PROCUREMENT PLAN (Textual Part) Project information: Sierra Leone, Sierra Leone Land Administration Project; P177031 Project Implementation agency: Ministry of Lands, Housing and Country Planning Date of the Procurement Plan: October 20, 2021 Period covered by this Procurement Plan: December 2021 – August 2022 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the National Public Procurement Act of 2016, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable. Works: is not applicable. Other Relevant Procurement Information. Not Applicable. Procurement Plan Goods Ref. Contract Estima Procure Prequalific Nation Revi Expect Expec Comme Num ted ment ation al ew ed bid ted nts ber (Descript Method (yes/no) Prefere openin Contr ion) Cost nce by g date act (yes/no Bank Start US$ ) Date (Prio r/ Post ) 4.4 Office IT 50,000 RFQ No No Post Decem Januar Equipmen ber y t 2021 2022 4.5 Office 30,000 RFQ No No Post Decem Januar furniture ber y 2021 2022 4.8 Vehicles 134,00 NCB No No Post Decem Januar and Motor 0 ber y Bikes 2021 2022 Consultancy Services Ref. Contract Estimat Procu Prequ Nation Revi Expec Expec Comme Num ed reme alifica al ew ted ted nts ber (Description) nt tion Prefere bid Contr Cost Meth (yes/n nce by openi act od o) Bank US$ (yes/no (Prio ng Start ) r/ date Date Post ) 1.1 Consultancy for 157,000 CQS No N/A Post the preparation of engineering design and bills of quantities for National and District Land Februa Commission ry March Offices. 2022 2022 1.2 Consultancy for 20,000 IC No N/A Post location analysis for the National Land Commission Head Office and District Land Februa Commission ry March Offices. 2022 2022 1.3 Consultancy 30,000 IC No N/A Post Service for a detailed program Febru for legislative land Januar ary sector reform. y 2022 2022 1.4 Consultancy 50,000 IC No N/A Post Service for the Development of a Training Needs Assesment and Febru Training Plan for Januar ary the land sector. y 2022 2022 2.1 Consultancy 150,000 IC No N/A Post Service for a comprehensive digital Land Records and Archive Febru Management Januar ary Strategy y 2022 2022 2.2 Consultancy 40,000 IC No N/A Post service for business process re-engineering and preparation of system design TOR Febru for the Januar ary development of a y 2022 2022 Land Information Management System 2.3 Consultancy 50,000 IC No N/A Post Service for analysis of existing mapping, index maps and survey plans, and development of requirements and Febru plans for providing Januar ary new base maps. y 2022 2022 2.4 Development of 30,000 CQS No N/A Post technical specifications, cost estimates and timelines for Continuously Operating Febru Reference Stations Januar ary (CORS) y 2022 2022 4.1 Gender Specialist 20,000 IC No N/A Post for Stakeholder Engagement Plan Decem Decem and Gender Action ber ber Plan 2021 2021 4.2 Social Specialist 20,000 IC No N/A Post for Resettlement Policy Framework & social aspects of Environmental and Social Decem Decem Management ber ber Framework 2021 2021 4.3 Environmental 20,000 IC No N/A Post Specialist for Environmental and Social Management Framework and Decem Decem Labor ber ber Management Plan 2021 2021 4.4 Consultancy 10,000 IC No N/A Post Services for development of a Project Febru Implementation Januar ary Manual (PIM) y 2022 2022 Non-Consultancy Services Ref. Contract Estima Procure Prequalific Nationa Revi Expec Expec Comme Num ted ment ation l ew ted ted nts ber (Descript Method (yes/no) Prefere bid Contr ion) Cost nce by openi act (yes/no Bank ng Start US$ ) date Date (Prio r/ Post ) 4.7 MS Office 30,000 RFQ No N/A Post software and conferenc Januar Febru e call y ary software 2022 2022 PROCUREMENT Sierra Leone : Sierra Leone Land Administration Project PLAN General Information Country: Sierra Leone Bank’s Approval Date of the Original Procurement Plan: 2022-01-11 2022-02-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P177031 GPN Date: Project Name: Sierra Leone Land Administration Project Loan / Credit No: IDA / V3980 Ministry of Finance and Economic Development Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Under SL-MOFED-267166-GO-RFQ Request for Single Stage - One IDA / V3980 Project Management Post Limited 50,000.00 0.00 Implementati 2022-01-18 2022-02-22 2022-03-08 / Supply of Office Equipment Quotations Envelope on Under SL-MOFED-267169-GO-RFQ Request for Single Stage - One IDA / V3980 Project Management Post Limited 30,000.00 0.00 Implementati 2022-01-14 2022-02-15 2022-03-01 / Supply of office furniture Quotations Envelope on SL-MOFED-267170-GO-RFB Pending Single Stage - One / Supply of station wagons IDA / V3980 Project Management Post Request for Bids Open - National 134,000.00 0.00 Implementati 2022-01-16 2022-01-21 2022-02-20 2022-03-17 2022-04-14 2022-08-12 Envelope and motor bikes on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-276234-NC-RFQ / Procurement of Equipment (smart Television, Video Under Conferencing camera, Router, Request for Single Stage - One IDA / V3980 Project Management Post Limited 20,000.00 0.00 Implementati 2022-02-15 2022-04-12 2022-06-11 High Performance speakers & Quotations Envelope on Microphone speakers) and Installation of Video Conferencing System CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-267172-CS-INDV Individual / Hire a consultant to develop Under IDA / V3980 Project Management Post Consultant Limited 20,000.00 0.00 2022-01-14 2022-01-17 2022-01-19 2022-01-26 2022-02-10 2022-05-11 a Stakeholders Engagement Implementation Selection Plan and Gender Assessment SL-MOFED-267174-CS-INDV Individual / Hire a consultant to develop Under IDA / V3980 Project Management Post Consultant Limited 20,000.00 0.00 2022-01-14 2022-01-17 2022-01-19 2022-01-26 2022-02-16 2022-05-17 a resettlement policy Implementation Selection framework SL-MOFED-267176-CS-INDV / Hire a consultant to develop Individual Under an Environmental and Social IDA / V3980 Project Management Post Consultant Limited 20,000.00 0.00 2022-01-13 2022-01-17 2022-01-18 2022-01-25 2022-02-08 2022-05-09 Implementation Management Framework and Selection Labor Management Plan SL-MOFED-276236-CS-INDV Individual / Hire a consultant to develop Pending IDA / V3980 Project Management Post Consultant Limited 10,000.00 0.00 2022-02-08 2022-02-13 2022-03-06 2022-04-10 2022-06-09 a Project Implementation Implementation Selection Manual SL-MOFED-276390-CS-INDV Individual / Hire a consultant to prepare Institutional Development Pending IDA / V3980 Post Consultant Limited 30,000.00 0.00 2022-02-10 2022-02-15 2022-03-01 2022-03-29 2022-06-27 a detailed program for and Legal Reform Implementation Selection legislative land sector report SL-MOFED-276395-CS-INDV / Hire a consultant for the Individual development of a Training Institutional Development Under IDA / V3980 Post Consultant Open 50,000.00 0.00 2022-02-11 2022-02-14 2022-03-23 2022-04-13 2022-05-18 2022-08-16 Needs Assessment and and Legal Reform Implementation Selection training plan for the land sector SL-MOFED-276397-CS-INDV / Hire a consultant for the analysis of existing mapping Individual Land Information System Under and index maps and survey IDA / V3980 Post Consultant Open 50,000.00 0.00 2022-02-15 2022-02-17 2022-03-27 2022-04-10 2022-05-15 2022-08-13 Development Implementation plans and development of Selection requirements and plans for providing new base maps Page 1 SL-MOFED-276222-CS-INDV / Hiring a consultant to Individual Land Information System Under develop Digital Land Records IDA / V3980 Post Consultant Limited 50,000.00 0.00 2022-02-15 2022-02-17 2022-02-20 2022-03-13 2022-04-10 2022-07-09 Development Implementation and Archive Management Selection Strategy SL-MOFED-278714-CS-INDV / Consultancy Service for Business Process Re- Individual engineering and preparation Land Information System Under IDA / V3980 Post Consultant Open 75,000.00 0.00 2022-02-15 2022-02-17 2022-03-22 2022-04-12 2022-05-17 2022-08-15 of system design of Terms of Development Implementation Selection reference for the Development of a Land Information Management System SL-MOFED-279986-CS-INDV / Hiring a Consultant to Individual Land Information System Under develop Digital Land Records IDA / V3980 Post Consultant Open 50,000.00 0.00 2022-02-22 2022-02-21 2022-04-03 2022-04-04 2022-05-09 2022-08-07 Development Implementation and Archieve Management Selection Strategy SL-MOFED-281187-CS-INDV / Hiring a consultant to Individual Land Information System Pending design a Continuously IDA / V3980 Post Consultant Open 30,000.00 0.00 2022-02-28 2022-04-09 2022-04-23 2022-05-28 2022-08-26 Development Implementation Operating Reference Station Selection (CORS) Network Page 2