PROCUREMENT PLAN (Textual Part) Project information: Rwanda, Nile Cooperation for Climate Resilience P- 172848 Project Implementation agency: Nile Equatorial Strategic Action Plan (NELSAP) Date of the Procurement Plan: April 19, 2021 Period covered by this Procurement Plan: April 2021–April 2022 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Nile Basin Procurement and Disposal Manual (for NELSAP, NILE-SEC & ENTRO), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. When other own procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Not Applicable. Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables] PROCUREMENT Eastern and Southern Africa : Nile Cooperation for Climate Resilience PLAN General Information Country: Eastern and Southern Africa 2021-06-28 Bank’s Approval Date of the Original Procurement Plan: 2022-06-22 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P172848 GPN Date: 2021-06-30 Project Name: Nile Cooperation for Climate Resilience Loan / Credit No: TF / B4716 Eastern Nile Technical Regional Office Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Request for Quota ET-ENTRO-237391-CW-RFQ / Component 3: Improving Me Request for Quota Single Stage - One E tions - Small Work Pending Imp 2022-05-1 Office upgrading (Minor Civil TF / B4716 chanisms for Cooperation in Post Open - National 60,000.00 0.00 2021-09-18 2021-11-13 tions nvelope s (Emergency) SP lementation 2 Works for Office Refurbishme the Eastern Nile D -Competitive nt) GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ET-ENTRO-237511-GO-RFQ / Component 3: Improving Me Videoconferencing facility an Request for Quota Single Stage - One E Pending Impl TF / B4716 chanisms for Cooperation in Post Open - National 85,000.00 0.00 2021-10-30 2021-12-25 2022-06-23 d Touchscreens/Touch Tables tions nvelope ementation the Eastern Nile /Decision Theater - ENTRO ET-ENTRO-237866-GO-RFQ / Component 3: Improving Me Request for Quota Single Stage - One E Pending Impl LAN/WAN/routers/switches - f TF / B4716 chanisms for Cooperation in Post Limited 79,000.00 0.00 2021-10-23 2021-12-18 2022-06-16 tions nvelope ementation or upgrading ENTRO IT unit the Eastern Nile ET-ENTRO-263453-GO-RFQ / Component 3: Improving Me Request for Quota Single Stage - One E Under Imple Procurement of Professional TF / B4716 chanisms for Cooperation in Post Limited 3,000.00 0.00 2021-12-31 2022-02-25 2022-04-26 tions nvelope mentation Camera for Internship the Eastern Nile ET-ENTRO-237876-GO-RFB / Procurement of IT Equipment as a package under three Lot Component 3: Improving Me Open - Internationa Single Stage - One E Pending Impl s (Lot I: Server and Storage s TF / B4716 chanisms for Cooperation in Post Request for Bids 345,500.00 0.00 2021-09-30 2021-10-05 2021-11-16 2021-12-16 2022-01-20 2022-07-19 l nvelope ementation erver, Lot II: Hi end Desktop, the Eastern Nile and Laptop & Lot III: Scanner s/Digitizers/Plotters and also Power backup NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 3: Improving Me ET-ENTRO-237404-NC-RFQ / Request for Quota Open - Internationa Single Stage - One E Pending Impl TF / B4716 chanisms for Cooperation in Post 100,000.00 0.00 2021-11-27 2022-01-22 2022-07-21 Cloud Services tions l nvelope ementation the Eastern Nile ET-ENTRO-263443-NC-RFQ / Component 3: Improving Me Procurement of Software lice Request for Quota Single Stage - One E Pending Impl TF / B4716 chanisms for Cooperation in Post Limited 10,200.00 0.00 2021-12-20 2022-02-14 2022-04-15 nses (Office productivity: Offi tions nvelope ementation the Eastern Nile ce, MS Teams, anti-virus, ado be) – ENTRO CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ET-ENTRO-237319-CS-QCBS / WP1:” Survey and Data Coll Component 3: Improving Me Quality And Cost- Open - Internationa Under Implement ection” for preparation of Flo TF / B4716 chanisms for Cooperation in Post 220,000.00 0.00 2021-08-16 2022-05-23 2021-09-06 2021-10-20 2021-11-17 2021-12-17 2022-01-21 2022-02-25 2022-06-25 Based Selection l ation od modeling and Strengtheni the Eastern Nile ng FFEW in EN region ET-ENTRO-237337-CS-QCBS / WP 3:” Support in Establishi ng Flood Community Awaren Component 3: Improving Me Quality And Cost- Open - Internationa Under