Procurement Plan For Integrated Development for Source Sustainability and Climate Resilient Rain-fed Agriculture Project A World Bank Financed Project Project ID: P165129 [Procurement Plan Period: First 18 months of the Project] Covering the Period: January 2020 to June 2021 Submitted By Project Management Unit [PMU] Himachal Pradesh Forest Department Government of Himachal Pradesh India 2 3 PROCUREMENT PLAN Country: INDIA Borrower: Government of India on behalf of Government of Himachal Pradesh Project Name: Integrated Development for Source Sustainability and Climate Resilient Rain-fed Agriculture Project Project Implementation Agency: Project Management Unit [PMU], Himachal Pradesh Forestry Department [HPFD], Government of Himachal Pradesh Date of General Procurement Notice: December 18, 2019 Bank’s Approval Date of the Procurement Plan: Original … Revision 1: Revision 2: Date of the Procurement Plan: December 2019 Period covered by this Procurement Plan: January 2020 to June 2021 Applicable Procurement Rules. The Procurement of goods, works, consulting and non-consulting services to be financed by the Loan will be carried out in accordance with the World Bank’s Procurement Regulations for IPF Borrowers [dated July 2016; revised November 2017 and August 2018], and the provisions of the Loan Agreement. If there is conflict between government decrees, rules, and regulations and the Bank Procurement Regulations, then Bank’s Procurement Regulations shall prevail. The project will be subject to World Bank Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by IBRD Loans and IDA Credits and Grants [“Anti-Corruption Guidelines”], dated October 15, 2006 and revised in January 2011 and as of July 1, 2016. The project will use the online tool Systematic Tracking of Exchanges in Procurement [STEP] to prepare, clear, and update its procurement plan, for monitoring procurement activities and for communication between the Borrower and the Bank. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under Paragraph 4.4 of the Procurement Regulations are set forth in STEP. Unless otherwise agreed with the World Bank, the World Bank’s Standard Procurement Documents [SPD], Requests for Proposals, and Forms of Consultant Contract will be used. Procurement under national procedures will be carried out based on National Procurement Procedures [NPP] conditions agreed with the Government of India. Procurement estimated at Indian Rupees [INR] 5 Lakhs and above will be submitted through government eProcurement systems provided by NIC 4 www.hptender.gov.in which have been assessed and deemed acceptable by the Bank against Multilateral Development Bank [MDB] requirements. Financial Management [FM] Manual. The FM Manual prepared for the project shall have a separate chapter on Procurement which will provide clear guidance on applicable procurement arrangement, procedures and thresholds, and shall be made available on the project website. Community Operations Manual [COM]. The COM prepared for the project will have clear directives for the community [GPs/individual beneficiaries] with regard to eligible procurement expenditures and agreed procurement arrangements, procedures and thresholds, and shall be made available on the project website. This will serve as a guidebook for procurement, with a view to providing operating instructions and bring in greater transparency and predictability in procurement procedures under the Project. Procurement Arrangements and Profile. Procurement under the Project will be carried out at the central level by the Project Management Unit [PMU] headed by the Chief Project Director [CPD] established for the Project, at the District level by the District Project Officers assisted by the Accounts Assistant at the District Level in each of the 10 District Project Offices [DPOs] located in the Districts covered under the Project [Shimla, Solan, Sirmour, Bilaspur, Hamirpur, Mandi, Kullu, Chamba, Kangra and Una], and by beneficiary GPs [supported by DPOs] at the GP level, in accordance with their approved Gram Panchayat Resource Management Plans [GP-RMP]/MG/OMIF. Officials of the PMU have prior experience of implementing a World Bank financed project and have also undergone training in STEP. GPs will need to be capacitated and provided basic procurement training on applicable procurement procedures and procurement documentation requirements outlined in COM, before initiating their procurements. To meet the readiness requirements of the Department of Economic Affairs [DEA] of the Government of India, the Project has already initiated and awarded contract for critical consultancy package for Environmental and Social Assessment to be retroactively financed by the Bank. The project envisages procurement of low-risk, low-value goods, works and services as below: a. Goods and Non-Consulting Services to be procured under the project are likely to include the following. At State/PMU level, purchase of IT Equipment such laptops, computers, printer, etc., procurement of printing services for IEC, office vehicles, office furniture, etc. are envisaged. At District and GP level, procurement activities will include procurement of Barbed Wire, U/Staple, Tools, Gunny Bags, Vermicompost/ Farm yard Manure, Sand, Seeds, Wooden posts/ poles, Seedlings, Grass tufts, Sign boards/hand prints, seed testing instrument, Seed, Fertilizer, Pesticide, Livestock - Small and Large Ruminants, Agricultural Tools and Implements, equipment, Farm machinery, e.g., power tiller, chaff cutters, pipes, tarpaulins, Medicines, supplements, sprinklers, seedlings, etc. b. Procurement of Minor Civil Works is likely to include the following. At State/ PMU level, procurement of minor civil works will include extension, refurbishment and repair of office buildings, etc. At District and GP level, procurement activities will include procurement of works for construction of Water storage tanks, water channels, vermicompost pits, livestock Mangers, foot bridges, water lifting pumps, GI pipes, accessories, installation