Sample Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan 23rd September, 2018 2. Date of General Procurement Notice: ……………… 2018 3. Period covered by this procurement plan: Six months from 1st July 2018 to 31st December, 2018 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Comments Threshold US$ 1. ICB and LIB (Goods & Non- Above US$ No ICB Level Consultant Services) 2,000,000 Contracts 2. NCB (Goods & Non-Consultant - No NCB Level Services) Contracts. 3. Shopping (Goods & Non-Consultant - All Contracts Services) subject to Post Review 4. ICB (Works) - The PAD silent on 5. NCB (Works) - works Contracts for 6. Shopping (Works) - the OMST 2. Prequalification. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: 4. Reference to (if any) Project Operational/Procurement Manual: Not applicable 5. Any Other Special Procurement Arrangements: Not applicable 6. Summary of the Procurement Packages planned during the first 06 months after project effectiveness 2 3 4 5 6 7 Description Estimat Packag Domesti Review ed es c by Bank Comments Cost Prefere (Prior / US$ nce Post) million (yes/no) Summary of No No No Post Not planned NCBs for the NCB the first 6 months (Goods) Summary of 364,73 15 No Post Going on the Shopping 5.00 (Goods) Summary of No No No Post Not planned for the the NCB first 6 months (Non- Consultant Services) Summary of No NO No Post the Shopping (Non- Consultant Services) III. Selection of Consultants 1. Prior Review Threshold: Selection Method Prior Review Comments Threshold 1. Competitive Methods (Firms) Advertise Internationally Above US$ 1,000,000 Advertise locally - CQS - All Contracts SSS - subject to Post 2. Individual Consultants -IC & SSS - Review 2. Short list comprising entirely of national consultants: Selection based on the CQS to cost less than US$ 300,000 in accordance with the provisions of paragraph 3.7 of the Guideline. 3. Any Other Special Selection Arrangements: Selection of Individual Consultants will be in paragraph 5.2 and 5.3 of the Guideline. 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref Description of Estimate Packages Review Comments . Assignment d by Bank No. Cost (Prior / US$ Post) million Firms: 162,790. 01 POST Though within the Summary of 00 CQS Threshold, scope is complex QCBS & innovative Firms: CQS 151,162. 02 POST 79 Firms: SSS 58,140.0 01 0 IC- 34,883.7 01 POST Competitively 2 IC-SSS 14,534.8 01 8 PROCUREMENT Sri Lanka : Accelerating Higher Education Expansion and Development Operation PLAN General Information Country: Sri Lanka Bank’s Approval Date of the Original Procurement Plan: 2018-11-05 2022-02-24 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P159995 GPN Date: 2020-07-28 Project Name: Accelerating Higher Education Expansion and Development Operation Loan / Credit No: IBRD / 87430 M Executing Agency(ies): inistry of Higher Education and Cultural Affairs WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MOHCA-82044-GO-RFQ Program Operations and / Supply & installation of Request for Single Stage - One IBRD / 87430 Technical Support Post Limited 9,300.00 8,410.10 Completed 2018-10-21 2018-07-01 2018-12-16 2018-10-16 2019-06-14 2018-11-01 Photocopy Machines (Colour- Quotations Envelope Component 2 ITEMS & 2 Black & White) LK-MOHCA-82092-GO-RFQ / Supply & installation of Printers (2 units of Heavy Program Operations and Request for Single Stage - One Duty Monochromatic, 2 IBRD / 87430 Technical Support Post Limited 4,000.00 2,545.71 Completed 2018-10-21 2018-11-14 2018-07-16 2018-11-28 2018-10-02 Quotations Envelope Colour Printers, 3 Component Monochromatic - AHEAD/OMST/GOODs/NS/03) LK-MOHCA-82110-GO-RFQ / Supply & installation of Multimedia Projectors - AHEAD/OMST/GOODs/NS/04) a. 02 nos. of Short/Ultra Program Operations and Request for Single Stage - One Short throw, Native Resolution IBRD / 87430 Technical Support Post Limited 4,700.00 2,531.65 Completed 2018-11-01 2018-12-01 2018-12-19 2018-12-15 2019-02-12 Quotations Envelope = 1920 x 1080 Component b. 01 no. of Portable Multimedia Projector with Native