PROCUREMENT PLAN (Textual Part) Project information: Papua New Guinea (PNG), PNG Agriculture Commercialization and Diversification Strategy, P-166222 Project Implementation agency: Department of Agriculture and Livestock (DAL); Cocoa Board (CB); and Coffee Industry Corporation (CIC) Date of the Procurement Plan: February 13, 2020 Period covered by this Procurement Plan: February 2020 – to August 2021 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the National Procurement Act 2018, No. 12 of 2018, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. National preferences Eligibility: Eligibility to participate in a procurement process for and to be awarded a Bank financed contract shall be as defined under paragraphs 3.21-3.23 of the Procurement Regulations; accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in the said paragraphs. Foreign bidders shall be eligible to participate in bidding under the same conditions as national bidders. No domestic preference shall be granted in bid evaluation on the basis of bidder’s nationality, origin of goods or services, and/or preferential programs. Registration of bidders as Registration of bidders: condition for bidding Registration shall not be used to assess bidders’ qualifications. A foreign bidder shall not be required to register as a condition for submitting its bid, and a foreign bidder recommended for contract award shall be given a reasonable opportunity to register, with the reasonable cooperation of the Recipient, prior to contract signing. Procurement documents Procurement Documents: Templates of procurement documents, including contract forms, acceptable to the Association shall be used for all procurement financed by the Project. Document Fees Bidding Document Fees: A fee for bidding documents if applied must be reasonable and is to be used to offset the actual costs associated with reproduction of large bidding documents and associated plans and drawings. It is not to be used to generate revenue, or to limit or restrict participation in procurement processes. Bidding document fees are not to be charged for the procurement of consulting services (firms and individual), non-consulting services, or goods. Fraud and Corruption Fraud and Corruption: The procurement documents shall require that bidders submitting bids present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. Negotiations and Cancellation of all bids: cancellation of All bids (or the sole bid if only one bid is procurement process received) shall not be rejected, the procurement process shall not be cancelled, and new bids shall not be solicited without the Bank’s prior written concurrence. Complaints Handling Complaints Review Mechanism: The Recipient shall establish and implement an effective, fair and timely complaints review mechanism allowing bidders to complain and to have their complaints handled in a timely manner. Until an adequate complaints review mechanism (as assessed by the Bank) is established the Bank’s review mechanism as set out in the Procurement Regulations will apply. Contract Award Notice Publication of Contract Award Notice: For purposes of Article 36(5) of the Act, within one month from award, a notice of all procurement contract awards shall include, at a minimum as relevant and applicable for each procurement method (a) the name of each bidder that submitted a bid; (b) bid prices as read out at bid opening; (c) evaluated prices of each bid that was evaluated; (d) the names of bidders whose bids were either rejected as nonresponsive or not meeting qualification criteria, or not evaluated, with the reasons thereof; and (e) the name of the winning bidder, the final total contract price, as well as the duration and a summary of the scope of the contract. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. The above captioned conditions also apply when approaching the international market. