Procurement Plan I. General 1. Project Information Country : Kenya Recipient : Republic of Kenya Project Name : Kenya Off Grid Solar Access project for underserved counties Loan Credit No. : 2. Date of General Procurement Notice : August 15, 2017 3. Period Covered by this procurement plan : 12 months II. Goods, Works, and Non-Consulting Services 1. Thresholds for the Method of Procurement: Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 3 million Open National ( Goods) – Open < $3 million Tender as per PPDA 2015 RFQ (Goods) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Works) Equal to or more than 15 million Open National (Works) - Open Less than 15 million Tender as per PPDA 2015 RFQ (works) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Method of Procurement Thresholds for Method (US$ equivalent) Open International (Non-consulting Equal to or More than 3 million Services) Open National (Non-consulting Less than 3 million Services) - Open Tender as per PPDA 2015 Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection (Project Procurement Risk Rating is “Substantial”): (a) Goods, information technology and Non-consulting Services: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 2 million (b) Works (including turnkey, supply & installation of plant and equipment and PPP); First procurement under the project irrespective of value and all procurements estimated to cost more than USD 10 million and The prior review thresholds will be reviewed during the implementation of the project and modified, based on the risk assessment. 2. For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: a. an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; b. any material modification of the scope of the Works, Goods, Non- consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; c. any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or d. the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records. 3. Prequalification Not Applicable Domestic Preference. The provision of domestic preference shall be applied in the procurement of goods following international market approach in accordance with Annex VI of the Regulations. Domestic preference shall not apply in the procurement of works. 4. Reference to Standard Procurement Documents Bank’s Standard RFB Goods and RFP Consulting Services dated July 2016 will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject international competition. 5. Any Other Special Procurement Arrangements A. Procurement approach under CDD Approach by Communities: Applicable if stipulated in the PAD. B. When approaching the national market, as agreed in the Procurement Plan, the Open Tender procedure of Public Procurement and Asset Disposal Act 2015 and Regulations 2017 may be used. The specific Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. Other national procurement arrangements (other than national open competitive procurement), that may be applied by the Borrower (such as limited/restricted competitive bidding, request for quotations/shopping, direct contracting), shall be consistent with the Bank’s Core Procurement Principles and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply. In all cases, the national procurement procedures to be used shall give due attention to quality aspects. 6. