Appendix to Annex 3 Procurement Plan I. General 1. Project Information Country : India Borrower : Government of India Project Name : National Hydrology Project Loan Credit No. : 2. Bank’s Approval Date of the Procurement Plan : 3. Date of General Procurement Notice : 4. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services Thresholds for Method of Procurement for procurement of goods, works and non- consulting services Procurement of Goods, Information technology and non consultancy services: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 3 million Limited Competitive Bidding (LIB) Must meet the requirements as per Para 3.2 of the Procurement Guidelines, and with prior agreement in PP with the Bank National Competitive Bidding (NCB) > USD 100,000 and up to USD 3 million Shopping Up to USD 100,000 (INR 6.5 m) Direct Must meet the requirements as per Para 3.7 of the Procurement Guidelines, and with prior agreement in PP with the Bank Framework Agreement Must meet the requirements as per Para 3.6 of the Procurement Guidelines, and with prior agreement in PP with the Bank Procurement of Works: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 40 million National Competitive Bidding (NCB) > USD 100,000 and up to USD 40 million Comparison of three quotations / Up to USD 100,000 (INR 6.5 m) Shopping Force Account Must meet the requirements as per Para 3.9 of the Procurement Guidelines, and with prior agreement in PP with the Bank Prior Review Thresholds: The following would be subject to Prior review of the Bank regardless of the Method of selection: (a) Works: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 10 million (b) Goods: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 2 million; and The Prior Review Thresholds will be reviewed and updated during the implementation of the project, and modified based on the risk assessment. 1. In the case of contracts subject to prior review, Project Implementing Entity shall seek the Bank’s no objection before granting/agreeing to (a) an extension of the stipulated time for performance of a contract that either increases the contract price or has an impact on the planned completion of the project; (b) any substantial modification of the scope of works, goods, non-consulting services or consulting services, other significant changes to the terms and conditions of such that the contract,; (c) any variation order or amendment (except in cases of extreme urgency) which singly or combined with all variation orders or amendments previously issued, increase the original contract amount by more than 15 percent; or (d) the proposed termination of the contract.. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable Domestic Preference: The provision of domestic preference is applicable in the evaluation of Goods only. 3. Reference to Procurement Manual The procurement manual for the project is presently under preparation. SBDs agreed between the Project and Bank will be used for all works, goods, and non consultancy procurements. 4. Any Other Special Procurement Arrangements The National bidding method for procurement and goods and works according to the above value thresholds will be conducted in accordance with paragraphs 3.3 and 3.4 of the Bank’s Procurement Guidelines and the following provisions: (a) Only the model bidding documents for NCB agreed with the GOI task force (and as amended for time to time) shall be used for bidding. (b)Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily, among others, giving the website/electronic portal details from which the details of the invitation to bid can be downloaded) at least 30 days before the deadline for the submission of bids. (c) No special preferences will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state- owned enterprises, small-scale enterprises, or enterprises from any given state. (d)Extension of bid validity shall not be allowed with reference to contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by the Bank only in cases of force majeure and circumstances beyond the control of the purchaser/employer). (e) Rebidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a predetermined margin or ‘bracket’ of prices shall not be used in the project. (f) Rate contracts entered into by the DGS&D will not be acceptable as a substitute for NCB procedures unless incorporation of right to audit and fraud corruption clauses. DGS&D contracts will be acceptable, however, for any procurement under the shopping procedures. (g)Two or three envelope system will not be used (except when using the e- procurement system assessed and agreed by the Bank). (h)No negotiations are conducted even with the lowest evaluated responsive bidders. 5. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Procurement methods of procurement of Consultants' Services (Firms) Method of Procurement Thresholds for Methods Quality and Cost Based Selection (QCBS) Quality Based Selection (QBS) Must meet the requirements as per Para 3..2 to 3.4 of the Consultant Guidelines Selection based on a Fixed Budget Must meet the requirements as per (FBS) Para 3.5 of the Consultant Guidelines, Selection Based on Least Cost Basis Must meet the requirements as per (LCS) Para 3.6 of the Consultant Guidelines, Selection based on Consultant’s Estimated not to exceed USD Qualification (CQ) 300,000, and must meet the requirements as per Para 3.7 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements as per Para 3.8 to 3.11 of the Consultant Guidelines, and with prior agreement in PP with the Bank. Procurement methods for Selection of Individual Consultants (IC) Method of Procurement Thresholds for Methods Competitive Selection Must meet the requirements of Section V, Para 5.1 to 5.5 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements of Section V, Para 5.6 of the Consultant Guidelines and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Consultant Guidelines Prior Review Thresholds: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.3 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. 1. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. The Request for Expression of Interest for consultancy services estimated to cost above USD 300,000 equivalent per contract for firms shall be advertised in UNDB online and World Bank external Website and in accordance with other provisions of Para 2.5 of the Consultant Guidelines 4. Any other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable] I. Implementing Agency Capacity Building Activities with Time Schedule No Expected Outcome/Activity Description Estimated Date Duration ASCI training on Procurement Procedures arranged for Executive, Assistant Engineers 1. 2 weeks Continuous who are responsible for Procurement – multiple trainings Contract management training – multiple 2. 2 weeks Continuous trainings Customized training on Procurement Procedures arranged for Executive, Assistant 3. 1 week Continuous Engineers who are responsible for Procurement – multiple trainings PROCUREMENT India : National Hydrology Project PLAN General Information Country: India 2017-07-14 Bank’s Approval Date of the Original Procurement Plan: 2022-06-21 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P152698 GPN Date: 2022-06-17 Project Name: National Hydrology Project Loan / Credit No: IBRD / 87250 Bhakra Beas Management Board Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned IN-BBMB-152905-CW-RFB / R Institutional Capacity Enhan Single Stage - Two E 2021-01-2 IBRD / 87250 Post Request for Bids Open - National 230,700.00 0.00 Canceled 2020-02-24 2020-02-26 2020-02-29 2020-03-04 2020-04-11 2020-06-24 2020-07-29 enovation of Rest House of N cement nvelope 5 HP IN-BBMB-156441-CW-RFQ / F Institutional Capacity Enhan Request for Quota Single Stage - One E 2020-10-2 abrication of crane on Tata x IBRD / 87250 Post Limited 10,770.00 8,071.29 Completed 2020-02-28 2020-02-18 2020-04-24 2020-03-12 cement tions nvelope 1 enon yodha already purchas ed IN-BBMB-18696-CW-RFB / co Institutional Capacity Enhan Single Stage - Two E 2021-01-1 IBRD / 87250 Post Request for Bids Open - National 538,461.00 0.00 Canceled 2020-03-04 2020-02-26 2020-03-04 2020-03-06 2020-03-30 2020-06-12 2020-07-17 nstruction of data training ce cement nvelope 3 ntre GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-BBMB-18686-GO-RFB / Pr ocurement & Installation of R Water Resources Monitoring Single Stage - Two E IBRD / 87250 Post Request for Bids Open - National 390,770.00 302,529.05 Signed 2020-02-19 2020-02-18 2020-02-19 2020-03-04 2020-03-20 2020-06-04 2020-06-18 2021-03-15 2020-07-16 2021-07-01 2025-07-15 eal time Hydro meterological System nvelope Sensors will be done IN-BBMB-64584-GO-RFQ / Ex penditure was on procureme nt of 3 No Laptops and acces Institutional Capacity Enhan Request for Quota Single Stage - One E IBRD / 87250 Post Open - National 2,608.00 2,284.14 Completed 2018-05-28 2020-03-09 2018-05-28 2017-03-28 2018-05-28 2017-03-30 sorie. procurement was done cement tions nvelope in march 2017 after compara tive rate analysis of 3 No ven dors. IN-BBMB-18706-GO-RFQ / Pr Institutional Capacity Enhan Request for Quota Single Stage - One E ocurement of Articulating Pic IBRD / 87250 Post Limited 18,600.00 8,220.20 Completed 2017-08-11 2019-02-01 2019-03-05 2019-02-01 2019-09-01 2019-03-12 cement tions nvelope kup vehicle (Multi utility) IN-BBMB-152904-GO-RFQ / P Institutional Capacity Enhan Request for Quota Single Stage - One E IBRD / 87250 Post Limited 12,300.00 8,150.28 Completed 2020-03-01 2020-02-18 2020-04-26 2020-03-18 2020-10-23 2020-03-26 rocurement of Laptops cement tions nvelope IN-BBMB-64580-GO-RFQ / pr Institutional Capacity Enhan Request for Quota Single Stage - One E IBRD / 87250 Post Limited 11,953.00 9,868.74 Completed 2018-05-28 2017-03-08 2018-05-28 2017-03-09 2018-05-28 2017-03-21 ocurement of Inspection vehi cement tions nvelope cle IN-BBMB-298739-GO-RFB / N ame of work: Supply of 2 nos Water Resources Monitoring Single Stage - Two E Pending Impl . Mild Steel Boat and 1 no. W IBRD / 87250 Post Request for Bids Open - National 386,125.00 0.00 2022-06-20 2022-06-25 2022-08-06 2022-10-19 2022-11-23 2023-05-22 System nvelope ementation ooden Boat for Sedimentatio n Survey and Discharge Mea surement" IN-BBMB-299285-GO-RFB / S upply, Installation, Testing an d Commissioning of New Inst rumentation and Up gradatio Water Resources Monitoring Single Stage - Two E Pending Impl IBRD / 87250 Post Request for Bids Open - National 1,458,230.00 0.00 2022-06-20 2022-06-25 2022-08-06 2022-10-19 2022-11-23 2023-05-22 n and Repair & O&M of existi System nvelope ementation ng instrumentation of differe nt Hydro-Meteorological stati ons at various locations of BB MB and integration with ERS, Chandigarh NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-BBMB-18692-NC-DIR / O& Water Resources Operations M of RTDSS Developed under IBRD / 87250 Prior Direct Selection Direct 77,400.00 0.00 Canceled 2017-06-30 2017-07-14 2017-08-17 2018-08-17 and Planning System HP-II by M/DHI on Mike Softw are CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1