Resolution = 1920 x 1080 LK-MOHCA-82125-GO-RFQ Program Operations and Request for Single Stage - One / Supply & installation of IBRD / 87430 Technical Support Post Limited 585.00 374.35 Completed 2018-10-23 2018-11-27 2018-07-16 2018-12-11 2018-09-17 Quotations Envelope Television Screen Component LK-MOHCA-82643-GO-RFQ / Camtasia Software - Program Operations and AHEAD/OMST/GOODs/NS/09 Request for Single Stage - One IBRD / 87430 Technical Support Post Limited 300.00 273.71 Completed 2018-10-20 2018-10-25 2018-06-28 2018-10-26 2018-07-10 Camtasia Studio single user Quotations Envelope Component license (Personal & Professional Edition) LK-MOHCA-82658-GO-RFQ Program Operations and / Fax Machine purchased for Request for Single Stage - One IBRD / 87430 Technical Support Post Limited 200.00 174.87 Completed 2018-10-23 2018-11-23 2018-08-20 2018-11-30 2018-09-13 the OMST - Quotations Envelope Component AHEAD/OMST/GOODs/11(i) LK-MOHCA-82661-GO-RFQ Program Operations and Request for Single Stage - One / Pen Drives and Hard Drives IBRD / 87430 Technical Support Post Limited 900.00 346.85 Completed 2018-10-25 2018-11-22 2018-09-04 2018-12-22 2018-09-27 Quotations Envelope - AHEAD/OMST/GOODs/11(ii) Component LK-MOHCA-82664-GO-RFQ / Laptop Computers - AHEAD/OMST/GOODs/11(iii) (Processor-Intel Core i5 8th Program Operations and Request for Single Stage - One generation, System Memory - IBRD / 87430 Technical Support Post Limited 2,500.00 2,358.92 Completed 2018-10-19 2018-10-01 2018-11-06 2018-11-05 2018-11-13 2018-12-13 Quotations Envelope 8 GB Ram, Hard Disk - 1 TB Component HDD, Display - 14.3" - 15.6" with Windows 10, 3 yrs. com. warranty) LK-MOHCA-82667-GO-RFQ / Supply and Installation of Air Conditioner for the Internal Audit Office - Program Operations and AHEAD/OMST/GOODs/11(iv) Request for Single Stage - One IBRD / 87430 Technical Support Post Limited 1,200.00 732.41 Completed 2018-10-23 2018-11-20 2018-11-08 2018-11-27 2018-12-12 (wall Mounted, Split Inverter Quotations Envelope Component Type, 24,000 BTU with 5 yrs. warranty for the Compressor and one year warranty for the Air Conditioner) Program Operations and LK-MOHCA-82707-GO-RFQ Request for Single Stage - One IBRD / 87430 Technical Support Post Limited 175.00 101.93 Completed 2018-11-06 2019-03-25 2018-12-11 2019-04-25 2018-12-25 2019-05-03 / Digital Camera Quotations Envelope Component LK-MOHCA-82711-GO-RFQ Program Operations and Request for Single Stage - One / Conference Table with IBRD / 87430 Technical Support Post Limited 9,000.00 10,881.00 Completed 2018-11-12 2018-12-03 2018-12-24 2019-01-09 2019-01-23 2019-03-01 Quotations Envelope Chairs Component LK-MOHCA-82086-GO-RFQ / Supply & installation of Program Operations and Request for Single Stage - One Desktop Computers, Laptops IBRD / 87430 Technical Support Post Limited 35,000.00 38,728.87 Completed 2018-10-21 2018-12-16 2018-07-16 2019-06-14 2018-11-01 Quotations Envelope with docking stations & UPSs ( Component AHEAD/OMST/GOODs/NS/01) LK-MOHCA-82677-GO-RFQ Program Operations and Request for Single Stage - One / Supply & installation of IBRD / 87430 Technical Support Post Limited 875.00 0.00 Canceled 2018-10-23 2018-11-27 2018-12-11 Quotations Envelope Public Addressing System Component LK-MOHCA-82709-GO-RFQ Program Operations and Request for Single Stage - One / Supply and Installation of IBRD / 87430 Technical Support Post Limited 6,000.00 0.00 Canceled 2018-11-12 2018-12-24 2019-01-23 Quotations Envelope Intercom System for the OMST Component Page 1 LK-MOHCA-100400-GO-RFQ Program Operations and Request for Single Stage - One / 02Nos of black and white IBRD / 87430 Technical Support Post Limited 386.00 0.00 Canceled 2019-03-06 2019-05-08 2019-06-07 Quotations Envelope printers Component LK-MOHCA-100402-GO-RFQ Program Operations and Request for Single Stage - One / 04 Nos of Steel cupboards IBRD / 87430 Technical Support Post Limited 663.00 350.11 Completed 2019-03-06 2019-03-06 2019-05-01 2019-04-08 2019-05-31 2019-04-09 Quotations Envelope (for OMST use) Component