PROCUREMENT PLAN (Textual Part) Project information: Timor-Leste Basic Education Strengthening and Transformation Project (P166744) Project Implementation agency: Ministry of Education, Youth and Sport (MOEYS) Date of the Procurement Plan: February 26, 2020. Period covered by this Procurement Plan: July 1, 2020 to December 31, 2021 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, the procedures applicable to the procurement of Goods, Works, Non-Consulting services and Consulting Services under the contracts awarded on the basis of National Open Competitive Procurement shall be those procurement methods set forth in the Timor Leste Procurement Legal Regime Decree Law 10/2005, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. When the Borrower uses its own national open competitive procurement arrangements as set forth Timor Leste Procurement Legal Regime Decree Law 10/2005, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. 1. The procurement is open to eligible firms from any country; 2. The request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; 3. Right for the Bank to review procurement documentation and activities; 4. Maintenance of records of the Procurement process; 5. Procurement Documents acceptable to the Bank shall be used; 6. Bids shall be evaluated using only post-qualification for procurement of goods, works and non-consulting services. 7. Procurement Documents include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health safety ("ESHS") risks impacts. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second-Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: is not applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable for those contracts identified in the Procurement Plan tables PROCUREMENT Timor-Leste : Basic Education Strengthening and Transformation Project PLAN General Information Country: Timor-Leste Bank’s Approval Date of the Original Procurement Plan: 2020-10-28 2021-11-26 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P166744 GPN Date: 2020-11-16 Project Name: Basic Education Strengthening and Transformation Project Loan / Credit No: IDA / 65510, TF / B2130 M Executing Agency(ies): inistry of Education Youth and Sport WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned 001/BEST/TL / 3 packages of new classrooms construction Pending Component 1: Developing Single Stage - One 2022-08- (each package covers different IDA / 65510 Post Request for Bids Open - National 1,100,000.00 0.00 Implementat 2021-07-01 2021-07-06 2021-08-17 2021-09-16 2022-02-04 21st Century Learning Spaces Envelope 03 municipalities) - 3 schools in ion 3 different municipalities Component 5: Project Pending BEST/WORKS/RFQ01 / PIMU Request for Single Stage - One Other (with field 2022-03- TF / B2130 Management and Post Open - National 22,655.50 0.00 Implementat 2021-12-01 2021-12-15 Office Refurbishment Quotations Envelope for explanation) 31 Implementation ion GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 003/BEST/TL / Provision & Component 4: Data Driven Pending Installation of hardware, Planning, Budgeting, Request for Single Stage - One TF / B2130 Post Open - National 80,000.00 0.00 Implementati 2020-11-06 2022-02-04 2022-08-03 including servers, software at Financing and Quotations Envelope on MoEYS for EMIS Implementation 033/BEST/TL / Office Component 5: Project Pending electronic- equipment Request for Single Stage - One TF / B2130 Management and Post Open - National 20,000.00 0.00 Implementati 2020-10-09 2020-12-04 2021-06-02 (computer, printer potocopier Quotations Envelope Implementation on machine, scanner, camera etc) 031/BEST/TL / Furniture and Component 5: Project Pending Fixtures for PIMU including Air Request for TF / B2130 Management and Post 20,000.00 0.00 Implementati 2020-10-10 2020-12-05 2021-06-03 conditions, telephones, desks Quotations Implementation on and chairs and office racks 030/BEST/TL / Purchasing and distribution of set of Component 3: Improving Pending age/grade appropriate Single Stage - One TF / B2130 Teaching-Learning Material Prior Request for Bids Open - National 741,000.00 0.00 Implementati 2021-01-19 2021-01-24 2021-03-07 2021-04-06 2021-06-18 2021-12-15 children's books for Cycle 1 Envelope and Assessment on and 2 and fabrication of book corners 002/BEST/TL / Provision and Installation of relevant Component 4: Data Driven Pending hardware and internet Planning, Budgeting, Single Stage - One TF / B2130 Post Request for Bids Open - National 120,000.00 0.00 Implementati 2021-08-03 2021-08-08 2021-09-19 2021-10-19 2022-06-05 2022-12-02 connectivity in selected Financing and Envelope on municipal offices and selected Implementation central schools Pending 004/BEST/TL / Operational Component 1: Developing Request for Single Stage - One IDA / 65510 Post Open - National 80,000.00 0.00 Implementati 2021-12-05 2022-01-30 2022-03-31 vehicles for the use of PIMU 21st Century Learning Spaces Quotations Envelope on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 036/BEST/TL / Online system and training/orientation of Consultant Component 1: Developing Pending school infrastructure IDA / 65510 Post Qualification Open - National 45,000.00 0.00 2021-02-01 2021-02-22 2021-04-07 2021-05-07 2021-06-11 2021-12-08 21st Century Learning Spaces Implementation management or module Selection linked to EMIS 034/BEST/TL / Implementation of school Consultant Component 1: Developing Pending census including school IDA / 65510 Post Qualification Open - International 450,000.00 0.00 2021-01-19 2021-02-09 2021-03-25 2021-04-24 2021-05-29 2021-11-25 21st Century Learning Spaces Implementation infrastructure and EMIS Selection census 006/BEST/TL / Consultant Firm (Experts) for Quality Consultant Component 1: Developing Pending assurance of new construction IDA / 65510 Post Qualification Open - National 175,000.00 0.00 2021-07-01 2021-07-22 2021-09-04 2021-10-04 2021-11-08 2022-05-07 21st Century Learning Spaces Implementation and rehabilitation of school Selection infrastructures 009/BEST/TL / A Firm to design the implementation, Component 3: Improving Consultant analysis and reporting of Pending TF / B2130 Teaching-Learning Material Post Qualification Open - International 400,000.00 0.00 2021-01-31 2021-02-21 2021-04-06 2021-05-06 2021-06-10 2021-12-07 EGRA and EGMA and basic Implementation and Assessment Selection capacity building (grades 1,2, 3) Page 1 005/BEST/TL / A Firm for system core development for the integrated for Sistema de Component 4: Data Driven Gestao Escolar, PMIS and EMIS Planning, Budgeting, Quality And Cost- Pending TF / B2130 Post Open - International 500,000.00 0.00 2021-06-01 2021-06-22 2021-08-05 2021-09-02 2021-10-02 2021-11-06 2022-02-01 2022-12-29 and other data base system, Financing and Based Selection Implementation software Implementation development/modification/tes ting/production INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 021/BEST/TL / Infrastructure Component 5: Project Individual Development Specialist of IDA / 65510 Management and Post Consultant Open 135,000.00 0.00 Canceled 2020-10-09 2020-11-09 2020-11-27 2020-12-18 2021-01-22 2023-07-21 21st Century School standards Implementation Selection 025/BEST/TL / Architect to Individual Component 1: Developing Pending produce standardized designs IDA / 65510 Post Consultant Open 30,000.00 0.00 2020-12-02 2021-01-20 2021-02-10 2021-03-17 2021-09-13 21st Century Learning Spaces Implementation and infrastructure standards Selection 010/BEST/TL / Specialist support for the develoment