Procurement Arrangements Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised November 2020) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: National competition for the procurement of goods, works and non- consulting services according to the established thresholds will be conducted in accordance with paragraphs 5.3 – 5.6 of Section V of the Regulations and the following provisions: i. Only the model bidding documents for National Competitive Procurement (NCP) agreed with the Wold Bank (and as amended for time to time), shall be used for bidding. ii. Invitations to bid shall be advertised on a widely used website or electronic portal with free open access at least 30 days prior to the deadline for the submission of bids, unless otherwise agreed in the approved procurement plan. iii. No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprises from any given State. iv. Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder. v. Government e-Marketplace (GeM)* set-up by Ministry of Commerce, Government of India will be acceptable for procurement under Request for Quotations (RFQ) method. vi. At the Borrower’s request, the Bank may agree to the Borrower’s use, in whole or in part, of its electronic procurement system, provided that the Bank is satisfied with the adequacy of such system. vii. Procurement will be open to eligible firms from any country. This eligibility shall be as defined under Section III of the Procurement Regulations. Accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations. viii. The request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals include a signed acceptance in the bid, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. ix. The Borrower shall use an effective complaints mechanism for handling procurement related complaints in a timely manner. x. Procurement Documents will include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety risks and impacts. *Use of GeM will be allowed in lieu of RFQ/Shopping as per following details: i. up to INR 50,000 in catalog mode (viz. any available item could be selected by IA without further competition), provided selected Item/Supplier meeting the requisite quality, specification and delivery period. ii. up to INR 3 Million from the Supplier having lowest price amongst at least three Suppliers meeting the requisite quality, specification and delivery period. The tools for online bidding and online reverse auction available on GeM may be used by the Purchaser. iii. up to INR equivalent of US$ 100,000 from the Supplier having lowest price and meeting the requisite quality, specification and delivery period after mandatorily obtaining bids from at least three Suppliers, using online bidding or reverse auction tool provided on GeM. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets: Not Applicable Procurement of Second Hand Goods: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations. Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The table below describes various procurement methods to be used for activities financed by the loan. The thresholds (Table 11) indicated in apply to the initial 18-months of implementation period and are based on the procurement performance of the project: Table 1: Procurement Thresholds Procurement Approaches and Methods Thresholds (US$ equivalent) Open international (Works) > 40 million Open national (Works) > 100,000 and up to 40 million Open international (goods, IT system, and non- > 10 million consulting services) Open national (goods, IT system, and non- > 100,000 and up to 10 million consulting services) National request for quotation (goods, IT system, Up to 100,000 works & non-consulting services) Direct selection No threshold; For Works; Goods/non-consulting services/IT system: According to paragraphs 6.8–6.10 of the Regulations; For consultants: According to paragraphs 7.13–7.15 of the Regulations Procurement Approaches and Methods Thresholds (US$ equivalent) Consultancy services (national): Shortlist with only Up to 800,000 national consultants Consultancy services (International) > 800,000 Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost up to US$_800,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of Procurement Regulations. Procurement prior-review thresholds. The World Bank will prior review the procurement process based on the following thresholds table and as agreed in the approved procurement plan: Irrespective of the thresholds, ToRs shall be prior reviewed by Bank. The prior review thresholds will also be indicated in the Procurement Plan. The Procurement Plan will be subsequently updated annually (or at any other time if required) and will reflect any change in the prior review thresholds. The details of National Procurement Procedures will be outlined in the Procurement Plan. Prior review contract. In the case of contracts subject to prior review, the Implementing Agencies will seek the World Bank’s no objection before granting/agreeing to: (a) an extension of