LK-MOHCA-100410-GO-RFQ Program Operations and Request for Single Stage - One / Software to develop IBRD / 87430 Technical Support Post Limited 11,033.80 1,824.21 Completed 2019-03-20 2019-04-04 2019-05-15 2019-07-22 2019-06-29 2020-07-21 Quotations Envelope automated accounting system Component LK-MOHCA-100406-GO-RFQ Program Operations and Request for Single Stage - One / 01 No of GPS (MAP R 64 SC) IBRD / 87430 Technical Support Post Limited 420.00 0.00 Canceled 2019-03-13 2019-05-08 2019-06-07 Quotations Envelope for OMST use Component LK-MOHCA-127013-GO-DIR / Procurement of non-patent literature databases and IBRD / 87430 Program Component Post Direct Selection Direct 67,000.00 23,740.00 Signed 2019-08-13 2019-07-22 2019-08-27 2019-09-20 2019-09-20 2019-11-08 2022-09-19 commercial patent databases for Research, Innovation and Commercialization of AHEAD LK-MOHCA-211689-GO-DIR Program Operations and / Procurement of an IBRD / 87430 Technical Support Post Direct Selection Direct 11,500.00 11,500.00 Completed 2020-12-30 2020-11-28 2020-12-30 2020-12-01 2020-12-31 2021-01-31 2020-12-31 2021-02-08 additional access of a Component commercial patent database. LK-MOHCA-82688-GO-RFB / Program Operations and Procurement of Vehicles Single Stage - One IBRD / 87430 Technical Support Post Request for Bids Open - National 290,000.00 0.00 Canceled 2018-11-15 2018-11-29 2018-12-20 2019-01-03 2019-02-07 2019-06-07 a. 4 Cars in 1500 CC Envelope Component b. 1 Van in 12 seats NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MOHCA-83252-CS-CQS / Program Operations and Consultant Baseline Beneficiary IBRD / 87430 Technical Support Post Qualification Open - National 52,325.58 32,815.42 Signed 2018-11-15 2019-10-02 2018-11-29 2019-10-17 2019-01-10 2019-12-02 2019-01-24 2020-01-13 2019-02-14 2020-02-10 2019-07-14 Satisfaction Survey Component Selection LK-MOHCA-85097-CS-QCBS / "Consultancy services to identify and protect potentially valuable Program Operations and intellectual property Quality And Cost- IBRD / 87430 Technical Support Post Open - International 162,790.00 0.00 Canceled 2018-11-07 2019-09-16 2018-11-21 2018-12-16 2018-12-19 2019-09-18 2019-01-30 2019-10-31 2019-02-13 2019-12-06 2019-02-27 2019-03-20 2022-03-19 arising from research Based Selection Component conducted by universities and higher education institutions under AHEAD operation in different jurisdictions" LK-MOHCA-82459-CS-CQS / Consultancy services on Program Operations and Consultant Automated Accountancy IBRD / 87430 Technical Support Post Qualification Limited 98,837.21 0.00 Canceled 2018-10-25 2018-11-08 2018-12-08 2019-01-12 2019-10-09 System for World Bank Component Selection Financial Activities of the OMST. LK-MOHCA-100418-CS-CQS Program Operations and Consultant / Consultancy services on IBRD / 87430 Technical Support Post Qualification Open - National 11,033.00 0.00 Canceled 2019-02-27 2019-03-13 2019-04-10 2019-04-17 2019-05-22 2019-08-20 develop a website for Component Selection knowledge hub LK-MOHCA-109560-CS-CQS / Consultancy services to file a Patent Cooperation Treaty (PCT) application and enter Consultant the national phase protection IBRD / 87430 Program Component Post Qualification Open - National 4,000.00 5,367.83 Completed 2019-04-23 2019-03-27 2019-05-01 2019-05-15 2019-04-09 2019-05-22 2019-05-22 2019-06-05 2019-05-30 2022-06-04 2021-04-05 where relevant for an Selection invention arising from fields of Physics, ICT & Technology a project LK-MOHCA-134648-CS-CQS / Consultancy services to file a Patent Cooperation Treaty (PCT) application and enter Consultant the national phase protection IBRD / 87430 Program Component Post Qualification Open - National 4,000.00 5,296.96 Completed 2019-09-17 2019-07-28 2019-09-17 2019-09-24 2019-10-02 2019-10-15 2019-11-08 2019-11-19 2019-12-09 2020-11-13 2021-04-01 for fields of Polymer Science, Selection Chemistry, Physics & Technology based on an Invention -UBL -USJP LK-MOHCA-152545-CS- QCBS / Consultancy services to identify and protect potentially valuable Program Operations