Appendix to Annex 3 Procurement Plan I. General 1. Project Information Country : India Borrower : Government of India Project Name : National Hydrology Project Loan Credit No. : 2. Bank’s Approval Date of the Procurement Plan : 3. Date of General Procurement Notice : 4. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services Thresholds for Method of Procurement for procurement of goods, works and non- consulting services Procurement of Goods, Information technology and non consultancy services: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 3 million Limited Competitive Bidding (LIB) Must meet the requirements as per Para 3.2 of the Procurement Guidelines, and with prior agreement in PP with the Bank National Competitive Bidding (NCB) > USD 100,000 and up to USD 3 million Shopping Up to USD 100,000 (INR 6.5 m) Direct Must meet the requirements as per Para 3.7 of the Procurement Guidelines, and with prior agreement in PP with the Bank Framework Agreement Must meet the requirements as per Para 3.6 of the Procurement Guidelines, and with prior agreement in PP with the Bank Procurement of Works: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 40 million National Competitive Bidding (NCB) > USD 100,000 and up to USD 40 million Comparison of three quotations / Up to USD 100,000 (INR 6.5 m) Shopping Force Account Must meet the requirements as per Para 3.9 of the Procurement Guidelines, and with prior agreement in PP with the Bank Prior Review Thresholds: The following would be subject to Prior review of the Bank regardless of the Method of selection: (a) Works: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 10 million (b) Goods: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 2 million; and The Prior Review Thresholds will be reviewed and updated during the implementation of the project, and modified based on the risk assessment. 1. In the case of contracts subject to prior review, Project Implementing Entity shall seek the Bank’s no objection before granting/agreeing to (a) an extension of the stipulated time for performance of a contract that either increases the contract price or has an impact on the planned completion of the project; (b) any substantial modification of the scope of works, goods, non-consulting services or consulting services, other significant changes to the terms and conditions of such that the contract,; (c) any variation order or amendment (except in cases of extreme urgency) which singly or combined with all variation orders or amendments previously issued, increase the original contract amount by more than 15 percent; or (d) the proposed termination of the contract.. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable Domestic Preference: The provision of domestic preference is applicable in the evaluation of Goods only. 3. Reference to Procurement Manual The procurement manual for the project is presently under preparation. SBDs agreed between the Project and Bank will be used for all works, goods, and non consultancy procurements. 4. Any Other Special Procurement Arrangements The National bidding method for procurement and goods and works according to the above value thresholds will be conducted in accordance with paragraphs 3.3 and 3.4 of the Bank’s Procurement Guidelines and the following provisions: (a) Only the model bidding documents for NCB agreed with the GOI task force (and as amended for time to time) shall be used for bidding. (b)Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily, among others, giving the website/electronic portal details from which the details of the invitation to bid can be downloaded) at least 30 days before the deadline for the submission of bids. (c) No special preferences will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state- owned enterprises, small-scale enterprises, or enterprises from any given state. (d)Extension of bid validity shall not be allowed with reference to contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by the Bank only in cases of force majeure and circumstances beyond the control of the purchaser/employer). (e) Rebidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a predetermined margin or ‘bracket’ of prices shall not be used in the project. (f) Rate contracts entered into by the DGS&D will not be acceptable as a substitute for NCB procedures unless incorporation of right to audit and fraud corruption clauses. DGS&D contracts will be acceptable, however, for any procurement under the shopping procedures. (g)Two or three envelope system will not be used (except when using the e- procurement system assessed and agreed by the Bank). (h)No negotiations are conducted even with the lowest evaluated responsive bidders. 5. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Procurement methods of procurement of Consultants' Services (Firms) Method of Procurement Thresholds for Methods Quality and Cost Based Selection (QCBS) Quality Based Selection (QBS) Must meet the requirements as per Para 3..2 to 3.4 of the Consultant Guidelines Selection based on a Fixed Budget Must meet the requirements as per (FBS) Para 3.5 of the Consultant Guidelines, Selection Based on Least Cost Basis Must meet the requirements as per (LCS) Para 3.6 of the Consultant Guidelines, Selection based on Consultant’s Estimated not to exceed USD Qualification (CQ) 300,000, and must meet the requirements as per Para 3.7 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements as per Para 3.8 to 3.11 of the Consultant Guidelines, and with prior agreement in PP with the Bank. Procurement methods for Selection of Individual Consultants (IC) Method of Procurement Thresholds for Methods Competitive Selection Must meet the requirements of Section V, Para 5.1 to 5.5 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements of Section V, Para 5.6 of the Consultant Guidelines and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Consultant Guidelines Prior Review Thresholds: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.3 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. 1. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. The Request for Expression of Interest for consultancy services estimated to cost above USD 300,000 equivalent per contract for firms shall be advertised in UNDB online and World Bank external Website and in accordance with other provisions of Para 2.5 of the Consultant Guidelines 4. Any other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable] I. Implementing Agency Capacity Building Activities with Time Schedule No Expected Outcome/Activity Description Estimated Date Duration ASCI training on Procurement Procedures arranged for Executive, Assistant Engineers 1. 2 weeks Continuous who are responsible for Procurement – multiple trainings Contract management training – multiple 2. 2 weeks Continuous trainings Customized training on Procurement Procedures arranged for Executive, Assistant 3. 1 week Continuous Engineers who are responsible for Procurement – multiple trainings PROCUREMENT India : National Hydrology Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2017-11-24 2022-02-21 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P152698 GPN Date: 2021-06-24 Project Name: National Hydrology Project Loan / Credit No: IBRD / 87250 Chhattisgarh Surface Water Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned IN-CHHATTISGARH SW- Under 29222-CW-RFQ / Renovation Water Resources Monitoring Request for Single Stage - One 2018-07- IBRD / 87250 Post Limited 32,307.69 0.00 Implementat 2017-11-11 2018-07-11 2018-01-06 of Sub divisional Data Center System Quotations Envelope 05 ion & office building 2 nos. NHP-2018-2019-CGSW- Under 417585-CW-SH-QU / Water Resources Monitoring Request for Single Stage - One 2019-05- IBRD / 87250 Post Limited 30,769.23 0.00 Implementat 2018-09-15 2018-12-29 2018-11-10 Renovation of state Data System Quotations Envelope 09 ion Centre NHP-2019-2020-CG- Pending Water Resources Monitoring Request for Single Stage - One 2020-12- 851714 / Renovation of State IBRD / 87250 Post Limited 92,307.69 0.00 Implementat 2020-05-03 2020-06-28 System Quotations Envelope 25 data Center, Raipur ion NHP-2020-2021-CG- Pending Water Resources Monitoring Request for Single Stage - One 2021-03- 441635 / Renovation of IBRD / 87250 Post Limited 33,846.15 0.00 Implementat 2020-07-20 2020-09-14 System Quotations Envelope 13 existing Data Centre- SDDPC ion Raipur Request for NHP-2021-2022-CG- Quotations - Small Pending 241399 / Server Room for Water Resources Monitoring Request for Single Stage - One 2022-02- IBRD / 87250 Post Limited Works 10,769.23 0.00 Implementat 2021-06-30 2021-08-25 Real Time Data Acquisition System Quotations Envelope 21 (Emergency) SPD - ion System (RTDAS) Competitive GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-CHHATTISGARH SW- Under 29146-GO-RFQ / Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 4,615.38 0.00 Implementati 2017-11-04 2017-12-30 2017-12-30 2018-06-28 Procurement of Standard System