Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : Project Name : Food Security and Agriculture Productivity Project Loan Credit No. : P 1555513 2. Bank’s Approval Date of the Procurement Plan : October 20, 2016 In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method Prior Review Procurement (USD equivalent) Threshold (USD) ICB (Goods) > 200,000 USD All contract above USD 100,000 RFB ( Goods) > USD 30,000 and up to USD 200,000 RFQ (Goods) Up to USD 30,000 ICB (Works) > 1.5 million All contract above RFB (Works) > 50,000 and up to USD USD 300,000 1.5 million RFQ (Works) Up to USD 50,000 ICB (Non- > 200,000 USD All contract above Consulting USD 100,000 Services) RFB (Non- < 200,000 USD Consulting Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Bidding Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process.. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Threshold (USD Prior Review Threshold Procurement Equivalent) (a) Quality and Cost No threshold All Contracts above USD Based Selection 70,000 for Firms; and (b) Quality Based No threshold above USD 50,000 for Selection Individuals (c) Selection Made No threshold Under a Fixed Budget (d) Least Cost Selection No threshold (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source As per Consultant Selection of firms Guidelines Para 3.9 (g) Selection of No threshold Individual Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : Food Security and Agriculture Productivity Project PLAN General Information Country: Bhutan Bank’s Approval Date of the Original Procurement Plan: 2020-05-28 2021-12-24 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P155513 GPN Date: 2017-11-30 Project Name: Food Security and Agriculture Productivity Project Loan / Credit No: TF / A4224, TF / B6044 A Executing Agency(ies): RDC Samtenling WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned BT-ARDC-229550-CW-RFQ / Component 2: Enhancing Request for Single Stage - One 2022-04- Renovation of Screen House of TF / A4224 Post Open - National 30,000.00 0.00 Canceled 2021-08-20 2021-10-15 Farmer Productivity Quotations Envelope 13 the ARDC. BT-ARDC-256352-CW-DIR / Pending Procurement of work for Component 2: Enhancing Request for Single Stage - One Other (with field 2022-05- TF / B6044 Post Open - National 23,971.00 0.00 Implementat 2021-12-02 2022-01-06 renovation of screen house at Farmer Productivity Quotations Envelope for explanation) 06 ion ARDC Samtenling, Sarpang GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-ARDC-175576-GO-DIR / Procurement of 13 numbers Component 2: Enhancing TF / A4224 Post Direct Selection Direct 500.00 884.15 Completed 2020-06-10 2020-01-24 2020-06-15 2020-01-23 2020-07-20 2020-01-24 2021-01-16 2020-06-22 of Secateurs directly from Farmer Productivity FMCL to be used in the ARDC. BT-ARDC-175577-GO-DIR / Procurement of 30 packets of chilli seeds, 20 packets of Component 2: Enhancing tomato seeds, 22 packets of TF / A4224 Post Direct Selection Direct 1,355.00 699.90 Completed 2020-06-11 2020-01-23 2020-06-16 2020-01-24 2020-07-21 2020-01-24 2021-01-17 2020-05-01 Farmer Productivity beans and 24 bags of fertilizers to be used in ARDC- Samtenling. BT-ARDC-187833-GO-RFQ / Procurement of laboratory equipment for diagnose the Component 2: Enhancing Request for Single Stage - One TF / A4224 Post Open - National 9,900.00 10,347.88 Signed 2020-10-17 2020-12-12 2021-01-11 2021-06-10 diseases for ginger Rhizome Farmer Productivity Quotations Envelope to be used at ARDC, Samtenling. BT-ARDC-229535-GO-RFQ / Procurement of crop production equipment: Naturally Vetilated polyhouse, Under Component 2: Enhancing Request for Single Stage - One Plastic mulch, Polypot, Shade TF / A4224 Post Open - National 16,000.00 0.00 Implementati 2021-07-24 2021-09-18 2022-03-17 Farmer Productivity Quotations Envelope net, Fencing net, Pluck tray, on Knap sack sparayer, hand sprayer and Jute rope to be used in ARDC. BT-ARDC-229536-GO-DIR / Procurement of plant Component 2: Enhancing propagation equipment: TF / A4224 Post Direct Selection Direct 450.00 345.08 Signed 2021-07-19 2021-08-20 2021-07-24 2021-08-25 2021-08-28 2021-08-25 2022-02-24 Farmer Productivity secateurs and yellow sticky traps. BT-ARDC-229538-GO-RFQ / Procurement of chemicals: copper sulphate, lime, Metalaxyl + Mancozeb(8% + Pending Component 2: Enhancing Request for Single Stage - One 64%), Mancozeb 75WP, TF / A4224 Post Open - National 2,600.00 0.00 Implementati 2021-07-24 2021-09-18 2022-03-17 Farmer Productivity Quotations Envelope Azadiratchtin (Neem oil), on Sulphur, Imidacloprid (20% SL), Cypermethrin 10% EC and Chlorpyrifos 20% EC. BT-ARDC-229542-GO-RFQ / Procurement of irrigation equipments: drip irrigation Pending Component 2: Enhancing Request for Single Stage - One kits, sintex, flexible pipe, TF / A4224 Post Open - National 4,600.00 0.00 Implementati 2021-07-24 2021-09-18 2022-03-17 Farmer Productivity Quotations Envelope sprinkler, HDPE pipe and on Watering can to be used in ARDC. BT-ARDC-229547-GO-DIR / Component 2: Enhancing Procurement of Vegetable TF / A4224 Post Direct Selection Direct 344.00 300.12 Signed 2021-07-19 2021-08-10 2021-07-24 2021-08-27 2021-08-28 2021-08-27 2022-02-24 Farmer Productivity seeds: Chilli and Tomato BT-ARDC-229548-GO-DIR / Procurement of manures: Pending Component 2: Enhancing Chicken manure and Farm TF / A4224 Post Direct Selection Direct 165.00 0.00 Implementati 2021-07-19 2021-07-24 2021-08-28 2022-02-24 Farmer Productivity Yard Manure to be used in on ARDC. NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2