REPUBLIC OF GHANA MINISTRY OF SANITATION AND WATER RESOURCES PROJECT PROCUREMENT STRATEGY FOR DEVELOPMENT (PPSD) ADDITIONAL FINANCING TO GREATER ACCRA METROPOLITAN AREA (AF-GAMA) SANITATION AND WATER PROJECT (PROJECT ID: P171620) PROJECT PROCUREMENT STRATEGY FOR DEVELOPMENT (PPSD) Prepared by GAMA PROJECT TEAM – WORLD BANK COLLABORATION Dated: August 2020 1 Table of Contents Table of Contents ........................................................................................2 1. Project Overview ...................................................................................1 2. Overview of Country, Borrower and Marketplace ................................13 a. Operational Context .........................................................................13 b. Client Capability and Project Implementation Unit Assessment .......17 c. Market Analysis ................................................................................20 d. Procurement Risk Analysis ...............................................................23 3. Procurement Methods and Prior Review Thresholds ...........................24 4. Procurement Objectives ......................................................................24 5. Recommended Procurement Approach for the Project .......................25 6. Summary of PPSD to inform the Bank’s preparation of the PAD ...........27 2 1. Project Overview Country: Ghana Full Project Name: Additional Financing to Greater Accra Metropolitan Area (AF - GAMA) Sanitation and Water Project Implementing Agency Ministry of Sanitation and Water Resources Total Finance ($): US$ 275 million Original Project (P119063) US$ 150 million Additional Financing US$ 125 million (P171620) Summary of Project The project will scale-up the gains made by the Development Objectives parent project by increasing access to improved sustainable sanitation and water supply in the Greater Accra Metropolitan Area (GAMA) and Greater Kumasi Metropolitan Area (GKMA), with emphasis on low income communities and to strengthen management of environmental sanitation in the GAMA A. Project Description The original GAMA project (with financing amount of $150 million and effective on August 7, 2014) aims to increase access to improved sanitation and water supply in the Greater Accra Metropolitan Area (GAMA), with emphasis on low income communities and to strengthen management of environmental sanitation in the GAMA. It was designed to support the country’s commitment towards the provision of basic sanitation and water supply services which have not kept pace with both economic and population growth of GAMA, a situation which was particularly affecting people living in low-income areas. The shortfall in these basic services are aligned with the Water Supply and Sanitation Sector Board of the World Bank Group’s mission of reducing poverty in developing and transition economies, which requires a focus on “Efficient Sustainable Water Supply and Sanitation Services for All”. The proposed AF (in the amount of US$125 million) will help to finance costs associated with expanding activities under the parent project’s scope of access to improved sanitation and water to low income urban communities both within the GAMA and Greater Kumasi Metropolitan Area (GKMA) while at the same time supporting the ongoing sector reforms meant to improve WASH service provision geared towards achieving the SDGs. The funds will support the Government of Ghana to increase access to sustainable sanitation and water supply services to low income urban communities in Accra and Kumasi Metropolis which is in line with the Government’s priority agenda of the sustainable water and sanitation to low income urban communities. The Original Project Components The original GAMA has the following four components mostly delivered through agreed deliverables: 1 1. Component 1: Provision of environmental sanitation and water supply services to priority low income areas of the GAMA 2. Component 2: Improvement and expansion of the water distribution network in the GAMA by improving and expanding the water distribution network in order to provide piped water to people living in targeted low- income communities. 3. Component 3: Planning, improvement and expansion of GAMA-wide environmental sanitation services developing integrated plans for liquid and solid waste management and drainage, and to finance critical elements to improve collection, treatment and disposal of wastewater and septic sludge. 4. Component 4: Institutional Strengthening - providing technical assistance to municipal, metropolitan and national institutions, including the promotion of private sector initiatives. To date, the project performance has been rated satisfactory. Overall, the project is broadly on track to over-achieving its PDOs. Under the Component 1, the project has effectively provided a total of over 27,000 household toilets, benefiting over 218,000 low income target population and 386 Gender inclusive institutional toilet facilities to benefit 200,000 school pupils within the GAMA. The above result cumulated into an overall achievement of 143% out of the Project target of 19,100 household toilets. Additionally, Construction of two proposed simplified sewerage system for two communities in the Bankuman community in the Tema Metropolitan Assembly and Ashaiman New Town community in the Ashaiman Municipal Assembly to connect a total of over 5000 household toilets is on-going under the parent project. Component 2 of the Project involves the provision of improved water supply to over 400,000 low income population against a target of 250,000. The status of implementation of component 2 is as summarized below: i. An urban Water Supply Master Plan and a calibrated hydraulic network model has been prepared for GAMA. ii. A total of 281km of pipeline improvement works completed as against a target of 150km, leading to 10,242 private water connections. iii. Improvement in water service delivery to over 400,000 existing GWCL customers in GAMA The Project has supported the establishment of a Low-Income Consumer Support Unit (LICSU) within the operations of Ghana Water Company Limited to foster and promote water supply service delivery to Low Income Urban Communities. The LICSU has been regularized and fully functional in GWCL. The Unit has since its birth established units in all 3 of GWCL’s operational regions in GAMA (including Accra East, Accra West and Tema ) and also in the Ashanti Region. 2 Component 3 has seen the development of an integrated GAMA-wide Master Plans for liquid waste to improve collection, treatment and disposal of wastewater and septic sludge. Under this component, improvement in drainage and flood control has been carried out including the North Odorkor/ Kaneshie 1st Light Culvert Drain; Mallam Junction Culvert Drain; Gbawe Culvert and Drains; Agbogba Culvert and Drains and several localized drains in selected flood prone areas inn GAMA.. Under the Component 4 the achievement of the project included the following: The capacity building team provided technical assistance on sanitation to the Ministry, PCU, Metropolitan and Municipal Assemblies including the Private Sector. Public Health Engineers, Environmental Health Officers, Planning Officers, Procurement officers and other relevant teams were trained in several technical topics to empower them deliver effectively and efficiently. Model bye-laws were developed and gazetted for seven Metropolitan and Municipal Assemblies in GAMA and also reviewed prosecution manual for environmental health and trained 150 prosecutors to strengthen law enforcement. Under this component, monitoring and evaluation mobile application software for sanitation was developed and deployed in the GAMA MMAs. The Expanded Sanitary Inspection Compliance and Enforcement Mobile Application Software (ESICApps) is a robust mobile based data collection, management, analyses and report generation information system. It incorporates geographic information system technologies to enable the geo- location on premises in the various communities. This tool is developed to ensure effective planning and monitoring of relevant indicators of Water, Sanitation and Hygiene and also provides platform for sanitation data management for MMDAs to plan more adequately for sanitation services. The parent project has effectively increased access to improved sustainable sanitation and water supply in the Greater Accra Metropolitan Area (GAMA). It has so far achieved majority of its PDOs. This proposed AF would continue to support MSWR to scale up, expand or deepen activities initiated under parent project by extending the gains of the parent project to additional beneficiaries in Greater Accra and Kumasi in pursuance of Government of Ghana’s (GOG) agenda to make Accra “the cleanest city” and extending GAMA SWP approaches to other cities. Secondly, the AF will provide support to Ghana Water Company Limited (GWCL) to reduce its Non-Revenue Water (NRW) and improve its operational efficiency. This will help GWCL move towards becoming a financially viable utility capable of borrowing on its own balance sheet and sustaining its service provision. The AF will support the preparation for new scale-up national programmatic intervention in the sanitation sector. The AF would, thus, finance the completion of activities that were pending due to the financing gap resulting from SDR to USD exchange rate loss under the parent project. The proposed activities will complement and support other activities by the Government and Development Partners in the improvement of the WASH landscape. The project involves a comprehensive package of interventions for the next four years, aimed to maximize gains achieved in GAMA 3 and scale-up the results of the parent project for the benefit of GKMA, to help improve the WASH sector across the supply chain. Some of the major activities that will emerge under the AF Project are detailed in Table one below: Table 1: Proposed Activities under the project Component Proposed s Activity GAMA GKMA TOTAL Approach Component Construction of Household Toilets and 1 School Toilets Household Toilets - National Component 30,000Nr in GKMA, 12,000Nr 7,200,00 18,000,0 25,200,0 Market 1.1 in GAMA 0 00 00 Institutional Toilets: 30units National Component in GAMA and 120units in 3,000,00 12,750,0 15,750,0 Market 1.2 GKMA 0 00 00 10,200, 30,750, 40,950,0 Sub-Total 000 000 00 Component Improved Efficiency & Increased Access to 2 Water Supply Component Improvement in Operational 25,000,0 Open Market 2.1 Efficiency 25,000,000 00 Component Improvement in Distribution 5,000,00 12,350,0 17,350,0 National 2.2 Network 0 00 00 Market Component Provision of House 2,700,00 5,300,00 8,000,00 National 2.3 Connections 0 0 0 Market Component Support for Low-Income 1,200,00 National 2.4 Customer Support Unit 300,000 900,000 0 Market 33,000, 18,550, 51,550,0 Sub-Total 000 000 00 Component Planning and Improvement in Environmental 3 Sanitation Services Component Construction of Simplified 10,000,0 10,000,0 National 3.1 Sewerage Systems NIL 00 00 Market Component Processing of Sludge from 1,000,00 2,000,00 3,000,00 Open Market 3.2 Digesters 0 0 0 Preparation of Plans for Open Market Component Improvement of Drainage 3,000,00 3,000,00 3.3 Services NIL 0 0 1,000,0 15,000, 16,000,0 Sub-Total 00 000 00 Component Project Management and Institutional 4 Strengthening Component Strengthening of WASH 2,000,00 2,500,00 Open Market 4.1 Sector Institutions 500,000 0 0 Component 4,000,00 4,500,00 National 4.2 Project Management 500,000 0 0 Market Behaviour Change National Component Communication & 1,300,00 1,500,00 Market 4.3 Knowledge Management 200,000 0 0 4 Component 1,000,00 1,300,00 Open Market 4.4 Capacity Building 300,000 0 0 Component 1,000,00 2,500,00 3,500,00 National 4.5 Operational Management 0 0 0 Market 2,500,0 10,800, 13,300,0 Sub-Total 00 000 00 49,700, 75,300, 125,000, GRAND TOTAL 000 000 000 AF Changes to the Original Project Components The AF supports the Government’s prioritized agenda to increase access to sustainable sanitation and water supply services in GAMA and GKMA. It will follow the implementation arrangement and the four components implemented under the parent project as detailed below: 1. Component 1: (GAMA – US$10.20 Million; GKMA – US$ 30.75 Million); aims at increasing access to sanitation service in priority low income areas with a strong focus on liquid sanitation (excreta disposal): The objective of this component is to increase access to environmental sanitation services in low-income areas of the GAMA and GKMA, with a strong focus on liquid sanitation (excreta disposal). About 42,000 toilets will be constructed in selected low-income communities of GAMA (12,000) and GKMA (30,000) to estimated 300,000 beneficiary people. The project will benefit from follow the successful implementation of the component under the original project. Enhanced community sensitization and mobilization activities in Metropolitan and Municipal Assemblies (MMAs); eligible low- income households will be provided 70% support up to a maximum of US$600 to make toilets affordable. A total of about 120 units of sanitation facilities will be provided to selected schools who either lack sanitation facilities or have facilities that were in dire shape across the MMAs in the GAMA and GKMA. The school sanitation facilities will follow the standard established and implemented under the original project which is MHM considerate and disability friendly and with separate blocks for boys and girls. 2. Component 2: Component 2: (GAMA – US$33.00 Million; GKMA – US$ 18.55 Million); - supports the expansion and rehabilitation of water distribution networks in selected areas of GAMA and GKMA and also improve the operational efficiency of GWCL: The objective of this component is to improve and expand the water distribution network in GAMA and GKMA to improve water supply to an estimated 300,000 people living in GAMA and GKMA. About 120 km of pipe line will be laid and 10,000 new connections will be provided to selected low income communities. This component will also support operational efficiency improvement in GWCL and undertake NRW reduction activities in selected operational districts in GAMA. GWCL has identified Accra East Region (i.e. one of the 3 GWCL Operational Regions in charge of water supply to GAMA) for the NRW intervention. In addition to the support provided to GWCL in the implementation of the performance improvement program, the operational efficiency improvement work will include: network zoning and configuration, expanding the metering and integrating them with the existing Telemetry system, as well as provision of domestic water meters. Capacity building support will also be provided to the regional, and district staff in the form of 5 training, technical assistance, and equipping them with basic operating tools. This component will also support implementation of the performance improvement program GWCL is implementing with support from the World Bank under the utility of the future (UOF) initiative which seeks to support selected utilities in building a vision of the future of WSS and to support clients in turning this vision into reality as well as the field level leadership (FLL) which aims at complementing the GWCL PIP implementation to be inclusive and participatory. A baseline for Non-Revenue Water (NRW) will be established at the beginning of the project. For the first two years, GWCL will focus on the procurement of the service provider using Performance Based Contract and also commence with the implementation of interventions geared towards reduction of water losses in selected districts in GAMA. The target for NRW reduction will be 1.5% each year for the last three years. A cumulative reduction in NRW of 4.5% is therefore expected to be achieved at the end of the project. 