Quotations Envelope on Raingauge. IN-CHHATTISGARH SW- Under Water Resources Monitoring Request for Single Stage - One 29149-GO-DIR / Procurement IBRD / 87250 Post Limited 11,538.46 0.00 Implementati 2017-11-04 2017-12-30 2018-06-28 System Quotations Envelope of Airconditioners. on IN-CHHATTISGARH SW- Under Water Resources Monitoring Request for Single Stage - One 29152-GO-DIR / Procurement IBRD / 87250 Post Limited 10,769.23 0.00 Implementati 2017-11-04 2017-12-30 2018-06-28 System Quotations Envelope of Online UPS 15 KVA. on IN-CHHATTISGARH SW- Under 29206-GO-RFQ / Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 3,846.15 0.00 Implementati 2017-11-04 2018-02-02 2017-12-30 2018-06-28 Procurement 0f floor scrubber System Quotations Envelope on machine. IN-CHHATTISGARH SW- Under Water Resources Monitoring Request for Single Stage - One 29216-GO-DIR / Procurement IBRD / 87250 Post Limited 1,538.46 0.00 Implementati 2017-11-04 2017-12-30 2018-06-28 System Quotations Envelope of LCD Projetor. on IN-CHHATTISGARH SW- Under Institutional Capacity Request for Single Stage - One 29219-GO-DIR / Procurement IBRD / 87250 Post Limited 12,307.69 0.00 Implementati 2017-10-11 2017-09-01 2017-12-06 2018-06-04 Enhancement Quotations Envelope of 1 no Vehicle. on IN-CHHATTISGARH SW- Under Water Resources Monitoring Request for Single Stage - One 28469-GO-DIR / Procurement IBRD / 87250 Post Limited 9,864.15 0.00 Implementati 2017-12-25 2018-02-19 2018-08-18 System Quotations Envelope of 8 nos Desktop computer. on IN-CHHATTISGARH SW- Under Water Resources Monitoring Request for Single Stage - One 28850-GO-DIR / Procurement IBRD / 87250 Post Limited 2,769.23 0.00 Implementati 2017-12-26 2018-02-20 2018-08-19 System Quotations Envelope of 3 nos Laptop. on IN-CHHATTISGARH SW- Under Water Resources Monitoring Request for Single Stage - One 28851-GO-DIR / Procurement IBRD / 87250 Post Limited 1,846.15 0.00 Implementati 2017-12-26 2018-02-20 2018-08-19 System Quotations Envelope of 10 nos A4 printer. on IN-CHHATTISGARH SW- Under Water Resources Monitoring Request for Single Stage - One 28855-GO-DIR / Procurement IBRD / 87250 Post Limited 553.84 0.00 Implementati 2017-12-26 2018-02-20 2018-08-19 System Quotations Envelope of scanner. on IN-CHHATTISGARH SW- Under Water Resources Monitoring Request for Single Stage - One 29221-GO-DIR / Procurement IBRD / 87250 Post Limited 38,461.54 0.00 Implementati 2018-02-03 2018-03-31 2018-09-27 System Quotations Envelope of ArC GIS software 1no. on IN-CHHATTISGARH SW- Under 28853-GO-DIR / Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 3,076.92 0.00 Implementati 2017-12-26 2018-02-20 2018-08-19 procurement of Digital copier System Quotations Envelope on multifunctional 1 no. NHP-2018-2019-CGSW- Under Water Resources Monitoring Request for Single Stage - One 314002-GO-SH-QU / IBRD / 87250 Post Limited 11,538.46 0.00 Implementati 2019-01-31 2019-03-28 2019-09-24 System Quotations Envelope Airconditioner for data centre on NHP-2018-2019-CGSW- Under 579829-GO-SH-QU / Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 7,384.62 0.00 Implementati 2018-07-28 2018-09-22 2019-03-21 Desktop Computer (IT System Quotations Envelope on equipment for data centre) Page 1 NHP-2018-2019-CGSW- Under 932936-GO-SH-QU / Digital Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 3,076.92 0.00 Implementati 2018-09-08 2018-11-03 2019-05-02 Copier Multifunctional (IT System Quotations Envelope on equpiment for data centre) NHP-2018-2019-CGSW- Under Institutional Capacity Request for Single Stage - One 435402-GO-SH-QU / Plotter IBRD / 87250 Post Limited 15,384.62 0.00 Implementati 2018-09-08 2018-11-03 2019-05-02 Enhancement Quotations Envelope (IT equipment for data centre) on NHP-2019-2020-CGSW- 938610 / RTDAS - Water Resources Monitoring Single Stage - Two ARG,AWLR,AWS and Gate IBRD / 87250 Prior Request for Bids Open - National 2,747,861.54 0.00 Canceled 2019-08-30 2019-11-13 2019-09-04 2020-01-22 2019-10-16 2019-12-29 2020-02-02 2020-07-31 System Envelope sensor & Civil works for RTDAS NHP-2019-2020-CG- 380360__1 / SUPPLY, INSTALLATION, TESTING, COMMISSIONING AND Water Resources Monitoring Single Stage - Two MAINTENANCE OF REAL TIME IBRD / 87250 Prior Request for Bids Open - National 2,489,916.92 1,867,742.44 Signed 2020-03-05 2020-03-05 2020-03-10 2020-03-07 2020-04-21 2020-05-11 2020-07-04 2020-09-20 2020-08-08 2020-12-08 2021-02-04 System Envelope DATA ACQUISITION SYSTEM (RTDAS) of CHHATTISGARH UNDER NATIONAL HYDROLOGY PROJECT