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: Not Applicable; Works: Not Applicable PROCUREMENT Papua New Guinea : PNG Agriculture Commercialization and Diversification Project PLAN General Information Country: Papua New Guinea 2021-07-23 Bank’s Approval Date of the Original Procurement Plan: 2022-07-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P166222 GPN Date: 2020-12-12 Project Name: PNG Agriculture Commercialization and Diversification Project Loan / Credit No: IDA / 64660 Cocoa Board Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PG-CB-236465-CS-INDV / Se Project Management and Mo Individual Consult IDA / 64660 Post Open 180,000.00 95,473.98 Signed 2021-06-01 2021-12-03 2021-07-20 2022-03-09 2021-08-10 2022-04-03 2021-09-14 2022-04-05 2022-03-13 nior Procurement Officer, Coc nitoring and Evaluation ant Selection oa PMU PG-CB-236457-CS-INDV / Pro Project Management and Mo Individual Consult IDA / 64660 Prior Open 1,200,000.00 0.00 Canceled 2021-06-01 2021-07-20 2021-08-10 2021-09-14 2022-03-13 ject Manager, Cocoa PMU nitoring and Evaluation ant Selection PG-CB-236483-CS-INDV / Mo Project Management and Mo Individual Consult Under Implement nitoring, Evaluation and Surv IDA / 64660 Post Open 220,000.00 0.00 2021-06-01 2021-12-02 2021-07-20 2021-08-10 2021-09-14 2022-03-13 nitoring and Evaluation ant Selection ation ey Officer (MESO) PG-CB-236466-CS-INDV / Pro Individual Consult Under Implement ductive Partnership Coordina IDA / 64660 Productive Partnerships Prior Open 360,000.00 0.00 2021-06-01 2021-12-02 2021-07-20 2022-07-13 2021-08-10 2021-09-14 2022-03-13 ant Selection ation tor, Cocoa PMU PG-CB-248924-CS-INDV / En Project Management and Mo Individual Consult IDA / 64660 Post Open 210,000.00 102,862.53 Signed 2021-08-18 2021-12-03 2021-10-06 2022-03-10 2021-10-27 2022-03-10 2021-12-01 2022-03-14 2022-05-30 vironmental and Social Office nitoring and Evaluation ant Selection r PG-CB-255259-CS-INDV / Pro Project Management and Mo Individual Consult ject Manager, Cocoa Project IDA / 64660 Prior Open 540,000.00 0.00 Canceled 2021-09-28 2021-11-16 2021-12-07 2022-01-11 2022-07-10 nitoring and Evaluation ant Selection Management Unit PG-CB-260469-CS-INDV / Pro Project Management and Mo Individual Consult ject Manager, Cocoa Project IDA / 64660 Prior Open 424,000.00 0.00 Under Review 2021-10-29 2021-11-10 2021-12-17 2022-01-07 2022-02-11 2022-08-10 nitoring and Evaluation ant Selection Management Unit PG-CB-236464-CS-INDV / Se Project Management and Mo Individual Consult IDA / 64660 Prior Open 420,000.00 0.00 Canceled 2021-08-05 2021-09-23 2021-10-14 2021-11-18 2022-05-17 nior Finance Officer, Cocoa P nitoring and Evaluation ant Selection MU PG-CB-266764-CS-INDV / Se Project Management and Mo Individual Consult IDA / 64660 Post Open 240,000.00 105,303.92 Signed 2021-12-07 2021-12-07 2022-01-25 2022-03-01 2022-02-15 2022-02-28 2022-03-22 2022-02-28 2025-12-01 nior Finance Officer, Cocoa P nitoring and Evaluation ant Selection MU PG-CB-236467-CS-INDV / Se Individual Consult IDA / 64660 Agriculture Feeder Roads Prior Open 377,000.00 0.00 Canceled 2021-08-05 2021-09-23 2021-10-14 2021-11-18 2022-05-17 nior Engineer, Cocoa PMU ant Selection PG-CB-266765-CS-INDV / Co Individual Consult Under Implement IDA / 64660 Agriculture Feeder Roads Post Open 295,000.00 0.00 2021-12-08 2021-12-07 2022-01-26 2022-02-16 2022-03-23 2025-12-02 coa PMU Senior Engineer ant Selection ation PG-CB-300445-CS-INDV / Pro Project Management and Mo Individual Consult Pending Impleme ductive Partnerships Officer- IDA / 64660 Post Open - National 120,000.00 0.00 2022-08-01 2022-09-19 2022-10-10 2022-11-14 2024-11-03 nitoring and Evaluation ant Selection ntation PMU Madang PG-CB-300446-CS-INDV / Par Project Management and Mo Individual Consult Pending Impleme IDA / 64660 Post Open - National 90,000.00 0.00 2022-08-01 2022-09-19 2022-10-10 2022-11-14 2024-11-03 tnership Finance Officer nitoring and Evaluation ant Selection ntation PG-CB-300447-CS-INDV / MI Project Management and Mo Individual Consult Pending Impleme IDA / 64660 Post Open - National 167,000.00 0.00 2022-08-01 2022-09-19 2022-10-10 2022-11-14 2024-11-03 S Officer PMU Kokopo nitoring and Evaluation ant Selection ntation Page 1