Implement ess and Preparedness” of Ea TF / B4716 chanisms for Cooperation in Post 308,000.00 0.00 2021-09-20 2021-07-28 2021-10-11 2021-11-24 2021-12-22 2022-01-21 2022-02-25 2022-04-01 2023-01-26 Based Selection l ation stern Nile community & capa the Eastern Nile city building (developing floo d management strategies & f lood preparedness) ET-ENTRO-237340-CS-QCBS / Drought forecast and dashb Component 3: Improving Me Quality And Cost- Open - Internationa Pending Impleme oard development for deliver TF / B4716 chanisms for Cooperation in Post 220,000.00 0.00 2021-08-02 2021-08-23 2021-10-06 2021-11-03 2021-12-03 2022-01-07 2022-02-11 2022-12-08 Based Selection l ntation ing drought forecast to end u the Eastern Nile ser for entire Nile basin ET-ENTRO-232928-CS-QCBS / Consultancy service for Basi Component 3: Improving Me Quality And Cost- Open - Internationa Under Implement n wide for development of re TF / B4716 chanisms for Cooperation in Post 800,000.00 0.00 2021-08-15 2021-07-28 2021-09-05 2021-10-08 2021-10-19 2021-12-15 2022-01-14 2022-02-18 2022-03-25 2023-09-21 Based Selection l ation ference framework and imple the Eastern Nile mentation strategy for dam s afety management ET-ENTRO-237321-CS-QCBS Component 3: Improving Me / WP 2: " Enhancement of the Quality And Cost- Open - Internationa Under Implement TF / B4716 chanisms for Cooperation in Post 396,000.00 0.00 2021-08-23 2021-07-28 2021-09-13 2021-10-27 2021-11-24 2021-12-24 2022-01-28 2022-03-04 2022-12-29 EN-FFEWS and Flood Risk Ma Based Selection l ation the Eastern Nile pping” in EN region INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 ET-ENTRO-232933-CS-INDV / Enhance the technical and in Component 3: Improving Me Individual Consult Under Implement stitutional capacity of dams t TF / B4716 chanisms for Cooperation in Post Open 110,000.00 0.00 2021-08-08 2021-07-28 2021-10-09 2021-10-30 2021-12-18 2022-06-16 ant Selection ation hrough on job trainings and e the Eastern Nile nsure safe design) (Team Le ader) ET-ENTRO-232934-CS-INDV / Enhance the technical and in Component 3: Improving Me stitutional capacity of dams t Individual Consult Under Implement TF / B4716 chanisms for Cooperation in Post Open 103,000.00 0.00 2021-08-02 2021-07-28 2021-09-20 2021-10-11 2021-11-15 2022-05-14 hrough on job trainings and e ant Selection ation the Eastern Nile nsure safe design, constructi on and operation of dams in t he basin)/Institutional Special ist/ ET-ENTRO-232935-CS-INDV / Enhance the technical and in stitutional capacity of dams t Component 3: Improving Me Individual Consult Under Implement hrough on job trainings and e TF / B4716 chanisms for Cooperation in Post Open 56,000.00 0.00 2021-08-02 2021-07-28 2021-09-27 2021-10-18 2021-12-08 2022-06-06 ant Selection ation nsure safe design, constructi the Eastern Nile on and operation of dams in t he basin)/Dam expert, for Mo dule development ET-ENTRO-232936-CS-INDV / Component 3: Improving Me Individual Consult Pending Impleme Developing/brand corporate TF / B4716 chanisms for Cooperation in Post Open 50,000.00 0.00 2021-09-20 2021-11-08 2021-11-29 2022-01-03 2022-07-02 ant Selection ntation communication products the Eastern Nile ET-ENTRO-232947-CS-INDV / Component 3: Improving Me Preparation of training mater Individual Consult Pending Impleme TF / B4716 chanisms for Cooperation in Post Open 54,000.00 0.00 2021-09-15 2021-11-03 2021-11-24 2021-12-29 2022-06-27 ials and Conducting media tr ant Selection ntation the Eastern Nile aining workshops (sub region al & regional) ET-ENTRO-232984-CS-INDV / Need and Gap assessment fo Component 3: Improving Me Individual Consult Under Implement r Drought forecasting system TF / B4716 chanisms for Cooperation in Post Open 30,000.00 0.00 2021-08-02 2022-03-09 2021-09-20 2021-10-11 2021-11-15 2022-05-14 ant Selection ation & up scaling to cover NEL reg the Eastern Nile ion and project TOR prepara tion ET-ENTRO-233000-CS-INDV / Component 3: Improving Me Individual Consult Under Implement Internship Guideline preparat TF / B4716 chanisms for Cooperation in Post Open 30,000.00 0.00 2021-08-02 2022-03-07 2021-09-20 2021-10-11 2021-11-15 2022-05-14 ant Selection ation ion the Eastern Nile ET-ENTRO-237348-CS-INDV / Individual Consultant to provi Component 3: Improving Me de training on Risk-Informed Individual Consult TF / B4716 chanisms for Cooperation in Post Open 33,000.00 33,000.00 Signed 2021-06-28 2021-07-28 2021-08-16 2021-11-18 2021-09-06 2022-03-15 2021-10-11 2022-03-30 2022-04-09 Decision Making (RIDM), Instr ant Selection the Eastern Nile umentation, surveillance and maintenance(Dam Safety Ex pert 1) ET-ENTRO-237351-CS-INDV / Individual Consultant to prov Component 3: Improving Me ide training on Risk-Informed Individual Consult TF / B4716 chanisms for Cooperation in Post Limited 33,000.00 26,500.00 Signed 2021-06-15 2021-07-28 2021-06-20 2021-11-22 2021-07-11 2022-02-01 2021-08-15 2022-02-01 2022-02-11 Decision Making (RIDM), Instr ant Selection the Eastern Nile umentation, surveillance and maintenance(Dam Safety Ex pert 2) ET-ENTRO-237353-CS-INDV / Individual Consultant to provi Component 3: Improving Me de training on Risk-Informed Individual Consult TF / B4716 chanisms for Cooperation in Post Limited 33,000.00 27,400.00 Signed 2021-07-27 2021-07-28 2021-08-01 2021-11-28 2021-08-22 2022-02-01 2021-09-26 2022-02-01 2022-03-25 Decision Making (RIDM), Instr ant Selection the Eastern Nile umentation, surveillance and maintenance(Dam Safety Ex pert 3) ET-ENTRO-237369-CS-INDV / Component 3: Improving Me Individual Consult Water Resources Planning Ex TF / B4716 chanisms for Cooperation in Post Open 216,000.00 60,000.00 Signed 2021-06-15 2021-06-29 2021-08-03 2021-11-21 2021-08-24 2021-12-13 2021-09-28 2021-12-13 2024-08-19 ant Selection pert(Project Staff) the Eastern Nile ET-ENTRO-237374-CS-INDV / Component 3: Improving Me Individual Consult Pending Impleme Water Resources Modeller(Pr TF / B4716 chanisms for Cooperation in Post Open 180,000.00 0.00 2021-06-21 2021-08-09 2021-08-30 2021-10-04 2024-08-25 ant Selection ntation oject Staff) the Eastern Nile ET-ENTRO-237383-CS-INDV / Component 3: Improving Me Individual Consult Internship Supervisor (Projec TF / B4716 chanisms for Cooperation in Post Open 120,000.00 37,000.00 Signed 2021-06-30 2021-06-29 2021-08-18 2021-11-18 2021-09-08 2021-12-13 2021-10-13 2021-12-13 2024-09-03 ant Selection t Staff) the Eastern Nile ET-ENTRO-237386-CS-INDV / Component 3: Improving Me Individual Consult Procurement Officer (Project TF / B4716 chanisms for Cooperation in Post Open 120,000.00 0.00 Canceled 2021-07-12 2021-08-17 2021-08-30 2021-09-20 2021-10-25 2024-09-15 ant Selection Staff) the Eastern Nile ET-ENTRO-242849-CS-INDV / Component 3: Improving Me Individual Consult Under Implement Water Resource Modeler(Proj TF / B4716 chanisms for Cooperation in Post Open 180,000.00 0.00 2021-10-03 2021-08-17 2021-12-03 2021-12-24 2022-01-21 2025-01-20 ant Selection ation ect Staff) the Eastern Nile ET-ENTRO-242852-CS-INDV / Component 3: Improving Me Individual Consult Pending Impleme GIS and Remote Sensing Exp TF / B4716 chanisms for Cooperation in Post Open 90,000.00 0.00 2021-10-15 2021-12-03 2021-12-24 2022-01-28 2022-12-24 ant Selection ntation ert( Project Contracted Staff) the Eastern Nile ET-ENTRO-260322-CS-INDV / Component 3: Improving Me Individual Consult Procurement Officer(Project TF / B4716 chanisms for Cooperation in Prior Open 120,000.00 0.00 Canceled 2021-10-28 2021-12-16 2022-01-06 2022-02-10 2025-03-08 ant Selection Staff) the Eastern Nile ET-ENTRO-237378-CS-INDV / Component 3: Improving Me Individual Consult GIS & Remote Sensing Exper TF / B4716 chanisms for Cooperation in Post Open 90,000.00 0.00 Canceled 2021-09-20 2021-11-08 2021-11-29 2022-01-03 2024-11-24 ant Selection t(Project Staff) the Eastern Nile ENTRO-CS-INDV-237386-202 Component 3: Improving Me Individual Consult Under Implement 1 / Procurement Officer(Proje TF / B4716 chanisms for Cooperation in Prior Open 120,000.00 0.00 2021-08-15 2021-12-14 2021-10-03 2021-10-24 2021-11-28 2025-11-30 ant Selection ation ct Staff) the Eastern Nile ET-ENTRO-300664-CS-INDV / Component 3: Improving Me Individual Consult Pending Impleme Internship Program Coordinat TF / B4716 chanisms for Cooperation in Post Open 99,000.00 0.00 2022-07-15 2022-09-02 2022-09-23 2022-10-28 2025-06-30 ant Selection ntation or/Water Resource Engineer( the Eastern Nile Project Staff) Page 2