PROCUREMENT PLAN (Textual Part) Project information: Nepal Nurturing Excellence in Higher Education Program (NEHEP) (P171516) Project Implementation agency: University Grant Commission (UGC) in Nepal Date of the Procurement Plan: April 28, 2021 Period covered by this Procurement Plan: April 2021 to June 2026 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016 Revised November 2020) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the IPF component of the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: These procedures are applicable for the procurement of goods, works and non-consulting services only. In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market, as agreed in the Procurement Plan tables in STEP, the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Nepal’s Public Procurement Act, 2007 and the Public Procurement Regulation, 2007 amended in 2020 (10th amendment) made thereunder, such arrangement shall be subject to paragraph 5.4 of the Bank’s Procurement Regulations. The National Procurement procedures are acceptable, as good with the Bank, subject to the following conditions. a) The eligibility to participate in a procurement process for and to be awarded the Bank financed contracts shall be as defined under the paragraph “Eligibility” of Section III governance of the Procurement Regulations. Foreign bidders shall not be precluded from bidding and no preference of any kind of shall be given to national bidders. b) If a contract is terminated because of fundamental breach of contract by the contractor, the amount to be recovered from the contractor representing the employer’s additional costs for completing the contract shall be provisioned as agreed with the Bank in model bidding documents. c) Performance security should be an amount of five (5) to ten (10) percent of the contract price and shall not be increased merely based on comparison of the bid price of awarded bidders with the pre-bid cost estimate. d) Qualification criteria (in case pre-qualifications were not carried out) shall be stated in the bidding documents for all contracts, irrespective of the value, and if a registration process is required, a foreign firm declared as the lowest evaluated bidder shall be given a reasonable opportunity to register, without let or hindrance. e) Model bidding documents, including contract conditions agreed with the Bank (as amend from time to time), shall be used. Bidding documents shall be made available, by mail or in person or through e-GP portal to all who are willing pay the required fee. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: “Not Applicable” Procurement of Secondhand Goods as specified under paragraph 5.11 of the Procurement Regulations – “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: not applicable Works: not applicable Other Relevant Procurement Information. The Implementing Agency requires service of a procurement consultant with a good knowledge and experience of procurements in the IDA funded projects. PROCUREMENT Nepal : Nurturing Excellence in Higher Education Program for Results PLAN General Information Country: Nepal 2021-04-29 Bank’s Approval Date of the Original Procurement Plan: 2022-06-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P171516 GPN Date: Project Name: Nurturing Excellence in Higher Education Program for Results Loan / Credit No: IDA / 68840, / University Grants Commission Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned NEHEP/UGC/W/RFQ-01/078/7 Request