Republic of Zambia Zambia Public Procurement Authority Strengthening Public Procurement System for Economic Development (P178539) Draft ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) April,25 2022 1|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Zambia (the Recipient) will implement the Strengthening Public Procurement System for Economic Development Project (the Project), with the involvement of the Zambia Public Procurement Authority (ZPPA), as set out in the Grant Agreement (Agreement). The International Bank for Reconstruction and Development and the International Development Association (the Bank), acting as the administrator of Global Procurement Partnership Multi Donor Trust Fund, has agreed to provide the original financing (P178539) for the Project, as set out in the referred Agreement. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Bank. The ESCP is a part of the Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred Agreement. 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Bank. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Bank. 4. As agreed by the Bank and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient through ZPPA and the Bank agree to update the ESCP to reflect these changes through an exchange of letters signed between Bank and the Recipient. The Recipient shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Strengthening Public Procurement System for Economic Development (P178539) Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Submit six-monthly reports to the Bank ZPPA Prepare and submit to the Bank regular monitoring reports on the environmental, social, throughout Project implementation, health and safety (ESHS) performance of the Project, including but not limited to the commencing after the Effective Date. implementation of the ESCP, status of preparation and implementation of E&S Submit each report to the Bank no later instruments required under the ESCP, stakeholder engagement activities, and than ten working days after the end of functioning of the grievance mechanism. each reporting period. B INCIDENTS AND ACCIDENTS Notify the Bank no later than 48 hours ZPPA Promptly notify the Bank of any incident or accident related to the Project which has, or after learning of the incident or accident. is likely to have, a significant adverse effect on the environment, the affected communities, the public or workers, including, inter alia, cases of sexual exploitation and Provide subsequent report to the Bank abuse (SEA), sexual harassment (SH), and accidents that result in death, serious or within ten working days multiple injury. Provide sufficient detail regarding the scope, severity, and possible causes of the incident or accident, indicating immediate measures taken or that are planned to be taken to address it, and any information provided by any contractor and/or supervising firm, as appropriate. Subsequently, at the Bank’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. C CONTRACTORS’ MONTHLY REPORTS N/A N/A Require contractors and supervising firms to provide monthly monitoring reports on ESHS performance in accordance with the metrics specified in the respective bidding documents and contracts and submit such reports to the Bank. D NOTIFICATIONS RELATING TO DAAB COMPLIANCE REVIEW OF CONTRACTOR N/A N/A COMPLIANCE WITH SEA/SH PREVENTION AND RESPONSE OBLIGATIONS Notify the Bank of any referral submitted to the Dispute Avoidance and Adjudication Board (DAAB) to initiate a process of compliance review in relation to a contractor’s obligations to prevent and respond to sexual exploitation and abuse (SEA), and/or sexual harassment (SH) specified in the respective works contract with such contractor; and, in the event of any such referral, notify the Bank of: (i) th e DAAB’s decision on such referral; (ii) the contractor’s Notice of Dissatisfaction, if any, with such DAAB decision; (iii) any notification received on the commencement of an emergency arbitration proceeding or full arbitration proceeding in relation to the DAAB’s decision; and (iv) the resulting emergency arbitration order and/or full arbitration order, if any. 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Strengthening Public Procurement System for Economic Development (P178539) Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE Establish not later than one (1) month ZPPA Establish and maintain a Project Implementation Unit (PIU) with qualified staff and and maintain a PIU, as set out in the resources to support management of ESHS risks and impacts of the Project. Agreement. 1.2 TECHNICAL ASSISTANCE Throughout Project implementation. ZPPA Ensure that the consultancies, studies, capacity building, training, and any other technical assistance activities under the Project are carried out in accordance with terms of reference acceptable to the Bank, that are consistent with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES ZPPA Adopt and implement the simplified Labor Management Procedures (LMP) for the The LMP shall be prepared, disclosed, Project, including, inter alia, provisions on working conditions, management of workers consulted upon and adopted within 45 relationships, occupational health and safety (including specific Covid-19 measures days after the Effectiveness Date and be during face-to-face events, use and the correct disposal of PPE), code of conduct implemented throughout Project (including relating to SEA and SH), grievance arrangements for Project workers, and implementation. applicable requirements for contractors. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Establish grievance mechanism prior to ZPPA Establish and operate a grievance mechanism for Project workers, as described in the engaging Project workers and thereafter LMP and consistent with ESS2. maintain and operate it throughout Project implementation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Not relevant ESS 4: COMMUNITY HEALTH AND SAFETY Not relevant ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT Not relevant ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES Not relevant ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES Not relevant ESS 8: CULTURAL HERITAGE Not relevant ESS 9: FINANCIAL INTERMEDIARIES Not relevant 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Strengthening Public Procurement System for Economic Development (P178539) Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION A draft SEP has been prepared and shall ZPPA Adopt and implement a Stakeholder Engagement Plan (SEP) for the Project, consistent be disclosed prior to Appraisal/Approval. with ESS10, which shall include measures to, inter alia, provide stakeholders with timely, relevant, understandable and accessible information, and consult with them in a The SEP shall be consulted upon and culturally appropriate manner, which is free of manipulation, interference, coercion, adopted within 45 days of the discrimination and intimidation. effectiveness date. The SEP shall be implemented throughout Project implementation. 10.2 PROJECT GRIEVANCE MECHANISM Establish the grievance mechanism prior ZPPA Establish, publicize, maintain, and operate an accessible grievance mechanism, to to effectiveness, and thereafter maintain receive and facilitate resolution of concerns and grievances in relation to the Project, and operate the mechanism throughout promptly and effectively, in a transparent manner that is culturally appropriate and Project implementation. readily accessible to all Project-affected parties, at no cost and without retribution, including concerns and grievances filed anonymously, in a manner consistent with ESS10. The grievance mechanism shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. CAPACITY SUPPORT CS1 Training may be required for PIU staff, stakeholders and, project workers on: Training conducted ZPPA • Grievance redress mechanisms at least on a quarterly basis throughout • Risk and prevention of gender-based violence, including the mechanism for project implementation. submitting GBV/SEA-H complaints • Occupational Health and Safety 5|Page