and finalization of the Individual Component 1: Developing Pending prioritization methodology , IDA / 65510 Post Consultant Open 20,000.00 0.00 2020-10-30 2020-12-18 2021-01-08 2021-02-12 2021-08-11 21st Century Learning Spaces Implementation preparation of prioritazation Selection plan including priority list for school construction 014/BEST/TL / Quality assurance consultant for Component 4: Data Driven Individual reviewing designing and Planning, Budgeting, Pending TF / B2130 Post Consultant Open 15,000.00 0.00 2021-11-01 2021-12-20 2022-01-10 2022-02-14 2022-08-13 development of system for Financing and Implementation Selection infrastructure component in Implementation EMIS (in 2020 and 2021) 035/BEST/TL / Consultant for implementation of a school Individual infrastucture survey of a small Component 1: Developing Pending IDA / 65510 Post Consultant Limited 18,000.00 0.00 2021-02-01 2021-02-06 2021-02-27 2021-04-03 2021-09-30 purposive sample of school to 21st Century Learning Spaces Implementation Selection test the prioritazation guidelines 037/BEST/TL / Technical Individual expert in education Component 2: Improving Pending TF / B2130 Post Consultant Open 205,200.00 0.00 2020-10-23 2020-12-11 2021-01-01 2021-02-05 2023-02-20 (curriculum, training, school Teacher Effectiveness Implementation Selection management) 022/BEST/TL / TA for enhancing the reporting and dashboard facilities of the classroom observation Individual module to generate and Component 2: Improving Pending TF / B2130 Post Consultant Open 20,000.00 0.00 2021-08-02 2021-09-20 2021-10-11 2021-11-15 2022-05-14 display aggregate data on Teacher Effectiveness Implementation Selection results of classroom observations by indicator, school, cluster and municipal office 015/BEST/TL / Review and Individual Component 2: Improving Pending Upgrade training materials for TF / B2130 Post Consultant Open 20,000.00 0.00 2020-12-15 2021-02-02 2021-02-23 2021-03-30 2021-09-26 Teacher Effectiveness Implementation school leaders training Selection 016/BEST/TL / Upgrading/Develop teacher Individual Component 2: Improving Pending training TF / B2130 Post Consultant Open 20,000.00 0.00 2021-01-01 2021-02-19 2021-03-12 2021-04-16 2021-10-13 Teacher Effectiveness Implementation monitoring/observation tool Selection for INFORDEPE 017/BEST/TL / Training Individual Component 2: Improving Pending observation/evaluation report TF / B2130 Post Consultant Open 20,000.00 0.00 2021-04-01 2021-05-20 2021-06-10 2021-07-15 2022-01-11 Teacher Effectiveness Implementation on teachers training quality Selection 011/BEST/TL / Curriculum specialist for reviewing and Component 3: Improving Individual Pending quality checks for 3rd cycle TF / B2130 Teaching-Learning Material Post Consultant Limited 25,000.00 0.00 2021-01-29 2021-02-03 2021-02-24 2021-03-31 2021-09-27 Implementation books (language and social and Assessment Selection sciences) 018/BEST/TL / Curriculum Component 3: Improving Individual specialist for reviewing and Pending TF / B2130 Teaching-Learning Material Post Consultant Open 15,000.00 0.00 2021-01-29 2021-03-19 2021-04-09 2021-05-14 2021-11-10 quality assurance for 3rd cycle Implementation and Assessment Selection TLM (natural sciences) 027/BEST/TL / Curriculum Component 3: Improving Individual specialist for revision and Pending TF / B2130 Teaching-Learning Material Post Consultant Open 15,000.00 0.00 2021-01-29 2021-03-19 2021-04-09 2021-05-14 2021-11-10 quality assurance for 3rd cycle Implementation and Assessment Selection TLM (mathematics) 007BEST/TL / A consultant to Component 3: Improving Individual develop Physical Education Pending TF / B2130 Teaching-Learning Material Post Consultant Open 38,400.00 0.00 2020-11-13 2021-01-01 2021-01-22 2021-02-26 2022-02-25 Book