for Quota Request for Quota Single Stage - One E 2022-06-0 9 / Procurement of works for IDA / 68840 Post Open - National tions (Non Bank-S 15,000.00 3,575.16 Completed 2022-01-04 2022-02-20 2022-03-03 2022-03-28 tions nvelope 1 UGC building Coloring PD) GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NEHEP/UGC/G/SQ-01/077/78 Request for Quota Single Stage - One E / Procurement of Office Furni / Post Open - National 20,000.00 0.00 Canceled 2021-07-20 2021-09-08 2021-10-08 tions nvelope ture and Furnishing NEHEP/UGC/G/SQ-02/077/78 Request for Quota Single Stage - One E Under Imple / Procurement of Office Equip IDA / 68840 Post Open - National 20,000.00 0.00 2022-01-03 2022-04-05 2022-02-21 2022-03-23 tions nvelope mentation ment (Laptops, Desktop and Printers etc.) NEHEP/UGC/G/NCB-01/078/7 Single Stage - One E 9 / Procurement Of Furniture, IDA / 68840 Post Request for Bids Open - National 25,000.00 10,270.93 Signed 2022-01-05 2022-04-03 2022-01-10 2022-04-05 2022-02-10 2022-05-04 2022-02-25 2022-05-18 2022-04-01 2022-06-03 2022-05-16 nvelope Furnishing and Fixtures NEHEP/UGC/G/RFQ-01/078/7 Request for Quota Single Stage - One E IDA / 68840 Post Open - National 12,000.00 8,739.74 Completed 2022-01-03 2022-02-20 2022-03-01 2022-04-18 2022-03-31 2022-05-03 9 / Procurement of motorbike tions nvelope s/Scooters NEHEP/UGC/G/RFQ-03/078/7 Request for Quota Single Stage - One E Pending Impl 9 / Procurement of inverter a IDA / 68840 Post Limited 350.00 0.00 2022-03-04 2022-04-15 2022-05-15 tions nvelope ementation nd batteries for backup syste m at UGC NEHEP/UGC/G/RFQ-01/079/8 Request for Quota Single Stage - One E Pending Impl IDA / 68840 Post Limited 9,000.00 0.00 2022-12-19 2023-01-22 2023-02-21 0 / Procurement of Motorcycl tions nvelope ementation es NEHEP/UGC/G/RFQ-03/079/8 Request for Quota Single Stage - One E Pending Impl 0 / Procurement of Office Fur IDA / 68840 Post Open - National 20,000.00 0.00 2022-11-06 2022-12-20 2023-01-19 tions nvelope ementation niture and Furnishing NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NEHEP/UGC/CS/QCBS-02/07 7/78 / Procurement of Consul Quality And Cost- / Post Open - National 40,000.00 0.00 Canceled 2021-08-30 2021-09-09 2021-10-16 2021-11-16 2021-12-16 2022-01-06 2022-02-03 2022-06-02 ting Service for upgradation Based Selection of online application system NEHEP/UGC/CS/QCBS-01/07 Quality And Cost- 7/78 / Procurement of Consul / Post Open - National 40,000.00 0.00 Canceled 2021-08-30 2021-09-20 2021-10-30 2021-11-30 2021-12-30 2022-01-20 2022-02-17 2022-02-27 Based Selection ting Service for the upgradati on of LMS System NEHEP/UGC/CS/QCBS-04/07 Quality And Cost- 7/78 / Procurement of Consul / Post Open - National 40,000.00 0.00 Canceled 2021-12-05 2021-12-10 2022-01-19 2022-02-16 2022-03-18 2022-04-11 2022-05-16 2022-11-12 Based Selection ting Service for Network Stre ngthening NEHEP/UGC/CS/QCBS-03/07 Quality And Cost- Pending Impleme 7/78 / Procurement of Consul IDA / 68840 Post Open - National 40,000.00 0.00 2022-10-01 2022-10-08 2022-11-17 2022-12-18 2023-01-07 2023-01-27 2023-03-03 2023-09-02 Based Selection ntation ting Service for EMIS Digitizat ion INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NEHEP/UGC/CS/IND-04/077/ 78 / Procurement of Individu Individual Consult IDA / 68840 Post Open 90,000.00 69,993.88 Signed 2021-07-01 2021-08-25 2021-08-01 2021-12-02 2021-08-22 2021-12-08 2021-09-10 2021-12-16 2026-06-30 al Consultant for Financial Po ant Selection licy Improvement Specialist