3. Component 3: (GAMA – US$1.00 Million; GKMA – US$ 15.00 Million) - supports the planning, improvement and expansion of sanitation services, including through wastewater and septic sludge management investments, and development of planning for integrated sanitation and drainage in GKMA: The objective of this component is to develop integrated GKMA-wide plans for environmental sanitation and to finance critical elements to improve wastewater and septic sludge management. Simplified decentralized condominal sewerage systems will be provided for GKMA and processing of the sludge from digesters to convert them to useful products (circular economy) will be financed under this project. The original project financed drainage infrastructure at the Mallam junction to alleviate the perennial issue of flooding in and around Kaneshie area. The AF will finance works to improve drainage in the upstream and downstream areas of the drainage infrastructure completed at the Mallam junction to ensure uninterrupted and streamlined flow. 4. Component 4: (GAMA – US$ 2.50 Million; GKMA – US$ 10.80 Million) - aims at institutional strengthening, providing technical assistance (TA) to municipal, metropolitan and national institutions, as well as promoting of private sector initiatives: This component will provide Technical Assistance to MMAs and National Institutions. A study to assess the water supply sanitation and Hygiene (WASH) aiming at analysing the legal, institutional, and financial framework of WASH; identifying inefficiencies in the pursuit of GoG’s goals and policies, and proposing options for policy, institutional, and regulatory adjustments, is being conducted under the original project. Implementation of the recommendations from the study and the ongoing effort in the MSWR to establish a sanitation authority will be supported under this component. Support will also be provided for project management and monitoring. The scope and substance of this follow up project focuses on the following: (a) extending the results of the parent project to additional beneficiaries in Greater Accra Metropolitan Area and Greater Kumasi Metropolitan Area in pursuance of Government of Ghana’s (GOG) agenda to make Accra “the cleanest city” and extending GAMA SWP approaches to other cities; (b) providing support to Ghana Water Company Limited (GWCL) to reduce its NRW and improve its operational efficiency. This will help GWCL move towards becoming a financially viable utility capable of sustaining its service provision; 6 (c) supporting the preparation for new scale-up national programmatic intervention; and (d) completing activities that are pending due to the financing gap resulting from SDR to USD exchange rate loss. Under this project, all four components are financed through Investment Project Financing amounting to US$125 million. B. Project Development Objectives The development objective of the original project will be maintained with slight modification to reflect the addition of the new metropolitan area i.e. the development objective for the AF will be “to increase access to improved sanitation and improved water supply in the Greater Accra Metropolitan Area (GAMA) and the Greater Kumasi Metropolitan Area (GKMA), with emphasis on low income communities and to strengthen the management of environmental sanitation in the GAMA and GKMA.” C. Results Indicators To achieve these objectives the project would support: (i) The provision of household water connections and toilet facilities to people in low income areas, which would require expansion and improvements of the water distribution network as well as of the waste collection, treatment and disposal services; and, (ii) The provision of technical assistance to improve the planning, implementation and management of environmental sanitation services in an integrated manner. Behavior change campaigns on hygiene, sanitation and safe water will also be promoted through social mobilization activities, as well as social accountability and regulation to ensure the sustainability of facilities and services. D. Proposed Contracts Summary GAMA SANITATION Works – Sanitation (Accra) S/ Description No. of Estimated Supply N Packages Cost in Position USD 1 17 Packages Low Value with 17 SPIs Low Risks Provision of additional 12,000 household toilet 0.40M/pack Contracts on- facilities benefiting additional 96,000 low age (total going under income beneficiaries in GAMA (25 assemblies) 6.8M) the parent project 2 Construction of additional 30 institutional 6 Packages for Low Value 0.40M/pack toilets facilities for outstanding needy 6 Prioritised Low Risks age (total institutions in at least 5 MMAs, including water MMAs 2.4M) connection (6 packages) 7 3 Design and construction of a specialized 2 Packages in Low treatment facility, in two selected 2 Selected 0.5M/packa Value, assemblies, for receiving and processing MMAs ge (total Low Risk digested sludge from household bio-digester 1.0M) toilets into reusable products (2 packages) Goods – Sanitation (Accra) S/ Description No. of Total Supply N Packages Estimated Position Cost in USD 1 Procurement of Office Equipment (Computers, 2 Packages; 40,000.00 Low Value, Printers, Photocopiers, Projectors) for the new 1Package/yea low Risk MMAs r 2 Procurement of Stationery & Consumables for 2 Packages; 50,000.00 Low Value, Assemblies, PCU & EHSD 1Package/yea low Risk r 3 Reproduction of project materials e.g. reports, 2 Packages; 50,000.00 Low Value, brochures, manuals, etc. 1Package/yea low Risk r 4 Designing, printing and dissemination of 2 Packages; 50,000.00 Low Value, Behaviour Change & Communication Materials 1Package/yea low Risk – Posters, Flyers, Banners, Stickers, etc. r 5 Designing, printing and dissemination of 1 Packages; 50,000.00 Low Value, Behaviour Change & Communication Materials 1Package/yea low Risk – T-Shirts, Polo-Shirts, Caps, etc. r 6 Supply of Lorry Tyres for Project Vehicles 3 Packages; 20,000.00 Low Value, (Framework Agreement) 1Package/yea low Risk r Non-Consulting Services – Sanitation (Accra) S/ Description Estimated Supply Position N Cost in USD 1 Operation and running of Mobile Interoperability 20,000.00 Low Value, low Platform for Mobilization of Beneficiary Household Risk Contribution 2 Production and dissemination of Open defecation and 50,000.00 Low Value, low hand-washing Videos; Designing & Printing of Risk Newsletters Consultancy Services – Sanitation (Accra) S/ Description Estimate Low Value, low N d Cost in Risk USD Consultancy services for packaging, preparation of 350,000/lo Low Value, Low 1 safeguards instruments, preparation of tender t (total Risk document and construction supervision of Institutional 1.05M) Toilet Facilities (3 Lots) 2 Consultancy Services for the preparation of 50,000.00 Low Value, Low Environmental & Social Impact Assessment ESIA and Risks Resettlement Action Plan for Specialised Bio-Digester Treatment Facility 8 3 Consultancy services as an Independent Verification 100,000.0 Low Value, Low Agency 0 Risk Summary of Packages – Sanitation (Accra) Number of Procurement Procurement Category Estimate Cost (USD) Packages. Goods 260,000.00 8 Works 10,200,000.00 25 Consulting Services 1,200,000.00 5 Non-Consulting Services 70,000.00 2 GAMA – WATER SUPPLY SERVICES (GWCL) Works – GWCL (Accra) S/N Description Estimated Cost No. of Packages Supply in USD Position 1 Additional Transmission and Distribution 2 Packages for 2.5M/Package Low Pipeline Improvement Works involving 2 priority MMAs (Total 5.0M Value, pipes of varying sizes from 100mm to USD) Low Risk 300mm in GAMA (30km) - Batch 3 Works 2 Provision of Household Water 9 Packages 0.3M/package Low Connections benefitting additional 5,000 (total 2.7M) Value, Households Low Risk 3 Water Loss Reduction Performance 1 Package 15.0 Million High Based Contract in selected districts in Value, Accra East Region of GAMA High Risk Goods – GWCL (Accra) S/ Description Estimated Cost in Supply Position N USD 1 Supply and Delivery of pipes of 1.5/Package Low Value, Low Risk varying sizes from 100mm to 630mm (Total 3.0 Million) (2 Packages) 2 Supply and Delivery of Domestic 2.25 Million Low Value, Low Risk water meters (ultrasonic type) 3. Supply and Installation of Hard / 300K Low Value, Low Risk Software packages in GWCL Meter Shop in Ashanti Region Consultancy Services – GWCL (Accra) S/ Description Estimated Low Value, low Risk N Cost in USD 1 Consultancy services for the preparation 100,000.00 Low Value, Low Risk of long term strategic plan for the 9 promotion and provision of water supply to LIUCs Consultancy Services for the 100,000.00 Low Value, Low Risk 2 following; i) Enhancement of customer database for LIUC customers ii) Testing of Management models for effective water provision to LIUCs iii) Customer Service Tracking Survey (CSTS) Summary of Packages – GWCL (Accra) Number of Procurement Procurement Category Estimate Cost (USD) Packages. Works 22.7 Million 12 Goods 5.55 Million 4 Consulting 200K 2 Non-Consulting - - Proposed Contracts Summary – Sanitation activities in GKMA Works – Sanitation (Kumasi) S/ Description No. of Estimated Supply N Packages Cost in Position USD Provision of 30,000 on-site household toilet 16 1.0M/packa Low Value 1 facilities benefiting 240,000 low income Packages ge (total Low Risks beneficiaries in GKMA (16 Packages for 8 MMAs) for 8 MMAs 16M) Construction of 120 Institutional/School Toilets 30 0.35M/pack Low Value 2 facilities for needy school in all the 8 MMAs, Packages age (total Low Risks including water connection (30 packages) for 8 MMAs 10.5M) Construction of Simplified Sewerage System 2 Packages 4.5M Each High 3 within Selected Communities (2 Packages) (total 9M) Value, High Risk 10 4 Design and construction of a specialized 2 Packages Low treatment facility, in two selected in 2 0.5M/packa Value, assemblies, for receiving and processing Selected ge (total Low Risk digested sludge from household bio-digester MMAs 1.0M) toilets into reusable products (2 packages) Goods – Sanitation (Kumasi) S/ Description Nr. Of Total Supply N Package Estimate Position s d Cost in USD 1 Supply of Project Vehicles (8 Pick Up) for the 8 MMAs 1 400,000.0 Low for Project Monitoring and Supervision at the MMA Package 0 Value, level – (1Nr for each MMA) low Risk 2 Supply Motor Bikes (16Nr) and Accessories for 1 100,000.0 Low Household Toilet Monitoring Team (2Nr for each MMA) Package 0 Value, low Risk 3 Supply of Cross-Country Vehicles (CCV) & Pick Ups for 1 1,000,000. Low the Project Implementation teams (3Nr CCV + 10 Package 00 Value, Pickups) low Risk 4 Procurement of Office Equipment (Computers, 3 200,000.0 Low Photocopiers, Printers, Projectors, etc) for the 8 MMAs Packages 0 Value, and PCU-Sub Office (Framework Agreement) ; 1/year low Risk 5 Procurement of Stationery & Consumables for 8 MMAs 3 150,000.0 Low and PCU-Sub Office (Framework Agreement) Packages 0 Value, ; 1/year low Risk 6 Reproduction of project materials e,g, reports, 3 200,000.0 Low brochures, manuals, etc. (Framework Agreement) Packages 0 Value, ; 1/year low Risk 7 Designing, printing and dissemination of Behaviour 3 150,000.0 Low Change & Communication Materials – Posters, Flyers, Packages 0 Value, Banners, Stickers, etc. (Framework Agreement) ; 1/year low Risk 8 Designing, printing and dissemination of Behaviour 3 150,000.0 Low Change & Communication Materials – T-Shirts, Polo- Packages 0 Value, Shirts, Caps, etc. (Framework Agreement) ; 1/year low Risk 9 Supply of Lorry Tyres for Project Vehicles for 8 MMAs 3 50,000.00 Low and PCU Sub-Office (Framework Agreement) Packages Value, ; 1/year low Risk 10 Procure ICT Logistics for ESICApps Implementation – 1 50,000.00 Low GKMA Package Value, low Risk Non-Consulting Services – Sanitation (Kumasi) S/ Description Estimated Supply N Cost in USD Position 1 Operation and running of Mobile Interoperability 50,000.00 Low Value, low Platform for Mobilization of Beneficiary Household Risk Contribution 2 Production and dissemination of Open defecation and 50,000.00 Low Value, low hand-washing Videos; Designing & Printing of Risk Newsletters 11 Consultancy Services – Sanitation (Kumasi) S/ Description Nr of Estimated Low Value, low N Packag Cost in Risk es USD 1 Consultancy Services for Baseline Studies for 1 200,000.00 Low Value, low WASH in GKMA. Risk 2 Consultancy Services for Update Assessment of 1 50,000.00 Low Value, low Sewerage Systems in GKMA. Risk 3 Consultancy services for Packaging, Preparation 4 250,000.00 Low Value, low of tender document and construction supervision per Risk of Gender Friendly Institutional Toilet Facilities (4 package Lots) (total 1M) 4 Consultancy services for design, tender 2 400,000.00 preparation and construction supervision of each (total Simplified Sewerage System Construction 0.8M) 5 Consultancy services for the preparation of 1 100,000.00 Low Value, High environmental and social impact assessment Risk (ESIA) for the construction of simplified sewerage system 6 Preparation of resettlement action plan for the 1 100,000.00 Low Value, High construction of simplified sewerage system Risk 7 Consultancy Services for the preparation of 1 100,000.00 Low Value, High Environmental & Social Management plan Risk Institutional Toilet Facilities 8 Consultancy Services for the preparation of 1 100,000.00 Low Value, High Environmental & Social Impact Assessment Risk (ESIA)for the construction of Specialised Bio- Digester Treatment Facility 9 Preparation of resettlement action plan for the 1 100,000.00 Low Value, High construction of a specialized treatment facility, in Risk four selected assemblies, for receiving and processing digested sludge from household bio- digester toilets 10 Consultancy services for an Independent 1 100,000.00 Low Value, High Verification Agency Risk 11 Consultancy services for Annual Financial Audits 1 100,000.00 Low Value, Low Risk 12 Consultancy Services for Annual Procurement 1 50,000.00 Low Value, Low Audit by an Independent Consultant Risk 13 Consultancy Services for Annual Safeguards Audit 1 50,000.00 Low Value, Low Risk 14 Consultancy Services to conduct capacity needs 1 50,000.00 Low Value, Low assessment of participating MMAS and RCC in Risk GKMA 15 Consultancy Services to update ESICApp Mobile 1 100,000.00 Low Value, Low Application Software and Roll-out Implementation Risk and Management in GKMA 16 Consultancy Services to develop Integrated 1 50,000.00 Low Value, Low Sustainable Gender Based Violence guidelines, Risk tools/toolkits and indicators for project implementers 12 17 Consultancy Services to undertake baseline study 1 30,000.00 Low Value, Low for girls attendance to school in relation to WASH Risk infrastructure at school 18 Project Coordinator - 1 288,000.00 Low Value, Low Risk 19 Financial Management Specialist 1 240,000.00 Low Value, Low Risk 20 Procurement Specialist 1 240,000.00 Low Value, Low Risk 21 Sanitation Engineer 1 240,000.00 Low Value, Low Risk 22 Sanitary Engineer 1 240,000.00 Low Value, Low Risk 23 Environmental Safeguards Specialist 1 240,000.00 Low Value, Low Risk 24 Social Safeguards /Gender Based Violence 1 240,000.00 Low Value, Low Specialist Risk 25 M&E Specialist 1 240,000.00 Low Value, Low Risk 26 Governances & Social Accountability Expert 1 240,000.00 Low Value, Low Risk 27 Behavior Change & Communication Expert 1 240,000.00 Low Value, Low Risk 28 WASH Technical Expert for CBT Team 1 240,000.00 Low Value, Low Risk 29 Knowledge Management Expert 1 240,000.00 Low Value, Low Risk 30 GKMA Satellite Office Manager 1 240,000.00 Low Value, Low Risk 31 IT Officer for CBT Team 1 120,000.00 Low Value, Low Risk Summary of Packages – Sanitation (Kumasi) Number of Procurement Procurement Category Estimate Cost (USD) Packages. Goods 2,450,000.00 22 Works 36,500,000.00 50 Consulting Services 6,368,000.00 35 Non-Consulting Services 100,000.00 2 Proposed Contracts Summary – Water Supply activities in GKMA Works – GWCL (Kumasi) S/ Description No. of Estimated Supply N Packages Cost in USD Position 13 Contract for the implementation of 5 Packages 2.0M/Packag 1 Transmission / Distribution pipeline for 11 e (total 10M) Low Improvement Works (90km) improving water MMAs Value, supply to 150,000 people in GKMA (5 Packages Low Risk for 11 MMAs) 2 Provision of Household Water Connections 9 Packages 0.3M/packag Low benefitting additional 5,000 Households e (total 2.7M) Value, Low Risk Goods – GWCL (Kumasi) S/ Description Estimated Supply N