of ropeways, Ponds, Check Dams, Subsurface Dykes, Sump Wells etc. and labor contracts for preparing land 5 for nursery, preparing nursery beds, water tank, works of filling gunny bags, sowing of seeds, preparing temporary nursery sheds, watering, hoeing, weeding, , fencing, bush cutting, pit digging, planting seedlings, preparing contour trenches, planting grass tufts, drainage line treatment works, fire management works, allowances and incentives for fire management, Spring development, eradication of exotic weed- lantana, etc. It may be noted that civil works at GP level are demand driven. There are no major civil works contracts envisaged in the project. c. Consultancy Services to be procured under the project are likely to include services for developing a web-based portal for Integrated Financial Management Information System [IFMS], Water Monitoring and Modelling, Value Chain Scoping Studies, Technical Support Study for addressing the needs of Transhumant, M and E, MIS, Baseline Survey, External and Internal Audit, Third Party Verification agent to verify achievement of Disbursement Related Results [DLR]s, need based assessments and studies, individual experts, etc. No consultancy services contracts envisaged at the District/Sub-district levels. The project includes several features of a decentralized, demand-driven project, and activities to be taken up at the community level by selected beneficiaries shall be as per the GP-RMP approved by the PMU of the HP Forestry Department/MG/OMIF. The threshold of procurement activities at community level is expected not to exceed Request for Quotation [RFQ] threshold. Community-level procurement shall follow Community-Driven Development [CDD] arrangements as per the Bank’s Procurement Regulations and as outlined in the Community Operations Manual [COM] currently under preparation. Given other on-going government programs, the activities to be funded following COM shall be identified upfront to avoid double-dipping and will require very close monitoring and oversight. Project Procurement Strategy for Development [PPSD] and Procurement Plan. According to the requirement of the Regulations, a Project Procurement Strategy for Development [PPSD] has been developed, based on which the Procurement Plan for the first 18 months has been prepared. The PPSD describes how procurement in this project will support the Project Development Objective [PDO] and deliver value for money under a risk-based approach. It provides adequate supporting market analysis for the selection methods detailed in the procurement plan. The procurement plan specifies for each contract: [i] a description of the activities/contracts; [ii] selection methods to be applied; [iii] estimated cost; [iv] time schedules; [v] World Bank review requirements; and [vi] any other relevant procurement information. PMU shall submit to the World Bank, for its review and approval, any updates of the procurement plan approved by the World Bank. The project will use Systematic Tracking of Exchanges in Procurement [STEP] system for all its procurement activities carried out at the PMU [Centre] and District levels. Summary from PPSD. The project is preparing its Procurement Strategy document. As per the draft document, the project’s total value is US $100 million of which procurement spend is approximately 80 %. Extensive market analysis has been carried out for procurement packages and decisions on packages are made to ensure adequate participation of bidders. Consultancy contracts are framed based on market research and packaging decided in terms of scope of services and period. Based on the need assessment, the project has decided to 6 use Government e Marketplace [GeM]1 for procurement of Goods up to US $100,000 and as mentioned under the paragraph in the Procurement Plan on National Procurement Procedures. Procurement Capacity Building. Though project staff has past experience of implementing World Bank financed HP Mid-Himalayan Watershed Development Project [HPMHWDP] governed by the Bank’s Procurement Guidelines, however, they need to be exposed to the Procurement Regulations applicable to the Project. HP Forestry Department will be sending key procurement staff of PMU and DPOs to the Indian Institute of Management [IIM], Lucknow or the Administrative Staff College of India [ASCI], Hyderabad from time to time to attend procurement training on World Bank Procurement Framework [PF] applicable to the project. Presently, project staff from PMU and two DPOs will be attending the two-week residential training program on World Bank Procurement Regulations conducted at ASCI, Hyderabad in February 2020. These officials will subsequently provide training to other project staffs prior to implementation of the procurement activities in the project. The PMU/DPOs/APOs will also provide basic procurement training to GPs/Beneficiaries once the Gram Panchayat Resource Management Plan [GP-RMP] is approved by DPO/PMU, and before commencing implementation of GP-RMP. The project officials can also avail of the free Massive Open Online Course on public procurement www.procurementlearning.org offered by the Bank to build their capacity. The Bank had already conducted one training on STEP for PMU officials and will organize STEP training again on need basis for the concerned DPOs staff in near future. Procurement Planning. For each contract to be financed by the Loan, the different procurement methods or consultant selection methods to be used, the need for pre-qualification, estimated costs, prior review requirements, and time frame will be reflected in the Procurement Plan to be agreed between the Borrower and the Bank team. The Procurement Plan will be uploaded in STEP by PMU/DPOs and the approved procurement plan will be disclosed on the project website and Bank’s external website. The procurement plan for the first 18 months of project implementation and all its updates will be submitted to the Bank through STEP, and will lay out the appropriate, fit for purpose market approach and selection