PROCUREMENT PLAN Project information: Vietnam – Improved Land Governance Project (P154387) Project Implementation agency: CPMU established by General Department of Land Administration (GDLA) and 33 PPMUs established at Provincial Department of Natural resources and Environment in 33 project provinces Date of the procurement Plan: June 3, 2016, updated May 2018 Period covered by this procurement plan: (January 2018 – December 2019) A. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. B. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. 1. Open Competitive Procurement: When the Recipient uses its own national open competitive procurement arrangements as set forth in (a) Article 20 on Open Bidding of the Recipient’s Law on Procurement No. 43/2013/QH13 dated November 26, 2013 and related provisions necessary to effect the same; and (b) the Recipient’s Decree No. 63/2014/ND-CP dated June 26, 2014 Guiding Implementation of the Law on the Procurement (collectively, “National Procurement Laws”), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. (i) No domestic preference over foreign bidders shall be granted to national bidders in bid evaluation, nor shall foreign bidders be asked or required to form joint ventures with or be subcontractors to national bidders in order to submit a bid. (ii) The model bidding documents (harmonized model bidding documents) agreed with the Association shall be used. (iii) No bid shall be eliminated from detailed evaluation on the basis of minor, non-substantive deviations. The evaluation of bidder’s qualifications shall be conducted separately subsequent to the technical and commercial evaluation of the bid. (iv) A bidder shall neither be required nor permitted, as a condition for award, to undertake obligations not specified in the bidding documents or otherwise to modify the bid as originally submitted. (v) No bid shall be rejected on the basis of a comparison with the employer’s estimate and budget ceiling. (vi) The Recipient shall implement an effective mechanism allowing bidders to complaint and have their complaints handled in a timely manner. The complaints mechanism shall allow the submission of anonymous complaints. 2. National Procurement Arrangements Other Than National Open Competitive Procurement: Not applicable. C. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for provision of hosting services and bandwidth, including but may not limited to leasing services and equipment for (i) Database server (middle-ware tier and Application tier) and location for database server (data tier), (ii) management service of Data center, and (iii) Bandwith for MPLIS as identified in the PPSD and to be reflected in Procurement Plan tables. D. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables: Not Applicable E. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works): Not Applicable F. Other Relevant Procurement Information: (i) Application of paragraph 3.23.b) under Section III. Governance on Eligibility of the Procurement Regulations would allow eligible state- owned entities equal participation with the private sector for contracting specialized technical services for cadastral database development. This would apply only to those State-Owned Enterprises (SOEs) and Public Service Units (PSUs) that clearly meet the eligibility criteria stated in that paragraph. (ii) Participation of Public Service Units (PSUs): State entities under direct supervision by the respective provincial DONRE are allowed to be directly contracted, for services which can only be performed by these units - as force accounts. Paragraphs 6.54 and 6.55 (e) of the Procurement Regulations allow these PSUs be assigned in form of Force Account to perform tasks in accordance with the steps explained in the Unit Price and the relevant cost norms prescribed for technical assignment. These items account for about 30% of the total budget of each package. (iii) Method of contractor selection for procurement of the peripherals equipment for LROs will follow the framework agreement approach. The CPMU will set up framework agreements (with unified technical requirements, pricing method, etc.) as guidance at national level and PPMUs will conduct the call-off process at provincial or inter-provincial level. PROCUREMENT Vietnam : Vietnam: Project for Improved Land Governance and Databases (VILG) PLAN General Information Country: Vietnam Bank’s Approval Date of the Original Procurement Plan: 2020-01-02 2021-11-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P154387 GPN Date: 2018-05-31 Project Name: Vietnam: Project for Improved Land Governance and Databases (VILG) Loan / Credit No: IDA / 58870 A Executing Agency(ies): n Giang Provincial