and Manual for Grade 7 Implementation and Assessment Selection (Third Cycle) Component 5: Project Individual 020/BEST/TL / Financial Under TF / B2130 Management and Post Consultant Open 151,200.00 0.00 2020-10-04 2020-11-09 2020-11-22 2020-12-13 2021-01-17 2023-01-17 Management Specialist Implementation Implementation Selection Component 5: Project Individual 023/BEST/TL / Procurement Under TF / B2130 Management and Post Consultant Open 151,200.00 0.00 2020-10-02 2020-11-09 2020-11-20 2020-12-11 2021-01-15 2023-01-15 Specialist Implementation Implementation Selection 013/BEST/TL / Environmental Component 5: Project Individual Under and Social safeguard TF / B2130 Management and Post Consultant Open 124,200.00 0.00 2020-12-01 2020-11-09 2021-01-19 2021-02-09 2021-03-16 2023-03-16 Implementation specialist Implementation Selection Component 5: Project Individual 024/BEST/TL / M&E Specialist TF / B2130 Management and Post Consultant Open 108,000.00 0.00 Canceled 2020-12-01 2020-11-09 2021-01-19 2021-02-09 2021-03-16 2023-03-16 for PIMU Implementation Selection Page 2 Component 5: Project Individual 012/BEST/TL / ICT specialist Under TF / B2130 Management and Post Consultant Open 118,000.00 0.00 2020-10-29 2020-11-09 2020-12-17 2021-01-07 2021-02-11 2023-02-10 for PIMU Implementation Implementation Selection 032/BEST/TL / Component 5: Project Individual Administration assistant to TF / B2130 Management and Post Consultant Open 67,500.00 0.00 Canceled 2020-11-01 2020-11-09 2020-12-20 2021-01-10 2021-02-14 2023-02-14 PIMU Implementation Selection 028/BEST/TL / Independent Individual Component 2: Improving Pending verification of DLI TF / B2130 Post Consultant Open 15,000.00 0.00 2021-06-30 2021-08-18 2021-09-08 2021-10-13 2022-04-11 Teacher Effectiveness Implementation achievements Selection 008/BEST/TL / A consultant to design a Paper based template for supporting the acquisition, packaging, and Component 3: Improving Individual Pending distribution of TLM, estimate TF / B2130 Teaching-Learning Material Post Consultant Open 4,500.00 0.00 2021-02-01 2021-03-22 2021-04-12 2021-05-17 2021-08-31 Implementation the number of books to be and Assessment Selection printed each year, and provide the schools with updates on the status on their TLM needs; 038/BEST/TL / A consultant Component 3: Improving Individual Pending to develop Art Book and TF / B2130 Teaching-Learning Material Post Consultant Open 38,400.00 0.00 2020-11-13 2021-01-01 2021-01-22 2021-02-26 2022-02-25 Implementation Manual for Grade 7th and Assessment Selection Component 5: Project Individual 019/BEST/TL / Project TF / B2130 Management and Prior Consultant Open 305,100.00 0.00 Canceled 2020-10-08 2020-11-15 2020-11-26 2020-12-17 2021-01-08 2023-01-08 manager for PMIU Implementation Selection Component 5: Project Individual BEST/INDV/005 / Monitoring Pending IDA / 65510 Management and Post Consultant Open 119,025.00 0.00 2021-10-15 2021-11-17 2021-12-08 2022-01-12 2024-07-10 and Evaluation Specialist Implementation Implementation Selection Component 5: Project Individual BEST/INDV/001 / BEST Pending TF / B2130 Management and Post Consultant Open 244,350.00 0.00 2021-10-15 2021-12-03 2021-12-24 2022-01-28 2022-07-27 Project Manager Implementation Implementation Selection BEST/INDV/006 / Component 5: Project Individual Pending Infrastructure Development TF / B2130 Management and Post Consultant Open 180,675.00 0.00 2021-10-15 2021-12-03 2021-12-24 2022-01-28 2022-07-27 Implementation Specialist Implementation Selection BEST/INDV/008 / Component 5: Project Individual Pending Administration Assistant to TF / B2130 Management and Post Consultant Open 56,250.00 0.00 2021-11-15 2021-12-10 2021-12-13 2021-12-14 2022-12-30 Implementation PIMU Implementation Selection Page 3