methods for procurement of goods, works, non-consulting and consulting services financed by the Bank. It will be updated at least annually or as required to reflect the actual project implementation needs and improvements in institutional capacity. eProcurement. Currently, the Himachal Pradesh Forestry Department of the Government of Himachal Pradesh is using e-procurement system for its procurement. However, PMU housed in the Forestry Department will be carrying out procurement using eProcurement for the first time in the project, therefore, their capacity building needs to be done for eProcurement. The project will make use of Government of India’s National Informatics Centre [NIC] platform assessed by the Bank against Multilateral Development Bank [MDB] requirements for procurements estimated at INR 5 Lakhs and above. Advance Contracting with Retroactive Financing. For effective project implementation and start-up, the project has initiated advance contracting of critical consultancies for Preparation of Environmental and Social Framework [ESF] and Project Implementation Plan [PIP], and procurement of small value goods such 1 https://gem.gov.in/ 7 as tools, gunny bags, seeds, IT equipment and accessories, vehicles, etc.] and works [very small value labor contracts for Development of Nurseries [52 nos.] in 26 clusters in 10 Districts covering 428 GPs. The total value of this spend is approximately 1.2 % of the Bank loan. Payment made by PMU/HPFD for these contracts following World Bank procurement procedures during the 12 months prior to the tentative Loan signing date shall be eligible for retroactive financing. Record Keeping. All records pertaining to award of tenders/selection of consultants, including tender notification/advertisement, register pertaining to sale and receipt of bids, bid/proposal opening minutes, bid/technical and financial evaluation reports, comparative statements, Goods, Receipt Note [GRN] and all correspondence pertaining to bid evaluation, communication sent to/with the Bank in the process, bid securities, and approval of invitation/evaluation of bids/proposals would be maintained by the PMU and at DPO/GP level. Contract Management. The PMU, HPFD will be responsible for overall procurement and contract management under the project. At the Centre, procurement staff will be responsible for contract monitoring and supervision of contracts awarded by PMU. At DPO level, contract monitoring and supervision will be done by technical staff at DPOs/APOs level [Agriculture, Animal Husbandry/Engineering staff of technical wing of DPO level and Forest Extension and Social Extension staff at APO level] to ensure timely delivery of quality outputs from the procurement contracts in the project areas. All payments will be made by DPOs for district and sub-district level procurements after receipt of Goods receipt Note [GRN]. Work Completion Certificates, etc. The Integrated Financial Management Information System [IFMIS] being developed under the Project will facilitate monitoring of various procurement activities in terms of physical and financial achievements on a monthly basis. The day to day monitoring of procurement activities will be done by APOs/DPOs at field level which will be updated in the online web-based system at district level and will be reviewed by PMU at the Centre. Complaint Handling Mechanism. A complaint handling mechanism to address procurement-related complaints under the Project will be developed and implemented by the PMU/DPOs to the satisfaction of the Bank. Upon receipt of complaints, immediate action would be initiated to acknowledge the complaint and to redress it within a reasonable timeframe. All complaints will be addressed at levels higher than the level at which the procurement process was undertaken, or the decision was taken. Any complaint received will also be forwarded to the Bank for information, and the Bank would be kept informed after the complaint is redressed. Leased Assets: Not Applicable Procurement of Secondhand Goods: Not Applicable Domestic Preference: The provision of domestic preference will be applied in the evaluation of bids in accordance with Annex VI of the Regulations. Procurement Thresholds and Prior Review Thresholds. The table below describes various procurement methods to be used for activities financed by the Loan. 8 Table 1: Procurement Thresholds Procurement approach and method Thresholds [US$ equivalent] Open International [Goods, IT, and >10 million Non-consulting services] – Request for Bids [RFB] Open National [Goods, IT, and Non- >100,000 and up to 10 million consulting services] – Request for Bids [RFB] National Request for Quotation Up to 100,000 [RFQ] – [Goods/Works/Non- consulting Services] Open International [Works] – >40 million Request for Bids [RFB] Open National [Works] - Request for >100,000 and up to 40 million Bids [RFB] Direct Selection With prior agreement, based on justification Framework Agreement For Goods/Works/Non-consulting services: According to paragraphs 6.57-6.59 of Section VI of the Regulations. For Consulting services: According to paragraph 7.33 of Section VII the Regulations. Force Account In accordance with paragraphs 6.54 and 6.55 of Section VI of the Procurement Regulations, and with prior agreement in Procurement plan with the Bank. Consulting Services [Firms] CQS: As per requirements of paragraphs 7.11 and 7.12 of Section VII of the Regulations. LCS, FBS: in justified cases QCBS, QBS: in all other packages Shortlist of National Consultants Up to 800,000 Procurement prior-review thresholds2. Based on the current procurement risk rating of ‘Moderate’, the World Bank will prior review the following contracts: (a) Works [including turnkey, supply and installation of plant and equipment and PPP]: All contracts more than US $15 million equivalent 2 Determination of whether a contract meets the prior review threshold is based on : (i) the total value of the contract, including all taxes and duties payable under the contract; (ii) a contract whose cost estimate was below the Bank’s prior review threshold is subject to prior review if the price of the lowest evaluated responsive bid (or, in the case of consulting services, the financial offer of the selected firm) exceeds such threshold at the bid evaluation stage; and (iii) in the case of a slice and package arrangement, the prior review threshold is determined based on the aggregate value of individual contracts to be awarded under such arrangement. 