Procurement Plan I. General 1. Project Information Country : Kenya Recipient : Republic of Kenya Project Name : National Agriculture and Rural Inclusive Growth Loan Credit No. : IDA 59000 2. Date of General Procurement Notice : 9th February 2018 3. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services 1. Thresholds for the Method of Procurement: Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 3 million Open National ( Goods) – Open < $3 million Tender as per PPDA 2015 RFQ (Goods) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Works) Equal to or more than 15 million Open National (Works) - Open Less than 15 million Tender as per PPDA 2015 RFQ (works) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Method of Procurement Thresholds for Method (US$ equivalent) Open International (Non-consulting Equal to or More than 3 million Services) Open National (Non-consulting Less than 3 million Services) - Open Tender as per PPDA 2015 Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection (Project Procurement Risk Rating is “High”): (a) Goods, information technology and Non-consulting Services: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1.5 million (b) Works (including turnkey, supply & installation of plant and equipment and PPP); First procurement under the project irrespective of value and all procurements estimated to cost more than USD 5 million and The prior review thresholds will be reviewed during the implementation of the project and modified, based on the risk assessment. 2. For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: a. an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; b. any material modification of the scope of the Works, Goods, Non- consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; c. any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or d. the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records. 3. Prequalification Not Applicable Domestic Preference. The provision of domestic preference shall be applied in the procurement of goods following international market approach in accordance with Annex VI of the Regulations. Domestic preference shall not apply in the procurement of works. 4. Reference to Standard Procurement Documents Bank’s Standard RFB Goods and RFP Consulting Services dated July 2016 will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject international competition. 5. Any Other Special Procurement Arrangements A. Procurement approach under CDD Approach by Communities: Applicable if stipulated in the PAD. B. When approaching the national market, as agreed in the Procurement Plan, the Open Tender procedure of Public Procurement and Asset Disposal Act 2015 and Regulations 2017 may be used. The specific Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. Other national procurement arrangements (other than national open competitive procurement), that may be applied by the Borrower (such as limited/restricted competitive bidding, request for quotations/shopping, direct contracting), shall be consistent with the Bank’s Core Procurement Principles and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply. In all cases, the national procurement procedures to be used shall give due attention to quality aspects. 6. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based As per requirements of para 7.3 of the Selection (QCBS) Regulations Quality Based Selection As per requirements of para 7.8 to 7.10 (QBS) of the Regulations Selection based on a Fixed As per requirements of para 7.4 and 7.5 of the Budget (FBS) Regulations Selection Based on Least As per requirements of para 7.6 and 7.7 of the Cost Basis (LCS) Regulations Selection based on As per requirements of para 7.11 and 7.12 of Consultant’s Qualification the Regulations (CQ) Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Open Competitive As per requirements of para 7.36 and 7.37 of Selection the Regulations Limited Competitive As per requirements of para 7.38 of the Selection Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 0.5 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.2 