the stipulated time for performance of a contract that either increases the contract price or has an impact on the planned completion of the project; (b) any substantial modification of the scope of Works, goods, IT system; non-consulting services, or consulting services and other significant changes to the terms and conditions of the contract; (c) any variation order or amendment (except in cases of extreme urgency) that, singly or combined with all variation orders or amendments previously issued, increases the original contract amount by more than 15 percent; and (d) the proposed termination of the contract. Complaints received in all prior review cases shall be sent to Bank for review and the response to the complaint in such cases, shall be cleared with the Bank. Complaints with allegations of fraud and corruption, shall be shared with Bank, irrespective of the thresholds. Disclosure of procurement information. The following documents shall be disclosed on the project/state websites: (a) Procurement Plan and its updates; (b) an invitation for bids for procurement of Works, Goods, IT system procurement and non-consulting services; (c) request for expression of interest for selection/hiring of consulting services; (d) contract awards of Works, Goods, IT system procurement and non-consulting services procured following international and national procedures; (e) a list of contracts/purchase orders placed following RFQ (Request for Quotation) procedures on a quarterly basis; (f) a list of contracts following direct contracting (DC) on a quarterly basis; (g) an annual financial and physical progress report of all contracts; and (h) an action taken report on the complaints received on a quarterly basis. The following details shall be sent to the World Bank for publishing on the United Nations Development Business and the World Bank external website: (a) Specific Procurement Notice (i.e. invitation for bids) for procurement of Works, Goods , IT system procurement and non-consulting services using open international procedures; (b) Requests for Expression of Interests above USD 800,000; (c) contract award details of all procurement of Works, Goods, IT system procurement and non-consulting services using open international procedure; and(d) a list of contracts/purchase orders placed following DC procedures on a quarterly basis. Further, the implementing agency will also publish on their websites any information required under the provisions of ‘suo moto’ disclosure as specified by the Right to Information Act. Other Relevant Procurement Information. All contracts not covered under prior review by the Bank will be subject to post review during implementation support missions and/or special post review missions, including missions by consultants hired by the Bank. To avoid doubts, the Bank may conduct, at any time, Independent Procurement Reviews of all the contracts financed under the loan. Even for Post Review cases, the inputs of Bank on Technical Specifications / TORs will be obtained by project. PROCUREMENT India : Assam Integrated River Basin Management Program PLAN General Information Country: India 2021-02-24 Bank’s Approval Date of the Original Procurement Plan: 2022-06-29 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P174593 GPN Date: 2022-01-25 Project Name: Assam Integrated River Basin Management Program Loan / Credit No: / Flood and River Erosion Management Agency of Assam - FREMAA Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned IN-FREMAA-221366-CW-RFB / Anti Erosion Works at Burid Single Stage - Two E 2023-05-2 ehing Basin in DEHINGHOLLA / Post Request for Bids Open - National 3,530,986.50 0.00 Canceled 2021-02-25 2021-02-26 2021-02-28 2021-03-30 2021-05-04 2021-05-08 2021-05-28 nvelope 8 , BHURBHURI-1 & 2, BORBEE L (A) & (B) and NOTUNBOLAI IN-FREMAA-276028-CW-RFB Request for Bids - / Upgradation of Buridehing e Single Stage - Two E Works (without pr Under Imple 2024-07-0 mbankment along right ban / Post Request for Bids Open - National 5,288,307.45 0.00 2022-02-02 2022-02-15 2022-02-09 2022-02-17 2022-03-23 2022-04-25 2022-06-05 2022-07-10 nvelope equalification) SP mentation 9 k of Buridehing river to reduc D e flood risk at Moran and Lah owal area IN-FREMAA-276035-CW-RFB Request for Bids - / Construction and upgrading Single Stage - Two E Works (without pr 22,911,678.6 Under Imple 2024-07-0 / Prior Request for Bids Open - National 0.00 2022-02-02 2022-02-12 2022-02-09 2022-02-16 2022-03-23 2022-04-25 2022-06-05 2022-07-10 of river work along the Burid nvelope equalification) SP 9 mentation 9 ehing River to reduce river er D osion risks IN-FREMAA-276036-CW-RFB Request for Bids - / Construction & upgrading of Single Stage - Two E Works (without pr 15,579,873.4 Under Imple 2024-07-0 / Prior Request for Bids Open - National 0.00 2022-02-02 2022-02-12 2022-02-09 2022-02-16 2022-03-23 2022-04-25 2022-06-05 2022-07-10 river works along the Beki Ri nvelope equalification) SP 3 mentation 9 ver for reducing