Cost in Position USD 1 Supply of Project Vehicles (5 Pick Ups) and 3 Nr. Cross Country 500,000.00 Low Value, Vehicles (CCV) for monitoring (pipeline works, Safeguards and low Risk LICSU Activities) • 2 Pick Ups for the 2 Operational Regions of GKMA • 3 Pick Ups - 1 Nr. Each for LICSU, Technology & Innovation and Safeguards • 3 Nr. CCVs for PIU 2 Procurement of Office Equipment (Computers, Photocopiers, 200,000.00 Low Value, Printers, Projectors, etc) for the PMU Office in Accra, PMU Sub low Risk Offices in the 2 Operational Regions and LICSU Unit in GKMA (Framework Agreement) 3 Procurement of Stationery & Consumables for PMU Office in 150,000.00 Low Value, Accra, PMU Sub Offices in the 2 Operational Regions and LICSU low Risk Unit in GKMA (Framework Agreement) 4 Designing, printing and dissemination of GAMA / GKMA works 50,000.00 Low Value, related materials (pipeline works, New Service Connection low Risk and LICSU) – Posters, Flyers, Banners, Stickers, etc. (Framework Agreement) 5 Designing, printing and dissemination of GAMA / GKMA works 50,000.00 Low Value, related materials (pipeline works, New Service Connection low Risk and LICSU) – T-Shirts, Polo-Shirts, Caps, etc. (Framework Agreement) 6 Supply and Delivery of Fittings for the installation of Ultra 1,000,000. High Value, Sonic Water Meters 00 Low Risk Consultancy Services – GWCL (Kumasi) S/ Description Nr of Estimated Supply N Packages Cost in USD Position 1 Provision of Consulting Services for the Preparation of a Water Supply Master Plan for Greater Kumasi 1 2.0 Million High Value, Low Metropolitan Area (GKMA) including Risk the preparation of a calibrated hydraulic Model and an Integrated Water Distribution Network 14 2 Consultancy Service for the provision of the following; ● Establishment of Telemetry to accurately measure water flows 1 2.0 Million High Value, Low into the 2 operational Regions in Risk GKMA. ● Identification of pressure zones in the 2 Operational Regions of GKMA 3 Consulting Services for the 4 120K/Packag Low Value, Low preparation of Baseline Studies e (Total Risk Report and Base maps for selected 480K) low-income communities in GKMA 5 Consulting Services to provide 1 200K Low Value, Low Technical Assistance to PIU on all Risk LICSU activities 6 Consulting Services for Construction 4 400K/Packag Low Value, Low Supervision of Pipeline improvement e (Total 1.6 Risk works in the 10 MMAs of GKMA Mil) 7 Consulting services to implement the 1 200K Low Value, Low Resettlement Action Plan for Pipeline Risk Works in GKMA 8 Consulting services to conduct Social 1 100K Low Value, Low & Environmental Audit of the GAMA Risk Project – Component 2 and 4d 9 Consulting services to conduct 1 100K Low Value, Beneficiary Assessment of the GAMA Low Risk Project – Component 2 and 4d Non-Consulting Services – GWCL (Kumasi) S/ Description Estimated Cost Supply Position N in USD 1 Services to provide assistance to 50,000.00 Low Value, low Risk GWCL in the 1) production of video documentary; and 2) Production of radio commercials 2 Design and Printing of Disbursement 10,000.00 Low Value, low Risk Security Forms Summary of Packages – GWCL (Kumasi) Number of Procurement Procurement Category Estimate Cost (USD) Packages. Goods 1,950,000.00 6 Works 12,700,000.00 14 15 Consulting Services 6,680,000.00 14 Non-Consulting Services 60,000.00 2 A. LEGAL POLICY Even though Ghana’s procurement delivery is governed by the Ghana Public Procurement Law, Act 663, 2003, which was amended in 2016, Act 914, procurement under the project will be carried out in accordance with the (a) World Bank Procurement Regulations for IPF Borrowers Procurement dated July 2016, revised November, 2017, August 2018, and January 2020; (b) the ‘Guidelines on Preventing and Combating Fraud and Corruption in Projects financed by IBRD Loans and IDA Credits and Grants’, dated October 15, 2006, revised in January 2011 and July 1, 2016; and (c) the provisions stipulated in the Financing Agreement. Strategic Assessment of Operating Context and borrower Capability are as outlined below: 2. Overview of Country, Borrower and Marketplace A PESTLE (Political, Economic, Social, Technology, Legislative and Environment) analysis was undertaken on the operating environment and design of the AF project. The analytical results are summarized as below. These considerations are significant to the operational context as they may impact the approach to procurement to support the project to achieve its proposed development objects. a. Operational Context • Governance aspects Ghana is a democratic country and has successfully changed governments through peaceful democratic processes since 1992. One does not envisage any security issues in the coming years. The effectiveness of governance activities and their full impact is evident through information dissemination and disclosure. This will continue to engender openness with respect to the status of project implementation at the appropriate level and bring the beneficiaries on-board in addressing the challenges of sustainable operation and maintenance. Ghana procurement delivery is governed by the Ghana Public Procurement Law, Act 663, 2003, which was recently amended in 2016, Amended Act 914. The amendment makes further provision for public procurement and provide for decentralized procurement and for connected purposes. While progress has been made in delivering procurement under the laws, significant challenges remain in strengthening transparency and accountability. Challenges involve ensuring minimum political interference in the procurement process, effective contract administration, and getting value for money. As part of the measures to address the transparency issue, the PPA under e-Transform project is supporting the development and implementation of e-GP to address some of the challenges and reduce human interference as well as reduce cost of procurement and improve transparency. Economic Aspects 16 After two years of average growth rate of 3.5% from 2014 to 2016, real GDP growth recovered to 8.5% in 2017 and was estimated to be 6.2% in 2018, driven mainly by the oil sector. The fiscal account deficit improved marginally, from 5.9% in 2017 to an estimated 5.7% in 2018, as did the current account deficit, from 4.5% in 2017 to an estimated 4.4% in 2018. Inflation declined to the single digits, at 9.8%, and average lending interest rates declined by 4.71 percentage points to 16.23% in September 2018. Despite the positive outlook, Ghana faces potential domestic and global headwinds. On the domestic front, the government faces a challenge in bridging its financing needs, with domestic revenues at about 10% of GDP and gross financing needs of more than 20% of GDP. This challenge is compounded by a high external debt–to-GDP ratio, which declined from 40.5% of GDP in 2017 to 38.5% in 2018. On the external front, dependence on primary commodity exports continues to expose the economy to international commodity price shocks, which could weaken GDP growth and the current account balance. Domestic private consumption is also projected to slow down, to 4.9% of GDP in 2019 and to 3.5% in 2020. The potential weakness in oil prices could lower exports receipts and hence revenues. Ghana is gradually building industrial capacity, and growth in industry was 9.8% in 2019 and projected at 5.9% in 2020. Recent trends reflect more machinery in the country’s import basket. Between 2000 and 2017, the total value of machinery imports increased fourfold, to $670 million. This rapid increase in machinery imports had a substantial adverse effect on the country’s current account balance, but it reflects a gradual shift toward industrialization. While total machinery imports have increased over time, the government’s capital expenditure has been on the decline since 2016. This implies greater private participation in industrialization, which is consistent with the government’s private sector–led agenda for economic transformation. • Social, Environmental and Sustainability Aspects The parent project safeguards impact was rated Category A as a result of the scope of project activities and anticipated social and environmental impacts. Based on this rating, the World Bank Safeguards policies on Environmental Assessment (OP 4.01), Involuntary Resettlement (BP/OP 4.12) and Natural habitats (OP 4.04) were triggered in addition to the national Environmental Assessment Regulations 1999(LI 1652) for which an Environment and Social Management Framework (ESMF) and Resettlement Policy Framework (RPF) were prepared for the parent project. Under this AF project, the proposed works i.e. construction of decentralized sewer system networks, institutional toilets project, bio-digester sludge processing facilities, drainage systems and water supply pipelines construction and their environmental and social impacts are similar and so the safeguards rating for the parent project is maintained for the AF project. Consequently, the ESMF and RPF for the parent project have been updated in accordance with the World Bank Policy (O.P.) 4.01 and O.P. 4.12 which includes principles as well as regulatory and institutional arrangements within which to assess and mitigate negative environmental and social impacts when the specific AF project subproject impacts and sites are fully known. All potential sub-project intervention sites will be screened for Environmental and Social (E&S) impacts. Site specific Environmental and Social Management Plans will be developed for all sub-projects requiring civil works which will be implemented by the selected contractors. The plans will specify standards 17 proposed for the sub-project to ensure environmental sustainability and social acceptability. Standards and plans proposed to address social issues including involuntary resettlement will be pursued. In conclusion, Environmental, Social, Health, and Safety (ESHS) requirements in the Environmental and Social Management Plans will be specified as appropriate in the request for bids/request for proposals documents. Any sustainable procurement technical requirements shall be clearly stated for bidders to propose sustainability aspects (e.g. reduction of wastages, material reduction etc.) that describe the bidders’ approach and commitment to sustainable design and construction practices. The Project coordinating Unit (PCU), and any institution participating in the implementation, will not issue a Request for Proposal (RFP) of any activity subject to Environmental and Social Impact Assessment (ESIA), without the construction phase’s Environmental and Social Management Plan (ESMP) inserted in, and will not authorize the works to commence before the contractor’s ESMP (C-ESMP) has been approved and integrated into the overall planning of the works. In line with Ghana’s Environmental Assessment Regulations 1999 (LI 1652), the proposed sanitation works i.e. decentralized sewer system networks, institutional toilets project and the drainage systems fall in the category of undertakings (Regulation 2) for which an Environmental Impact Assessment is required to help understand the likely implications, alternatives and mitigations to consider, to ensure sound decision- making, and sustainable development of the Project. As a result, scoping for EIA/ESIA study has to be carried to generate a scoping report and the relevant Terms of Reference (TOR) to guide a satisfactory conduct of ESIA study. The Project has also triggered the World Bank Safeguards policies: Environmental Assessment Policy OP4.01 and the Involuntary Resettlement Policy OP4.12, requiring that the conduct and procedures for the ESIA study conformed to these Policies triggered by the GAMA Project. The overall social and environmental policies and procedures in the country are not weak, however their enforcement is limited due to lack of resources and capacity. While reputable suppliers and contractors in the country abide to international best practices and standards, the ability of the government entities to enforce these standards and best practices is limited due to lack of institutional knowledge and experience. Occupational health and safety (OHS) and Social considerations are important concern in the implementation of works projects in low income urban communities. The key investments under the Project are construction of Simplified Sewerage Systems, Institutional Sanitation Facilities, Household Toilet Facilities and Localized drainage systems to reduce the risks of flooding within these low income urban communities. The Project has therefore triggered two of the World Bank Safeguards policies, these policies are the Environmental Assessment Policy OP4.01 and the Involuntary Resettlement Policy OP4.12. These require that any potential environmental and social issues arising from the project implementation should be mitigated. The management of the environmental and social management issues of the GAMA Project is guided by the Project’s Environmental and Social Management Framework (ESMF), and Resettlement Policy Framework (RPF). The purpose of the ESMF and RPF is to prevent, where possible avoid and effectively mitigate and manage the environmental and social issues arising from the project implementation. An Environmental and Social Impact Assessment (ESIA) will be conducted for each of the sub-projects. The ESIA will identify specific social and environmental risks that are to be managed through the procurement process, including specific 18 functional requirements to comply with the Bank’s Environmental, Social, Health, and Safety (ESHS) Guidelines. Site-specific Environmental Management Plans will be developed which will be implemented by the selected contractors. In respect of the investments, sSpecific measures have been taken to promote sustainability of the investments made beyond project completion under the parent project. These same measures shall be carried out in this project. Social accountability mechanisms (i.e. assembly specific grievance redress procedures) have been developed, based on research amongst project beneficiaries which informed the development of messages and publicity campaigns which promoted the buy-in by project beneficiary in particular and the general public at large. Under the parent project, mechanisms were also developed to provide publicly available data to promote transparency in the provision of services, this will be continued. Costs of services will be maintained as far as possible at current levels, which may entail judicious use of subsidies from general revenue streams to cover part of the public good element of sanitation services. Community management and oversight mechanisms have been developed for services in low-income communities, including construction of toilet facilities in private and rented housing, management of local sewerage systems, as well as the management of off-plot water supplies. These community management and oversight mechanisms have been functioning in a participatory manner involving existing community groups, especially women's groups. This management strategy will be enhanced in this AF project. The role of the private sector in service provision have been maximized under the parent project. The Technical Assistant provided under the parent project focused on supporting the development of small enterprises and linkages with larger established environmental services providers at community level serving several MMAs. The parent project ensured building the capacity of these SMEs and other stakeholders to ensure sustainability of investments through targeted operation and maintenance strategies for different components. However, there has been a challenge with funding for cleaning and maintenance of the school sanitation facilities due to some directives related to collection of levies by the schools. Measures are will be taken at a high-level to clarify such directives and ensure sustainability of the school sanitation facilities. Measures will also be put in place under the AF project to ensure the drainage facilities would receive regular supervision and maintenance by the respective municipalities where they are