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. PROCUREMENT Kenya : National Agricultural and Rural Inclusive Growth Project PLAN General Information Country: Kenya 2019-10-03 Bank’s Approval Date of the Original Procurement Plan: 2022-06-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P153349 GPN Date: 2018-02-09 Project Name: National Agricultural and Rural Inclusive Growth Project Loan / Credit No: IDA / 59000 Trans Nzoia County Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned KE-TRANS NZOIA COUNTY-1 Project Coordination and Ma Request for Quota Single Stage - One E 2020-06-0 39287-CW-RFQ / Renovation IDA / 59000 Post Limited 8,000.00 7,253.49 Completed 2020-02-17 2020-04-24 2020-03-21 2020-05-18 nagement tions nvelope 4 of Trans Nzoia County Project Office KE-TRANS NZOIA COUNTY-1 70386-CW-RFB / Proposed co Supporting County Communi Single Stage - One E 2021-06-2 IDA / 59000 Post Request for Bids Open - National 800,000.00 719,291.58 Signed 2020-04-29 2020-05-11 2020-05-04 2020-06-04 2020-06-12 2020-06-11 2020-06-19 2020-06-28 2020-07-07 nstruction works for Chepkait ty-Led Development nvelope 8 it Irrigation Project in Cheran gany Sub-County KE-TRANS NZOIA COUNTY-1 84747-CW-RFB / Proposed Re Supporting County Communi Single Stage - One E 2021-09-3 IDA / 59000 Post Request for Bids Open - National 230,000.00 156,421.00 Signed 2020-07-21 2020-08-27 2020-07-24 2020-08-27 2020-09-28 2020-09-10 2020-10-21 2020-09-30 2020-12-29 habilitation of Muroki Dam in ty-Led Development nvelope 0 Saboti Sub-County Request for Bids - KE-TRANS NZOIA COUNTY-2 Supporting County Communi Single Stage - One E Small Works SPD Pending Imp 2022-12-3 93732-CW-RFB / Rehabilitatio IDA / 59000 Post Request for Bids Open - National 220,000.00 0.00 2022-05-09 2022-05-11 2022-06-10 2022-07-10 2022-07-27 ty-Led Development nvelope (1 envelope proce lementation 0 n of Amani-Chepchoina Dam ss) GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-TRANS NZOIA COUNTY-1 38533-GO-RFQ / ICT Equipme nt : Laptop HP ENVY x360 1b p165cl 16 GB RAM core i7- 1 Project Coordination and Ma Request for Quota Single Stage - One E TB+256 SSD Touchscreen Wi IDA / 59000 Post Open - National 12,000.00 0.00 Canceled 2019-10-09 2019-12-04 2020-06-01 nagement tions nvelope ndows 10 Black-6 No; Samsu ng S8 5.8'' 4GB RAM 12MP- D ual SIM Black-10 No; External Hard disk Drive 1TB Transce nd or equivalent-10 No KE-TRANS NZOIA COUNTY-1 38674-GO-RFQ / Motorcycle Project Coordination and Ma Request for Quota Single Stage - One E IDA / 59000 Post Open - National 107,000.00 0.00 Canceled 2019-10-09 2019-12-04 2020-06-01 175cc; Wheelbase- 13 50mm nagement tions nvelope /53.1in; Weight-99kg KE-TRANS NZOIA COUNTY-1 39140-GO-RFQ / Land survey Supporting County Communi Request for Quota Single Stage - One E & soil testing equipment; Clin IDA / 59000 Post Limited 44,040.00 27,817.00 Completed 2019-11-12 2020-08-27 2019-12-21 2020-10-21 2020-02-19 2021-03-10 ty-Led Development tions nvelope ometer,GPS, RTK,LCD,Mobile mapper,levelling boards,Tap e Measure,Spirit level KE-TRANS NZOIA COUNTY-1 39300-GO-RFQ / ICT Equipme nt : Laptop x360 1bp165cl 1 Project Coordination and Ma Request for Quota Single Stage - One E 6 GB RAM core i7- 1TB+256 IDA / 59000 Post Limited 12,000.00 14,279.18 Completed 2020-02-18 2020-05-19 2020-03-24 2020-08-05 2020-05-05 2020-08-14 nagement tions nvelope SSD Touchscreen Windows 1 0 Black; Smart phone 5.8'' 4 GB RAM 12MP- Dual SIM Blac k; External Hard disk Drive 1 TB KE-TRANS NZOIA COUNTY-1 38674-GO-RFQ-2 / Purchase of brand new motor cycle; en Project Coordination and Ma Request for Quota Single Stage - One E gine capacity 100-130 cc; 4 s IDA / 59000 Post Limited 80,000.00 54,888.43 Completed 2020-04-21 2020-05-11 2020-06-02 2020-07-24 2020-09-01 2020-12-07 nagement tions nvelope troke, single cylinder; comple te with riding gear; 1 year wa rranty; spare parts locally av ailable KE-TRANS NZOIA COUNTY-1 Strengthening Producer Org Request for Quota Single Stage - One E 77183-GO-RFQ / Supply and i IDA / 59000 anizations and Value Chain Post Limited 70,000.00 62,221.22 Completed 2020-06-09 2020-09-11 