NEHEP/UGC/CS/DS-01/078/7 9 / Procurement of consultin IDA / 68840 Post Direct Selection Direct 350,000.00 176,211.93 Signed 2021-10-05 2021-10-06 2021-10-15 2021-10-26 2021-11-13 2022-01-31 2026-06-30 g service for Independent Ve rification Agency (IVA) NEHEP/UGC/CS/IND-2/077/7 Individual Consult 8 / Procurement of Individual / Post Open 90,000.00 0.00 Canceled 2021-07-01 2021-08-01 2021-08-22 2021-09-12 2026-06-30 ant Selection Consultant for Environmental Specialist Page 1 NEHEP/UGC/CS/DS-1/077/07 8 / Selection of Independent / Post Direct Selection Direct 200,000.00 0.00 Canceled 2021-05-09 2021-08-25 2021-05-19 2021-07-23 2026-06-30 Verification Agency (IVA) for DLI verification NEHEP/UGC/CS/IND-12/077/ 78 / Procurement of Individu Individual Consult / Post Open 10,000.00 0.00 Canceled 2021-08-15 2021-09-15 2021-10-06 2021-11-10 2026-06-30 al Consultant for the support ant Selection of Procurement staffs at UGC NEHEP/UGC/CS/IND-03/077/ Individual Consult 78 / Procurement of Individu / Post Open 90,000.00 0.00 Canceled 2021-07-07 2021-08-07 2021-08-28 2021-09-18 2026-06-30 ant Selection al Consultant for Social Safeg uard Specialist NEHEP/UGC/CS/IND-01/77/7 Individual Consult 8 / Procurement of Individual / Post Open 90,000.00 0.00 Canceled 2021-07-15 2021-08-15 2021-09-05 2021-10-10 2026-06-30 ant Selection Consultant for Program Supp ort Director NEHEP/UGC/CS/IND-07/077/ 78 / Procurement of Individu Individual Consult / Post Open 10,000.00 0.00 Canceled 2021-07-01 2021-07-25 2021-08-15 2021-09-05 2021-11-04 al consultant for Standard Op ant Selection eration Manual for Result Are a1 NEHEP/UGC/CS/IND-08/077/ 78 / Procurement of Individu Individual Consult al Consultant for the prepara / Post Open 10,000.00 0.00 Canceled 2021-07-01 2021-08-01 2021-08-22 2021-09-10 2021-11-09 ant Selection tion of Standard Operation Pr ocedures for Result Area 2 NEHEP/UGC/CS/IND-09/077/ 78 / Procurement of Individu Individual Consult al Consultant for the prepara / Post Open 10,000.00 0.00 Canceled 2021-07-01 2021-08-01 2021-08-02 2021-08-21 2021-08-27 ant Selection tion of Standard Operation Pr ocedures for Result Area 3 NEHEP/UGC/CS/IND- 06/077/ Individual Consult 78 / Procurement of Individu / Post Open 90,000.00 0.00 Canceled 2021-09-01 2021-10-02 2021-10-23 2021-11-11 2026-06-30 ant Selection al Consultant - Civil Engineer NEHEP/UGC/CS/IND-10/077/ 78 / Procurement of Individu Individual Consult / Post Open 10,000.00 0.00 Canceled 2021-07-01 2021-08-10 2021-08-31 2021-09-21 2021-11-20 al Consultant for the prepara ant Selection tion of Program Operation M anual NEHEP/UGC/CS/IND-05/077/ Individual Consult 78 / Procurement of Individu / Post Open 90,000.00 0.00 Canceled 2021-07-09 2021-08-11 2021-09-01 2021-09-20 2026-06-30 ant Selection al Consultant - IT Specialist NEHEP/UGC/CS/IND-11/077/ 78 / Procurement of Individu Individual Consult / Post Open 20,000.00 0.00 Canceled 2021-12-01 2021-12-25 2022-01-15 2022-02-05 2022-07-05 al Consultant for stakeholder ant Selection s Consultation and Feedback NEHEP/UGC/CS/IND-01/079/ Individual Consult Pending Impleme 80 / Procurement of consulta IDA / 68840 Post Open 50,000.00 0.00 2022-09-15 2022-10-10 2022-10-31 2022-12-01 2026-06-30 ant Selection ntation ncy service as IT consultant NEHEP/UGC/CS/DS-02/078/7 9 / Procurement of Consultin Pending Impleme IDA / 68840 Post Direct Selection Direct 10,000.00 0.00 2022-06-28 2022-07-08 2022-09-04 2022-11-18 g Service for the developmen ntation t online application Page 2