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based As per requirements of para 7.3 of the Selection (QCBS) Regulations Quality Based Selection As per requirements of para 7.8 to 7.10 (QBS) of the Regulations Selection based on a Fixed As per requirements of para 7.4 and 7.5 of the Budget (FBS) Regulations Selection Based on Least As per requirements of para 7.6 and 7.7 of the Cost Basis (LCS) Regulations Selection based on As per requirements of para 7.11 and 7.12 of Consultant’s Qualification the Regulations (CQ) Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Open Competitive As per requirements of para 7.36 and 7.37 of Selection the Regulations Limited Competitive As per requirements of para 7.38 of the Selection Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.3 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. PROCUREMENT Kenya : Kenya: Off-grid Solar Access Project for Underserved Counties PLAN General Information Country: Kenya Bank’s Approval Date of the Original Procurement Plan: 2017-10-06 2022-01-20 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P160009 GPN Date: 2017-08-15 Project Name: Kenya: Off-grid Solar Access Project for Underserved Counties Loan / Credit No: IDA / 61350 M Executing Agency(ies): inistry of Energy & Petroleum WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MOE-85782-GO-RFQ / Component 4: Request for Single Stage - One Procurement of Furniture and IDA / 61350 Implementation Support and Post Limited 68,500.00 49,320.79 Signed 2018-12-05 2018-11-21 2019-01-30 2018-11-29 2019-07-29 Quotations Envelope Office Equipment for the PCU Capacity Building KE-MOE-86099-GO-RFQ / Component 4: Request for Single Stage - One Procurement of office IDA / 61350 Implementation Support and Post Limited 1,348.25 1,484.15 Signed 2018-12-05 2018-11-22 2019-01-30 2018-11-27 2019-07-29 Quotations Envelope stationary for the PCU Capacity Building KE-MOE-87613-GO-RFQ / Component 4: Pending Request for Single Stage - One Procurement of ICT office IDA / 61350 Implementation Support and Post Limited 160,000.00 0.00 Implementati 2018-12-05 2019-01-30 2019-07-29 Quotations Envelope Equipment for KOSAP PCU Capacity Building on KE-MOE-143189-GO-RFB / Supply and Installation of Geographical Information System (GIS) Softwares, Component 4: Under Single Stage - One Hardware, Deployment of IDA / 61350 Implementation Support and Post Request for Bids Open - International 500,000.00 0.00 Implementati 2019-11-12 2020-05-01 2019-11-17 2019-12-29 2020-01-28 2020-03-03 2020-08-30 Envelope Geospatial Platform, Capacity Building on Specialized Technical & Priority Support Services and Training Services Component 4: Pending KE-MOE-221875-GO-RFQ / Request for Single Stage - One IDA / 61350 Implementation Support and Post Limited 23,200.00 0.00 Implementati 2021-03-20 2021-05-15 2021-11-11 Procurement of Cameras Quotations Envelope Capacity Building on KE-MOE-267509-GO-RFB / Component 4: Pending Procurement of Project Single Stage - One IDA / 61350 Implementation Support and Post Request for Bids Open - National 1,681,940.00 0.00 Implementati 2022-01-21 2022-01-26 2022-03-09 2022-04-08 2022-05-13 2022-11-09 Vehicles 17 No. as per Envelope Capacity Building on specifications NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MOE-87110-NC-RFQ / Component 4: Request for Single Stage - One PROCUREMENT OF EVENT IDA / 61350 Implementation Support and Post Limited 100,000.00 97,863.44 Completed 2018-12-05 2018-10-08 2019-01-30 2018-11-19 2019-07-29 2019-01-15 Quotations Envelope MANAGEMENT SERVICES Capacity Building KE-MOE-221871-NC-RFQ / Component 4: Pending Procurement of Event Request for Single Stage - One IDA / 61350 Implementation Support and Post Limited 89,000.00 0.00 Implementati 2021-03-08 2021-05-03 2021-10-30 Organizer for stakeholder Quotations Envelope Capacity Building on engagement CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MOE-26856-CS-QCBS / Procurement of a Results Based Financing and Debt Component 4: Quality And Cost- financing facility manager - IDA / 61350 Implementation Support and Prior Open - International 7,000,000.00 6,081,947.28 Signed 2017-09-21 2017-10-09 2017-09-28 2017-10-13 2017-11-09 2018-03-29 2017-12-07 2018-05-29 2017-12-19 2018-07-11 2018-01-23 2018-09-14 2018-02-27 2018-11-23 2024-02-26 Based Selection Specialized consultants to Capacity Building administer grant and debt facilities on behalf of GoK KE-MOE-43261-CS-QCBS / Component 4: Quality And Cost- Supervision Consultancy for IDA / 61350 Implementation Support and Prior Open - International 250,000.00 0.00 Canceled 2018-01-17 2018-01-31 2018-02-07 2018-02-06 2018-03-23 2019-03-29 2018-04-20 2019-06-30 2018-05-20 2019-10-25 2018-06-24 2018-07-29 2021-07-28 Based Selection KPLC components 1 and 3 A Capacity Building KE-MOE-43273-CS-QCBS / Component 4: Quality And Cost- Supervision Services for REA IDA / 61350 Implementation Support and Prior Open - International 250,000.00 0.00 Canceled 2018-01-17 2018-01-31 2018-02-07 2018-02-06 2018-03-23 2019-03-31 2018-04-20 2019-06-04 2018-05-20 2019-09-20 2018-06-24 2018-07-29 2021-07-28 Based Selection Components 1 and 3B Capacity Building KE-MOE-43275-CS-QCBS / CONSULTANCY SERVICES FOR CARRYING OUT BOREHOLES INVESTIGATION, TEST Component 4: Quality And Cost- PUMPING AND RE- IDA / 61350 Implementation Support and Prior Open - International 300,000.00 1,058,821.57 Under Review 2018-01-17 2018-01-31 2018-02-07 2018-02-06 2018-03-23 2018-03-29 2018-04-20 2018-05-30 2018-05-20 2018-06-15 2018-06-24 2019-02-19 2018-07-29 2019-03-20 2018-11-26 Based Selection DEVELOPMENT SURVEY FOR Capacity Building THE KENYA OFF GRID SOLAR PV WATER PUMPING SYTEMS UNDER SUB-COMPONENT 3B Page 1 KE-MOE-49840-CS-QCBS / CONSUMER AWARENESS AND Component 4: Quality And Cost- COMMUNICATIONS CAMPAIGN IDA / 61350 Implementation Support and Prior Open - International 2,000,000.00 1,545,525.79 Signed 2018-02-26 2018-04-11 2018-03-19 2018-04-13 2018-05-02 2018-10-23 2018-05-30 2018-12-04 2018-06-29 2019-03-08 2018-08-03 2019-07-17 2018-09-07 2019-08-14 2023-06-30 Based Selection DESIGN AND Capacity Building IMPLEMENTATION. KE-MOE-79950-CS-CQS / Recruitment of an Events Component 4: Consultant Management Firm to Manage IDA / 61350 Implementation Support and Post Qualification Limited 100,000.00 0.00 Canceled 2018-09-28 2018-10-05 2018-10-19 2018-10-29 2018-12-28 Logistics for the Launch of the Capacity Building Selection Kenya National Electrification Strategy KE-MOE-97084-CS-QCBS / Procurement of Consultancy Component 4: services for a verification Quality And Cost- Under IDA / 61350 Implementation Support and Prior Open - International 700,000.00 0.00 2019-03-01 2019-09-09 2019-03-22 2019-09-18 2019-05-05 2020-02-26 2019-06-02 2020-04-22 2019-07-02 2021-02-25 2019-08-06 2021-11-25 2019-09-10 2020-09-09 Agent for Standalone Based Selection Implementation Capacity Building Community System and home systems. KE-MOE-101100-CS-QCBS / Procurement of Consultancy Component 4: Quality And Cost- Under services for Impact IDA / 61350 Implementation Support and Prior Open - International 1,000,000.00 0.00 2019-05-20 2019-06-26 2019-06-10 2019-07-26 2019-07-24 2020-05-15 2019-08-21 2020-08-20 2019-09-20 2019-10-25 2019-11-29 2020-11-28 Based Selection Implementation Assessment of Last Mile Capacity Building Connectivity Project (LMCP). KE-MOE-101109-CS-QCBS / Component 4: Procurement for Consultancy Quality And Cost- Under IDA / 61350 Implementation