Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : Project Name : PFM-MDF Financed Strengthening Public Financial Management Project Loan Credit No. : P 162196 2. Bank’s Approval Date of the Procurement Plan : March 2019 In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method Prior Review Procurement (USD equivalent) Threshold (USD) ICB (Goods) > 200,000 USD All contract above NCB ( Goods) > USD 30,000 and up to USD 100,000 USD 200,000 Shopping (Goods) Up to USD 30,000 ICB (Works) > 1.5 million All contract above USD 300,000 NCB (Works) > 50,000 and up to USD 1.5 million Shopping (Works) Up to USD 50,000 ICB (Non- > 200,000 USD All contract above Consulting USD 100,000 Services) NCB (Non- < 200,000 USD Consulting Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Procurement Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Threshold (USD Prior Review Threshold Procurement Equivalent) (a) Quality and Cost No threshold All Contracts above USD Based Selection 70,000 for Consultant (b) Quality Based No threshold Firms Selection (c) Selection Made No threshold All contracts above USD Under a Fixed Budget 50,000 for Individual (d) Least Cost Selection No threshold Consultants. (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source As per Consultant Selection of firms Guidelines Para 3.9 (g) Selection of No threshold Individual Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : PFM-MDF FINANCED STRENGTHENING PUBLIC FINANCIAL MANAGEMENT PROJECT PLAN General Information Country: Bhutan 2017-12-07 Bank’s Approval Date of the Original Procurement Plan: 2022-06-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P162196 GPN Date: Project Name: PFM-MDF FINANCED STRENGTHENING PUBLIC FINANCIAL MANAGEMENT PROJECT Loan / Credit No: TF / A5549 Department of Public Accounts, Ministry of Finance Executing Agency(ies): WORKS Activity Reference No. / Procureme Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH Ri Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method nt Docume ount (US$ and Recommendation Signed Contract o. h cess (Y/N) sk atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion nt Type ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PFM-MDF/IFMIS-ICT / Procure Strengthening Budget Execu Request for Quota Open - Internationa Single Stage - One E ment of Laptops for ICT Core TF / A5549 tion and Oversight Capacitie Post 9,747.48 Completed 2018-02-12 2018-03-28 2018-06-14 2018-06-29 2018-06-29 tions l nvelope Team for IFMIS s PFM-MDF/IFMIS-ICT/SERVER / Strengthening Budget Execu Procurement of 1 No. 2U Ser Request for Quota Open - Internationa Single Stage - One E TF / A5549 tion and Oversight Capacitie Post 9,575.49 Completed 2019-01-27 2019-03-24 2019-02-27 2019-09-20 2019-03-22 ver (training) for ePayment, tions l nvelope s a major component in the IF MIS BT-DPA, MOF-169125-GO-DI Strengthening PFM Legal an R / Purchase of projector i3 ( TF / A5549 Post Direct Selection Direct 2,247.15 Completed 2020-04-16 2020-04-15 2020-04-16 2020-04-15 2020-04-17 2020-04-16 2020-04-20 2020-04-22 d Institutional Framework K-Yan) from local market. BT-DPA, MOF-169120-GO-DI R / Purchase of three number Strengthening PFM Legal an TF / A5549 Post Direct Selection Direct 5,074.00 Completed 2020-04-17 2020-04-15 2020-04-17 2020-04-15 2020-04-17 2020-04-15 2020-04-24 2020-04-17 s SMART television-one numb d Institutional Framework er of 65" and two nos of 82". BT-DPA, MOF-174012-GO-DI R / Purchase of 5 numbers la Strengthening PFM Legal an ptop for e-PEMS ( electronic P TF / A5549 Post Direct Selection Direct 1,022.09 Completed 2020-05-17 2020-05-12 2020-05-17 2019-09-12 2020-05-22 2019-12-31 2020-12-28 2020-09-14 d Institutional Framework ublic expenditure Manageme nt system) team and PIU offi ce . BT-DPA, MOF-174013-GO-RF Strengthening PFM Legal an Request for Quota Single Stage - One E Pending Impl Q / Purchase of one unit mult TF / A5549 Post Limited 0.00 2020-05-22 2020-05-27 2020-06-13 d Institutional Framework tions nvelope ementation i function printer for e-PEMS