PROCUREMENT PLAN (Textual Part) Project information: Nepal; MODERNIZATION OF RANI JAMARA KULARIYA IRRIGATION SCHEME - PHASE 2 P-158364 Project Implementation agency: Department of Irrigation Date of the Procurement Plan: January 03, 2018 Period covered by this Procurement Plan: January 2018 to June 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Public Procurement Act 2007 (1st Amendment) and the Regulations made thereunder, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations July 2016 (Amendment November 2017) and the following conditions: (a) Model bidding documents, including contract conditions agreed with the Bank (as amended from time to time), shall be used. Bidding documents shall be made available, by mail or in person, to all who are willing to pay the required fee. (b) Eligibility to participate in a procurement process for and to be awarded the Bank financed contracts shall be as defined under the paragraph Eligibility of Section III Governance. of the Procurement Regulations for IPF Borrowers, July 2016. Foreign bidders shall not be precluded from bidding and no preference of any kind shall be given to national bidders. (c) Prospective bidders shall be given at least thirty (30) days from the date of publication of the invitation to bid or the date of availability of the bidding documents, whichever is later, to prepare and submit bids. There shall not be any restriction on the modality for delivery of bids. Bids may be withdrawn or modified any time before the deadline for submission of bids. Bids shall be opened in public in one place, immediately after the deadline for submission of bids. Bids received after the deadline for bid submission shall be rejected and returned to bidders unopened. (d) Qualification criteria (in case pre-qualifications were not carried out) shall be stated in the bidding documents for all contracts, irrespective of the value, and if a registration process is required, a foreign firm declared as the lowest evaluated bidder shall be given a reasonable opportunity to register, without let or hindrance. (e) Evaluation of bids shall be made in strict adherence to the criteria disclosed in the bidding documents. Contract shall be awarded to the qualified bidder whose bid has been determined: (a) to be substantially responsive to the bidding documents, and (b) to offer the lowest-evaluated cost. (f) For contracts subject to the Bank’s prior review, all bids shall not be rejected, the procurement process shall not be cancelled, and new bids shall not be solicited without the Bank’s prior concurrence. In case of re-bidding, the time for preparation and submission of bids shall be as set forth under provision (c) above. (g) Bids shall be valid as per the period stated in the bidding documents. For contracts subject to prior review, the extension of bid validity shall not be allowed without the prior concurrence of the Bank: (a) for the first request for extension if it is longer than four (4) weeks; and (b) for all subsequent requests for extension irrespective of the period. (h) Bid and performance securities shall be in the format included in the bidding documents. The bid security shall be valid for twenty-eight days (28) beyond the original validity period of the bid, or beyond any period of extension if requested. Performance security shall be an amount of five (5) to ten (10) percent (%) of the contract price and shall not be increased merely based on comparison of the contract price with the pre-bid cost estimate. (i) If a contract is terminated because of fundamental breach of contract by the contractor, the amount to be recovered from the contractor representing the employer’s additional costs for completing the contract shall be provisioned as agreed with the Bank in model bidding documents. (j) At the Recipient’s request, the Bank may agree to the Recipient’s use, in whole or in part, of its electronic procurement system, provided the Bank is satisfied with the adequacy of such system. (k) With respect to contracts subject to the Bank’s prior review, the Recipient shall obtain the Bank’s no objection before agreeing to: (a) a material extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services or other significant changes to the terms and conditions of the contract; (c) any variation order or amendment (except in cases of extreme urgency) which, singly or combined with all variation orders or amendments previously issued, increases the original contract amount by more than fifteen percent (15%); or (d) the proposed termination of the contract. A copy of all contract amendments shall be provided to the Bank. (l) The bidding document and