PROCUREMENT PLAN (Textual Part) Project information: Ethiopia, Desert Locust Response Project, P173702 Project Implementation agency: Ministry of Agriculture, Ethiopia Date of the Procurement Plan: April 6, 2012 Period covered by this Procurement Plan: April 2020 to March 2021 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Procurement Directives of the Federal and Regional Governments of Ethiopia, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. For national open competitive procurement the following requirement apply: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. Procurement Documents include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety (“ESHS”) risks and impacts; e. contracts with an appropriate allocation of responsibilities, risks, and liabilities; f. publication of contract award information; g. rights for the Bank to review procurement documentation and activities; h. an effective complaints mechanism; and i. maintenance of records of the Procurement Process. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Secondhand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Not Applicable For national open competitive procurement the following requirement apply: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. Procurement Documents include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety (“ESHS”) risks and impacts; e. contracts with an appropriate allocation of responsibilities, risks, and liabilities; f. publication of contract award information; g. rights for the Bank to review procurement documentation and activities; h. an effective complaints mechanism; and i. maintenance of records of the Procurement Process. cable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Not Applicable Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables] Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. Other Relevant Procurement Information. Since the project is an emergency response project the provisions of Procurement in Situations of Urgent Need of Assistance shall apply. PROCUREMENT Eastern Africa : Emergency Locust Response Program PLAN General Information Country: Eastern Africa Bank’s Approval Date of the Original Procurement Plan: 2020-12-09 2022-01-19 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P173702 GPN Date: 2020-12-03 Project Name: Emergency Locust Response Program Loan / Credit No: IDA / 66480 M Executing Agency(ies): inistry of Agriculture, Livestock, Fisheries and Cooperative WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MALFC-214731-GO-RFQ / Procurement of Eleven(11) in Under Surveillance and Control Request for Single Stage - One number motor vehicles -10 IDA / 66480 Post Limited 501,000.00 0.00 Implementati 2021-02-05 2021-04-02 2021-09-29 Measures Quotations Envelope NO Land cruisers and 1 No on Staff Van KE-MALFC-214755-GO-RFQ Pending Request for Single Stage - One / PROCUREMENT OF NO. 17 IDA / 66480 Project Management Post Limited 13,600.00 0.00 Implementati 2021-02-05 2021-04-02 2021-09-29 Quotations Envelope PRINTERS on KE-MALFC-214852-GO-RFQ / procurement of NO 29 Pending Request for Single Stage - One desktop and UPS to be used in IDA / 66480 Project Management Post Limited 40,600.00 0.00 Implementati 2021-02-05 2021-04-02 2021-07-01 Quotations Envelope the counties and National on coordinating office KE-MALFC-214854-GO-RFQ Pending / Procurement of No 29 Request for Single Stage - One IDA / 66480 Project Management Post Limited 34,800.00 0.00 Implementati 2021-10-24 2021-12-19 2022-03-19 laptop to be used by county Quotations Envelope on and national ordination office KE-MALFC-214774-GO-RFQ / PROCUREMENT OF Pending Surveillance and Control Request for Single Stage - One NO. 55 SMART PHONES IDA / 66480 Post Limited 8,400.00 0.00 Implementati 2021-10-27 2021-12-22 2022-06-20 Measures Quotations Envelope on NO.20 CAMERA, KE-MALFC-214840-GO-RFQ / Procurement of No 5000 Pending Surveillance and Control Request for Single Stage - One personal protective equipment IDA / 66480 Post Limited 500,000.00 0.00 Implementati 2021-10-21 2021-12-16 2022-06-14 Measures Quotations Envelope to used in the chemical on spraying exercise KE-MALFC-216450-GO-RFQ Pending / Procurement of spraying Surveillance and Control Request for Single Stage - One IDA / 66480 Post Limited 275,000.00 0.00 Implementati 2021-10-27 2021-12-22 2022-03-22 chemicals Fenitrothian 96% - Measures Quotations Envelope on No 22,000 litres KE-MALFC-270537-GO-RFQ / Procurement of No.5000 pcs of personal protective Pending Surveillance and Control Request for Single Stage - One Equipment able to safe IDA / 66480 Post Limited 4,545.00 0.00 Implementati 2022-01-11 2022-03-08 2022-09-04 Measures Quotations Envelope guard field officers during on the spraying of chemicals in the fight against DL. KE-MALFC-270612-GO-RFQ / procurement of TV Screens, Pending Shredder ,photocopiers, Desk Request for Single Stage - One IDA / 66480 Project Management Post Limited 85,000.00 0.00 Implementati 2022-01-11 2022-03-08 2022-09-04 top computers, UPS Printers, Quotations Envelope on Tablets, Smart phones, LCD Projector and Laptops KE-MALFC-270613-GO-RFQ Pending Surveillance and Control Request for Single Stage - One / procurement of 40 ft IDA / 66480 Post Limited 40,000.00 0.00 Implementati 2022-01-11 2022-03-08 2022-09-04 Measures Quotations Envelope storage containers on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MALFC-208836-NC-RFQ / The Project intends to hire the services of a an Helicopter Surveillance and Control Request for Single Stage - One for surveillance activities in IDA / 66480 Post Limited 1,000,000.00 900,090.00 Signed 2021-01-15 2021-01-08 2021-03-12 2021-01-05 2021-09-08 Measures Quotations Envelope the Northern parts of the country at an estimated cost of USD 1,000,000 KE-MALFC-270520-NC-RFQ / Hire of Aircraft for Pending Surveillance and Control Request for Single Stage - One Surveillance purpose,50 flight IDA / 66480 Post Limited 90,909.00 0.00 Implementati 2022-01-11 2022-03-08 2022-09-04 Measures Quotations Envelope hours will be required by a six on seater helicopter,. KE-MALFC-270611-NC-RFQ / procurement of printing and Pending Coordination and Early Request for Single Stage - One production of over 300 copies IDA / 66480 Post Limited 90,900.00 0.00 Implementati 2022-01-11 2022-03-08 2022-09-04 Warning Preparedness Quotations Envelope of project manuals and on journals Page 1 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MALFC-232097-CS-INDV Coordination and Early Fixed Budget Pending / Communications & PR IDA / 66480 Post Open - National 113,850.00 0.00 2021-05-09 2021-05-30 2021-07-13 2021-08-10 2021-09-09 2021-10-14 2021-11-18 2022-11-18 Warning Preparedness Selection Implementation Agency consultancy KE-MALFC-232108-CS-CDS Coordination and Early Fixed Budget Pending / Technology Service Provider IDA / 66480 Post Open - National 26,150.00 0.00 2021-05-09 2021-05-30 2021-07-13 2021-08-10 2021-09-09 2021-10-14 2021-11-18 2022-11-18 Warning Preparedness Selection Implementation consultancy KE-MALFC-233484-CS-CQS / Procurement of a Consultant Coordination and Early Pending Technology service provider IDA / 66480 Post Qualification Open - National 26,150.00 0.00 2021-05-09 2021-05-16 2021-06-28 2021-08-04 2021-09-16 2022-03-15 Warning Preparedness Implementation consultant for a period of six Selection months. KE-MALFC-233480-CS-CQS / Procurement of a Consultant Coordination and Early Pending communication and PR IDA / 66480 Post Qualification Open - National 113,850.00 0.00 2021-10-22 2021-10-29 2021-12-11 2021-12-18 2022-01-22 2022-07-21 Warning Preparedness Implementation Agency consultant for a Selection period six month. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2