PROCUREMENT PLAN (Textual Part) Project information: Borrower Country: South Africa Project name: Sustainable Groundwater management in SADC Member States project phase 2 Project ID: P175355 Project Implementation agency: SADC- Groundwater Management Institute (GMI) Date of General Procurement Notice: Date of the Procurement Plan: April 21, 2021 Period covered by this Procurement Plan: 18 months Bank’s Approval Date of the Procurement Plan: June 11, 2021 1. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. 2. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. 3. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Finance and Procurement procedure manual updated as of April 2021 such arrangements shall be subject to paragraph 5.3 of the Procurement Regulations and the following conditions. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and other relevant provisions of the Procurement Regulations. 4. Any Other Special Procurement Arrangements: When approaching the national market, as agreed in the Procurement Plan, the Open Tender procedure of Public Procurement and Asset Disposal Act 2015 and Regulations 2016 country’s may be used. The specific Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country. c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. d. contracts with an appropriate allocation of responsibilities, risks, and liabilities. e. publication of contract award information. f. rights for the Bank to review procurement documentation and activities. g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. Other national procurement arrangements (other than national open competitive procurement), that may be applied by the Borrower (such as limited/restricted competitive bidding, request for quotations/shopping, direct contracting), shall be consistent with the Bank’s Core Procurement Principles and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply. In all cases, the national procurement procedures to be used shall give due attention to quality and value for money aspects. 5. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Secondhand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Not Applicable 6. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: Not Applicable Works: Not Applicable 7. Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. Not Applicable 8. Other Relevant Procurement Information. Not Identified for Now 9. Thresholds for Procurement Approaches and Methods/Prior Review (US$ millions) A. Goods, Works and Non-Consulting Services: Moderate Risk Project Procurement Approaches and Methods (USD Prior Review millions) Category (USD millions) Open Open Request for Quotation International National (RfQ) Works ≥ 15 ≥ 20.0 < 20 ≤ 0.2 Goods, IT, and non-consulting ≥4 ≥5.0 <5.0 ≤ 0.1 services B. Consulting Services Category Prior Review Short List of National Consultants (USD million) (USD millions) Consulting Engineering and Construction Services Supervision Consultants ≥2 ≤ 0.3 ≤ 0.3 (Firms) Individual ≥ 0.4 NA. NA. Consultants (IC) Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. Each activity’s review arrangement will be agreed in the Procurement Plan to be submitted and cleared in STEP by the Bank. The Project Procurement Risk is rated Moderate. PROCUREMENT Eastern and Southern Africa : Sustainable Groundwater Management in SADC Member States Project Phase 2 PLAN General Information Country: Eastern and Southern Africa 2022-01-24 Bank’s Approval Date of the Original Procurement Plan: 2022-06-21 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P175355 GPN Date: Project Name: Sustainable Groundwater Management in SADC Member States Project Phase 2 Loan / Credit No: TF / B5735 SADC-GMI Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZA-SADC-GMI-295851-CS-CQ S / Consultancy services for t Capacity building for sustain he development of a numeric Consultant Qualifi Open - Internationa Under Implement TF / B5735 able groundwater managem Post 100,000.00 0.00 2022-05-19 2022-05-22 2022-06-09 2022-07-23 2022-08-22 2022-09-26 2023-03-25 al groundwater model for the cation Selection l ation ent Eastern Kalahari Karoo Trans boundary basin aquifer syste m. ZA-SADC-GMI-298948-CS-CQ Capacity building for sustain S / Consultancy services to fu Consultant Qualifi Open - Internationa Pending Impleme TF / B5735 able groundwater managem Post 165,000.00 