Support and Post Open - National 300,000.00 191,000.89 2019-05-17 2019-07-15 2019-06-07 2019-09-18 2019-07-21 2020-05-25 2019-08-18 2020-09-01 2019-09-17 2021-01-27 2019-10-22 2021-03-10 2019-11-26 2020-11-25 Services for Training Needs Based Selection Implementation Capacity Building Assessment. KE-MOE-102190-CS-QCBS / Consultancy services for Component 4: Quality And Cost- Under exploration of options for IDA / 61350 Implementation Support and Post Open - International 200,000.00 0.00 2019-05-15 2020-01-14 2019-06-05 2021-03-09 2019-07-19 2019-08-16 2019-09-15 2019-10-20 2019-11-24 2020-11-23 Based Selection Implementation productive use and demand Capacity Building creation KE-MOE-120934-CS-QCBS / Procurement Plan for the Component 4: Quality And Cost- Under Procurement of Consultancy IDA / 61350 Implementation Support and Post Open - International 750,000.00 0.00 2019-08-18 2019-10-17 2019-09-08 2020-01-28 2019-10-22 2020-10-13 2019-11-19 2020-11-24 2019-12-19 2020-12-03 2020-01-23 2021-01-21 2020-02-27 2021-02-26 Based Selection Implementation Services for Environmental Capacity Building and Social Impact Assessment KE-MOE-153700-CS-QCBS / PROCUREMENT OF CONSULTANCY SERVICES TO Component 4: Quality And Cost- Under CONDUCT MARKET TEST FOR IDA / 61350 Implementation Support and Post Open - International 200,000.00 0.00 2020-01-21 2020-03-16 2020-02-11 2020-03-26 2020-04-23 2020-05-23 2020-06-27 2020-08-01 2021-08-01 Based Selection Implementation CLEAN COOKING STOVES IN Capacity Building KWALE, KILIFI AND TAITA TAVETA COUNTIES KE-MOE-252898-CS-QCBS / Procurement of Consultancy Component 4: Quality And Cost- Under Services for the update of IDA / 61350 Implementation Support and Post Open - International 400,000.00 0.00 2021-09-14 2021-09-15 2021-10-05 2021-11-16 2021-11-18 2021-12-16 2022-01-15 2022-02-19 2022-03-26 2023-03-26 Based Selection Implementation the Kenya National Capacity Building Electrification Strategy (KNES) INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MOE-25843-CS-INDV / Component 4: Individual Recruitment of a Procurement IDA / 61350 Implementation Support and Prior Consultant Open 170,000.00 0.00 Canceled 2017-09-19 2017-10-31 2017-11-14 2017-12-09 2020-12-13 Specialist Capacity Building Selection KE-MOE-26861-CS-INDV / Component 4: Individual Procurement of a IDA / 61350 Implementation Support and Post Consultant Open 290,000.00 299,931.33 Signed 2017-09-21 2018-01-10 2017-11-09 2018-06-08 2017-11-23 2018-08-23 2017-12-14 2018-08-29 2023-12-13 Communication Specialist Capacity Building Selection KE-MOE-26863-CS-INDV / Component 4: Individual Procurement of 14 County IDA / 61350 Implementation Support and Post Consultant Open 290,000.00 457,860.54 Signed 2017-09-21 2018-01-10 2017-11-09 2018-06-11 2017-11-23 2018-11-07 2017-12-14 2018-12-03 2023-12-13 Renewable Energy Officers Capacity Building Selection KE-MOE-28235-CS-INDV / Component 4: Individual Procurement of an IDA / 61350 Implementation Support and Post Consultant Open 290,000.00 279,608.95 Signed 2017-09-19 2018-02-03 2017-11-07 2018-04-11 2017-11-21 2018-05-14 2017-12-19 2018-08-06 2023-12-18 Environment and Social Capacity Building Selection Safeguards Specialist KE-MOE-28247-CS-INDV / Component 4: Individual Procurement of a Financial IDA / 61350 Implementation Support and Post Consultant Open 290,000.00 273,807.37 Signed 2017-09-19 2018-02-03 2017-11-07 2018-04-11 2017-11-22 2018-08-23 2017-12-20 2018-08-29 2023-12-19 Management Specialist Capacity Building Selection KE-MOE-28263-CS-INDV / Component 4: Individual Procurement of Consultancy IDA / 