9 (b) Goods and Information Technology: All contracts > US $4 million equivalent (c) Non-consulting Services: All contracts > US $4 million equivalent (d) Consulting Services: Firms: All contracts >US $2 million equivalent (e) Consulting Services: Individuals: All contracts > US $400,000 equivalent (f) Direct Selection: The justification of Direct Selection for all contracts The above thresholds are for the initial 18-month implementation period. Based on the procurement performance of the project, these thresholds may be subsequently modified. Even for large-value post review cases, the inputs of the World Bank on technical specifications will be obtained by the project. Irrespective of the thresholds, Terms of Reference shall be prior reviewed by Bank. The prior review thresholds will also be indicated in the Procurement Plan. The Procurement Plan will be subsequently updated annually [or at any other time if required] and will reflect any change in the prior review thresholds. The details of National Procurement Procedures are outlined in the Procurement Plan. Prior review contracts. In the case of contracts subject to prior review, PMU, HPFD/DPOs will seek the World Bank’s no objection before granting/agreeing to: [a] an extension of the stipulated time for performance of a contract that either increases the contract price or has an impact on the planned completion of the project; [b] any substantial modification of the scope of Works, goods, IT system; non-consulting services, or consulting services and other significant changes to the terms and conditions of the contract; [c] any variation order or amendment [except in cases of extreme urgency] that, singly or combined with all variation orders or amendments previously issued, increases the original contract amount by more than 15 percent; and [d] the proposed termination of the contract. Complaints received in all prior review cases shall be sent to Bank for review and the response to the complaint in such cases, shall be cleared with the Bank. Complaints with allegations of fraud and corruption, shall be shared with Bank, irrespective of the thresholds. Disclosure of procurement information. The following documents shall be disclosed on the project/state websites: [a] Procurement Plan and its updates; [b] an invitation for bids for procurement of Works, Goods, IT system procurement and non-consulting services; [c] request for expression of interest for selection/hiring of consulting services; [d] contract awards of Works, Goods, IT system procurement and non-consulting services procured following international and national procedures; [e] a list of contracts/purchase orders placed following RFQ [Request for Quotation] procedures on a quarterly basis; [f] a list of contracts following direct contracting [DC] on a quarterly basis; [g] an annual financial and physical progress report of all contracts; and [h] an action taken report on the complaints received on a quarterly basis. The following details shall be sent to the World Bank for publishing on the United Nations Development Business and the World Bank external website: [a] Specific Procurement Notice [i.e., invitation for bids] for procurement of Works, Goods, IT system procurement and non-consulting services using open international procedures; [b] Requests for Expression of Interests above US $800,000; [c] contract award details of all procurement of Works, Goods, IT system procurement and non-consulting services using open international procedure; and [d] a list of contracts/purchase orders placed following DC procedures on a quarterly basis. Further, the implementing agency will also publish on their websites any information required under the provisions of ‘suo moto’ disclosure as specified by the Right to Information Act. 10 National Procurement Procedure Conditions. National competition for the procurement of Works, Goods, IT system procurement and non-consulting services according to the established thresholds will be conducted in accordance with paragraphs 5.3–5.5 of Section V of the Regulations and the following provisions: I. Only the model bidding documents for National Competitive Procurement [NCP] agreed with the GOI Task Force [and as amended for time to time], shall be used for bidding. II. Invitations to bid shall be advertised on a widely used website or electronic portal with free open access at least 30 days prior to the deadline for the submission of bids, unless otherwise agreed in the approved procurement plan. III. No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state- owned enterprises, small-scale enterprises or enterprises from any given State. IV. Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder. V. Government e-Marketplace [GeM] set-up by Ministry of Commerce, Government of India will be acceptable for procurement under Request for Quotations [RFQ] method. VI. At the Borrower’s request, the Bank may agree to the Borrower’s use, in whole or in part, of its electronic procurement system, provided that the Bank is satisfied with the adequacy of such system. VII. Procurement will be open to eligible firms from any country. This eligibility shall be as defined under Section III of the Procurement Regulations. Accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations. VIII. The request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals include a signed acceptance in the bid, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. IX. The Borrower shall use an effective complaints mechanism for handling procurement related complaints in a timely manner. X. Procurement Documents will include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social [including sexual exploitation and abuse and gender-based violence], health and safety [“ESHS”] risks and impacts. Oversight and Monitoring by the Bank. All contracts not covered under prior review by the Bank will be subject to post review during implementation support missions and/or special post review missions, including missions by consultants hired by the Bank. The Bank may conduct, at any time, Independent Procurement Reviews [IPRs] of all the contracts financed under the loan. High risk procurements, if any, will be identified for increased procurement and contract management support and indicated in the procurement plan. Bank team will provide additional due diligence and independent review of the contract performance of such identified procurements. 