contract as deemed acceptable by the Bank shall include provisions stating the Bank’s policy to sanction firms or individuals, found to have engaged in fraud and corruption as defined in paragraph 3.32 of the Procurement Regulations. (m) In accordance with paragraph 5.4(c) of the Procurement Regulations, the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Works: Domestic preference maximum 7.5% is applicable for all international competitive procurements identified in the Procurement Plan tables. PROCUREMENT Nepal : NP Modernization of Rani Jamara Kulariya Irrigation Scheme - Phase 2 PLAN General Information Country: Nepal 2018-01-17 Bank’s Approval Date of the Original Procurement Plan: 2022-07-24 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P158364 GPN Date: Project Name: NP Modernization of Rani Jamara Kulariya Irrigation Scheme - Phase 2 Loan / Credit No: / , IDA / 61940 Department of Agriculture - MRJKIP Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned NP-DOA-MRJKIP-43945-CW-R FB / Construction of Office Bu Component 2: Strengthening ilding: Positions of several off Water Users Associations/Co Single Stage - Two E Under Imple 2019-06-2 icers, and Expert consultants IDA / 61940 Post Request for Bids Open - National 140,000.00 0.00 2018-07-22 2018-07-27 2018-09-07 2018-11-20 2018-12-25 mmittees and Agricultural Pr nvelope mentation 3 are vacant now and they are oduction Support going to depute/recruit in the near future therefore MRJKIS- ACIU needs to add the buildi ng. Component 2: Strengthening Request for Bids - NP-DOA-MRJKIP-301568-CW- Water Users Associations/Co Single Stage - One E Small Works SPD Pending Imp 2023-11-3 RFB / Construction of Cold St IDA / 61940 Post Request for Bids Open - National 620,000.00 0.00 2022-08-21 2022-08-26 2022-09-26 2022-10-26 2022-11-30 mmittees and Agricultural Pr nvelope (1 envelope proce lementation 0 orage oduction Support ss) GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-DOA-MRJKIP-43943-GO-D Component 3: Project Manag Single Stage - One E IR / Four Wheeler Vehicles (T / Post Request for Bids Open - National 180,000.00 0.00 Canceled 2018-07-31 2018-08-15 2018-08-15 2018-08-05 2018-09-14 2018-09-19 2018-10-03 2018-10-18 ement nvelope wo Numbers-2) Component 2: Strengthening NP-DOA-MRJKIP-43944-GO-D Water Users Associations/Co Request for Quota Single Stage - One E IR / Moterbikes (Two Number IDA / 61940 Post Limited 20,000.00 3,412.24 Completed 2018-08-04 2019-07-06 2018-08-24 2019-07-07 2018-08-29 2019-07-07 mmittees and Agricultural Pr tions nvelope s) oduction Support NP-DOA-MRJKIP-163748-GO- Component 2: Strengthening RFQ / Procuring machinery fo Water Users Associations/Co Request for Quota Single Stage - One E IDA / 61940 Post Limited 6,000.00 5,138.30 Completed 2020-03-16 2020-03-22 2020-05-11 2020-03-24 2020-05-25 2020-03-26 r official use, e.g. Laptop, pri mmittees and Agricultural Pr tions nvelope nter, camera, and GPS machi oduction Support ne NP-DOA-MRJKIP-164070-GO- Component 2: Strengthening RFQ / Equipment and chemic Water Users Associations/Co Request for Quota Single Stage - One E Pending Impl IDA / 61940 Post Limited 10,000.00 0.00 2020-03-25 2020-05-20 2020-06-14 al reagents for conducting mi mmittees and Agricultural Pr tions nvelope ementation ni-laboratory of plan protecti oduction Support on NP-DOA-MRJKIP-164861-GO- RFQ / Requirement of furnitur e and furnishing materials, fo Component 2: Strengthening r example, chairs, tables, sof Water Users Associations/Co Request for Quota Single Stage - One E IDA / 61940 Post Limited 5,000.00 4,273.36 Completed 2020-03-22 2020-03-22 2020-05-17 2020-03-26 2020-07-01 2020-03-29 a, carpets, curtains and other mmittees and Agricultural Pr tions nvelope necessary materials to the of oduction Support fice rooms and gallery of new ly constructed/added buildin g of first floor and second flo or of ACIU. NP-DOA-MRJKIP-44790-GO-R Component 2: Strengthening FQ / Purchasing of Seed, Ferti Water Users Associations/Co Request for Quota Single Stage - One E / Post Limited 300,000.00 0.00 Canceled 2018-07-25 2018-08-16 2019-08-16 lizers, sapling and Pesticides mmittees and Agricultural Pr tions nvelope (Several Contracts) oduction Support NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-DOA-MRJKIP-44779-NC-R Component 3: Project Manag Request for Quota Single Stage - One E FQ / Junior Technical Assistan / Post Limited 45,000.00 0.00 Canceled 2018-08-05 2018-09-30 2019-03-29 ement tions nvelope t (three number) NP-DOA-MRJKIP-156771-NC- Component 2: Strengthening RFQ / One Junior Technical As Water Users Associations/Co Request for Quota Single Stage - One E sistant for extending