knowledge and Capacity Bui Post Limited 0.00 2021-04-30 2021-06-25 2021-12-22 tions nvelope mentation ne) and other measuring tool lding s of metal contents for gold o res and bullions TZ-NEMC-212087-GO-RFB / Procurement of Laboratory E Institutional Strengthening, Single Stage - One E quipment at GCLA,NEMC,MC TF / B3310 Knowledge and Capacity Bui Post Request for Bids Open - National 390,326.56 Signed 2021-04-11 2021-07-30 2021-04-16 2021-08-04 2021-05-28 2021-09-03 2021-06-27 2021-09-30 2021-08-01 2021-11-23 2022-01-28 nvelope and GST including monitoring lding ( Air, water, soil and other re lated aspects) TZ-NEMC-234817-GO-DIR / P Demonstrating Application o rocurement of Three Field Mo TF / B3310 f Technological Tools and Ec Post Direct Selection Direct 110,481.10 Signed 2021-05-23 2021-06-18 2021-05-28 2021-06-29 2021-07-02 2021-07-13 2021-12-29 tor Vehicles - UN Agency onomic Approaches TZ-NEMC-301657-GO-RFQ / Policy Dialogue and Regulat Request for Quota Single Stage - One E Pending Impl TF / B3310 Post Limited 0.00 2022-06-29 2022-08-24 2022-11-22 Procurement of Tools and PP ory Enhancements tions nvelope ementation E's NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual TZ-NEMC-212086-NC-RFQ / Designing and Printing of 20 Institutional Strengthening, Request for Quota Single Stage - One E Pending Impl 0 copies of Guidelines for Ma TF / B3310 Knowledge and Capacity Bui Post Limited 0.00 2021-04-06 2021-06-01 2021-11-28 tions nvelope ementation nagement of Importation, us lding e and disposal of Mercury in ASGM CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual TZ-NEMC-212096-CS-QCBS / Demonstrating Application o Consultancy Services to desi Quality And Cost- Pending Impleme TF / B3310 f Technological Tools and Ec Post Open - National 0.00 2021-03-30 2021-04-20 2021-06-03 2021-07-01 2021-07-31 2021-09-04 2021-10-09 2022-10-09 gn environmentally friendly g Based Selection ntation onomic Approaches old extraction equipment (Ph ase One) TZ-NEMC-212154-CS-QCBS / Consultancy Services to Desi Policy Dialogue and Regulat Quality And Cost- gn and Supervise VAT leachi TF / B3310 Post Open - National 0.00 Canceled 2021-07-11 2021-08-01 2021-09-14 2021-10-12 2021-11-11 2021-12-16 2022-01-20 2023-01-20 ory Enhancements Based Selection ng circuit in selected centers in seven (07) Regions TZ-NEMC-294040-CS-CQS / CONSULTANCY SERVICES TO Demonstrating Application o Consultant Qualifi Under Implement CONDUCT IDENTIFICATION, A TF / B3310 f Technological Tools and Ec Post Open - National 0.00 2022-05-27 2022-06-21 2022-06-10 2022-07-01 2022-07-08 2022-08-12 2022-11-10 cation Selection ation SSESSMENT AND MAPPING O onomic Approaches F THE ASGM HOT SPOTS AND ABANDONED SITES INDIVIDUAL CONSULTANTS Page 1 Activity Reference No. / Loan / Credit N Market Approac Actual Amount Invitation to Identifie Draft Negotiated Cont Component Review Type Method Contract Type Process Status Teams of Reference Signed Contract Contract Completion Description o. h (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual TZ-NEMC-212153-CS-INDV / Consultancy Services to cond uct Environmental and Social Policy Dialogue and Regulat Individual Consult Pending Impleme TF / B3310 Post Limited 0.00 2021-05-31 2021-06-05 2021-06-26 2021-07-31 2022-01-27 Impact Assessment (ESIA) for ory Enhancements ant Selection ntation the EHMP Project for selected centers in seven (07) Region s TZ-NEMC-212095-CS-INDV / Consultancy Services to revie Demonstrating Application o Individual Consult Under Implement w and assess existing alterna TF / B3310 f Technological Tools and Ec Post Limited 34,012.01 2021-03-31 2021-06-29 2021-04-07 2021-07-20 2021-04-28 2021-09-20 2021-06-02 2021-11-26 2021-11-29 ant Selection ation tives technologies to Mercury onomic Approaches in ASGM and ongoing researc h TZ-NEMC-212097-CS-INDV / Consultancy Service to condu Demonstrating Application o ct baseline survey to identify, Individual Consult TF / B3310 f Technological Tools and Ec Post Limited 0.00 Canceled 2021-03-21 2021-03-21 2021-04-11 2021-05-16 2021-11-12 assess and mapping of the A ant Selection onomic Approaches SGM hot spots and facilitate f ormalization countrywide TZ-NEMC-212155-CS-INDV / Consultancy Services to Desi Policy Dialogue and Regulat Individual Consult Pending Impleme TF / B3310 Post Limited 0.00 2021-05-03 2021-05-08 2021-05-29 2021-07-03 2021-12-30 gnate Special Area for proces ory Enhancements ant Selection ntation sing, washing gold ore TZ-NEMC-263406-CS-INDV / INDIVIDUAL CONSULTANCY S Demonstrating Application o ERVICES TO DEVELOPMENT Individual Consult Under Implement TF / B3310 f Technological Tools and Ec Post Limited 0.00 2022-04-03 2022-05-09 2022-04-10 2022-05-20 2022-05-01 2022-06-05 2022-09-03 OF A COMMUNICATION STRA ant Selection ation onomic Approaches TEGY FOR ENVIRONMENTAL HEALTH A ND POLLUTION MANAGEMEN T PROJECT Page 2