and PIU office BT-DPA, MOF-234289-GO-RF Strengthening PFM Legal an Pending Impl Q / Purchase of 12 Nos. of lap TF / A5549 Post Direct Selection Direct 0.00 2021-05-17 2021-05-17 2021-05-17 2021-06-30 d Institutional Framework ementation tops for Cluster Finance Servi ces. BT-DPA, MOF-234431-GO-RF Q / Purchase of 4Nos. of 65" Smart TV screen -UHD/4K wit Strengthening Budget Execu Request for Quota Single Stage - One E Under Imple h Wall Mount Accessories wit TF / A5549 tion and Oversight Capacitie Post Open - National 0.00 2021-05-14 2021-05-29 2021-06-30 tions nvelope mentation h compatibility to Video Conf s erencing (VC) - DPA 2nos. - C luster Finance Services Office - 2nos. BT-DPA, MOF-234432-GO-RF Q / Purchase of 5Nos. VC Ca Strengthening Budget Execu Request for Quota Single Stage - One E Pending Impl mera with inbuilt speaker: 3n TF / A5549 tion and Oversight Capacitie Post Open - National 0.00 2021-05-14 2021-05-31 2021-06-30 tions nvelope ementation os. for DPA and 2nos. for Clu s ster Finance Services Office. BT-DPA, MOF-234433-GO-RF Strengthening Budget Execu Q / Purchase of 3Nos. Multi F Request for Quota Single Stage - One E Under Imple TF / A5549 tion and Oversight Capacitie Post Open - National 0.00 2021-05-14 2021-05-31 2021-06-30 unctional Printer (HD): 1no. f tions nvelope mentation s or DPA and 2Nos. for Cluster Finance Service Office. BT-DPA, MOF-271022-GO-RF Q / Procurement of 7 Number Strengthening Budget Execu Request for Quota Single Stage - One E s of Group Video Conferencin TF / A5549 tion and Oversight Capacitie Post Open - National 11,170.25 Signed 2022-01-10 2022-03-07 2022-03-17 2022-09-03 tions nvelope g Equipment (Camera, Speak s er with in-built Mircrophone) BT-DPA, MOF-271023-GO-RF Strengthening Budget Execu Q / Procurement of 2 Nos of Request for Quota Single Stage - One E TF / A5549 tion and Oversight Capacitie Post Open - National 2,186.28 Signed 2022-01-10 2022-03-07 2022-03-17 2022-09-03 Smart TV Screen compatibilit tions nvelope s y to video conferencing BT-DPA, MOF-271024-GO-RF Strengthening Budget Execu Request for Quota Single Stage - One E Q / Procurement of 4 number TF / A5549 tion and Oversight Capacitie Post Open - National 88.92 Signed 2022-01-10 2022-03-07 2022-03-17 2022-09-03 tions nvelope s of HDMI Cable s BT-DPA, MOF-271030-GO-RF Strengthening Budget Execu Request for Quota Single Stage - One E Q / Procurement of 2 number TF / A5549 tion and Oversight Capacitie Post Open - National 5,959.87 Signed 2022-01-10 2022-03-07 2022-04-27 2022-09-03 tions nvelope s of Heavy Duty Printers s BT-DPA, MOF-271025-GO-RF Strengthening Budget Execu Request for Quota Single Stage - One E Q / Procurement of 3 number TF / A5549 tion and Oversight Capacitie Post Open - National 0.00 Canceled 2022-01-10 2022-03-07 2022-09-03 tions nvelope s of Technical Laptop s BT-DPA, MOF-271029-GO-RF Strengthening Budget Execu Request for Quota Single Stage - One E Q / Procurement of 4 number TF / A5549 tion and Oversight Capacitie Post Open - National 0.00 Canceled 2022-01-10 2022-03-07 2022-09-03 tions nvelope s of General Laptops s BT-DPA, MOF-278796-GO-DI R / Procurement of 4 Number Strengthening PFM Legal an TF / A5549 Post Direct Selection Direct 2,821.55 Signed 2022-03-31 2022-01-03 2022-04-05 2021-11-08 2022-05-10 2021-12-15 2022-11-06 s of Non-Technical Laptop for d Institutional Framework the DPA Official Staffs BT-DPA, MOF-278795-GO-DI Strengthening PFM Legal an Pending Impl R / Procurement of 3 Number TF / A5549 Post Direct Selection Direct 0.00 2022-03-31 2022-04-05 2022-05-10 2022-11-06 d Institutional Framework ementation s of Technical Laptop for the DPA Official Staffs Page 1 BT-DPA, MOF-294978-GO-DI Strengthening Budget Execu R / Procurement of 27 numbe TF / A5549 tion and Oversight Capacitie Post Direct Selection Direct 19,045.43 Signed 2022-05-27 2022-01-31 2022-06-01 2021-11-08 2022-06-12 2021-12-15 2022-07-12 rs of Non-Technical Laptop fo s r Cluster Finance Services, M oF BT-DPA, MOF-294992-GO-DI Strengthening Budget Execu R / Procurement