the tech IDA / 61940 Post Limited 12,000.00 10,304.41 Signed 2020-02-07 2020-08-07 2020-04-03 2020-09-17 2023-12-24 mmittees and Agricultural Pr tions nvelope nical khowhow to the farming oduction Support communities in Rani Irrigatio n canal command area. NP-DOA-MRJKIP-156840-NC- RFQ / One Junior Technical As Component 2: Strengthening sistant for extending the imp Water Users Associations/Co Request for Quota Single Stage - One E IDA / 61940 Post Limited 12,000.00 10,304.41 Signed 2020-02-08 2020-08-07 2020-04-04 2020-09-17 2023-12-25 roved agricultural practices t mmittees and Agricultural Pr tions nvelope o the farming communities in oduction Support the command areas of Jamar a irrigation canal NP-DOA-MRJKIP-156841-NC- RFQ / One Junior Technical As Component 2: Strengthening sistant for imparting the impr Water Users Associations/Co Request for Quota Single Stage - One E IDA / 61940 Post Limited 12,000.00 10,304.41 Signed 2020-02-09 2020-08-07 2020-04-05 2020-09-17 2023-12-26 oved agricultural practices to mmittees and Agricultural Pr tions nvelope the agrarian people in the co oduction Support mmand area of the Kulariya i rrigation canal. NP-DOA-MRJKIP-164857-NC- Component 2: Strengthening RFQ / Preparation of video do Water Users Associations/Co Request for Quota Single Stage - One E Pending Impl IDA / 61940 Post Limited 7,000.00 0.00 2020-03-22 2020-05-17 2020-07-01 cumentary of the activities i mmittees and Agricultural Pr tions nvelope ementation mplemented by RJKIP, ACIU. oduction Support CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Page 1 Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-DOA-MRJKIP-156842-CS- CQS / Engineering consulting firm. The firm primarily enga Component 2: Strengthening ges in design, estimate and s Water Users Associations/Co Consultant Qualifi Under Implement upervision of the cold storag IDA / 61940 Post Limited 40,000.00 0.00 2020-02-05 2020-08-14 2020-02-19 2020-03-20 2020-04-24 2021-08-21 mmittees and Agricultural Pr cation Selection ation e facility. The other importan oduction Support t job is design, estimate, sup ervision and make the final w ok completion report of the a gricultural infrastructure. NP-DOA-MRJKIP-164200-CS- Component 2: Strengthening CQS / Feasibility study of ban Water Users Associations/Co Consultant Qualifi ana product and by-product ( IDA / 61940 Post Limited 10,000.00 0.00 Under Review 2020-03-15 2020-12-21 2020-03-29 2020-04-28 2020-06-02 2020-07-17 mmittees and Agricultural Pr cation Selection Chips, thread and pseudo-ste oduction Support m) and a study of ACIU imple mented activities INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-DOA-MRJKIP-43929-CS-IN Component 3: Project Manag Individual Consult Under Implement / Post Limited 80,000.00 39,808.23 2018-07-05 2018-12-19 2018-07-10 2021-05-03 2018-07-31 2021-05-18 2018-09-04 2022-08-24 DV / Agribusiness Specialist ement ant Selection ation NP-DOA-MRJKIP-43935-CS-IN Component 3: Project Manag Individual Consult DV / Agriculture Extension/Co / Post Limited 85,000.00 0.00 Canceled 2018-07-20 2018-12-10 2018-07-25 2018-08-15 2018-09-19 2022-09-08 ement ant Selection mmunication Specialist NP-DOA-MRJKIP-43932-CS-IN Component 3: Project Manag Individual Consult IDA / 61940 Prior Limited 40,000.00 22,701.12 Signed 2018-07-15 2018-12-14 2018-07-20 2021-05-23 2018-08-10 2021-09-01 2018-09-14 2021-09-12 2020-11-22 DV / Procurement Specialist ement ant Selection NP-DOA-MRJKIP-107642-CS-I Component 2: Strengthening NDV / Procurement plan for t Water Users Associations/Co Individual Consult Under Implement he Submission of the Term of IDA / 61940 Post Limited 80,000.00 0.00 2019-04-01 2019-04-06 2019-04-27 2019-06-01 2021-05-31 mmittees and Agricultural Pr ant Selection ation References for the post of Ag oduction Support riculture Extension Consultan t NP-DOA-MRJKIP-151123-CS-I Component 2: Strengthening NDV / Agriculture Extension/ Water Users Associations/Co Individual Consult Pending Impleme IDA / 61940 Post Limited 52,000.00 0.00 2019-12-23 2019-12-28 2020-02-11 2020-03-17 2022-03-17 Communication Specialist ne mmittees and Agricultural Pr ant Selection ntation eds oduction Support NP-DOA-MRJKIP-300352-CS-I Component 3: Project Manag Individual Consult Pending Impleme IDA / 61940 Post Limited 20,000.00 0.00 2022-08-21 2022-09-05 2022-09-26 2022-10-25 2023-12-29 NDV / Agri-Business Specialis ement ant Selection ntation t NP-DOA-MRJKIP-301567-CS-I Component 3: Project Manag Individual Consult Pending Impleme IDA / 61940 Post Limited 20,000.00 0.00 2022-08-21 2022-09-05 2022-09-26 2022-10-25 2023-12-29 NDV / Agri-extension speciali ement ant Selection ntation st Page 2