located so as to ensure they do not get choked with the possibility of causing flooding. In conclusion, Environmental, Social, Health, and Safety (ESHS) requirements will be specified as appropriate in the request for bids/request for proposals documents. Any sustainable procurement technical requirements shall be clearly stated for bidders to propose sustainability aspects (e.g. reduction of wastages, material reduction etc.) that describe the bidders’ approach and commitment to sustainable design and construction practices. • Technological Aspects The parent project developed a construction manual for the bio digester toilet, which is the most feasible and preferred technology for low income urban household toilet in Ghana. This manual will provide technical guidance and 19 standards for construction of the bio-digester technology toilet. The manual has been completed and shall provide a guide for the construction, operation and maintenance of a household bio digester toilet in Ghana. Sub-Project Implementers (SPIs) providing services for the delivery/construction of bio digester toilets have been trained on the requirement for the manual and the standardized bio digester toilet as the basis for contract renewal for subsequent phases of the household toilet scheme under the project. More services providers will be engaged and trained under the additional financing project. The parent project also deployed an innovative mobile money platform to mobilize over $ 1 million in beneficiary household contribution towards household toilets. The mobile money platform offers a safe, convenient and reliable means for households to pay for the household toilets in instalments. A new mobile money platform which addresses some challenges with the initial platform such as the limitation of the platform to one mobile network has been adopted by the Project. The new platform will allow payments from all the mobile networks amongst other new innovative features. The Project has also adopted the Kobo Collect data collection mobile application for capturing the data on all household toilets constructed including their GPS locations and pictures. The application is installed on the phones of service providers who use the application to capture the data and send to the M&E unit of the Project. The data transmitted via the application is used for monitoring and evaluation purposes such as determination of number of users of the toilet facility, proportion of male and female beneficiaries, quantity of toilets installed amongst others. The GPS locations also allow easy tracking and identification of the toilet facilities on the field. Sanitation hackathon - As part of the hackathon innovation program, the GAMA SWP provided seed funding to two (2) groups namely NSUO and iCesspool in the amount of USD 20,000 and USD 30,000 respectively to support these young entrepreneurs to kick-start the implementation of their ideas. iCespool Group - iCesspool Limited is designing a software application to provide End-To-End service chain monitoring of Liquid Waste Services Provision in Ghana, beginning with Greater Accra Metropolitan Area. It is carefully tailored to assist households in the comfort of their homes locate the nearest Cesspool truck to provide de-sludging services, manage the Service Cost, monitor compliance with industry code of conduct, health and safety standards and monitor trucks route to prevent discriminate dumping of fecal sludge at unapproved points. NSUO Group - The NSUO group is designing and rolling out a technology platform that enables delivery of water to households and organization and collection of the waste plastics for recycling in one cycle. The platform uses data science and artificial intelligence, geo spatial technologies and an integration with the national digital addressing system to efficiently manage and scale operations nationally without huge overheads. With this solution the group hopes to establish a circular economy where 100% of plastic waste is recovered and upcycled into new products. Under the water supply component of the parent project, a telemetry system was established which allows the urban water utility to know, in real time, the health of its water network. Key parameters such as water flows, pressures and levels are logged and transmitted, in real time, to water operators to allow for appropriate decisions to be taken. The system allows for accurate measurement of water supply into each of the 3 operational Regions of GWCL in GAMA for purposes of accountability and water balance. The establishment provides significant basis for GWCL to investigate sources of water losses within its supply area. Key Conclusions 20 1. Ghana is a democratic country and has successfully changed government through peaceful democratic processes since 1992. One does not envisage any security issues in the coming years, and this is positive for the procurement industry. 2. Ghana now has a positive economic outlook and is gradually building industrial capacity. Growth in industry is projected at 9.8% in 2019 and 5.9% in 2020. 3. Though there are significant sustainability, environmental and social aspects which are likely to have procurement impact, these were successfully managed under the parent project. It is not envisaged there will be unsurmountable challenges under this project which cannot be dealt with using the lessons learnt under the parent project. 4. The very positive economic outlook will provide the necessary environment for the financial sector and will contribute to the success of the project. b. Client Capability and Project Implementation Unit Assessment The original project became effective in August 2014 with a project amount of USD150million. Procurement activities under the original project formed more than 90% of the entire project funds. Currently, about 96% of the original funds have been disbursed. Few of the activities in the original procurement plan remain unimplemented primarily due to unavailability of funding. The procurement plan has been updated regularly to reduce project procurement activities and submitted in STEP based on the project requirement. Under this AF, the same arrangement under the parent project would continue to be used to handle the overall project, including procurement management. Unlike the parent project which was governed by the Bank’s Procurement Guidelines, however, procurement activities under this Additional Financing will be carried out in accordance with World Bank’s Procurement Regulations for IPF Borrowers. Through the ongoing project, the PCU, GWCL and the MMAs have gained more experience in World Bank procurement and their performance in procurement have improved substantially over years., The change in the use of procurement framework may create an initial challenge to the team but practice and continuous capacity building will empower the team to surmount any possible challenges that may be encountered. The Institutional and implementation arrangements will follow similar trend for the parent project with minor changes to meet the needs of the GKMA component. Separate implementation arrangements for sanitation and water supply related activities will be carried out under the overall coordination of the Project Coordinating Unit. As sanitation falls under the responsibility of the corresponding MMAs and urban water supply falls under the responsibility of GWCL, separate implementation arrangements will be considered. However, in order to coordinate all of the implementation activities by the corresponding MMAs and facilitate progress monitoring and reporting, the overall coordination of the project will be led by the MSWR through its PCU. The environmental sanitation activities will be implemented by the corresponding Environmental Health Unit of the MMA where the activities take place, with technical support from the Project Coordinating Unit and the Environmental Health and Sanitation Directorate (EHSD) of the Ministry. The water supply activities will be implemented by GWCL, which has ample experience in the implementation of water projects. The institutional strengthening activities will be implemented by the MSWR through its PCU, with the support of GWCL for water related activities and of the EHSD for sanitation-related activities. 21 A procurement assessment of the capacity of the implementing agencies was last carried out in accordance with the Bank's Procurement Risk Assessment System (PRAMS) in March 2013 which assessed the overall procurement risk as substantial under the parent project. However the necessary gaps were filled through the recruitment of substantive procurement specialist and intensive capacity-building activities at the MMA level under the five year period of the parent project. Experience The Project Coordinating Unit of the Ministry which will coordinate the project has experience in successfully implementing the parent project. The New Procurement Framework, under which this project will be implemented, may pose some initial challenges because it will be the first time the project team will be working with it but it will not be inimical to the successful implementation of the project. The procurement capacity of the team has been enhanced in the NPF through several capacity building activities organised by the Bank and by the parent project. The Technical Team and Solutions and Innovation Team (SIP) of the Bank will provide hands-on support training and implementation support, especially in the application of the Procurement Framework during the first year to facilitate the implementation of project activities. • Contract management capability and capacity The PCU of the Ministry and the PIU of GWCL are staff with experienced engineers, quantity surveyors and procurement specialist and supported by several individual urban roads engineers, works engineers and municipal planning officers at the MMA levels. These available professionals have experience in management of such contracts as evidenced in the successful management of contracts under the parent project. The challenge has been the lack of steadfast adherence to contract provisions, including delayed payments and bureaucratic bottlenecks at the MMA level. The Bank will continue to offer adequate and appropriate support to the Project to mitigate these deficiencies. Execution of works contracts have been supervised on a daily basis by the respective works officers at the various municipalities, supervising consultant (where available), designated project assistant engineers (for household toilets) and various specialist from the PCU. It includes the regular site supervision and the quantity evaluation of activities from each jobsite. Monthly interim certificates and payments scheme are utilised helping contractors to improve their cash flow and to be assured of timely payments to salaries of labourers and suppliers. Quality of works is being regularly checked in accordance to the technical specifications as provided in the contract and various material testings carried out to ensure quality control. For implementation of key work activities under the water supply arm of the project, competent supervising consultants will be recruited to supervise, on a daily basis, major pipeline improvement works whilst freeing up some time for GWCL PIU team to assume a broad and high level supervisory role. Furthermore, both PCU and GWCL PIU have demonstrated the capacity to adjust, modify and introduce new implementation modalities while successfully meeting consequent procurement requirements, (e.g. the introduction of Large-Scale SPI Contracts which resulted in the upward surge in the number of household toilet from 100 to 1300 per month. On the part of GWCL, innovative measures 22 (including subsidization of new service connection fees, installation of new service connection centres within the selected communities, shortening of new service connection protocol, etc) put in place by the PIU and the company led to a surge and attrition in private water connections and community stand posts respectively under the project. Complaints management and dispute resolution systems In terms of complaints management and dispute resolution systems, the standard form of contract currently being used by GAMA Project includes a provision under sub-clause titled PROCEDURES FOR DISPUTES, clause (24.1) that states: “If the Contractor believes that a decision taken by the Project Manager was either outside the authority given to the Project Manager by the Contract or that the decision was wrongly taken, the decision shall be referred to the Adjudicator within 14 days of the notification of the Project Manager’s decision” In the more general nature of complaints related to implementation of works under both the PCU and GWCL, the parent project has a Grievance Redress Systems. The intention here was to situate the GRMs within the Public Relations and Complaint Committee of the Assembly system. This will be reviewed and updated to ensure smooth and speedy resolution of disputes. The parent project has ongoing contracts with dispute resolution mechanisms which acts in accordance with the Ghana Public Procurement Act 663 of 2003 as amended and in accordance with the Bank recommended dispute resolution best practices. Enough lessons have been learnt with enough experiences gained from dealing with and handling of procurement related complaints. Contracts concluded under the parent project complied with the World Bank Contract conflict management resolution procedures and this shall be same for this project. In conclusion, to ensure VfM delivery, the effective and competitive pre-contract procurement process will be matched with a post contract management and administration. With the input from consultants and continuous capacity building, the project will observe due diligence in terms of Contract Strategy (contract type, conditions of contract, pricing mechanisms, etc.) before contracts are awarded and signed. SWOT analysis Strengths Weaknesses • Well established PCU and GWCL with • Weak procurement and contract capacity and qualified and experienced procurement experience at the MMA level including the staff; use of the new bank procurement • Well established public procurement regulations. system; • Long bureaucratic procedures for approvals • High level of trust from the local including evaluation reports of post-review market for world bank funded projects; activities; • Track record of on-time payments to • Lengthy environmental and social safeguards the Contractors/Consultants/Suppliers; process including approval of instruments, payment of compensations, etc. Opportunities Threats • Need for development of countrywide • Weak Cedi-to-Dollar fluctuating strength sanitation market; imparting the prices of basic construction • Growing water demand materials including Cement, Iron Rods, • Fast development of SMEs who are Chipping, etc. expanding their activities in providing 23 sanitation services including SPI for • Harsh rainy seasons (June/July – Sept/Oct) household toilet construction, sludge obstructing construction activities for dislodging services providers, etc. construction of sewer lines, drains, water • Fast development of the digester toilet pipelines & fittings system and its acceptance within the • Changes in activity progresses rate due to urban poor setting. national presidential and parliamentary elections and other political influences; Key Conclusions 1. Even though the Project Coordinating Unit has experience in implementing the parent project and other donor-funded projects under the Bank’s Guidelines, just like most other projects, it has no experience in implementing projects under the New Procurement Framework. However, capacity building and support from the World Bank will help in surmounting any initial challenges that may be encountered. 