Ukraine Second Additional Financing for the Public Expenditures For Administrative Capacity Endurance (AF for PEACE) In Ukraine (P179456) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) July 22, 2022 1|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. Ukraine (the Borrower and/or Recipient, hereinafter referred to as “Recipient�) shall implement the Second Additional Financing for the Public Expenditures For Administrative Capacity Endurance (AF) in Ukraine (the Project), with the involvement of the Ministry of Finance of Ukraine (MoF) as set out in the Grant Agreement. The International Bank for Reconstruction and Development (the Bank) and the International Development Association (the Association) (collectively the “World Bank�) acting as administrator of the Multi-Donor Trust Fund for the Co-financing of the Public Expenditures for Administrative Capacity Endurance in Ukraine Project have each agreed to provide financing for the Project, as set out in the referred agreement. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the World Bank. The ESCP is a part of the Grant Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreements. 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the World Bank. Once adopted, said E&S instruments may be revised from time to time with prior written agreement of the World Bank. 4. As agreed by the World Bank and the Recipient, this ESCP shall be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient and the World Bank agree to update the ESCP to reflect these changes through an exchange of letters signed between the World Bank and the MoF. The Recipient shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Biannual reports shall be submitted to the MoF Prepare and submit to the World Bank regular monitoring reports on the environmental, the World Bank throughout Project social, health and safety (ESHS) performance of the Project, including but not limited to implementation, commencing after the the implementation of the ESCP, status of preparation and implementation of E&S Effective Date. Each report to be instruments required under the ESCP, stakeholder engagement activities, and submitted the World Bank not later functioning of the grievance mechanism(s). than 15 days after the end of each reporting period. B INCIDENTS AND ACCIDENTS Notify the World Bank not later than 48 the MoF Promptly notify the World Bank of any incident or accident related to the Project which hours after learning of the incident or has, or is likely to have, a significant adverse effect on the environment, the affected accident. communities, the public or workers, including, inter alia, cases of sexual exploitation and abuse (SEA), sexual harassment (SH), and accidents that result in death, serious or Provide subsequent report to the World multiple injury. Provide sufficient detail regarding the scope, severity, and possible Bank within a timeframe acceptable to causes of the incident or accident, indicating immediate measures taken or that are the World Bank. planned to be taken to address it, and any information provided by any contractor and/or supervising firm, as appropriate. Subsequently, at the World Bank’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE Appoint the E&S specialist not later the MoF MoF shall identify an environmental and social (ES) specialist as focal point to support than thirty (30) days after the the management of ESHS risks and impacts of the Project. effectiveness of the Grant and retain said specialist throughout Project implementation. 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT the MoF Eligibility criteria for all payments and Assess the roles and sectors for which payments for salaries for Eligible Employees and activities to be included in the updated Eligible First Responders, social assistance payments, PMG Payments (for salaries of POM not later than one month after the health care workers), and pensions payments will be made and identify eligibility effectiveness of the Grant Agreement. criteria (negative and positive lists) which will apply to World Bank financing. Only Eligible Assessment and reporting to be Employees and Eligible First Responders (excluding those who have temporarily joined undertaken on a monthly basis prior to the military or territorial defense units and military and excluding military schools and disbursement of funds schools with enhanced military-physical training) shall be eligible for payment. Describe these eligibility criteria in the Project Operations Manual (POM) and provide monthly summary reports to verify distribution and receipt of salary payments. 