2020-07-21 2020-11-04 2020-10-19 2021-08-01 tions nvelope nstallation of Tomato greenh Development ouse system KE-TRANS NZOIA COUNTY-1 68368-NC-RFQ / Supply and i Project Coordination and Ma Request for Quota Single Stage - One E IDA / 59000 Post Limited 81,000.00 65,093.98 Completed 2020-06-15 2020-09-11 2020-07-17 2020-11-05 2020-08-17 2021-02-15 nstallation of teleconferencin nagement tions nvelope g system and internet conne ctivity KE-TRANS NZOIA COUNTY-1 92028-GO-DIR / Supply and I Supporting Community-Driv IDA / 59000 Post Direct Selection Direct 46,000.00 7,617.80 Completed 2020-09-05 2020-09-22 2020-09-10 2020-10-07 2020-09-15 2020-11-16 2020-12-14 2021-04-06 nstallation of Solar Powered I en Development rrigation Pumps-50 NO. KE-TRANS NZOIA COUNTY-2 24433-GO-RFQ / Supply and Supporting County Communi Request for Quota Single Stage - One E IDA / 59000 Post Limited 4,740.00 2,160.22 Completed 2021-03-16 2021-03-26 2021-04-12 2021-04-26 2021-05-31 2021-06-09 Delivery of Hardened Greville ty-Led Development tions nvelope a Seedlings to Amani Area in Chepchoina Ward KE-TRANS NZOIA COUNTY-2 24434-GO-RFQ / Supply and Supporting County Communi Request for Quota Single Stage - One E IDA / 59000 Post Limited 11,850.00 10,674.70 Completed 2021-03-16 2021-03-26 2021-04-12 2021-04-26 2021-05-31 2021-04-29 Delivery of Avocado Hass Se ty-Led Development tions nvelope edlings to Amani Area in Che pchoina Ward KE-TRANS NZOIA COUNTY-2 59351-GO-RFQ / Purchase an Supporting County Communi Request for Quota Single Stage - One E d delivery of mature hardene IDA / 59000 Post Limited 12,000.00 6,917.03 Signed 2021-11-01 2021-11-12 2021-12-13 2021-12-16 2022-01-13 ty-Led Development tions nvelope d bamboo seedlings to Aman i- Chepchoina catchment KE-TRANS NZOIA COUNTY-2 Project Coordination and Ma Request for Quota Single Stage - One E 60327-GO-RFQ / SUPPLY AND IDA / 59000 Post Limited 44,600.00 37,650.64 Signed 2021-11-01 2021-11-12 2021-12-13 2021-12-16 2022-03-13 nagement tions nvelope INSTALLATION OF SIGN POST S Page 1 KE-TRANS NZOIA COUNTY-2 59340-GO-RFQ / PURCHASE OF PRINTED SHIRTS -50 No Project Coordination and Ma Request for Quota Single Stage - One E Pending Impl PURCHASE OF PRINTED T-SHI IDA / 59000 Post Limited 6,250.00 0.00 2021-11-25 2022-01-06 2022-02-06 nagement tions nvelope ementation RTS -350 No PURCHASE OF PRINTED CAPS - 150 No KE-TRANS NZOIA COUNTY-2 Project Coordination and Ma Request for Quota Single Stage - One E Pending Impl 63541-GO-RFQ / Supply and IDA / 59000 Post Limited 20,000.00 0.00 2021-11-27 2022-01-10 2022-04-11 nagement tions nvelope ementation Delivery of Teleconference F urniture KE-TRANS NZOIA COUNTY-2 Supporting County Communi Request for Quota Single Stage - One E Pending Impl 70756-GO-RFQ / supply, deliv IDA / 59000 Post Limited 6,400.00 0.00 2021-12-29 2022-02-23 2022-03-25 ty-Led Development tions nvelope ementation ery and testing of soil scanne r. KE-TRANS NZOIA COUNTY-2 Supporting County Communi Pending Impl 63832-GO-DIR / Supply and IDA / 59000 Post Direct Selection Direct 10,760.00 0.00 2021-12-24 2021-12-29 2022-01-11 2022-04-11 ty-Led Development ementation Delivery of Kuza Biashara IC T Equipment KE-TRANS NZOIA COUNTY-2 Supporting County Communi Request for Quota Single Stage - One E Pending Impl 70765-GO-RFQ / Supply and IDA / 59000 Post Limited 500.00 0.00 2022-02-06 2022-04-03 2022-05-03 ty-Led Development tions nvelope ementation delivery of bluetooth speaker KE-TRANS NZOIA COUNTY-2 91922-GO-RFQ / Supply and Supporting County Communi Request for Quota Single Stage - One E Pending Impl IDA / 59000 Post Limited 5,970.00 0.00 2022-05-01 2022-06-05 2022-07-05 delivery of well hardened, gr ty-Led Development tions nvelope ementation afted Avocado seedlings to K aptega KE-TRANS NZOIA COUNTY-2 92041-GO-RFQ / Supply and Supporting County Communi Request for Quota Single Stage - One E Pending Impl IDA / 59000 Post Limited 2,388.00 0.00 2022-05-01 2022-06-06 2022-07-06 Delivery of Grevillea Seedling ty-Led Development tions nvelope ementation s to Kaptega Area KE-TRANS NZOIA COUNTY-2 93871-GO-RFB / Supply and I Supporting