0.00 2022-06-14 2022-07-05 2022-08-18 2022-09-17 2022-10-22 2023-04-20 rther enhance the functionali cation Selection l ntation ent ty of the SADC GIP INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZA-SADC-GMI-267007-CS-CD S / Individual Consulting Serv Capacity building for sustain Individual Consult ices for the Procurement and TF / B5735 able groundwater managem Post Direct 192,000.00 131,729.76 Signed 2021-12-17 2022-01-24 2021-12-20 2022-03-01 2021-12-22 2022-03-01 2022-01-31 2022-03-01 2024-12-31 ant Selection Grants Specialist are require ent d to anchor all procurements on the project ZA-SADC-GMI-266994-CS-CD Capacity building for sustain Individual Consult S / Individual Consultancy Se TF / B5735 able groundwater managem Post Direct 260,000.00 268,930.62 Signed 2022-01-28 2022-01-31 2022-01-31 2022-03-22 2022-02-03 2022-04-01 2022-02-11 2022-04-01 2025-12-31 ant Selection rvices - Senior Groundwater ent Specialist ZA-SADC-GMI-266983-CS-CD Capacity building for sustain Individual Consult S / Individual Consulting Serv TF / B5735 able groundwater managem Post Direct 340,000.00 352,971.44 Signed 2022-01-28 2022-01-31 2022-01-31 2022-03-31 2022-02-03 2021-12-01 2022-02-11 2022-04-01 2025-12-30 ant Selection ices of Executive Director ent ZA-SADC-GMI-267003-CS-CD S / Individual Consultancy Se Capacity building for sustain Individual Consult rvices rendered by the Com TF / B5735 able groundwater managem Post Direct 192,000.00 201,697.97 Signed 2022-01-28 2022-01-31 2022-01-31 2021-12-01 2022-02-03 2022-04-01 2022-02-11 2022-04-01 2025-11-30 ant Selection munications and Knowledge ent Management Specialist ZA-SADC-GMI-292288-CS-CD S / The Consultancy services to review and update the cur Building resilient livelihoods Under Implement rent Sub-grant manual with t TF / B5735 and inclusive groundwater Post Direct Selection Direct 30,000.00 0.00 2022-04-25 2022-04-15 2022-05-05 2022-07-09 2023-01-05 ation he provisions of the innovativ management e grants and environmental a nd social management frame work. ZA-SADC-GMI-292295-CS-IN DV / Procurement of the indiv Building resilient livelihoods Individual Consult idual consultant for the positi TF / B5735 and inclusive groundwater Post Open 130,000.00 0.00 Under Review 2022-04-25 2022-04-13 2022-06-13 2022-07-04 2022-08-08 2023-02-04 ant Selection on of Environment and Social management Management Specialist ZA-SADC-GMI-295835-CS-IN DV / The current Senior Grou ndwater Specialist has resign Capacity building for sustain ed hence the position re-adv Individual Consult Under Implement TF / B5735 able groundwater managem Post Open 224,000.00 0.00 2022-05-18 2022-05-09 2022-07-06 2022-07-27 2022-08-31 2023-02-27 ertised in Mail & Guardian, S ant Selection ation ent ADC-GMI website and SADC- Member State Focal Persons. This is a core technical functi on within SADC-GMI. ZA-SADC-GMI-295844-CS-CD S / Monitoring and Evaluation Capacity building for sustain Consultancy. This is a contin Under Implement TF / B5735 able groundwater managem Post Direct Selection Direct 80,000.00 0.00 2022-05-18 2022-05-05 2022-05-28 2022-08-01 2023-01-28 uing consultancy from Phase ation ent 1 of the Sustainable Ground water Management in the SA DC Member States Page 1 ZA-SADC-GMI-296785-CS-IN Capacity building for sustain Individual Consult DV / Consultancy services for TF / B5735 able groundwater managem Post Open 165,000.00 0.00 Canceled 2022-05-24 2022-07-12 2022-08-02 2022-09-06 2023-03-05 ant Selection further enhancing the SADC- ent GIP ZA-SADC-GMI-298955-CS-IN Building resilient livelihoods DV / Consultancy services for Individual Consult Pending Impleme TF / B5735 and inclusive groundwater Post Open 192,000.00 0.00 2022-06-14 2022-08-02 2022-08-23 2022-09-27 2023-03-26 finance and administration to ant Selection ntation management support all functions within S ADC-GMI ZA-SADC-GMI-298971-CS-IN DV / The Project Assistant wil l support the SADC-GMI staff Building resilient livelihoods on administration, finance an Individual Consult Pending Impleme TF / B5735 and inclusive groundwater Post Open 100,000.00 0.00 2022-06-14 2022-08-02 2022-08-23 2022-09-27 2023-03-26 d procurement functions. S/h ant Selection ntation management e will work and report directl y to the Administration and F inance Officer (AFO), and ass ist the Procurement and Gran ts Specialist Page 2