and intellectual property Quality And Cost- IBRD / 87430 Technical Support Post Open - National 162,790.00 179,577.08 Signed 2020-01-06 2020-01-06 2020-01-27 2020-03-11 2020-03-06 2020-04-08 2020-06-01 2020-05-08 2020-06-29 2020-06-12 2020-07-14 2020-07-17 2021-04-21 2021-07-17 arising from research Based Selection Component conducted by universities and higher education institutions under AHEAD operation in different jurisdictions Page 2 LK-MOHCA-182799-CS-CQS / Consultancy services to carry out freedom to operate searches on suitable technologies ready for Program Operations and Consultant commercialization Under IBRD / 87430 Technical Support Post Qualification Open - National 16,000.00 0.00 2020-07-29 2022-01-21 2020-08-19 2022-01-21 2020-10-02 2020-11-01 2020-12-06 2022-12-06 developed by universities and Implementation Component Selection higher education institutions under Accelerating Higher Education Expansion and Development (AHEAD) operation LK-MOHCA-222276-CS-CQS / Consultancy to Develop a Program Operations and Consultant Learning Platform and IBRD / 87430 Technical Support Post Qualification Open - International 100,000.00 0.00 Canceled 2021-03-02 2021-03-17 2021-04-16 2021-04-23 2021-05-07 2022-05-02 Learning App to Support the Component Selection Employment Prospects of Undergraduates LK-MOHCA-256573-CS-CQS / The development of a learning website with an app Program Operations and Consultant including features for social Under IBRD / 87430 Technical Support Post Qualification Open - International 25,000.00 0.00 2021-10-06 2021-12-02 2021-10-25 2022-01-21 2021-11-08 2021-11-11 2021-11-18 2022-11-13 and collaborative learning and Implementation Component Selection a mentoring platform. The development of content for the above. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MOHCA-82467-CS-INDV Program Operations and Individual / Consultant for Technical IBRD / 87430 Technical Support Post Consultant Limited 34,883.72 0.00 Canceled 2018-12-17 2018-12-22 2019-01-12 2019-02-16 2020-02-16 Assistance to SLIATE/ ATIs Component Selection LK-MOHCA-83264-CS-INDV / Individual Foreign Program Operations and Individual Consultants for Development IBRD / 87430 Technical Support Post Consultant Limited 14,534.88 0.00 Canceled 2018-12-06 2018-12-11 2019-01-01 2019-02-05 2019-08-04 of Ranking methodology for Component Selection Sri Lankan universities and non - state HEI's LK-MOHCA-83257-CS-CDS / Program Operations and Consultancy Services for IBRD / 87430 Technical Support Post Direct Selection Direct 58,140.00 0.00 Canceled 2018-11-15 2018-11-25 2019-01-29 2019-07-28 Prepration of Third Party Component Verification Reports LK-MOHCA-254152-CS- INDV / Hiring of a Program Operations and Individual Procurement Consultant for IBRD / 87430 Technical Support Prior Consultant Direct 15,000.00 14,928.67 Signed 2021-09-20 2021-09-28 2021-09-30 2021-09-20 2021-10-21 2021-09-30 2021-11-25 2021-09-21 2022-05-24 Project Activities of AHEAD Component Selection Operation LK-MOHCA-262353-CS- INDV / Strengthening the Program Operations and Individual Quality Assurance systems of IBRD / 87430 Technical Support Post Consultant Direct 6,720.00 6,637.03 Signed 2021-11-09 2021-11-01 2021-11-11 2021-11-01 2021-11-12 2021-11-12 2021-11-14 2021-11-12 2022-05-13 the Non-State Higher Component Selection Education Sector in Sri Lanka LK-MOHCA-267272-CS- Program Operations and Individual INDV / Hiring of a Consultant IBRD / 87430 Technical Support Post Consultant Limited 15,000.00 14,841.60 Signed 2021-12-07 2021-12-07 2021-12-12 2021-12-10 2021-12-22 2021-12-11 2022-01-17 2021-12-13 2023-01-12 for Implementation, Component Selection Monitoring and Evaluation LK-MOHCA-279753-CS- INDV / Individual Consultancy Program Operations and Individual to provide expertise for the Pending IBRD / 87430 Technical Support Post Consultant Open 40,000.00 0.00 2022-02-18 2022-03-14 2022-03-15 2022-03-15 2023-06-30 improvement of English Implementation Component Selection language skills activities under the AHEAD Operation Page 3