Procurement Plan I. General 1. Project Information Country : Rwanda Recipient : Republic of Rwanda Project Name : Advancing Citizen Engagement Loan Credit No. : 2. Bank’s Approval Date of the Procurement Plan : 22 Feb. 2021 3. Date of General Procurement Notice : 29 Oct. 2021 4. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services 1. Thresholds for the Method of Procurement: Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 1 million Open National ( Goods) – Open < $1 million and > 20,000 Tender as per PPDA 2015 RFQ (Goods) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Works) Equal to or more than 10 million Open National (Works) - Open Less than 10 million Tender as per PPDA 2015 RFQ (works) Less than 20,000 or as stipulated in Rwanda Procurement Regulations Method of Procurement Thresholds for Method (US$ equivalent) Open International (Non-consulting Equal to or More than 1 million Services) Open National (Non-consulting Less than 1 million Services) - Open Tender as per PPDA 2015 Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection (Project Procurement Risk Rating is “High”): (a) Goods: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 4 million is reviewed and cleared by Bank outside of STEP. The prior review thresholds will be reviewed during the implementation of the project and modified, based on the risk assessment. 2. For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: a. an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; b. any material modification of the scope of the Works, Goods, Non-consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; c. any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or d. the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records.. 3. Prequalification Not Applicable Domestic Preference. The provision of domestic preference shall be applied in the evaluation of bids in accordance with Annex VI of the Regulations. 4. Reference to Standard Procurement Documents Bank’s Standard RFB Goods and RFP Consulting Services dated July 2016, as updated from time to time will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject international competition. III. Selection of Consultants 1. Methods and Prior Review Threshold Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based As per requirements of para 7.3 of the Selection (QCBS) Regulations Quality Based Selection As per requirements of para 7.8 to 7.10 of (QBS) the Regulations Selection based on a Fixed As per requirements of para 7.4 and 7.5 of the Budget (FBS) Regulations Selection Based on Least As per requirements of para 7.6 and 7.7 of the Cost Basis (LCS) Regulations Selection based on As per requirements of para 7.11 and 7.12 of the Consultant’s Qualification Regulations (CQ) Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Open Competitive As per requirements of para 7.36 and 7.37 of the Selection Regulations Limited Competitive As per requirements of para 7.38 of the Selection Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 2 million is reviewed and cleared by Bank outside of STEP; and (b). Individual Consultant: all procurements estimated to cost more than USD 0.4 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. Contract Catego Estimat Proc. Review Plann Expect Financi Commen (Description ry ed Meth by ed ed ng ts ) Cost od Bank Bid Bid source USD $ (Prior / floatin Openin Post) g date g Date Component Non- $2.964 QCBS Post N/A N/A World Activity 1a Training Cons Bank 1.6 Materials Printing of SEDO Training Guides Component Non- $93,126 QCBS Post N/A N/A World Facilitatio 1b Cons Bank n kits. Facilitation Multiple Materials smaller contracts for each sector. Component 3 Non- $3,000 QCBS Post N/A N/A World National Materials & Cons Bank Framewor Printing k materials and printing Component 4 Non- $1,000 QCBS Post N/A N/A World 3x Report Cons Bank reports Production, Translation & Printing Assignment Cost Method Review Expected Financi Comments Descriptions estimat Proposal ng e in US$ s Source Submissi on Date Consultancy Translation $2,205 QCBS Post TBD World To be advertised Services Bank (Component 1b) Annual Audit $30,000 LCS Post TBD World To be advertised. 3 x (Component 4) Bank audits, one each year. PROCUREMENT Rwanda : Rwanda: Advancing Citizen Engagement Project PLAN General Information Country: Rwanda Bank’s Approval Date of the Original Procurement Plan: 2022-02-01 2022-02-18 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P172862 GPN Date: Project Name: Rwanda: Advancing Citizen Engagement Project Loan / Credit No: TF / B5129 Spark Microgrants Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Project Management, RW-SM-255180-CS-LCS / Monitoring and Evaluation, Least Cost Pending Annual audit - External TF / B5129 Post Open - National 30,000.00 0.00 2022-02-15 2022-02-20 2022-03-29 2022-04-26 2022-05-03 2022-05-24 2022-06-28 2022-12-25 and Knowledge Selection Implementation auditors Dissemination INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Individual RW-SM-254544-CS-QCBS / Village and Local Government Under TF / B5129 Post Consultant Open 2,205.00 0.00 2021-10-03 2021-03-04 2021-11-21 2021-12-12 2022-01-16 2022-07-15 Translation services Capacity Building Implementation Selection Page 1