11 Procurement Review by the PMU, HPFD. Independent procurement post review [PPR] with reporting requirements and agreed with the Bank [As per Para 4 of Annex II of the Procurement Regulations] will be undertaken for the project for PMU’s own internal due diligence. PMU will hire PPR consultants as per Terms of Reference and reporting requirements agreed with the Bank to conduct PPR of PMU and DPOs on a half yearly basis. Other Special Selection Arrangements/Requirement Procurement by communities will be governed by the procedures outlined in the Community Operations Manual [COM] currently under preparation and in accordance with Paras 6.52 and 6.53 of Section VI of the Regulations. COM will be disclosed on the Project website. Procurement Plan as per STEP Tables: 12 PROCUREMENT India : Integrated Project for Source Sustainability and Climate Resilient Rain-fed Agriculture in Himachal Pradesh PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2020-07-09 Revised Plan Date(s): (comma delineated, leave blank if none) 2022-02-24 Project ID: P165129 GPN Date: 2019-12-19 Project Name: Integrated Project for Source Sustainability and Climate Resilient Rain-fed Agriculture in Himachal Pradesh Loan / Credit No: / , IBRD / 90410 D Executing Agency(ies): istrict Project Office, Kullu, Himachal Pradesh Forestry Department WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned IN-DPO, KULLU-159567-CW- RFQ / Work regarding Development of Chutti Bihal Component 1. Sustainable Request for Single Stage - One 2020-03- Nursery in Shamshi unit has / Land and Water Resource Post Limited 5,418.00 5,148.13 Completed 2020-02-17 2020-01-27 2020-03-03 2020-02-11 Quotations Envelope 15 been awarded to Sh. Management Mahender Singh S/o Devi Ram, Village Tharash PO Hurla. IN-DPO, KULLU-159568-CW- RFQ / Work regarding Development of Sajla Nursery Component 1. Sustainable of Naggar unit-II has been Request for Single Stage - One 2020-03- / Land and Water Resource Post Limited 4,895.00 4,650.34 Completed 2020-02-17 2020-01-27 2020-02-29 2020-02-11 awarded to Sh. Trilok Singh Quotations Envelope 15 Management S/o Khimi Ram, Village Malahar PO Seobag, Teh & District Kullu. IN-DPO, KULLU-159571-CW- RFQ / Work regarding Development of Dhungrugad Component 1. Sustainable Nursery in Banjar unit-I has Request for Single Stage - One 2020-03- / Land and Water Resource Post Limited 4,266.00 4,039.53 Completed 2020-02-17 2020-01-27 2020-02-29 2020-02-11 been awarded to Sh. Quotations Envelope 15 Management Goverdhan Dutt S/o Devi Ram, Village Bomul, PO Plach, Tehsil Banjar Distt. Kullu. IN-DPO, KULLU-179766-CW- RFQ / contour trenching out Component 1. Sustainable Request for Single Stage - One 2021-03- side the plantations ares for IBRD / 90410 Land and Water Resource Post Limited 38,000.00 2,286.11 Completed 2020-07-31 2021-02-05 2020-11-19 2021-03-02 Quotations Envelope 15 water conservation and soil Management conservation IN-DPO, KULLU-179773-CW- Component 1. Sustainable RFQ / Grass seed sowingin Request for Single Stage - One 2021-03- IBRD / 90410 Land and Water Resource Post Limited 18,450.00 798.92 Completed 2020-07-31 2021-02-05 2020-11-28 2021-03-02 plantations (CT+non Quotations Envelope 15 Management plantation areas IN-DPO, KULLU-179850-CW- Component 1. Sustainable Pending Request for Single Stage - One 2021-06- RFQ / Maintenance of 6 nos IBRD / 90410 Land and Water Resource Post Limited 36,000.00 0.00 Implementat 2021-03-06 2021-04-10 Quotations Envelope 09 nursery Management ion IN-DPO, KULLU-179830-CW- Component 1. Sustainable Pending RFQ / Development of Request for Single Stage - One 2021-03- IBRD / 90410 Land and Water Resource Post Limited 21,500.00 0.00 Implementat 2020-08-06 2020-10-01 Nursery 3No for raising Quotations Envelope 30 Management ion 375000plants and grass turfts IN-DPO, KULLU-179695-CW- Component 1. Sustainable RFQ / Maintenance of three Request for Single Stage - One 2021-02- IBRD / 90410 Land and Water Resource Post Limited 17,100.00 9.35 Completed 2020-06-17 2020-04-18 2020-08-12 2020-09-09 nurseries one in each unit Quotations Envelope 08 Management during the current year Component 1. Sustainable Pending IN-DPO, KULLU-179845-CW- Request for Single Stage - One 2021-06- IBRD / 90410 Land and Water Resource Post Limited 23,300.00 0.00 Implementat 2020-11-06 2021-01-01 RFQ / C/O village ponds 9No Quotations Envelope 30 Management ion IN-DPO, KULLU-179840-CW- Component 1. Sustainable Request for Single Stage - One 2021-03- RFQ / Raising of 750000 IBRD / 90410 Land and Water Resource Post Limited 86,000.00 21,943.89 Completed 2020-08-06 2021-02-05 2020-11-09 2021-03-02 Quotations Envelope 15 plants in three new nurseries Management IN-DPO, KULLU-179717-CW- Component 1. Sustainable RFQ / Contour trenching in Request for Single Stage - One 2021-04- IBRD / 90410 Land and Water Resource Post Limited 40,000.00 2,329.23 Completed 2020-08-31 2021-02-05 2020-12-29 2021-03-02 plantation areas including Quotations Envelope 11 Management grass seedlings IN-DPO, KULLU-179687-CW- Component 1. Sustainable Request for Single Stage - One 2021-03- RFQ / Dev. and raising of IBRD / 90410 Land and Water Resource Post Limited 35,925.00 30,403.08 