2. Environmental and Social safeguards instruments shall be prepared and implemented at the earliest stage of project to avoid delays in procurement and implementation phase; 3. The existing provisions on GRM,procurement and contract administration will be reviewed to ensure that they are up-to date. 4. The MMAs project team members, especially the newly created MMAs and all the GKMA Assemblies, who were not involved in the parent project will require capacity building in the bank procurement framework, contract management and administration. 5. Procurement post-reviews and technical audits will be carried out annually by the Bank Procurement Specialist and Technical Specialist or independent auditors and based on the findings of the reviews the prior review thresholds will be reviewed. c. Market Analysis • Procurable activities under the project will include ‘small’ civil & building works, goods, non-consultancy services and consultancy services. Under the parent project the local market dealt successfully with most of the activities which were categorised under Low Risk and Low Value, and the highly skilled experts will be able to win contract that are likely to be from the international market. Consequently, the market approach will be both national and international. The procurement packages in the procurement plan will be structured in way to attract qualified and potential bidders in a participatory approach to ensure economies of scale. • The critical procurement activities as identified in the supply positioning matrix below involves construction of simplified sewerage systems in selected communities in the GKMA and the construction of household toilet facilities. Evidence from the parent project indicates after dismal open competition to attract enough private sector to submit responsive bids for the household toilets construction project, the strategy of ‘Large-Scale’ packaging attracted several local and few Chinese construction firms. The GAMA Project has therefore built enough local contractor capacity to deliver such facilities. 24 • Regarding water supply component, critical procurement activities involves preparation of a water supply master plan for GKMA, laying of pipe mains, procurement of pipes & water metering devices and completion of private household water connections. To ensure that details of anticipated procurable items are determined to allow for early launch of procurement, we propose that the Consulting Services for preparation of a Master Plan and Baseline Studies for GKMA be considered for Advanced Contracting and Retroactive Financing. Also, the parent project prepared detailed designs and tender documents for some pipeline projects (i.e. Batch 3 Pipeline Works and some Private Household Water Connections) which could not be implemented as a result of budgetary constraints. All these procurable items should be considered under Advanced Contracting to facilitate early completion of the projects under the AF. Regarding the procurement of pipes for the pipeline works and water metering devices for the private household connections, experience from the parent project alludes that centralising the procurement by the client PIU leads to harmonization in the specifications (which impacts on durability) of the pipes and also cost efficiency on the basis of economies of scale and the fact the client is statutorily exempted from the payment of taxes for goods, a situation which frees substantial money for procurement of more pipes. • Most of construction materials including cement, steel, sand, and aggregates and plumbing materials including pipes are locally available, close to the vicinity of the target project areas in abundant quantities to fulfil the demand. In terms of labour, adequate skills exist, and most construction companies employed few hundred thousand workers (one of the largest sectors in terms of employment in Ghana). The Ghanaian construction sector for simple structures relies heavily on local artisans like masons, carpenters, electricians, plumbers, etc. who can easily be found all parts of the country. Consequently, the market approach will be both national and international. The procurement packages in the procurement plan will be structured in way to attract qualified and potential bidders in a participatory approach to ensure economies of scale. • Small and Medium Enterprises For the past few years the financial market has been experiencing shake-ups as a result of the recent Bank of Ghana’s decision to increase the capital requirement of financial institutions in the country. This led to the collapse of some local banks. As a result access to financing facilities is now very complicated and tough for SMEs. In addition, it is observed that the financial capacity of many of these SME contractors in the WASH is not strong, especially of the local ones. According to the market research, many of enterprises in the construction industry have medium and small scale, and large number of small enterprises do not have sufficient capacity including financial capacity to execute large contract. Under the parent project, most of such contractors relied heavily on the advance payment provisions in the contract to enhance their cash flow. This AF project will follow suit by making relatively high percentage (up to 30%) advance provisions available to such contractors. SMEs will also be engaged at all levels in the sanitation service chain. SMEs will be engaged in the operation of mini bio-solids treatment plants in addition to providing desludging services and general servicing of household toilet facilities. • Enterprises in Sector It is estimated that there are currently few thousands of companies registered or involved in construction works in Ghana. These are mainly national/local enterprises. However, it is found that the national/local enterprises are of small 25 size and do not have sufficient capacity to execute works of large value. It is also noted that the indigenous contractors are not able to produce good quality construction because most of their labour is unskilled. The number of foreign contractors operating in market of Ghana is relatively limited mainly from China. These contractors from China are large and have capacity to execute Works with very large value. Experience from the parent project indicates most of tenders are interested by a large number of national/local bidders and some of foreign bidders from mainly China. However, the situation is quite different in the water supply sector. Under the parent project, seven (7) out of eight (8) large value were satisfactorily carried out local contractors indicating adequate capacity and immense competence on the part of local contractors in the execution of pipeline projects. Regarding consultancy services in the WASH sector, similarly, the market is also relatively competitive. There are few national/local consultants and a number of foreign consultants providing services including various studies, design, and construction supervision of WASH projects. For instance, Expression of Interest for the preparation of Integrated Urban Master Plan under the parent project attracted over 40 firms. Most of the foreign consulting firms who have who applied to express interest in various activities under the parent project were mainly from India, Pakistan, Germany, Netherlands, Sweden, Spain, Italy, Ireland, France, Switzerland, Australia, Canada, USA South Korea, Lebanon, South Africa, Nigeria and other Africa Countries. Most of these foreign consultants were normally interested in contracts with value over USD 500,000.00. • Specification – Specifications will be based on lessons learned in the previous contracts as well as a consideration of emerging trends. Appropriate experts will be consulted when need be to offer the needed technical support in drawing up specifications and Terms of Reference. 26 Hig h Strategic Strategic Critical Security • Simplified Sewer Lines Construction Provision of Household • Transmission / Distribution Toilets and Private Pipeline Improvement Works Household Connections within Low Income Urban Risk Communities in GAMA and GKMA Tactical Advantage Tactical Acquisition • Construction of Institutional • Consultancy Services Toilet Facilities • Stationery & Office Equipment • Construction of prioritise local • Logistics for Assemblies drains to provided non-flooded land spaces for household toilet construction. • Supply and Installation of Water Metering Devices Low Low Hig Spend h Key Conclusions 1. Under the parent project the capacity of several SME contracting and consulting firms have been built to provide healthy local competition for the several low-value and low-risk contract packages. There are therefore both foreign and local experienced service providers and suppliers willing to take part in competitive procurement under this project. 2. There is adequate capacity and healthy competition amongst local construction firms in the construction of water infrastructure involving pipes even in the most critical part of the quadrant (high value and High risk contract packages). 3. The financial capacity of the SMEs contracting firms will be enhanced by the Advanced Payment provisions in the Standard Contracts 4. Some of the consultancy assignments will be undertaken by international firms where there not enough expertise in the national market. 5. The supply position of these service providers is for both high and low risk/volume procurement. The Client/Borrower has also approached 27 the market adequately in the past in implementing the parent project and have adequate knowledge of the market place. d. Procurement Risk Analysis For the sanitation arm of the project, the bulk of the procurement activities to be undertaken under the project will bother on several low value works contracts scattered within the many low-income communities within the MMAs, some consultancy and non-consulting services and goods to assist in the achievement of the project objectives. Unlike the sanitation related activities, the bulk of works and goods procurement activities under the water supply component will bother on high value contracts. This is the first time the PCU will be using the Procurement Framework and will require continuous and sustained support and training. Below in table K is risks analysis, mitigation measures and risk ownership: Table K: Risks, Mitigation measures and Risk ownership Risk Description Risks Description of Mitigation Risk Owner Rating Financial Capability of SMEs H Judicious application of the Advance Borrower/WB Contracting firms who will be Payment provisions in the standard bidding for the many low-value contract, offering up to 30%. high risk projects Limited procurement experience Hands on implementation support of MMAs (e.g. newly created M from the PCU and undertake Borrower MMAs) with the Bank NPF for capacity building activities using the preparing procurement PCU, the Bank resources and documents including cost external training providers. estimation, specification of works requirement, and management of bidding process for works contract and especially the strict ES safeguards requirement under the project H Project implementation team to Political interference in contract offer clear advice and capacity Borrower award building on the procurement procedures agreed in the Financing Agreement and WB H Although the local currency has Currency Fluctuations stabilized, both International and Borrower Local Bidders and consultants will be allowed to submit pricing in three convertible currencies when permitted under the PF. Bureaucratic and delay internal M Prepare and adopt a project procurement reviewing and implementation manual (PIM), Borrower approval process under the including a chapter on procurement Ghana Procurement Law that comprising of clear rules, step by 28 may cause the project step procedures and responsibilities, implementation delays timeline requirements for procurement activities, actions and decisions for small procurements. Delay in preparation and M Advance Procurement will be widely Borrower/WB approvals of Environmental & utilised under the project to ensure Social safeguards Instruments to early selection of consultants for the meet the strict compliance preparation of such instruments. requirement under the project. Delay payment of compensation M Advance budget allocations for Borrower to project affected persons compensation payments by the project beneficiary MMAs and the Ministry and the use of E-payment systems in the payment of compensation Procurement Risk Level: The project procurement risk prior to the mitigation measures is “Substantial”. The risk will be reduced to a residual rating of “Moderate” upon successful implementation of the proposed mitigation measures. 3. Procurement Methods and Prior Review Thresholds The table below shows the procurement methods and prior review thresholds applicable to the project based on SUBSTANTIAL RISK. Table 3: Procurement Method and Prior Review Thresholds All-National Prior Review Threshold Procurement Method Threshold Shortlist of Consultants Consultants ICB NCB Shopping IT Systems+ Goods + Goods + Goods + Individua RISK RATING Works Goods Non Con. Firms Works Non Con. Works Non Con. Works Non Con. ls Serv Serv Serv Serv ≤$0.3Mil (All) SUBSTANTIAL ≥$10Mil ≥$1Mil ≥$1Mil ≥$0.5Mil ≥$0.2Mil ≥$15Mil ≥$3 Mil <$15Mil <$3 Mil <$0.2 Mil <$0.1 Mil ≤$0.5Mil (Engr+ Contract Spn) 4. Procurement Objectives The procurement objectives include: (i) To ensure transparency, fairness, value for money for all project investments. (ii) To develop and build the capacity of Small & Medium Scale (Sub- Project Implementers) in the WASH Sector and deepening their participation. (iii) To create jobs in accordance with the Governments’ job-creation agenda. 29 (iv) To share risks for successful implementation of the project by placing risk with the party best able to manage the risk. (v) To implement procurement packages considering the need to avoid extensions of contract duration as much as possible. 5. Recommended Procurement Approach for the Project (Contracts, Cost Estimates and Procurement Approach) Below is the summary of procurement packages, contracts and estimated costs. Summary of Packages (GAMA & GKMA) – Components 1, 3 & 4 Number of Procurement Procurement Category Estimate Cost (USD) Packages. Goods 2,710,000.00 30 Works 46,700,000.00 75 Consulting Services 7,568,00.00 40 Non-Consulting Services 170,000.00 4 Summary of Packages (GAMA & GKMA) – Component 2 Number of Procurement Procurement Category Estimate Cost (USD) Packages. Goods 7,500,000.00 10 Works 35,400,000.00 26 Consulting Services 6,880,000.00 16 Non-Consulting Services 60,000.00 2 Table 4 is the recommended procurement approaches for the project: Table 4: Recommended Procurement approach – Components 1, 2, 3 & 4 Attribute Selected Justification Summary/Logic arrangement Specifications Performance Broad performance specifications will be drawn for which bidders will be required to propose “fit for purpose” solutions. Sustainability Collaborative Measures will be taken at a high-level to clarify Requirements directives for funding of operations and maintenance of sanitation facilities and ensure sustainability of the school sanitation facilities. Measures will also be put in place under the AF project to ensure the drainage facilities would receive regular supervision and maintenance by 30 the respective municipalities where they are located so as to ensure they do not get choked with the possibility of causing flooding The Project coordinating Unit (PCU), and any institution participating in the implementation, will not issue a Request for Bids/Proposal of any activity subject to Environmental and Social Impact Assessment (ESIA), without the construction phase’s Environmental and Social Management Plan (ESMP) inserted in, and will not authorize the works to commence before the contractor’s ESMP (C-ESMP) has been approved and integrated into the overall planning of the works. Contract Type Traditional The proposed activities are routine in nature. Pricing and costing Lump Sum /time- The proposed contracts will be for short duration mechanism based and bidders will be motivated through the use of the selected payment arrangements. Supplier Collaborative Parties in the contracts will need to be Relationship interdependent for mutually fruitful, trustworthy and beneficial relationship. Price Adjustments Mostly fixed price Most contracts are expected to be of less than 18 months’ duration and therefore, fixed. Provision for price adjustment shall be made for simplified sewerage and GWCL’s operational efficiency works which are expected to be carried within 15 to 20 months. Form of Contract Standard terms and The standard contract template agreed with the (Terms and conditions in Bank will be used. Conditions) National STB or WB SBD will apply Selection Method A. Requests for Bids The procurement activities are of routine nature; (RFB) therefore, less complex selection methods shall B. Requests for mostly be considered. Quotations (RFQ) C. DB and DBO D. QCBS, CQS, LCS, etc. E. Direct Selection Selection None Not required. Arrangement Market Approach A. Type of Open national and international competitions Competition shall be adopted. 