PROCUREMENT PLAN (Textual Part) Project information: Kiribati Kiribati Digital Government Project (P176108) Project Implementation Agency: - Ministry of Information, Communication, Transport (MICT) - Ministry of Justice (MOJ) Date of the Procurement Plan: March 15, 2022 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (Fourth Edition, November 2020) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in 2019 Kiribati Procurement Act, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: “Not Applicable” Procurement of Secondhand Goods as specified under paragraph 5.11 of the Procurement Regulations – “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable for those contracts identified in the Procurement Plan tables Works: is not applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. - Procurement Implementation Guidance (version as of April 2018): Making Procurement Work for Fragile and Small States in the Pacific under World Bank Investment Project Financing following the Procurement Regulations for IPF Borrowers [July 2016, revised in November 2017]. Period covered by this Procurement Plan: June 2022 to December 2023 (18 months) Fiduciary Procurement Risk: Substantial. Procurement Category WB Review Threshold Civil Works (CW) $2,000,000.00 Goods (GO) $500,000.00 NC (Non-Consultant) $500,000.00 Consultant (CS) except INDV $500,000.00 Consultant (CS) INDV Only $300,000.00 Procurement Category: Works Component Contract (Description) Estimate Procureme Market Revie Expected Cost nt Method approach w by start (US$ Bank date million) C2.2 Civil works related for center 0.30 RFQ Open Post July 1, and government network – National 2023 concrete Pad, cables ducts, water & electricity ducts, access paths etc Total Works 0.30 Procurement Category: Goods Office equipment & facilities for Septembe DTO operations (i.e. r 15, 2022 Open C 1.1 computer/laptop, printers, 0.30 RFQ Post National furniture, fittings, Vehicle etc.) DTO OFFICE ONLY Open July 13, Supply and installation C2.1 0.70 RFB Internationa Prior 2023 Interoperability Solution l Supply and installation of Open July 8, C2.2 Secure Government Network 2.00 RFB Internationa Prior 2023 (GWAN + LANs). l Supply and Installation of Open July 11, C2.2 containerized data center and 1.50 RFB Internationa Prior 2023 Government cloud equipment l Supply and installation of July 9, Unified Communication System 2023 Open (e-mail, telephony) and C2.2 0.40 RFB Internationa Prior document management l system and integration with interoperability solution Supply and installation of October Open CR+NID Infrastructure 14, 2023 C3.1 - C3.2 1.50 RFB Internationa Prior upgrades and Digital ID l solution Supply and installation of national/ Government portal, July 6, demonstrated access to Open 2023 C3.2 - C4 priority services including 1.50 RFB Internationa Prior digital ID/e-sign/e-verify use l cases (part of initial digital Government suite). Total Goods 7.9 Procurement Category: Consulting Services (Individual Consultants) Description of Assignment Estimate Selection Market Revie Cost Method approach w by (US$ Bank million) Open July 1, C5 0.20 INDV Post Project Manager - PMU National 2022 Communication and Marketing July 1, C5 Officer – (Telecommunication 0.15 INDV Open Post 2022 and ICT) National Financial Management Officer Open July 1, C5 0.15 INDV Post (to be stationed at KFSU) National 2022 Open July 1, C5 International Procurement 0.15 INDV Internationa Post 2022 Specialist l Total INDV 0.65 Procurement Category: Consulting Services (Firms) Description of Assignment Estimate Selection Market Revie Cost Method approach w by (US$ Bank million) Open Septembe C1.2 0.50 CQS Internationa Prior r 9, 2022 Legal Advisory l Technical Advisory: plus IOC Open October 3, C1 - 4 Consultation and Workshop 2.30 Internationa Prior 2022 and outreach QCBS l Consultant 2.8 Firm Total Consultant (Firm-INDV) 3.45 Grant total (WORKS, GOODS and 11.65milli CONSULTANT) on PROCUREMENT Kiribati : Kiribati Digital Government Project PLAN General Information Country: Kiribati Bank’s Approval Date of the Original Procurement Plan: 2022-03-31 2022-03-31 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P176108 GPN Date: Project Name: Kiribati Digital Government Project Loan / Credit No: / Ministry of Information, Communication, Transport and Tourism Development Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KI-MICTTD-281088-GO-RFB Component 2. Digital Pending Single Stage - One / Government Network (GWAN / Government Foundational Prior Request for Bids Open - International 2,000,000.00 0.00 Implementati 2023-07-03 2023-07-08 2023-08-19 2023-09-18 2023-10-23 2024-04-20 Envelope & LANs) Infrastructure on KI-MICTTD-281089-GO-RFB Component 2. Digital Pending / Containerized Data Center Single Stage - One / Government Foundational Prior Request for Bids Open - International 1,500,000.00 0.00 Implementati 2023-07-06 2023-07-11 2023-08-22 2023-09-21 2023-10-26 2024-04-23 and Government Cloud Envelope Infrastructure on Equipment KI-MICTTD-281090-GO-RFB Component 2. Digital Pending Single Stage - One / Unified Communication / Government Foundational Post Request for Bids Open - International 400,000.00 0.00 Implementati 2023-07-04 2023-07-09 2023-08-20 2023-09-19 2023-10-24 2024-04-21 Envelope System Infrastructure on KI-MICTTD-281094-GO-RFB Pending / CR+NID Infrastructure Component 3. Digital ID and Single Stage - One / Prior Request for Bids Open - International 1,500,000.00 0.00 Implementati 2023-10-09 2023-10-14 2023-11-25 2023-12-25 2024-01-29 2024-07-27 upgrades and Digital ID e-Signatures Envelope on solution NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1