61350 Implementation Support and Prior Consultant Open 100,000.00 0.00 Canceled 2017-09-24 2017-11-21 2017-12-12 2018-01-16 2018-07-15 Services to assess HH clean Capacity Building Selection cooking market KE-MOE-28264-CS-INDV / Component 4: Individual Procurement of a Monitoring IDA / 61350 Implementation Support and Post Consultant Open 290,000.00 351,064.29 Signed 2017-09-26 2018-02-03 2017-11-14 2018-04-11 2017-12-05 2018-05-14 2018-01-09 2018-08-01 2024-01-08 and Evaluation Specialist Capacity Building Selection KE-MOE-28267-CS-INDV / Procurement of Consultancy Component 4: Individual Pending services for exploration of IDA / 61350 Implementation Support and Post Consultant Open 200,000.00 0.00 2017-09-25 2017-11-13 2017-12-04 2018-01-08 2019-01-08 Implementation options for productive use Capacity Building Selection and demand creation KE-MOE-28268-CS-INDV / Component 4: Individual Procurement of Technical IDA / 61350 Implementation Support and Prior Consultant Open 290,000.00 0.00 Canceled 2017-09-25 2017-11-13 2017-12-04 2018-01-08 2024-01-07 advisory services for cook Capacity Building Selection stoves KE-MOE-28269-CS-INDV / Component 4: Individual Under Procurement of Technical IDA / 61350 Implementation Support and Post Consultant Open 290,000.00 0.00 2017-09-25 2018-02-03 2017-11-13 2017-12-04 2018-01-08 2024-01-07 Implementation Advisory Services for Solar Capacity Building Selection Page 2 KE-MOE-38252-CS-CDS / Consultancy Services for Preparation of Mini-grid & Component 4: Stand-alone System Profiles IDA / 61350 Implementation Support and Prior Direct Selection Direct 100,000.00 617,522.76 Signed 2017-12-01 2018-03-14 2017-12-11 2018-01-11 2018-02-14 2018-10-25 2018-08-13 and Bidding Documents for Capacity Building the Kenya Off-Grid Solar Access Project KE-MOE-54313-CS-INDV / Component 4: Individual procurement of technical IDA / 61350 Implementation Support and Post Consultant Open 240,000.00 47,267.38 Signed 2018-03-22 2018-02-27 2018-05-10 2018-12-11 2018-05-31 2018-12-18 2018-07-05 2019-01-07 2023-06-09 advisory services for cook Capacity Building Selection stoves. KE-MOE-54320-CS-INDV / Component 4: Individual recruitment of a procurement IDA / 61350 Implementation Support and Post Consultant Open 200,000.00 318,684.78 Signed 2018-03-22 2018-02-27 2018-05-10 2018-04-11 2018-05-31 2018-05-14 2018-07-05 2018-08-01 2023-03-01 specialist. Capacity Building Selection KE-MOE-66553-CS-CDS / Component 4: The Coordinator for World IDA / 61350 Implementation Support and Prior Direct Selection Direct 320,000.00 437,592.54 Signed 2018-06-20 2018-06-20 2018-06-26 2018-06-27 2018-07-08 2018-07-25 2021-07-07 Bank Financed Project. Capacity Building KE-MOE-82127-CS-CDS / Component 4: Long Term Technical Advisor IDA / 61350 Implementation Support and Post Direct Selection Direct 180,000.00 175,730.00 Signed 2018-11-19 2018-11-29 2019-01-03 2019-02-02 2019-01-18 2021-01-22 for Component 2 Capacity Building KE-MOE-99721-CS-QCBS / Component 4: Individual Procurement of Consultancy IDA / 61350 Implementation Support and Post Consultant Open 100,000.00 0.00 Canceled 2019-02-22 2019-07-18 2019-04-12 2019-05-03 2019-06-07 2019-12-04 Services to assess HH clean Capacity Building Selection cooking market KE-MOE-216343-CS-INDV / Procurement of Individual Component 4: Individual Consultancy Services as a Pending IDA / 61350 Implementation Support and Post Consultant Open 51,840.00 0.00 2021-01-29 2021-03-19 2021-04-09 2021-05-14 2021-11-10 County Renewable Energy Implementation Capacity Building Selection officer for Taita Taveta County. Page 3