Project Management Unit for VILG WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual VILG-G-AGI-03.1 / Pending Automatic queuing system Strengthening Quality of Land Request for Single Stage - One IDA / 58870 Post Limited 103,000.00 0.00 Implementati 2021-11-26 2021-12-07 2021-12-31 and customer service quality Service Delivery Quotations Envelope on assessment Establishment and Pending VILG-G-AGI-04 / Equipment Development of the Multi- Request for Single Stage - One IDA / 58870 Post Limited 360,000.00 0.00 Implementati 2021-11-26 2021-12-07 2021-12-31 for provincial MPLIS Purpose Land Information Quotations Envelope on System and Land Database NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual VILG-AG-TS-01 / Building of land database for Phu Tan, Thoai Son and Tan Chau districts of An Giang province. Establishment and This package include 03 lot, Development of the Multi- Single Stage - One IDA / 58870 Post Request for Bids Open - National 1,010,000.00 883,260.29 Signed 2019-12-25 2020-02-29 2019-12-30 2020-01-29 2020-04-06 2020-02-28 2020-04-03 2020-06-19 2021-09-25 LOT1 for Phu Tan district with Purpose Land Information Envelope 400.000 USD, LOT 2 for Thoai System and Land Database Son district with 325.000 USD, LOT 3 for Tan Chau district with 285.000 VILG-AG-FA-01 / Building of Establishment and land database for Phu Tan, Development of the Multi- Thoai Son and Tan Chau IDA / 58870 Post Force Account Direct 210,000.00 198,232.90 Signed 2019-12-27 2020-02-24 2019-12-27 2020-03-02 2019-12-27 2020-03-04 2021-06-19 Purpose Land Information districts of An Giang province System and Land Database (work by LRO). VILG-AG-TS-02 / Building of land database for Tinh Bien, Tri Ton districts of An Giang Establishment and province. This package Development of the Multi- Single Stage - One IDA / 58870 Post Request for Bids Open - National 646,000.00 592,052.39 Signed 2020-06-01 2020-06-04 2020-06-06 2020-07-06 2020-07-08 2020-08-05 2020-07-21 2020-09-09 2020-08-26 2021-11-03 include 02 lot, LOT 1 for Tinh Purpose Land Information Envelope Bien districts with 318.000 System and Land Database USD, LOT 2 for Tri Tôn districts with 328.000 USD VILG-AG-FA-02 / Building of Establishment and land database for Tinh Bien, Development of the Multi- IDA / 58870 Post Force Account Direct 142,000.00 133,725.09 Signed 2020-06-03 2020-06-15 2020-06-08 2020-06-19 2020-07-13 2020-06-25 2021-09-06 Tri Ton districts of An Giang Purpose Land Information province (work by LRO). System and Land Database VILG-AG-TS-03 / Building of Establishment and land database for An Phu, Development of the Multi- Single Stage - One IDA / 58870 Post Request for Bids Open - National 954,000.00 904,178.58 Signed 2020-08-27 2020-08-31 2020-09-01 2020-10-01 2020-10-13 2020-10-31 2020-11-03 2020-11-26 2020-12-25 2021-11-26 Chau Thanh, Long Xuyen Purpose Land Information Envelope districts of An Giang province System and Land Database VILG-AG-FA-03 / Building of Establishment and land database for Long Xuyen, Development of the Multi- An Phu, Cho Moi, Chau Phu, IDA / 58870 Post Force Account Direct 422,000.00 398,357.92 Signed 2020-08-03 2020-08-28 2020-08-08 2020-08-28 2020-09-12 2020-08-31 2021-09-12 Purpose Land Information Chau Thanh districts of An System and Land Database Giang province (work by LRO). VILG-AG-TS-04 / Building of Establishment and land database for Cho Moi, Development of the Multi- Single Stage - One IDA / 58870 Post Request for Bids Open - National 961,000.00 754,930.54 Signed 2020-08-27 2020-08-31 2020-09-01 2020-10-01 2020-10-13 2020-10-31 2020-11-03 2020-11-26 2020-12-30 2021-11-26 Chau Phu districts of An Giang Purpose Land Information Envelope province. System and Land Database Establishment and VILG-AG-TS-05 / Develop Development of the Multi- Single Stage - One land database in Chau Doc IDA / 58870 Post Request for Bids Open - National 33,000.00 0.00 Canceled 2021-05-19 2021-05-24 2021-06-23 2021-07-03 2021-07-23 2021-12-31 Purpose Land Information Envelope city System and Land Database Establishment and VILG-AG-FA-04 / Develop Development of the Multi- land database in Chau Doc IDA / 58870 Post Direct Selection Direct 7,700.00 7,752.38 Signed 2021-05-19 2021-06-18 2021-05-24 2021-06-18 2021-06-24 2021-06-21 2021-12-21 Purpose Land Information city (work by LRO) System and Land Database Establishment and VILG-AG-TS-5 / Develop Development of the Multi- Request for Single Stage - One land database in Chau Doc IDA / 58870 Post Open - National 33,000.00 32,811.56 Signed 2021-05-26 2021-07-02 2021-06-29 2021-12-29 Purpose Land Information Quotations Envelope city System and Land Database CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2