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES Review and include a summary of the MoF and relevant Eligible Employees and Eligible First Responders (and all other salaries paid under the emergency OHS guidelines to be government agencies Project) will be governed by the terms and conditions of their existing contractual included in the updated POM not later arrangements. Eligible Employees and Eligible First Responders receiving salaries than the fifteen days after effectiveness financed by the Project are beneficiaries of the project and will continue under their of the Grant Agreement existing employment conditions. Guidance on occupational health and safety, including information on survivor-centric SEA/SH services available in country, will be included POM and will be reviewed for consistency with ESS2. The POM should include: a) procedures for establishing a safe working environment including OHS measures for employees addressing hazard identification, preventative and protective actions, and remedies for adverse impacts such as occupational injuries, deaths, disability and disease; b) training and maintenance of training records; c) reporting of incidents and accidents, d) emergency preparedness response arrangements; e) procedures for employees to report on workplace concerns including information on survivor centric SEA/SH services in country; f) procedures for consultation and information provision to project workers on implementation of OHS requirements; and g) review of OHS performance, methods for responding to hazards and evaluation of results. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Not relevant. Not relevant Not relevant ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 EMERGENCY RESPONSE PROCEDURES To be included in the POM not later The MoF and relevant than 30 days after effectiveness of the government agencies Prepare an Emergency Preparedness and Response Plan (EPRP) in coordination with the Grant Agreement. relevant government agencies taking into account the emergency prevention, preparedness and response arrangements put into place with government employees under ESS2. EPRP to include, as appropriate: (a) identification of and secure access to emergency equipment available on-site and nearby if relevant; (b) notification procedures for designated emergency responders; (c) diverse media channels for notification of the affected community and other stakeholders; (d) a training program for emergency responders including drills at regular intervals; (e) public evacuation procedures; (f) designated coordinator for EPRP implementation; and other relevant follow-up measures. 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Review the ERP on a regular basis and confirm that it is still capable of addressing the potential range of emergency events that might arise in connection with the project. 4.2 GBV AND SEA/SH RISKS To be included in the POM not later The MoF and relevant than 30 days after effectiveness of the government agencies Provide information for project beneficiaries and the community on survivor-centric Grant Agreement. SEA/SH services available in country 4.3 AWARENESS-RAISING FOR THE COMMUNITY To be included in the POM not later The MoF and relevant than 30 days after effectiveness of the government agencies Document emergency preparedness and response activities, resources and Grant Agreement. responsibilities, and disclose appropriate information, as well as any subsequent material changes thereto, to affected communities, relevant government agencies, or other relevant parties. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT Not relevant. Not relevant Not relevant ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES Not relevant. Not relevant Not relevant ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES Not relevant. Not relevant Not relevant ESS 8: CULTURAL HERITAGE Not relevant. Not relevant Not relevant ESS 9: FINANCIAL INTERMEDIARIES Not relevant. Not relevant Not relevant ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION Adopt SEP not later than one month The MoF and relevant Prepare/ update, disclose, consult and adopt and thereafter implement a Stakeholder after the effectiveness of the Grant government agencies Engagement Plan (SEP) consistent with ESS10. It includes measures to, inter alia, provide Agreement and thereafter implement stakeholders with timely, relevant, understandable and accessible information, and the SEP throughout Project consult with them in a culturally appropriate manner, which is free of manipulation, implementation further details to be interference, coercion, discrimination and intimidation. reflected in the updated POM to be adopted not later than one month after the effectiveness of the Grant Agreement 10.2 PROJECT GRIEVANCE MECHANISM Establish the Grievance Mechanism The MoF and relevant within two weeks after effectiveness of government agencies the Grant Agreement and maintain throughout Project implementation 5|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Establish, publicize, maintain, and operate an accessible grievance mechanism, to receive and facilitate resolution of concerns and grievances (including SEA/SH-related complaints) related to the Project, promptly and effectively, in a transparent manner that is culturally appropriate and readily accessible to all Project-affected parties, at no cost and without retribution, including concerns and grievances filed anonymously, in a manner consistent with ESS10. The grievance mechanism shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. CAPACITY SUPPORT CS1 Undertake a review of training needs and prepare a training plan in the event that During project implementation in the the MoF additional project activities with environmental and social assessment and management event that addditional project activities requirements are identified during implementation. Current activities do not warrant a are assessed to warrant such a plan training plan. 6|Page