Completed 2020-10-14 2020-02-27 2020-12-09 2020-03-13 Quotations Envelope 31 plants in three nurseries Management IN-DPO, KULLU-179783-CW- Component 1. Sustainable Request for Single Stage - One 2021-03- RFQ / Planting grass turfts in IBRD / 90410 Land and Water Resource Post Limited 18,000.00 807.69 Completed 2020-07-31 2021-02-05 2020-11-28 2021-03-02 Quotations Envelope 15 plantations along DLT Management IN-DPO, KULLU-179789-CW- Component 1. Sustainable Pending Request for Single Stage - One 2021-03- RFQ / vegetative check IBRD / 90410 Land and Water Resource Post Limited 10,300.00 0.00 Implementat 2020-08-11 2020-12-09 Quotations Envelope 15 barriers in DLT Management ion IN-DPO, KULLU-179713-CW- RFQ / Enrichment planting Component 1. Sustainable Request for Single Stage - One 2021-03- over 82ha ,planting about 400 IBRD / 90410 Land and Water Resource Post Limited 82,000.00 7,010.63 Completed 2020-07-31 2021-05-11 2020-11-28 2021-02-02 Quotations Envelope 15 plants/Ha in medium density Management forest IN-DPO, KULLU-179806-CW- RFQ / Crate wire check barriers. Cumulative value of this activity involves multiple Component 1. Sustainable Pending Request for Single Stage - One 2021-03- contracts based on low value IBRD / 90410 Land and Water Resource Post Limited 206,743.00 0.00 Implementat 2020-12-15 2021-01-07 Quotations Envelope 12 and small minor labor works. Management ion In addition geographical conditions and terrain are also different. Page 1 IN-DPO, KULLU-179704-CW- RFQ / Planting and fencing work along DLT over 131Ha,2ha in each Nallah. Cumulative value of this Component 1. Sustainable Pending Request for Single Stage - One 2021-04- activity involves multiple IBRD / 90410 Land and Water Resource Post Limited 99,000.00 0.00 Implementat 2020-12-02 2021-01-03 Quotations Envelope 18 contracts based on low value Management ion and small minor labor works. In addition geographical conditions and terrain are also different. IN-DPO, KULLU-179709-CW- RFQ / Reafforestation planting in open forest 800 plants/Ha (110 Ha.). Cumulative value of Component 1. Sustainable Under this activity involves multiple Request for Single Stage - One 2021-03- IBRD / 90410 Land and Water Resource Post Limited 138,000.00 0.00 Implementat 2020-12-03 2020-11-05 2020-12-28 contracts based on low value Quotations Envelope 31 Management ion and small minor labor works. In addition geographical conditions and terrain are also different. IN-DPO, KULLU-179800-CW- RFQ / Dry stone Check barriers. Cumulative value of this activity involves multiple Component 1. Sustainable Pending Request for Single Stage - One 2021-03- contracts based on low value IBRD / 90410 Land and Water Resource Post Limited 111,051.00 0.00 Implementat 2020-12-15 2021-01-16 Quotations Envelope 20 and small minor labor works. Management ion In addition geographical conditions and terrain are also different. IN-DPO, KULLU-217248-CW- RFQ / Raising of Nursery Component 1. Sustainable Pending Request for Single Stage - One 2021-03- plants in existing Nurseries IBRD / 90410 Land and Water Resource Post Limited 15,000.00 0.00 Implementat 2021-02-07 2021-02-27 Quotations Envelope 31 during the year 2020-21 for Management ion planting in 20221-22 (P-II) IN-DPO, KULLU-236973-CW- RFQ / New Plantation along Component 1. Sustainable Pending Drainage Line 30 ha. (1100 Request for Single Stage - One Other (with field 2022-03- IBRD / 90410 Land and Water Resource Post Open - National 75,000.00 0.00 Implementat 2021-07-29 2021-08-25 Plts. per ha.), in three units of Quotations Envelope for explanation) 31 Management ion this Division for the current year 2021-22. IN-DPO, KULLU-236975-CW- RFQ / New Re-afforestation Component 1. Sustainable Pending plantation 75 ha. (800 Plts. Request for Single Stage - One Other (with field 2022-03- IBRD / 90410 Land and Water Resource Post Open - National 97,000.00 0.00 Implementat 2021-07-30 2021-08-28 per ha.), in three units of this Quotations Envelope for explanation) 31 Management ion Division for the current year 2021-22. IN-DPO, KULLU-236976-CW- RFQ / New Plantation Component 1. Sustainable Pending Enrichment 54 ha. (400 Plts. Request for Single Stage - One Other (with field 2022-03- IBRD / 90410 Land and Water Resource Post Open - National 60,000.00 0.00 Implementat 2021-07-29 2021-08-28 per ha.), in three units of this Quotations Envelope for explanation) 31 Management ion Division for the current year 2021-22 IN-DPO, KULLU-237148-CW- RFQ / 1st year maintenance Component 1. Sustainable Pending under Drainage Line Request for Single Stage - One Other (with field 2022-03- IBRD / 90410 Land and Water Resource Post Open - National 7,000.00 0.00 Implementat 2021-07-29 2021-08-24 plantation 40 ha. , in three Quotations Envelope for explanation) 31 Management ion units of this Division for the current year 2021-22. IN-DPO, KULLU-237149-CW- RFQ / 1st year maintenance Component 1. Sustainable Pending under Re-afforestation Request for Single Stage - One Other (with field 2022-03- IBRD / 90410 Land and Water Resource Post Open - National 10,000.00 0.00 Implementat 2021-07-29 2021-08-25 plantation 68 ha. , in three Quotations Envelope for explanation) 31 Management ion units of this Division for the current year 2021-22. IN-DPO, KULLU-237150-CW- RFQ / 1st year maintenance Component 1. Sustainable Pending under Enrichment plantation 9 Request for Single Stage - One Other (with field 2022-03- IBRD / 90410 Land and Water Resource Post Open - National 600.00 0.00 Implementat 2021-07-29 2021-08-24 ha. in three units of this Quotations Envelope for explanation) 31 Management ion Division for the current year 2021-22. IN-DPO, KULLU-237153-CW- RFQ / Contour trenching in Component 1. Sustainable Pending Request for Single Stage - One Other (with field 2022-03- Plantation areas 100 ha. in IBRD / 90410 Land and Water Resource Post Open - National 23,000.00 0.00 Implementat 2021-07-29 2021-08-24 Quotations Envelope for explanation) 31 three units of this Division for Management ion the current year 