1. Open 2. International 3. National B. Number of Envelopes/Stages Single Envelope 31 Pre / Post Post-Qualification The process is faster and minimizes the risk of Qualification collusion after pre-qualification. It also eliminates political interference during the pre- qualification stage. Evaluation Selection A. Lowest evaluated To achieve VFM. Method cost Evaluation of Costs Adjust Bids will be technically qualified with minimum ed Bid qualifying marks and financials of only Price technically qualified bidders will be compared. Domestic Preference None Not required. Rated Criteria None Not required. 6. Summary of PPSD to inform the Bank’s preparation of the PAD Unlike the parent project which was governed by the Bank’s Procurement Guidelines, procurement activities under this AF project will be carried out in accordance with World Bank’s ‘Procurement Regulations for IPF Borrowers: Procurement in Investment Project Financing’ (hereinafter referred to as ‘Procurement Regulations’) dated July 1, 2016, revised November 2017, August 2018 and January 2020+. Procurement under national procurement procedures will follow Ghana Public Procurement Law, Act 663, 2003, which was recently amended in 2016, Amended Act 914. However national procurement will involve the use of the Bank standard documents or modified national document acceptable to the Bank. The World Bank’s planning and tracking system, Systematic Tracking of Exchanges in Procurement (STEP), will also be used under the Additional Finance. Procurement risk rating for the parent project is Substantial. The same agencies that are managing procurement activities under the parent project will continue to manage procurement under the Additional Financing. Though the agencies have gained good experience in World Bank procurement and their performance in procurement has improve substantially under parent project, there still remain the need to address some weaknesses and risks under the AF as discussed below: Most of the newly created MMAs staff do not have adequate experience in World Bank procurement procedures including preparing effective cost estimation, development of appropriate technical specification of works requirement, and management of bidding process for works contract, as well as contract management of the ensuing works contracts. In addition, local SME contractors do not have adequate financial capacity to mobilise for the construction activities. More often than not, substantial amount of time is required for the preparation and approval of the Environmental and Social Safeguards Instruments which usually contributes to project implementation delays. The following measures have been proposed to mitigate these risks: a) Provide hands on implementation support by the PCU team to the MMA officers in addition to other related capacity building activities; 32 b) Use the Advance Procurement provision in the Procurement Framework to minimise the delay caused by the selection of Consultant for the preparation of the appropriate Master Plans and safeguards instruments; c) The AF project will rely on the Advance Payment provisions in the Standard Contract to ensure the risks of capitalisation by the SME contractors are reduced. Procurement Plan: Based on this PPSD, the initial procurement plan for the project has been prepared by the Borrower for review by the World Bank prior to negotiation. Once accepted, the procurement plan will be updated regularly by the Borrower (MSWR) to: (i) reflect project implementation requirements; (ii) accommodate changes or modifications that may arise; and, (iii) add new packages as needed for achieving the project PDOs. Procurement plan and their updates or modifications will be subject to the World Bank’s prior review and no- objection in STEP. The procurement plan will identify the risk for each activity. Activities for Prior review shall be categorised based on the performance and risk rating. Contracts not subject to prior review will be subject to post review. Procurement post review will be carried out on an annual basis with an initial sampling rate of 20 percent, which will be adjusted periodically during project implementation based on the performance of the project. 33 PROCUREMENT PLAN FOR THE GREATER ACCRA METROPOLITAN AREA SANITATION AND WATER PROJECT – ADDITIONAL FINANCING: [GAMA (SWP) – AF] GENERAL INFORMATION Country: Ghana Bank’s Approval date of Original Procurement Plan: XXXXXXX Revised Plan Date: XXXXXXXX Project ID: P171620 Project Name: Greater Accra Metropolitan Area Sanitation and Water Project – Additional Financing: GAMA (SWP) – AF Loan Credit no.: XXXXXXXX Executing Agency: Project Coordinating Unit – Ministry of Sanitation and Water Resources & Ghana Water Company Limited • Procurement for the project will be carried out in accordance with the World Bank’s Procurement Regulations for IPF Borrowers, July 2016, Revised November 2017 and August 2018 and applicable to Investment Project Financing (IPF). The project will be subject to the World Bank’s Anticorruption Guidelines, dated October 15, 2006, as revised in January 2011 and July 2016. • A Project Procurement Strategy for Development (PPSD) has been prepared for the project. Extensive market analysis has been carried out for different packages of procurement. Decisions on packages and lots are made to ensure adequate participation of bidders. Based on risk and market analysis, the procurement plan has 1 been prepared to set out the selection methods and review thresholds to be followed by the Borrower during project implementation in the procurement of goods, works, consulting and non-consulting services. • The table below describes various procurement methods to be used for activities financed by the loan. The thresholds (Table 3) indicated in apply to the initial 18-months of implementation period and are based on the procurement performance of the project; these thresholds may be subsequently modified. • The above thresholds are for the initial 18-month implementation period; based on the procurement performance of the project, these thresholds may be subsequently modified. Even for large-value post review cases, the inputs of the World Bank on technical specifications will be obtained by the project. Irrespective of the thresholds, ToRs shall be prior reviewed by Bank. The prior review thresholds will also be indicated in the Procurement Plan. The Procurement Plan will be subsequently updated annually (or at any other time if required) and will reflect any change in the prior review thresholds. The details of National Procurement Procedures are outlined in the Procurement Plan. • Prior review contract. In the case of contracts subject to prior review, the Implementing Agencies will seek the World Bank’s no objection before granting/agreeing to: (a) an extension of the stipulated time for performance of a contract that either increases the contract price or has an impact on the planned completion of the project; (b) any substantial modification of the scope of goods, non-consulting services, or consulting services and other significant changes to the terms and conditions of the contract; (c) any variation order or amendment (except in cases of extreme urgency) that, singly or combined with all variation orders or amendments previously issued, increases the original contract amount by more than 15 percent; and (d) the proposed termination of the contract. Complaints received in all prior review cases shall be sent to Bank for review and the response to the complaint in such cases, shall be cleared with the Bank. Complaints with allegations of fraud and corruption shall be shared with Bank, irrespective of the thresholds. • Disclosure of procurement information. The following documents shall be disclosed on the project/state websites: (a) Procurement Plan and its updates; (b) an invitation for bids for procurement of goods, IT system procurement and non-consulting services; (c) request for expression of interest for selection/hiring of consulting services; (d) contract awards of goods, IT system procurement and non-consulting services procured following international and national procedures; (e) a list of contracts/purchase orders placed following RFQ (Request for Quotation) procedures on a quarterly basis; (f) a list of contracts following direct contracting (DC) on a quarterly 2 basis; (g) an annual financial and physical progress report of all contracts; and (h) an action taken report on the complaints received on a quarterly basis. • The following details shall be sent to the World Bank for publishing on the United Nations Development Business and the World Bank external website: (a) Specific Procurement Notice (i.e. invitation for bids) for procurement of goods, IT system procurement and non-consulting services using open international procedures; (b) Requests for Expression of Interests above USD 300,000; (c) contract award details of all procurement of goods, IT system procurement and non-consulting services using open international procedure; and (d) a list of contracts/purchase orders placed following DC procedures on a quarterly basis. Further, the implementing agency will also publish on their websites any information required under post-review in line with the Ghana Public Procurement Law. • National Procurement Procedures: National competition for the procurement of goods, IT system procurement and non-consulting services according to the established thresholds will be conducted in accordance with paragraphs 5.3–5.5 of Section V of the Regulations • Domestic preference: The provision of domestic preference will be applied in the evaluation of bids in accordance with Annex VI of the Regulations. Detailed Procurement Plan Below is the table showing the major procurement activities, the cost estimates, Bank’s oversight and the selection methods that will be used to prepare the procurement plan: COMPONENT 1, 3 &4:- Implementation Agency: Project Coordinating Unit (PCU) – Ministry of Sanitation and Water Resources 3 S/ Nr Cost Cost Dura Ban Selection Market Date IFB Date of Contrac Remarks N Contract Title, of USD GHs tion k Method Approa Publicati Bid t Description Pac ('000) ('000) (mon Ove ch on Opening Signing kag ths) rsig Date es ht WORKS 1 17 37,400.0 24 Post Direct Direct 1st 13th 2nd Advance 0 Contractin Contrac Septembe October Novemb Procurement Provision of additional g ting r 2020 2020 er 2020 ; Extension of 12,000 onsite household with existing toilet facilities benefiting 6,800.00 existing contracts additional 96,000 low SPIs under parent income beneficiaries in 25 under project MMAs GAMA parent project 2 Provision of 30,000 on-site 16 88,000.0 24 Post NCB Open, 10th 15th 29th household toilet facilities 0 RFB November December January 16,000.0 benefiting 240,000 low 2020 2020 2021 0 income beneficiaries in 8 MMAs in GKMA 3 Construction of Simplified 2 9,000.00 49,500.0 15 Post NCB Open, 31st March 12th May 16th June Sewerage Systems within 0 RFB 2021 2021 2021 Selected Communities in GKMA 4 Construction of additional 30 6 13,200.0 24 Post NCB Open, 1st 13th 2nd Advanced Gender Friendly Institutional 0 RFB Septembe October Novemb Procurement Toilets facilities in at least 5 2,400.00 r 2020 2020 er 2020 MMAs, including water connection – GAMA 5 Construction of 120 30 57,750.0 24 Post NCB Open, 25th 8th April 13th May Institutional Toilets facilities 0 RFB February 2021 2021 10,500.0 for needy school in all the 8 2021 0 MMAs, including water connection within GKMA 8 Design and Construct a 4 2,000.00 11,000.0 24 Post NCB Open, 20th 7th 25th specialized treatment facility 0 RFP August October Novemb 4 for receiving and processing 2020 2020 er 2020 digested sludge from household bio-digester toilets into reusable products (2 Packages for 2 selected MMAs in GKMA and 2 packages in 2 MMAs in GAMA) GOODS 1 Project Vehicles (8 Pick Up) 1 400.00 2,200.00 12 Post NCB Open, 13th 24th 31st for project monitoring at RFB January February March GKMA – One for each MMA 2021 2021 2021 2 Motor Bikes (16Nr) and 1 100.00 550.00 6 Post RFQ Limited, 10th 24th 31st Accessories for Household RFQ February February March Toilet Monitoring Team for 2021 2021 2021 the 8MMA in GKMA 3 Cross Country Vehicles & 1 1,000.00 5,500.00 12 Prior ICB Open, 6th 24th 31st Pick Ups for the Project RFB January February March Implementation teams (3Nr 2021 2021 2021 CCV + 10 Pickups) – GKMA for travels between Accra – Kumasi 4 Office Equipment 2 100.00 550.00 6 Post RFQ Limited, 16th 30th 20th Advanced (Computers, Photocopiers, RFQ Septembe Septembe October Procurement Printers, Projectors, etc) for r 2020 r 2020 2020 to enhance the 8 MMAs, PCU-Sub Office early office in GKMA & GAMA – setup in Framework GKMA 5 Stationery & Consumables 2 75.00 412.50 12 Post RFQ – Limited, 16th 30th 20th Advanced for 8MMAs and PCU-Sub Framewor RFQ Septembe Septembe October Procurement Office in GKMA & GAMA – k r 2020 r 2020 2020 to enhance Framework early office setup in GKMA 6 Reproduction of project 2 100.00 550.00 12 Post RFQ – Limited, 6th April 20th April 18th May materials e,g, reports, Framewor RFQ 2021 2021 2021 brochures, manuals, etc. – k 5 GKMA & GAMA – Framework 7 Designing, printing and 2 75.00 412.40 12 Post RFQ – Limited, 6th April 20th April 18th May dissemination of Behaviour Framewor RFQ 2021 2021 2021 Change & Communication k Materials – Posters, Flyers, Banners, Stickers, etc. – GKMA & GAMA: Framework Agreement 8 Designing, printing and 2 100.00 550.00 12 Post RFQ – Limited, 6th April 20th April 18th May dissemination of Behaviour Framewor RFQ 2021 2021 2021 Change & Communication k Materials – T-Shirts, Polo- Shirts, Caps, etc. – GKMA and GAMA – Framework Agreement 9 Lorry Tyres for Project 2 40.00 220.00 12 Post RFQ – Limited, 6th April 20th April 18th May Vehicles for 8MMAs and PCU Framewor RFQ 2021 2021 2021 Sub-Office – GKMA and PCU k & 25 MMAs in GAMA – Framework Agreement 12 Procurement of Data 1 50.00 275.00 6 Post RFQ Limited, 6th April 20th April 18th May Collection Devices (ICT RFQ 2021 2021 2021 Logistics) for implementation of ESICApps in GKMA NON-CONSULTING SERVICES 1 Operation and running of 2 70.00 385.00 42 Post Direct Direct 6th April 20th April 18th May Addendum to Mobile Interoperability Contractin Contrac 2021 2021 2021 an existing Platform for Mobilization of g ting contract Beneficiary Household with under the Contribution – GAMA & GKMA existing parent Service project Provider under parent project 2 Production and 2 100.00 550.00 48 Post RFQ – Limited, 6th April 20th April 18th May 6 dissemination of Open Frame RFQ 2021 2021 2021 defecation and hand- work washing Videos; Designing & Printing of Newsletters – GAMA & GKMA CONSULTING SERVICES 1 Consultancy services for 3 1,050.00 5,775.00 36 Post CQS Limited 29th 13th 3rd Advance packaging, preparation of Selectio Septembe October Novemb Procurement safeguards instruments, n r 2020 2020 er 2020 using preparation of tender consultant document and construction selected supervision of Gender competitivel Friendly Institutional Toilet y under the Facilities (3 Lots in GAMA) parent project 2 Consultancy services for the 1 50.00 275.00 6 Post Individual Open, 13th 20th 24th preparation of Consultan National