NHP-2020-2021-CG- Pending 123694 / Hand held Radar Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 23,076.92 0.00 Implementati 2020-07-30 2020-09-24 2021-03-23 Gun for measurement of System Quotations Envelope on surface velocity - 4 nos. NHP-2020-2021-CG- Pending Water Resources Monitoring Request for Single Stage - One 100144 / LED Screen 86" - 2 IBRD / 87250 Post Limited 21,538.46 0.00 Implementati 2020-07-30 2020-09-24 2021-03-23 System Quotations Envelope nos. on Pending NHP-2020-2021-CG- Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 10,769.23 0.00 Implementati 2020-07-30 2020-09-24 2021-03-23 544145 / Digital Podium System Quotations Envelope on NHP-2020-2021-CG- 331776 / Electronic display Pending Water Resources Monitoring Request for Single Stage - One system, 55" Full HD ( 4 Nos ), IBRD / 87250 Post Limited 33,846.15 0.00 Implementati 2020-09-19 2020-11-14 2021-05-13 System Quotations Envelope led PANEL based video wall - on 1 no. NHP-2020-2021-CG- Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 1,153.85 1,070.37 Completed 2020-07-18 2021-02-17 2020-09-12 2021-03-19 2021-03-11 2021-04-08 127419 / Television System Quotations Envelope NHP-2020-2021-CG- Pending Water Resources Monitoring Request for Single Stage - One 894508 / Desktop Work IBRD / 87250 Post Limited 17,692.31 0.00 Implementati 2020-07-20 2020-09-14 2021-03-13 System Quotations Envelope Station Computer - 4 nos. on NHP-2020-2021-CG- Under Water Resources Monitoring Request for Single Stage - One 338378 / Desktop Computer IBRD / 87250 Post Limited 14,092.31 0.00 Implementati 2020-07-20 2021-02-16 2020-09-14 2021-03-13 System Quotations Envelope - 14 nos. on Pending NHP-2020-2021-CG- Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 2,153.85 0.00 Implementati 2020-07-27 2020-09-21 2021-03-20 494824 / Colour printer A3 System Quotations Envelope on Pending NHP-2020-2021-CG- Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 4,615.38 0.00 Implementati 2020-07-27 2020-09-21 2021-03-20 183404 / MS office - 15 nos. System Quotations Envelope on Pending NHP-2020-2021-CG- Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 24,615.38 0.00 Implementati 2020-08-20 2020-10-15 2021-04-13 688940 / Office Furniture System Quotations Envelope on NHP-2021-2022-CG- Pending Water Resources Monitoring Request for Single Stage - One 181165 / All in one Desktop IBRD / 87250 Post Limited 10,769.23 0.00 Implementati 2021-07-31 2021-09-25 2022-03-24 System Quotations Envelope Computer- 4 Nos. on NHP-2021-2022-CG- Pending Water Resources Monitoring Request for Single Stage - One 584479 / Airconditioner - 4 IBRD / 87250 Post Limited 3,076.92 0.00 Implementati 2021-06-30 2021-08-25 2022-02-21 System Quotations Envelope Nos. on NHP-2021-2022-CG- 927864 / Water Quality Pending Water Resources Monitoring Request for Single Stage - One Equipment, Field Pocket IBRD / 87250 Post Limited 6,153.85 0.00 Implementati 2021-07-31 2021-09-25 2022-03-24 System Quotations Envelope Tester for Field Parameters on (Surface Water) - 8 Nos. NHP-2021-2022-CG- Pending Water Resources Monitoring Request for Single Stage - One 749502 / Online UPS 5kVA IBRD / 87250 Post Limited 6,849.32 0.00 Implementati 2022-03-03 2022-04-28 2022-10-25 System Quotations Envelope (2nos.) for data processing on cell of RTDAS NHP-2021-2022-CG- Pending 375787 / Diesel Power Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 19,178.08 0.00 Implementati 2022-03-03 2022-04-28 2022-10-25 Generator Set 100kVA for System Quotations Envelope on State Data Centre -RTDAS Server NHP-2021-2022-CG- Pending 300123 / Video Conference Water Resources Monitoring Request for Single Stage - One IBRD / 87250 Post Limited 3,424.66 0.00 Implementati 2022-03-03 2022-04-28 2022-10-25 arrangement at State Data System Quotations Envelope on Centre NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NHP-2020-2021-CG- Under Water Resources Operations Single Stage - Two 196413 / Reservoir sediment IBRD / 87250 Post Request for Bids Open - National 461,538.46 0.00 Implementati 2020-07-30 2021-02-09 2020-08-04 2020-09-15 2021-03-18 2020-11-28 2021-01-02 2021-07-01 and Planning System Envelope survey - 24 nos. on NHP-2020-2021-CG- Pending Institutional Capacity Single Stage - Two 409223 / Hiring of Technical IBRD / 87250 Post Request for Bids Open - National 600,000.00 0.00 Implementati 2020-07-30 2020-08-04 2020-09-15 2020-11-28 2021-01-02 2021-07-01 Enhancement Envelope and Office staff on Page 2 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3