County Communi Single Stage - One E Pending Impl nstallation of Milk Processing IDA / 59000 Post Request for Bids Open - National 301,854.00 0.00 2022-05-10 2022-05-11 2022-06-10 2022-06-14 2022-06-29 2022-09-27 ty-Led Development nvelope ementation Plant (Pasteurisation) at Cher angany Dairy Group in Chera ngany Sub-County KE-TRANS NZOIA COUNTY-2 Project Coordination and Ma Request for Quota Single Stage - One E Pending Impl 93901-GO-RFQ / Supply and IDA / 59000 Post Limited 2,000.00 0.00 2022-05-11 2022-06-13 2022-08-12 nagement tions nvelope ementation Delivery of LCD Projector- 2 No KE-TRANS NZOIA COUNTY-3 01018-GO-RFB / Supply and I nstallation of an extended Sh Supporting County Communi Single Stage - One E Pending Impl IDA / 59000 Post Request for Bids Open - National 555,000.00 0.00 2022-06-24 2022-06-28 2022-07-28 2022-08-04 2022-08-19 2022-11-17 elf life Milk processing Machi ty-Led Development nvelope ementation ne at Dairy Farmers of Chera ngany, in Cherengany sub-c ounty. NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-TRANS NZOIA COUNTY-2 Strengthening Producer Org Pending Impl 91694-NC-DIR / AMTECH ACS IDA / 59000 anizations and Value Chain Post Direct Selection Direct 7,500.00 0.00 2022-04-28 2022-05-03 2022-05-12 2022-11-08 ementation SYSTEM LICENCING Development KE-TRANS NZOIA COUNTY-2 Strengthening Producer Org 91710-NC-DIR / M-SHAMBA LI Pending Impl IDA / 59000 anizations and Value Chain Post Direct Selection Direct 6,360.00 0.00 2022-04-28 2022-05-03 2022-05-12 2022-11-08 CENSE FOR MARKET TECHNO ementation Development LOGY PLATFORM CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-TRANS NZOIA COUNTY-1 71035-CS-CQS / Recruitment Supporting Community-Driv Consultant Qualifi IDA / 59000 Post Open - National 35,000.00 28,921.82 Signed 2020-05-08 2020-09-09 2020-05-29 2020-06-14 2020-10-19 2020-07-14 2020-12-15 2020-08-02 2020-12-15 2021-12-31 of service provider for local c en Development cation Selection hicken value chain extension advisory services KE-TRANS NZOIA COUNTY-1 72413-CS-CQS / Recruitment Supporting Community-Driv Consultant Qualifi IDA / 59000 Post Open - National 35,000.00 19,632.33 Signed 2020-05-08 2020-09-09 2020-05-29 2020-06-14 2020-10-19 2020-07-14 2021-01-13 2020-08-02 2021-01-13 2021-12-31 of service provider for tomat en Development cation Selection o value chain extension servi ces KE-TRANS NZOIA COUNTY-1 71215-CS-CQS / Recruitment Supporting Community-Driv Consultant Qualifi IDA / 59000 Post Open - National 35,000.00 15,421.91 Signed 2020-05-08 2020-09-09 2020-05-29 2020-06-14 2020-10-19 2020-07-14 2020-12-15 2020-08-02 2020-12-15 2021-12-31 of service provider for banan en Development cation Selection a value chain extension advis ory services KE-TRANS NZOIA COUNTY-1 71210-CS-CQS / Recruitment Supporting Community-Driv Consultant Qualifi IDA / 59000 Post Open - National 35,000.00 23,147.23 Signed 2020-05-08 2020-09-09 2020-05-29 2020-06-14 2020-06-27 2020-07-14 2020-12-15 2020-08-02 2020-12-15 2021-12-31 of service provider for dairy c en Development cation Selection ow milk value chain advisory services KE-TRANS NZOIA COUNTY-1 Strengthening Producer Org 77165-CS-CQS / Provision of Consultant Qualifi Pending Impleme IDA / 59000 anizations and Value Chain Post Open - National 50,000.00 0.00 2020-06-05 2020-06-19 2020-06-30 2020-07-14 2020-08-04 2021-12-31 management and extension cation Selection ntation Development advisory services for forage multiplication INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-TRANS NZOIA COUNTY-1 44784-CS-QCBS / Recruitmen Supporting Community-Driv Individual Consult IDA / 59000 Post Limited 140,000.00 0.00 Canceled 2019-11-13 2019-11-18 2019-12-02 2019-12-20 2020-12-17 t of service providers for ext en Development ant Selection ension advisory services Page 2 KE-TRANS NZOIA COUNTY-2 75583-CS-INDV / provisional Supporting Community-Driv Individual Consult Pending Impleme IDA / 59000 Post Limited 25,000.00 0.00 2022-02-01 2022-02-08 2022-02-14 2022-02-23 2023-02-23 of financial management ser en Development ant Selection ntation vices to farmers groups Page 3