2021-22. IN-DPO, KULLU-237161-CW- RFQ / Contour trenching in Component 1. Sustainable Pending Out side Plantation areas 60 Request for Single Stage - One Other (with field 2022-03- IBRD / 90410 Land and Water Resource Post Open - National 11,000.00 0.00 Implementat 2021-07-29 2021-08-25 ha. in three units of this Quotations Envelope for explanation) 31 Management ion Division for the current year 2021-22. IN-DPO, KULLU-237163-CW- RFQ / Grass seedling plantation (Re-afforestation + Component 1. Sustainable Pending Request for Single Stage - One Other (with field 2022-03- enrichment + CT outside IBRD / 90410 Land and Water Resource Post Open - National 5,000.00 0.00 Implementat 2021-07-29 2021-08-24 Quotations Envelope for explanation) 31 Plantation) 100 ha. in three Management ion units of this Division for the current year 2021-22. IN-DPO, KULLU-237165-CW- RFQ / Grass sowing in Component 1. Sustainable Pending Drainage Line Treatment 40 Request for Single Stage - One Other (with field 2022-03- IBRD / 90410 Land and Water Resource Post Open - National 6,500.00 0.00 Implementat 2021-07-29 2021-08-26 ha. in three units of this Quotations Envelope for explanation) 31 Management ion Division for the current year 2021-22. IN-DPO, KULLU-237168-CW- RFQ / Vegetative Check Component 1. Sustainable Pending Request for Single Stage - One Other (with field 2022-03- Barriers 1500 Rmt. in three IBRD / 90410 Land and Water Resource Post Open - National 4,500.00 0.00 Implementat 2021-07-29 2021-08-25 Quotations Envelope for explanation) 31 units of this Division for the Management ion current year 2021-22. Page 2 IN-DPO, KULLU-237170-CW- RFQ / Dry Stone Check Component 1. Sustainable Pending Request for Single Stage - One Other (with field 2022-04- Barriers 1500 Cum in three IBRD / 90410 Land and Water Resource Post Open - National 70,000.00 0.00 Implementat 2021-08-02 2021-08-27 Quotations Envelope for explanation) 07 units of this Division for the Management ion current year 2021-22. IN-DPO, KULLU-237172-CW- RFQ / Crate Wire Check Component 1. Sustainable Pending Request for Single Stage - One Other (with field 2022-03- Barriers 1200 Cum in three IBRD / 90410 Land and Water Resource Post Open - National 60,000.00 0.00 Implementat 2021-08-02 2021-08-27 Quotations Envelope for explanation) 31 units of this Division for the Management ion current year 2021-22. IN-DPO, KULLU-237175-CW- RFQ / Cement Concrete Component 1. Sustainable Pending Request for Single Stage - One Other (with field 2022-04- Check Barriers 500 Cum. in IBRD / 90410 Land and Water Resource Post Open - National 70,000.00 0.00 Implementat 2021-07-31 2021-08-28 Quotations Envelope for explanation) 24 three units of this Division for Management ion the current year 2021-22. IN-DPO, KULLU-237177-CW- RFQ / Renovation of Water Component 1. Sustainable Pending Request for Single Stage - One Other (with field 2022-03- Bauries 6 no. in three units of IBRD / 90410 Land and Water Resource Post Open - National 11,000.00 0.00 Implementat 2021-07-28 2021-08-24 Quotations Envelope for explanation) 31 this Division for the current Management ion year 2021-22. IN-DPO, KULLU-237178-CW- RFQ / Plantation around the Component 1. Sustainable Pending Request for Single Stage - One Other (with field 2022-03- Bouries 2 ha. in three units of IBRD / 90410 Land and Water Resource Post Open - National 2,200.00 0.00 Implementat 2021-07-29 2021-08-26 Quotations Envelope for explanation) 31 this Division for the current Management ion year 2021-22. IN-DPO, KULLU-237179-CW- Component 1. Sustainable Pending RFQ / Construction of Ponds Request for Single Stage - One Other (with field 2022-03- IBRD / 90410 Land and Water Resource Post Open - National 42,000.00 0.00 Implementat 2021-07-29 2021-08-24 in three units of this Division Quotations Envelope for explanation) 31 Management ion for the current year 2021-22. IN-DPO, KULLU-237192-CW- RFQ / Construction of Foot Component 1. Sustainable Pending Request for Single Stage - One Other (with field 2022-03- Bridges in three units of this IBRD / 90410 Land and Water Resource Post Open - National 90,000.00 0.00 Implementat 2021-07-28 2021-08-27 Quotations Envelope for explanation) 31 Division for the current year Management ion 2021-22. IN-DPO, KULLU-237193-CW- RFQ / Roof Rain Water Component 1. Sustainable Pending Harvesting Structure Request for Single Stage - One Other (with field 2022-03- IBRD / 90410 Land and Water Resource Post Open - National 55,000.00 0.00 Implementat 2021-07-29 2021-08-24 (Individual) . in three units of Quotations Envelope for explanation) 31 Management ion this Division for the current year 2021-22 IN-DPO, KULLU-237310-CW- RFQ / Repair of Irrigation Component 1. Sustainable Pending Request for Single Stage - One Other (with field 2022-03- Channels/Kuhals in three IBRD / 90410 Land and Water Resource Post Open - National 15,000.00 0.00 Implementat 2021-07-29 2021-08-26 Quotations Envelope for explanation) 31 units of this Division for the Management ion current year 2021-22. IN-DPO, KULLU-242344-CW- RFB / Construction of Component 1. Sustainable Pending Request for Single Stage - One Other (with field 2022-03- Ropeways in three units of IBRD / 90410 Land and Water Resource Post Open - National 22,000.00 0.00 Implementat 2021-08-02 2021-09-08 Quotations Envelope for explanation) 31 this Division for the current Management ion year 2021-22. IN-DPO, KULLU-242362-CW- RFB / Construction of Roof Component 1. Sustainable Pending Rain Water Harvesting Request for Single Stage - One Other (with field 2022-03- IBRD / 90410 Land and Water Resource Post Open - National 20,000.00 0.00 Implementat 2021-08-02 2021-09-06 Structure for Community in Quotations Envelope for explanation) 31 Management ion three units of this Division for the current year 2021-22 IN-DPO, KULLU-237181-CW- RFQ / Primary Water Component 1. Sustainable Pending Distribution (HDPE Pipes for Request for Single Stage - One Other (with field 2022-03- IBRD / 90410 Land and Water Resource Post Open - National 15,000.00 0.00 Implementat 