of 10 numbe TF / A5549 tion and Oversight Capacitie Post Direct Selection Direct 7,080.96 Signed 2022-05-27 2022-01-31 2022-06-01 2021-11-08 2022-06-12 2021-12-15 2022-07-12 rs of Non-Technical Laptop fo s r DPA Office NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual DPA/AD/PFM-MDF/IPSAS/001 / Support implementation of cash basis IPSAS, conduct ga p analysis, develop Roadmap Strengthening Budget Execu Quality And Cost- Open - Internationa Under Implement for Cash-basis IPSAS implem TF / A5549 tion and Oversight Capacitie Post 0.00 2017-12-19 2017-12-08 2018-01-09 2017-12-08 2018-01-23 2018-05-03 2018-02-22 2018-07-10 2018-03-08 2018-07-27 2018-04-05 2018-10-22 2018-05-01 2020-04-30 Based Selection l ation entation,develop Bhutanese s Public Sector Accounting Sta ndards, conduct trainings/wo rkshops, hand-holding on AF S preparation for 1-2 FYs, etc DPA/IFMIS-01/2019-20/2504 Strengthening Budget Execu / Advisory Support for the IT Consultant Qualifi Open - Internationa Under Implement TF / A5549 tion and Oversight Capacitie Post 0.00 2019-04-04 2019-04-04 2019-04-25 2019-04-09 2019-06-08 2019-10-16 2019-07-08 2020-07-31 2019-08-12 2020-02-08 Audit of PFM Information Syst cation Selection l ation s ems in the Ministry of Financ e INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Actual Amount Invitation to Identifie Draft Negotiated Cont Component Review Type Method Contract Type Process Status Teams of Reference Signed Contract Contract Completion Description o. h (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PFM-MDF-HRD/001 / Consult Strengthening Budget Execu Individual Consult Under Implement ant for development of Comp TF / A5549 tion and Oversight Capacitie Post Open 0.00 2018-03-26 2018-03-14 2018-03-29 2018-10-24 2018-03-29 2018-04-20 2018-07-31 ant Selection ation etency Framework for MoF s MOF-DPA/104189-CS-INDV / The recruited consultant will Strengthening Budget Execu work with the ePayment tea Individual Consult Under Implement TF / A5549 tion and Oversight Capacitie Post Open 0.00 2019-03-04 2019-03-04 2019-03-14 2019-03-17 2019-03-19 2019-04-03 2019-04-10 2019-10-07 m to enhance the existing Pu ant Selection ation s blic Expenditure Managemen t System (PEMS) to accomod ate the ePayment initiatives. BT-DPA, MOF-149809-CS-CD S / Continuation of the consul Strengthening PFM Legal an TF / A5549 Post Direct Selection Direct 51,696.13 Signed 2019-12-15 2019-12-31 2019-12-25 2019-12-31 2019-12-30 2019-12-31 2020-06-27 tant to work with the PFM Ref d Institutional Framework orms and a new web based r eporting system BT-DPA, MOF-199262-CS-QC BS / Hiring of individual cons Strengthening PFM Legal an Individual Consult Under Implement TF / A5549 Prior Open 0.00 2020-11-01 2020-10-20 2020-12-20 2021-04-16 2021-01-10 2021-07-22 2021-02-14 2021-08-13 ultant for Assessing Public In d Institutional Framework ant Selection ation vestment Management (PIM) systems in Bhutan. BT-DPA, MOF-259188-CS-IN DV / Hiring of Individual IT Co Strengthening Budget Execu nsultant for enhancement an Individual Consult TF / A5549 tion and Oversight Capacitie Post Limited 7,133.73 Signed 2021-11-02 2021-10-26 2021-11-07 2021-10-26 2021-11-28 2021-11-26 2022-01-02 2021-12-23 2022-07-01 d stabilization of electronic d ant Selection s aily allowance and travel syst em (eDATS) of Department o f Public Accounts BT-DPA, MOF-270022-CS-IN DV / Hiring of Individual Inter national Consultant for devel Strengthening PFM Legal an Individual Consult TF / A5549 Post Open 27,000.00 Signed 2021-12-30 2021-12-27 2022-02-17 2022-02-08 2022-03-10 2022-02-25 2022-04-14 2022-03-29 2022-10-11 opment and integration of sy d Institutional Framework ant Selection stems and reports developm ent and enhancement BT-DPA, MOF-300708-CS-CD S / Hiring of Individual IT Con Strengthening PFM Legal an Pending Impleme TF / A5549 Post Direct Selection Direct 0.00 2022-07-06 2022-07-14 2022-08-03 2022-10-02 sultant for the Integration an d Institutional Framework ntation d Enhancement of Reports in eDAT for DPA Page 2