October October Novemb environmental and social cy (IC) 2020 2020 er 2020 impact assessment (ESIA) and Resettlement Action Plan for Specialised Bio- digester Treatment Facility – GAMA & GKMA 3 Services as an Independent 2 200.00 1,100.00 36 Post Least Cost Open, 10th 24th 18th May Verification Agency – GAMA National February February 2021 2021 2021 4 Consultancy Services for 1 200.00 1,100.00 6 Post CQS Limited 15th 13th 21st Advance preparation WASH Baseline Selectio Septembe October Decemb Procurement Studies in GKMA. n r 2020 2020 er2020 5 Consultancy Services for 1 50.00 275.00 6 Post Individual Limited 29th 13th 3rd Advance Update Assessment of Consultan Selectio Septembe October Novemb Procurement Sewerage Systems in GKMA. cy (IC) n r 2020 2020 er2020 6 Consultancy Services for 4 1000.00 5,500.00 24 Post CQS Limited 15th 13th 21st Advance Packaging, preparation of Selectio Septembe October Decemb Procurement tender document and n r 2020 2020 er2020 construction supervision of gender friendly institutional 7 facilities - GKMA. 7 Services for design, tender 2 800.00 4.400.00 36 Prior QCBS Open, 10th 24th 18th May preparation and construction National February February 2021 supervision of Simplified 2021 2021 Sewerage System Construction in GKMA 8 Consultancy services for the 1 100.00 550.00 6 Post Individual Limited 29th 13th 3rd Advance preparation of Consultan Selectio Septembe October Novemb Procurement environmental and social cy (IC) n r 2020 2020 er2020 impact assessment (ESIA) for the construction of simplified sewerage system – GKMA 9 Preparation of resettlement 1 100.00 550.00 6 Post Individual Limited 29th 13th 3rd Advance action plan for the Consultan Selectio Septembe October Novemb Procurement construction of simplified cy (IC) n r 2020 2020 er2020 sewerage system – GKMA 10 Consultancy Services for the 1 200.00 1,100.00 6 Post Individual Open, 29th 13th 3rd Advance preparation of Consultan National Septembe October Novemb Procurement Environmental & Social cy (IC) r 2020 2020 er2020 Management Plans for Institutional Toilet Facilities – GKMA 11 Consultancy Services for the 1 200.00 1,100.00 6 Post Individual Open, 29th 13th 3rd Advance preparation of Consultan National Septembe October Novemb Procurement Environmental & Social cy (IC) r 2020 2020 er2020 Management Plans and Resettlement Action Plans for Specialised Bio-digester Treatment Facility – GKMA 12 Services for Independent 1 100.00 550.00 12 Post Least Cost Open, 10th 31st 2nd Annual Financial Audits for National August August Novemb GAMA – AF Project 2021 2021 er 2021 13 Services for Independent 1 50.00 275.00 6 Post Individual Open, 10th 31st 2nd Annual Procurement Audit Consultan National August August Novemb by an Independent cy (IC) 2021 2021 er 2021 Consultant for GKMA & GAMA 8 14 Services for Independent 1 50.00 275.00 6 Post Individual Limited 10th 31st 2nd Annual Safeguards Audit for Consultan Selectio August August Novemb GKMA & GAMA cy (IC) n 2021 2021 er 2021 15 Consultancy Services to 1 50.00 275.00 6 Post Individual Limited 29th 13th 3rd Advance conduct capacity needs Consultan Selectio Septembe October Novemb Procurement assessment of the cy (IC) n r 2020 2020 er2020 participating MMAs and RCC in GKMA 16 Consultancy Services to 1 100.00 5,500.00 6 Post Direct Limited, 10th 24th 18th May Using the update ESICApp Mobile Contractin Selectio February February 2021 Firm that Application and Roll-out g n 2021 2021 designed the Implementation and App under parent Management in GKMA project 17 Consultancy Services to 1 50.00 275.00 6 Post Individual Open, 10th 31st 2nd develop Integrated Consultan National August August Novemb Sustainable Gender Based cy (IC) 2021 2021 er 2021 Violence guidelines, tools/toolkits and indicators for project implementers – GKMA 18 Consultancy Services to 1 50.00 275.00 6 Post Individual Open, 29th 13th 3rd Advance undertake baseline study for Consultan National Septembe October Novemb Procurement the girls school attendance cy (IC) r 2020 2020 er2020 in relation to WASH Infrastructure availability 19 Project Coordinator 1 288.00 1,584.00 48 Post Individual Direct 4th 15th 31st Addendum to Contract Contracti December December Decemb existing (IC) ng 2020 2020 er 2020 contract 20 Financial Management 1 240.00 1,320.00 48 Post Individual Direct 4th 15th 31st Addendum to Expert Contract Contracti December December Decemb existing (IC) ng 2020 2020 er 2020 contract 21 Procurement Specialist 1 240.00 1,320.00 48 Post Individual Direct 4th 15th 31st Addendum to Contract Contracti December December Decemb existing (IC) ng 2020 2020 er 2020 contract 22 Sanitation Engineer 1 240.00 1,320.00 48 Post Individual Direct 4th 15th 31st Addendum to Contract Contracti December December Decemb existing (IC) ng 2020 2020 er 2020 contract 9 23 Sanitary Engineer 1 240.00 1,320.00 48 Post Individual Direct 4th 15th 31st Addendum to Contract Contracti December December Decemb existing (IC) ng 2020 2020 er 2020 contract 24 Environmental Safeguards 1 240.00 1,320.00 48 Post Individual Direct 4th 15th 31st Addendum to Specialist Contract Contracti December December Decemb existing (IC) ng 2020 2020 er 2020 contract 25 Social Safeguards Specialist 1 240.00 1,320.00 48 Post Individual Direct 4th 15th 29th Evaluation of Contract Contracti December December January CVs (IC) ng 2020 2020 2021 26 M&E Specialist 1 240.00 1,320.00 48 Post Individual Direct 4th 15th 31st Addendum to Contract Contracti December December Decemb existing (IC) ng 2020 2020 er 2020 contract 27 Governances & Social 1 240.00 1,320.00 48 Post Individual Direct 4th 15th 31st Addendum to Accountability Expert Contract Contracti December December Decemb existing (IC) ng 2020 2020 er 2020 contract 28 Behaviour Change & 1 240.00 1,320.00 48 Post Individual Direct 4th 15th 31st Addendum to Communications Specialists Contract Contracti December December Decemb existing (IC) ng 2020 2020 er 2020 contract 29 WASH Technical Expert for 1 240.00 1,320.00 48 Post Individual Limited 4th 15th 29th Evaluation of CBT Team Contract Selectio December December January CVs (IC) n 2020 2020 2021 30 Knowledge Management 1 240.00 1,320.00 48 Post Individual Limited 4th 15th 29th Evaluation of Expert for CBT Team Contract Selectio December December January CVs (IC) n 2020 2020 2021 31 IT Officer for CBT Team 1 120.00 660.00 36 Post Individual Limited 4th 15th 29th Evaluation of Contract Selectio December December January CVs (IC) n 2020 2020 2021 32 GKMA Sanitary Engineer - 1 180.00 990.00 36 Post Individual Limited 4th 15th 29th Evaluation of Office Manager Contract Selectio December December January CVs (IC) n 2020 2020 2021 10 Implementation Agency: Ghana Water Company Limited – Ministry of Sanitation and Water Resources COMPONENT 2:- Below is the table showing the major procurement activities, the cost estimates, Bank’s oversight and the selection methods that will be used to prepare the procurement plan. Implementation Agency: Project Coordinating Unit – Ministry of Sanitation and Water Resources 11 S/ Contract Title, Description Nr of Cost Cost Dura Ban Selectio Market Date Date Date Remarks N and Category Packa USD GHS tion k n Approach IFB of of ges ('000) ('000) (Mon Ove Method (Options) Publi Bid Contr ths) rsig catio Open act ht n ing Signi ng WORKS PROCUREMENT 1 Selection of 2 Advance Additional Transmission and Contractors Procurement, Distribution Pipeline Direct who Addendum to Improvement Works involving Contracti satisfactorily 5th 19th 20th existing pipes of varying sizes from 27,500 ng completed Sept., Sept., Oct., contracts. 100mm to 300mm in GAMA 2 5,000.0 18 Post their works 2020. 2020. 2020 Project was (30km) - Batch 3 Works 0 under parent not done contract under parent project because of budget constraint 2 Selection of Advance Contractors Procurement, Provision of Private Water who Addendum to Connections benefitting Direct satisfactorily 5th 19th 20th existing additional 5,000 Households in 9 2,700.0 14,850 18 Post Contracti completed Sept., Sept., Oct., contracts. GAMA 0 ng their works 2020. 2020. 2020 Projects was under parent not be done contract under parent project because of budget constraint 3 Water Loss Reduction Performance Based Contract in 15,000 82,500 12th 19th 14h selected districts in Accra East 3 36 Prior ICB Open, RFP Sept., Nov, Feb., Region of GAMA 2020 2020. 2021 12 4 Contract for the implementation of Transmission / Distribution 5 55,000 18 14th 14th 30th pipeline Improvement Works 10,000 Jan., Feb., April (90km) improving water supply 2022 2022 2022 to 150,000 people in GKMA (4 Post NCB Open, RFB Packages for 11 MMAs) 5 Provision of Private Water Connections benefitting 10th 10th 14th additional 5,000 Households in 3,000 16,500 May, June, Aug., GKMA 10 12 Post NCB Open, RFP 2022. 2022 2022. GOODS 1 Supply and Delivery of pipes of varying sizes from 100mm to 14th 14th 13th 630mm (2 Packages) 2 4,500 24,750 6 Prior NCB Open, RFB June, July, Sept., 2021. 2021. 2021. 2 Supply and Delivery of the following water metering 14th 14th 30th devices and accessories 2,250.0 12,375 6 Oct., Nov., Jan., 1 0 Prior NCB Open, RFB 2021. 2021 2022 3 Supply of Project Vehicles (5 10th Pick Ups) and 3 Nr. Cross 3rd 2nd Feb, Country Vehicles (CCV) to Nov Dec 2021. implement and monitor 1 500.00 2,750.0 1 Post NCB Open, RFB 2020 2020 activities under the project 0 4 Supply and Installation of Hard / 1 300.00 1,650.0 1 post NCB Open, RFB 3rd 7th Jan 7th Software packages in GWCL 0 Dec, 2022 Mar Meter Shop in Ashanti Region 2021 2022 5 Procurement of Office Equipment (Computers, As 3rd 2nd 10th Photocopiers, Printers, and Nov Dec Feb, Projectors, etc) for the PMU when 2020 2020 2021. Office in Accra, PMU Sub Offices need Limited, RFQ in the 2 Operational Regions 1 200.00 1,100.0 ed Post Shoppin and LICSU Unit in GKMA 0 g (Framework Agreement) 13 6 Procurement of Stationery & As Consumables for PMU Office in and 3rd 2nd 10th Accra, PMU Sub Offices in the 2 when Nov Dec Feb, Operational Regions and LICSU need Shoppin Limited, RFQ 2020 2020 2021. Unit in GKMA (Framework 1 150.00 825.00 ed Post g Agreement) 7 Designing, printing and As dissemination of GAMA / GKMA and 5th 19th 10th works related materials when Post Shoppin Limited, RFQ March Apr.,, June., (pipeline works, New Service need g , 2021 2021. Connection and LICSU) – 1 50.00 275.00 ed 2021 Posters, Flyers, Banners, Stickers, etc. (Framework Agreement) 8 Designing, printing and dissemination of GAMA / GKMA As 5th 19th 10th works related materials 1 50.00 275.00 and Post Shoppin Limited, RFQ March Apr.,, June, (pipeline works, New Service when g , 2021 2021. Connection and LICSU) – T- need 2021 Shirts, Polo-Shirts, Caps, etc. ed (Framework Agreement) 9 Supply and Delivery of Fittings 14th 14th 30th for the installation of Ultra Sonic 1 1,000.0 5,500.0 6 Prior NCB Open, RFB Sept., Oct., Dec., Water Meters 0 0 2021. 2021 2021 NON CONSULTING SERVICES 1 Design and Printing of 28th Disbursement Security Forms 1 10 55.00 1 Post Shoppin Limited, RFQ 12th March 1st g March , June, , 2021 2021 2021 2 Consulting services to provide assistance to GWCL in the 1) production of video 12th 28th 1st documentary; and 2)Production 1 50.00 275.00 2 Post Shoppin Limited, RFQ April, May, July, of radio commercials g 2023 2023 2023 14 CONSULTING SERVICES 1 Consultancy services for the preparation of long term 550.00 Post Open, 20th 20th 30th strategic plan for the 1 100.00 6 CQS National March April, July, promotion and provision of , 2022 2022 water supply to LIUCs 2022 2 Consultancy Services for the following; 20th Enhancement of customer Open, 20th April, 30th database for LIUC customers, 1 100.00 550.00 6 Post CQS National March 2022 July, Testing of Management models , 2022 for effective water provision to 2022 LIUCs and Customer Service Tracking Survey (CSTS) 3 Provision of Consulting Services for the Preparation of a Water Advance Supply Master Plan for Greater 2,000.0 14 Prior QCBS Open, 10th 10th 20th Procurement Kumasi Metropolitan Area 1 0 11,000 International Sept, Oct, Feb., requested to (GKMA) including the 2020. 2020 2021 avoid delays preparation of a calibrated hydraulic Model and an Integrated Water Distribution Network 4 Consultancy Service for the provision of the following; Establishment of Telemetry to accurately measure water flows Open, 15th into the 2 operational Regions 1 2,000.0 11,000 14 Prior QCBS International 15th Mar, in GKMA and 0 Feb, 2021 30th Establishment of pressure 2021. July., zones in Ashanti North Region 2021 and DMAs in selected districts in Ashanti North Region of GKMA 5 Consulting Services for the Advance preparation of Baseline Studies Post CQS Open, 20th 20th 20th Procurement Report and Base maps for 4 420.00 2,310.0 4 National Sept, Oct, Feb., requested to 15 selected low income 0 0 2020 2020 2021 avoid delays communities in GKMA 6 Consulting Services to provide 20th 20th 20th Technical Assistance to PIU on 1 May, June, Sept., all LICSU activities 200.00 1,100.0 9 Post CQS Open, 2021 2021 2021 0 National 7 Consulting Services for 20th 20th 20th Construction Supervision of 4 1,200.0 6,600.0 24 Post QCBS Open, Sept, Oct, Feb, Pipeline improvement works in 0 0 National 2021 2021 2022 the 11 MMAs of GKMA 8 Consulting services to 14th 30th 20th implement the Resettlement May, June, Oct, Action Plan for Pipeline Works in 1 200.00 1,100.0 4 Post CQS Open, 2021 2021 2021 GKMA 0 National 9 Consulting services to conduct 14th 14th 20th Social & Environmental Audit of Open, June, July, Oct., the GAMA Project-Component 2 1 100.00 550.00 4 Post CQS National 2023 2023 2023 10 Consulting services to conduct 14th 14th 20th Beneficiary Assessment of the 1 100.00 550.00 4 Post CQS Open, Dec, Jan, Apr., GAMA Project - Component 2 National 2023 2024 2024 11 Environmental Safeguards 1 200.00 1,100.0 48 Post Individu Open, 4th 15th 15th Evaluation of Officer 0 al National Oct Nov Dec CVs Contract 2020 2020 2021 (IC) 12 Social Safeguards Officer 1 200.00 1,100.0 48 Post Individu Open, 4th 15th 15th Evaluation of 0 al National Oct Nov Dec CVs Contract 2020 2020 2021 (IC) 16 PROCUREMENT Ghana : GH-GAMA Sanitation and Water Project PLAN General Information Country: Ghana 2018-09-11 Bank’s Approval Date of the Original Procurement Plan: 2022-07-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P119063 GPN Date: Project Name: GH-GAMA Sanitation and Water Project Loan / Credit No: IDA / H8540, IDA / 67810 Ghana Water Company Limited Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned MSWR/GKWSP/C2-WK/04 / R Component 2 – Improvemen Request for Quota ehabilitation of GWCL Satellit Request for Quota Single Stage - One E 2021-12-0 IDA / 67810 t and expansion of the water Post Limited tions (Non Bank-S 70,000.00 71,942.43 Completed 2021-07-03 2021-08-10 2021-09-04 2021-12-22 e Office in Greater Kumasi M tions nvelope 3 distribution network PD) etropolitan Area (GKMA) MSWR/GKWSP/C2-WK/02/LO T2 / Procurement of the Servi Component 2 – Improvemen Request for Quota Request for Quota Single Stage - One E Under Imple 2022-07-1 ces of Contractors to carry o IDA / 67810 t and expansion of the water Post Limited tions (Non Bank-S 200,000.00 169,185.50 2021-11-15 2022-03-07 2022-01-17 tions nvelope mentation 6 ut New Service Connections i distribution network PD) n GAMA & GKMA (10,000Nr.) MSWR/GKWSP/C2-WK/02/LO T4 / Procurement of the Servi Component 2 – Improvemen Request for Quota Request for Quota Single Stage - One E Under Imple 2022-07-1 ces of Contractors to carry o IDA / 67810 t and expansion of the water Post Limited tions (Non Bank-S 200,000.00 169,060.42 2021-11-15 2022-03-07 2022-01-17 tions nvelope mentation 6 ut New Service Connections i distribution network PD) n GAMA & GKMA (10,000Nr.) MSWR/GKWSP/C2-WK/02/LO T 5 / Procurement of the Serv Component 2 – Improvemen Request for Quota Request for Quota Single Stage - One E Under Imple 2022-07-1 ices of Contractors to carry o IDA / 67810 t and expansion of the water Post Limited tions (Non Bank-S 200,000.00 169,796.98 2021-11-15 2022-03-07 2022-01-17 tions nvelope mentation 6 ut New Service Connections i distribution network PD) n GAMA & GKMA (10,000Nr.) MSWR/GKWSP/C2-WK/02/LO