2021-11-20 2021-12-13 Gravity Schemes ) in three Quotations Envelope for explanation) 31 Management ion units of this Division for the current year 2021-22. IN-DPO, KULLU-237182-CW- RFQ / Primary Water Component 1. Sustainable Pending Distribution (G.I. Pipes & Request for Single Stage - One Other (with field 2022-03- IBRD / 90410 Land and Water Resource Post Open - National 25,000.00 0.00 Implementat 2021-12-01 2022-02-28 Pumps for lifting scheme) in Quotations Envelope for explanation) 31 Management ion three units of this Division for the current year 2021-22. IN-DPO, KULLU-237180-CW- RFQ / Cement Concrete Water Component 1. Sustainable Pending Request for Single Stage - One Other (with field 2022-03- Harvesting Structure . in IBRD / 90410 Land and Water Resource Post Open - National 43,000.00 0.00 Implementat 2022-01-29 2022-02-28 Quotations Envelope for explanation) 31 three units of this Division for Management ion the current year 2021-22. IN-DPO, KULLU-273185-CW- RFQ / Construction of two number RCC Tanks for Lift Component 1. Sustainable Pending irrigation schemes in Shamshi Request for Single Stage - One Other (with field 2022-03- IBRD / 90410 Land and Water Resource Post Open - National 15,000.00 0.00 Implementat 2022-01-28 2022-02-17 unit of this division including Quotations Envelope for explanation) 31 Management ion laying 0f GI pipes and installation of hydraulic pump motor. IN-DPO, KULLU-273189-CW- RFQ / Construction of four Component 1. Sustainable Pending Request for Single Stage - One Other (with field 2022-03- number RCC tanks for gravity IBRD / 90410 Land and Water Resource Post Open - National 21,000.00 0.00 Implementat 2022-01-28 2022-02-17 Quotations Envelope for explanation) 20 irrigation schemes including Management ion laying of HDPE pipes. IN-DPO, KULLU-273228-CW- Component 1. Sustainable Pending RFQ / construction of crate Request for Single Stage - One Other (with field 2022-03- IBRD / 90410 Land and Water Resource Post Open - National 4,000.00 0.00 Implementat 2022-01-28 2022-02-19 wire check barrier over Quotations Envelope for explanation) 31 Management ion Hurcha Nallah in Shamshi unit GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3 IN-DPO, KULLU-159376-GO- Component 1. Sustainable RFQ / Procurement of bags Request for Single Stage - One IBRD / 90410 Land and Water Resource Post Limited 1,200.00 2,294.38 Completed 2020-10-16 2020-01-18 2020-12-11 2020-02-12 2021-06-09 2020-02-24 for raising plants in nursery Quotations Envelope Management 10qtls IN-DPO, KULLU-159566-GO- RFQ / Hot Dipped Coating IS:4826-1968 Steel Barbed Wire for Fencing 12x14 SWG, 2 Strand in 4 Barbs and 3-4 Component 1. Sustainable Request for Single Stage - One apart without wooden spools IBRD / 90410 Land and Water Resource Post Limited 1,142.00 89.54 Completed 2020-02-17 2020-01-18 2020-02-29 2020-02-12 2020-08-27 2020-02-21 Quotations Envelope confirming to ISI Specification Management 278-1978 (Second Revision with amendment No. 1 to 4 ISI Marked) & U-Nails made of 4 mm Wire. IN-DPO, KULLU-179681-GO- Component 1. Sustainable Pending RFQ / Procurement of Request for Single Stage - One IBRD / 90410 Land and Water Resource Post Limited 675.00 0.00 Implementati 2020-07-12 2020-09-06 2021-03-31 Eucalyptus Fence post for Quotations Envelope Management on fencing the New nurseries IN-DPO, KULLU-179683-GO- Component 1. Sustainable Request for Single Stage - One RFQ / Procurement of fence IBRD / 90410 Land and Water Resource Post Limited 671.00 637.43 Completed 2020-06-17 2020-02-25 2020-08-12 2020-02-29 2021-02-08 2020-02-29 Quotations Envelope post for nurseries Management IN-DPO, KULLU-221140-GO- Component 2. Improved Pending RFQ / High Value Crops Request for Single Stage - One IBRD / 90410 Agricultural Productivity and Post Limited 2,500.00 0.00 Implementati 2021-03-02 2021-03-20 2021-04-30 (Vegetable) demonstration 30 Quotations Envelope Value Addition on No. for F.Y. 2020-21. IN-DPO, KULLU-236979-GO- RFQ / Procurement of Barbed Component 1. Sustainable Pending Wire & U-nails for fencing of Request for Single Stage - One IBRD / 90410 Land and Water Resource Post Open - National 30,000.00 0.00 Implementati 2021-07-28 2021-08-24 2022-03-31 new plantation 225 ha. in Quotations Envelope Management on three units of this Division for the current year 2021-22. IN-DPO, KULLU-236983-GO- RFQ / Procurement of Wooden Eucalyptus Fence Post for Component 1. Sustainable Pending Request for Single Stage - One fencing of new plantation 184 IBRD / 90410 Land and Water Resource Post Open - National 40,000.00 0.00 Implementati 2021-07-29 2021-08-26 2022-03-31 Quotations Envelope ha. in three units of this Management on Division for the current year 2021-22. IN-DPO, KULLU-237183-GO- RFQ / Demonstration of CSA (Climate Smart Agriculture) i.e. fodder demo. agronomic practices, pest Component 1. Sustainable Pending Request for Single Stage - One management,soil fertility IBRD / 90410 Land and Water Resource Post Open - National 30,000.00 0.00 Implementati 2021-07-29 2021-08-25 2022-03-31 Quotations Envelope management & vermi Management on composting etc. distribution to farmers under three units of this Division for the current year 2021-22. IN-DPO, KULLU-237194-GO- RFQ / Farmers Field Days 6 Component 1. Sustainable Pending Request for Single Stage - One No. in three units of this IBRD / 90410 Land and Water Resource Post Open - National 1,000.00 0.00 Implementati 2021-07-29 2021-08-25 2022-03-31 Quotations Envelope Division for the current year Management on 2021-22. IN-DPO, KULLU-237308-GO- RFQ / Nursery equipment's and machinery like HDPE Pipe, HDPE Water Tanks, Sprinkler, Component 1. Sustainable Pending Request for Single Stage - One Drip Irrigation System, Water IBRD / 90410 Land and Water Resource Post Open - National 4,000.00 0.00 Implementati 2021-08-17 2021-09-18 2022-03-31 Quotations Envelope pumps, Water Canes, Nursery Management on Shades Net, Pesticides, Fungicides & fertilizer for the current year 2021-22 NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 4