flood and riv D er erosion risks IN-FREMAA-280658-CW-RFQ / E procurement for Supply & Request for Quota Installation of Boundary Pillar Request for Quota Single Stage - One E tions - Small Work Under Imple 2022-06-1 / Post Open - National 74,826.77 0.00 2022-03-02 2022-04-16 s for demarcation of require tions nvelope s (Emergency) SP mentation 5 d land for Beki and Buridehin D -Competitive g river basin under AIRBM Pr oject GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-FREMAA-221394-GO-RFB / Procurement of Supply of G Single Stage - Two E eotextile Bags, Geo-Filter Sh / Prior Request for Bids Open - National 2,070,576.00 0.00 Canceled 2021-02-25 2021-02-26 2021-02-28 2021-04-19 2021-03-30 2021-05-04 2021-05-09 2021-07-14 2021-05-29 2022-05-29 nvelope eets And Special Sewing Thre ad fo Buridehing Basin at Dib rugarh IN-FREMAA-294257-GO-RFB / Procurement of Geotextile materials including filling ma Component 2: Integrated W Single Stage - One E Pending Impl terials of coarse sand as rese / ater and Flood/River Erosion Post Request for Bids Open - National 346,580.86 0.00 2022-05-12 2022-05-15 2022-06-05 2022-06-15 2022-06-29 2022-07-29 nvelope ementation rved stocks for utilization dur Risk Management-WRD ing flood and erosion exigenc y worksin Beki and Buridehin g River Basin IN-FREMAA-294272-GO-RFB / Procurement of Pre-Stresse Component 2: Integrated W d Concrete (PSC) porcupine Single Stage - One E Pending Impl / ater and Flood/River Erosion Post Request for Bids Open - National 305,394.68 0.00 2022-05-12 2022-05-15 2022-06-05 2022-06-15 2022-06-29 2022-07-29 members for reserved stocks nvelope ementation Risk Management-WRD for utilization during flood an d erosion exigency works in Beki and Buridehing River Ba sins. IN-FREMAA-300405-GO-DIR / Supply, Installation ,Testing , Commissioning and mainten Component 2: Integrated W Pending Impl ance of RTDAS equipment fo / ater and Flood/River Erosion Post Direct Selection Direct 299,872.22 0.00 2022-06-22 2022-07-02 2022-08-14 2023-08-14 ementation r Beki, Buridehing and Jiadhal Risk Management-WRD river sub-basins of Brahmap utra Basin in Assam under AI RBMP NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-FREMAA-288133-NC-RFQ / Hiring of agency for orthom Component 2: Integrated W osaic mapping using UAV dro Request for Quota Single Stage - One E Under Imple / ater and Flood/River Erosion Post Open - National 25,251.16 0.00 2022-04-22 2022-04-22 2022-06-17 2022-07-17 ne for assessment of land ac tions nvelope mentation Risk Management-WRD quisition and damage compe nsation under Dibrugarh and Barpeta-Chirang W.R Division CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-FREMAA-221397-CS-CQS / Consultant Qualifi Consulting Agency for prepar / Post Open - National 102,778.00 167,378.20 Signed 2021-03-30 2021-10-01 2021-04-20 2021-07-09 2021-06-15 2021-10-04 2021-07-03 2021-11-25 2021-07-15 2021-11-26 2022-04-14 cation Selection ation of ESMF & ESIA IN-FREMAA-221401-CS-CQS / Consultant Qualifi Consultancy for facilitation of / Post Open - National 208,333.00 0.00 Canceled 2021-04-15 2021-04-30 2021-06-30 2021-07-31 2021-10-08 2022-10-10 cation Selection Land Acquisition, R&R etc. Page 1 IN-FREMAA-221411-CS-QCB Quality And Cost- Open - Internationa Under Implement S / Project Management and / Prior 4,500,000.00 0.00 2021-02-26 2021-09-13 2021-02-28 2021-12-23 2021-04-04 2022-03-16 2021-05-03 2022-05-10 2021-05-31 2022-06-20 2021-07-15 2021-08-07 2024-08-04 Based Selection l ation Technical Consultancy IN-FREMAA-221406-CS-CQS / Consultant Qualifi Under Implement Hiring of Communication Age / Post 54,167.00 0.00 2021-02-25 2021-03-04 2021-02-28 2021-07-09 2021-04-13 2021-05-13 2021-06-30 2021-12-31 cation Selection ation ncy for assessment INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-FREMAA-300368-CS-CDS / Selection of consultant for co nducting a technical study to Component 1: Institutional S Pending Impleme provide an optimal solution f / trengthening and Strategic S Post Direct Selection Direct 18,198.45 0.00 2022-06-24 2022-06-30 2022-07-29 2022-08-28 ntation or raising & strengthening th tudies e existing 4 KM embankment within the available land in B eki CS-1-CDS / NESAC MoU: Mo U between WRD ,GoA and N orth Eastern Space Applicatio ns Centre Department Of Spa Component 2: Integrated W Pending Impleme ce GoI For Implement, Opera / ater and Flood/River Erosion Post Direct Selection Direct 370,354.46 0.00 2022-06-30 2022-07-06 2022-07-20 2025-07-19 ntation tionalize & Hand Over Custo Risk Management-WRD mized Hydro Meteorological Framework & Forecasting Sy stem In Beki, Buridehing,And Jiadhal River Basin CS-2-INDV / Individual Consu Component 1: Institutional S ltant: Selection of Stakeholde Individual Consult Pending Impleme / trengthening and Strategic S Post Direct 16,823.51 0.00 2022-07-03 2022-07-23 2022-08-12 2022-09-09 2022-12-18 r Specialist(Local Consultant) ant Selection ntation tudies for Stakeholder Perception A nalysis under AIRBP Page 2