T 6 / Procurement of the Serv Component 2 – Improvemen Request for Quota Request for Quota Single Stage - One E Under Imple 2022-07-1 ices of Contractors to carry o IDA / 67810 t and expansion of the water Post Limited tions (Non Bank-S 200,000.00 169,157.70 2021-11-15 2022-03-07 2022-01-17 tions nvelope mentation 6 ut New Service Connections i distribution network PD) n GAMA & GKMA (10,000Nr.) MSWR/GKWSP/C2-WK/02/LO T 9 / Procurement of the Serv Component 2 – Improvemen Request for Quota Request for Quota Single Stage - One E Under Imple 2022-07-1 ices of Contractors to carry o IDA / 67810 t and expansion of the water Post Limited tions (Non Bank-S 200,000.00 0.00 2021-11-15 2022-01-17 tions nvelope mentation 6 ut New Service Connections i distribution network PD) n GAMA and GKMA (10,000 N r) MSWR/GKWSP/C2-WK/03/LO Request for Bids - Component 2 – Improvemen T 1 / Procurement of Contrac Single Stage - One E Works (without pr Under Imple 2022-12-0 IDA / 67810 t and expansion of the water Post Request for Bids Open - National 2,500,000.00 0.00 2021-08-02 2022-02-01 2021-08-09 2022-03-25 2021-09-20 2022-03-17 2021-10-20 2021-12-01 tor to implement Batch 3 Pip nvelope equalification) SP mentation 1 distribution network eline Works in GAMA D Request for Bids - MSWR/GKWSP/C2-WK/03/LO Component 2 – Improvemen Single Stage - One E Works (without pr Under Imple 2022-07-2 T 2 / Procurement of Contrac IDA / 67810 t and expansion of the water Post Request for Bids Open - National 2,500,000.00 0.00 2021-03-24 2022-02-01 2021-03-31 2022-03-25 2021-05-12 2022-03-17 2021-06-11 2021-07-23 nvelope equalification) SP mentation 3 tor to carry out Batch 3 Pipeli distribution network D ne Works in GAMA MSWR/GKWSP/C2-WK/02/LO T 10 / Procurement of the Ser Component 2 – Improvemen Request for Quota Request for Quota Single Stage - One E Under Imple 2022-07-1 vices of Contractors to carry IDA / 67810 t and expansion of the water Post Limited tions (Non Bank-S 200,000.00 0.00 2021-11-15 2022-01-17 tions nvelope mentation 6 out New Service Connections distribution network PD) in GAMA and GKMA (10,000 Nr.) MSWR/GKWSP/C2-WK/02/LO T1 / Procurement of the Servi Component 2 – Improvemen Request for Quota Request for Quota Single Stage - One E Under Imple 2022-07-1 ces of Contractors to carry o IDA / 67810 t and expansion of the water Post Limited tions (Non Bank-S 200,000.00 169,129.91 2021-11-15 2022-03-07 2022-01-17 tions nvelope mentation 6 ut New Service Connections i distribution network PD) n GAMA & GKMA (10,000Nr.) MSWR/GKWSP/C2-WK/02/LO T3 / Procurement of the Servi Component 2 – Improvemen Request for Quota Request for Quota Single Stage - One E Under Imple 2022-04-0 ces of Contractors to carry o IDA / 67810 t and expansion of the water Post Limited tions (Non Bank-S 200,000.00 169,157.70 2021-08-02 2022-03-07 2021-10-04 tions nvelope mentation 2 ut New Service Connections i distribution network PD) n GAMA & GKMA (10,000Nr.) MSWR/GKWSP/C2-WK/02/LO T 7 / Procurement of the Serv Component 2 – Improvemen Request for Quota Request for Quota Single Stage - One E Under Imple 2022-07-1 ices of Contractors to carry o IDA / 67810 t and expansion of the water Post Limited tions (Non Bank-S 200,000.00 169,129.91 2021-11-15 2022-03-07 2022-01-17 tions nvelope mentation 6 ut New Service Connections i distribution network PD) n GAMA & GKMA (10,000Nr.) MSWR/GKWSP/C2-WK/02/LO T 8 / Procurement of the Serv Component 2 – Improvemen Request for Quota Request for Quota Single Stage - One E Under Imple 2022-07-1 ices of Contractors to carry o IDA / 67810 t and expansion of the water Post Limited tions (Non Bank-S 200,000.00 169,164.65 2021-11-15 2022-03-07 2022-01-17 tions nvelope mentation 6 ut New Service Connections i distribution network PD) n GAMA & GKMA (10,000Nr.) MSWR/GKWSP/C2-WK/05 / P Request for Bids - erformance-Based Contract f Water Loss Reduc Component 2 – Improvemen or Water Loss Reduction in s Open - Internationa Single Stage - Two E tion, Performance 17,000,000.0 Pending Imp 2024-12-3 IDA / 67810 t and expansion of the water Prior Request for Bids 0.00 2022-08-01 2022-08-06 2022-09-17 2022-11-30 2023-01-04 elected districts in GWCL's A l nvelope Based Contracts S 0 lementation 1 distribution network ccra-East Operational Region PD (two-envelope of the Greater Accra Metropo process) litan Area (GAMA) GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GWCL/GSWP/GD/16 / Supply and delivery of additional 50 Component 2 – Improvemen 40 No.Ultra sonic customer IDA / H8540 t and expansion of the water Prior Direct Selection Direct 680,000.00 670,169.08 Completed 2018-10-05 2019-01-31 2018-10-10 2020-01-08 2018-11-01 2019-03-22 2019-02-04 2019-03-22 meters (DN 15) including vari distribution network ous devices accessories for N ew Services Connection in G AMA Page 1 Component 2 – Improvemen GWCL/GSWP/GD/15 / Office Request for Quota Single Stage - One E IDA / H8540 t and expansion of the water Post Open - National 20,000.00 0.00 Canceled 2018-10-20 2018-12-15 2019-01-14 Supplies and Consumables tions nvelope distribution network GWCL/GSWP/GD/13 / supply Component 2 – Improvemen Request for Quota Single Stage - One E and installation of Software a IDA / H8540 t and expansion of the water Post Open - National 150,000.00 175,751.78 Completed 2018-07-03 2018-08-28 2019-09-18 2019-02-24 2021-12-14 tions nvelope nd Hardware in GWCL meter distribution network shop MSWR/GKWSP/C2-GD/02 / S Component 2 – Improvemen upply and Delivery of Project Single Stage - One E IDA / 67810 t and expansion of the water Post Request for Bids Open - National 700,000.00 644,415.00 Completed 2021-02-24 2021-03-02 2021-03-03 2021-03-10 2021-04-14 2021-04-12 2021-05-19 2021-04-26 2021-06-14 2021-09-24 2021-08-13 2022-03-02 Vehicles; 3 Nr. Cross Country nvelope distribution network Vehicles (CCV) and 5 Nr. Pick -Up Vehicles MSWR/GKWSP/C2-GD/03 / S upply and Delivery of Office Component 2 – Improvemen Request for Quota Single Stage - One E Equipment for GAMA and GK IDA / 67810 t and expansion of the water Post Open - National 98,000.00 90,901.38 Completed 2021-03-06 2021-04-15 2021-05-08 2021-11-17 2021-07-07 2022-03-30 tions nvelope MA Project Offices; including distribution network Computers, Photocopiers, Pri nters and Projectors MSWRLGKWSP/C2-GD/04 / S Component 2 – Improvemen Request for Quota Single Stage - One E upply and Delivery of Station IDA / 67810 t and expansion of the water Post Open - National 95,000.00 87,228.94 Completed 2021-03-01 2021-04-15 2021-05-03 2021-11-19 2021-07-02 2022-03-30 tions nvelope ery and Office Consumables distribution network MSWR/GKWSP/C2-GD/05 / S Component 2 – Improvemen Single Stage - One E upply and Delivery of Ultraso IDA / 67810 t and expansion of the water Prior Request for Bids Open - National 2,250,000.00 2,913,000.00 Completed 2021-03-02 2021-03-19 2021-03-07 2021-03-22 2021-04-18 2021-04-30 2021-05-18 2021-06-03 2021-06-22 2021-09-13 2021-12-19 2021-12-15 nvelope nic water metering devices ( distribution network 12,000 Nr.) MSWR/GKWSP/C2-GD/06 / S Component 2 – Improvemen upply and Delivery of Fittings Single Stage - One E IDA / 67810 t and expansion of the water Post Request for Bids Open - National 1,000,000.00 595,484.00 Completed 2021-03-14 2021-03-30 2021-03-19 2021-03-30 2021-04-30 2021-05-11 2021-05-30 2021-05-28 2021-07-04 2021-09-17 2021-12-31 2022-03-31 and accessories for the instal nvelope distribution network lation of ultrasonic water met ering devices MSWR/GKWSP/C2-GD/01/LO Component 2 – Improvemen T1 / Supply and delivery of H Single Stage - One E IDA / 67810 t and expansion of the water Post Request for Bids Open - National 1,500,000.00 0.00 Canceled 2022-05-03 2022-05-08 2022-06-19 2022-07-19 2022-08-14 2022-11-12 DPE pipes of varying sizes fro nvelope distribution network m 100mm to 630mm MSWR/GKWSP/C2-GD/01/LO Component 2 – Improvemen T 2 / Supply and delivery of H Single Stage - One E IDA / 67810 t and expansion of the water Post Request for Bids Open - National 1,500,000.00 0.00 Canceled 2022-05-03 2022-05-08 2022-06-19 2022-07-19 2022-08-14 2022-11-12 DPE pipes of varying sizes fro nvelope distribution network m 100mm to 630mm NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MLGRD/GSWP/C2-CS/019 / C onsulting services to provide assistance to GWCL in the 1) Component 2 – Improvemen Consultant Qualifi production of video documen IDA / H8540 t and expansion of the water Post Open - National 50,000.00 0.00 Canceled 2018-12-14 2018-10-10 2019-01-04 2019-02-17 2019-03-19 2019-04-23 2019-05-02 cation Selection tary 2) Design and printing of distribution network fliers,stickers press ads and 3) Production of radio comm ercials MSWR/GKWSP/C2-CS/05 / Co nsulting services for the upd ate of Urban Water Supply M Component 2 – Improvemen Quality And Cost- Open - Internationa aster Plan for GKMA including IDA / 67810 t and expansion of the water Prior 2,000,000.00 1,366,944.70 Signed 2021-03-24 2021-03-10 2021-04-14 2021-03-25 2021-05-28 2021-11-12 2021-06-27 2021-07-28 2021-07-27 2021-11-22 2021-08-31 2021-11-24 2021-10-05 2021-12-22 2023-04-03 Based Selection l the preparation of a calibrate distribution network d Hydraulic Network Model a nd Integrated Water Distribut ion Network MSWR/GKWSP/C2-CS/03/LOT 2 / Consulting Services for th Component 2 – Improvemen Consultant Qualifi e preparation of Baseline Stu IDA / 67810 t and expansion of the water Post Open - National 150,000.00 137,406.28 Completed 2021-03-14 2021-03-18 2021-04-04 2021-03-31 2021-05-18 2021-05-11 2021-06-17 2021-11-16 2021-07-22 2021-12-22 2021-10-20 2022-05-10 cation Selection dies report including Base m distribution network aps for selected Low-Income Communities in GKMA MSWR/GKWSP/C2-CS/03/LOT 3 / Consulting service s for th Component 2 – Improvemen Consultant Qualifi e preparation of Baseline Stu IDA / 67810 t and expansion of the water Post Open - National 150,000.00 152,478.06 Completed 2021-03-14 2021-03-18 2021-04-04 2021-03-31 2021-05-18 2021-05-11 2021-06-17 2021-11-16 2021-07-22 2021-12-22 2021-10-20 2022-06-15 cation Selection dies Report including Base m distribution network aps for selected Low-income communities in GKMA MSWR/GKWSP/C2-CS/03/LOT 1 / Consulting services for th Component 2 – Improvemen Consultant Qualifi e preparation of Baseline Stu IDA / 67810 t and expansion of the water Post Open - National 150,000.00 137,402.96 Completed 2021-03-14 2021-03-18 2021-04-04 2021-03-31 2021-05-18 2021-05-11 2021-06-17 2021-11-16 2021-07-22 2021-12-22 2021-10-20 2022-06-23 cation Selection dies Report including BaseMa distribution network ps for selected Low-Income C ommunities in GKMA MSWR/GKWSP/C2-CS/04 / Co nsulting services to provide T Component 2 – Improvemen echnical Assistance to Ghana Consultant Qualifi IDA / 67810 t and expansion of the water Post Open - National 200,000.00 0.00 Canceled 2021-09-12 2021-10-03 2021-11-16 2021-12-16 2022-01-20 2023-07-21 Water Company Limited (GW cation Selection distribution network CL) on Water Supply activitie s to Low Income Urban Com munities (LIUCs) MSWR/GKWSP/C2-CS/02 / Co Component 2 – Improvemen nsulting services for Constru Consultant Qualifi Under Implement IDA / 67810 t and expansion of the water Post Open - National 200,000.00 0.00 2022-03-29 2022-03-24 2022-04-19 2022-07-12 2022-06-02 2022-07-02 2022-08-06 2023-02-02 ction Supervision of Batch 3 cation Selection ation distribution network Pipeline Improvement Works in GAMA MSWR/GKWSP/C2-CS/08 / C ONSULTANCY SERVICES TO P REPARE RESETTLEMENT ACTI ON PLAN (RAP) FOR PIPELINE Component 2 – Improvemen IMPROVEMENT WORKS IN TH Consultant Qualifi IDA / 67810 t and expansion of the water Post Open - National 120,000.00 0.00 Canceled 2022-07-18 2022-07-20 2022-08-01 2022-09-14 2022-10-14 2022-11-18 2023-02-16 E GREATER KUMASI METROP cation Selection distribution network OLITAN AREA (GKMA) UNDER THE GREATER ACCRA METRO POLITAN AREA (GAMA) SANIT ATION AND WATER PROJECT -ADDITIONAL FINANCING. Page 2 MSWR/GKWSP/C2-CS/07 / Co Component 2 – Improvemen nsulting services for Establis Quality And Cost- Open - Internationa Pending Impleme IDA / 67810 t and expansion of the water Prior 2,000,000.00 0.00 2022-08-22 2022-09-05 2022-10-26 2022-11-23 2022-12-23 2023-01-27 2023-03-03 2024-03-02 hment of Telemetry System i Based Selection l ntation distribution network n the Greater Kumasi Metrop olitan Area (GKMA) MSWR/GKWSP/C2-CS/01 / Pr ocurement for the services o Component 2 – Improvemen Quality And Cost- Open - Internationa f a Consultant to supervise th IDA / 67810 t and expansion of the water Prior 1,000,000.00 0.00 Canceled 2022-04-11 2022-05-02 2022-06-15 2022-07-27 2022-08-26 2022-09-30 2022-11-04 2025-05-26 Based Selection l e Performance Based Water distribution network Loss Reduction Project MSWR/GKWSP/C2-CS/15 / C ONSULTANCY SERVICES FOR Component 2 – Improvemen Consultant Qualifi Under Implement THE PREPARATION OF RESET IDA / 67810 t and expansion of the water Post Limited 120,000.00 0.00 2022-07-25 2022-07-26 2022-08-08 2022-09-07 2022-10-19 2023-01-17 cation Selection ation ELEMENT ACTION PLAN (RAP) distribution network FOR PIPELINE IMPROVEMENT WORKS IN GKMA MSWR/GKWSP/C2-CS/10 / C ONSULTANCY SERVICES FOR THE PREPARATION OF DETAI LED DESIGNS FOR THE DISTR Component 2 – Improvemen Consultant Qualifi Pending Impleme ICT METERED AREAS (DMAS) IDA / 67810 t and expansion of the water Post Limited 200,000.00 0.00 2022-08-01 2022-08-15 2022-09-14 2022-10-19 2023-04-17 cation Selection ntation IDENTIFIED FOR THE PERFOR distribution network MANCE BASED CONTRACT F OR WATER LOSS REDUCTION UNDER THE GAMA SANITATI ON AND WATER PROJECT - A F INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MLGRD/GSWP/C2-CS/018 / A ddendum No. 2 to Consulting Services to provide Technical Component 2 – Improvemen Assistance to Ghana Water C IDA / H8540 t and expansion of the water Prior Direct Selection Direct 314,528.00 0.00 Canceled 2018-11-16 2018-11-23 2018-11-21 2018-12-16 2019-12-16 ompany Limited and the Gov distribution network ernment of Ghana (GoG) in t he review of Technical and L egal Agreements related to t he Befesa Teshie Desalinatio n Plant Project MLGRD/GSWP/C2-CS/022 / C onsulting services to prepare Component 2 – Improvemen Pre-Feasibility Studies and Pr IDA / H8540 t and expansion of the water Prior Direct Selection Direct 320,000.00 318,004.31 Completed 2020-04-29 2020-04-28 2020-05-09 2020-04-22 2020-07-01 2020-05-04 2020-12-28 2020-08-19 eliminary Assessment for the distribution network Kumasi Water Supply system rehabilitation and expansion project MSWR/GKWSP/C2-CS/09 / C ONSULTANCY SERVICES FOR CONDUCTING ENVIRONMENT AL AND SOCIAL IMPACT ASSE Component 2 – Improvemen SSMENT (ESIA) FOR FOR THE Individual Consult IDA / 67810 t and expansion of the water Post Open - National 90,000.00 0.00 Canceled 2022-07-18 2022-07-20 2022-09-05 2022-09-26 2022-10-31 2023-01-29 PIPELINE IMPROVEMENT WO ant Selection distribution network RKS IN THE GREATER KUMAS I METROPOLITAN AREA (GKM A) UNDER THE GREATER ACC RA METROPOLITAN AREA (GA MA) SANITATION AND WATER PROJECT - AF MSWR/GKWSP/C2-CS/11 / Pr ocurement of the services of Component 2 – Improvemen Individual Consult Open - Internationa Pending Impleme an Independent Expert for th IDA / 67810 t and expansion of the water Post 120,000.00 0.00 2022-10-03 2022-11-21 2022-12-12 2023-01-16 2024-12-31 ant Selection l ntation e Performance-Based Water distribution network Loss Reduction Contract MSWR/GKWSP/C2-CS/12 / Pr ocurement of the services of Component 2 – Improvemen Individual Consult Pending Impleme a Dispute Resolution Expert f IDA / 67810 t and expansion of the water Post Limited 40,000.00 0.00 2022-11-15 2022-11-20 2022-12-11 2023-01-15 2024-12-30 ant Selection ntation or the Performance-Based W distribution network ater Loss Reduction Contract in GAMA MSWR/GKWSP/C2-CS/14 / C Component 2 – Improvemen ONSULTANCY SERVICES FOR Individual Consult Under Implement IDA / 67810 t and expansion of the water Post Limited 90,000.00 0.00 2022-07-25 2022-07-26 2022-07-30 2022-08-27 2022-10-01 2022-12-30 CONDUCTING ESIA FOR THE I ant Selection ation distribution network MPLEMENTATION OF PIPELIN E WORKS IN GKMA Page 3