PROCUREMENT PLAN Project information: India; MEGHALAYA HEALTH SYSTEMS STREGTHENING PROJECT (P173589) Project Implementation agency: Department of Health and Family Welfare, Meghalaya Date of the Procurement Plan: February 1, 2020 Period covered by this Procurement Plan: 18 months [as updated regularly on STEP] Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: National competition for the procurement of goods, works and non-consulting services according to the established thresholds will be conducted in accordance with paragraphs 5.3 – 5.6 of Section V of the Regulations and the following provisions: i. Only the model bidding documents for National Competitive Procurement (NCP) agreed with the GOI Task Force (and as amended for time to time), shall be used for bidding. ii. Invitations to bid shall be advertised on a widely used website or electronic portal with free open access at least 30 days prior to the deadline for the submission of bids, unless otherwise agreed in the approved procurement plan. iii. No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprises from any given State. iv. Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder. v. Government e-Marketplace (GeM)* set-up by Ministry of Commerce, Government of India will be acceptable for procurement under Request for Quotations (RFQ) method. vi. At the Borrower’s request, the Bank may agree to the Borrower’s use, in whole or in part, of its electronic procurement system, provided that the Bank is satisfied with the adequacy of such system. vii. Procurement will be open to eligible firms from any country. This eligibility shall be as defined under Section III of the Procurement Regulations. Accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations. viii. The request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals include a signed acceptance in the bid, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. ix. The Borrower shall use an effective complaints mechanism for handling procurement related complaints in a timely manner. x. Procurement Documents will include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety risks and impacts. *Use of GeM will be allowed in lieu of RFQ/Shopping as per following details: i. up to INR 50,000 in catalog mode (viz. any available item could be selected by IA without further competition), provided selected Item/Supplier meeting the requisite quality, specification and delivery period. ii. up to INR 3 Million from the Supplier having lowest price amongst at least three Suppliers meeting the requisite quality, specification and delivery period. The tools for online bidding and online reverse auction available on GeM may be used by the Purchaser. iii. up to INR equivalent of US$ 100,000 from the Supplier having lowest price and meeting the requisite quality, specification and delivery period after mandatorily obtaining bids from at least three Suppliers, using online bidding or reverse auction tool provided on GeM. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets Not Applicable Procurement of Second Hand Goods: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations. Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable Other Relevant Procurement Information. All contracts not covered under prior review by the Bank will be subject to post review during implementation support missions and/or special post review missions, including missions by consultants hired by the Bank. To avoid doubts, the Bank may conduct, at any time, Independent Procurement Reviews of all the contracts financed under the loan. Even for Post Review cases, the inputs of Bank on Technical Specifications / TORs will be obtained by project. PROCUREMENT India : Meghalaya Health Systems Strengthening Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2021-02-01 2021-08-20 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P173589 GPN Date: 2021-02-11 Project Name: Meghalaya Health Systems Strengthening Project Loan / Credit No: / D Executing Agency(ies): epartment of Health and Family Welfare, Government of Meghalaya WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned DHS/P-17/MHSSP/CW- 1/2021-22 / W-1 /Civil Works - Construction, Strengthening systems to Under Single Stage - One 2021-11- renovation & extension of / improve the quality of health Post Request for Bids Open - National 7,857,142.86 0.00 Implementat 2021-02-04 2021-02-03 2021-02-09 2021-03-23 2021-03-23 2021-04-01 2021-04-22 2021-05-27 Envelope 23 works of Health facilities etc services ion in all the 11 districts of Meghalaya DHS/P-26/MHSSP/CW- 2/2021-22 / Construction, renovation & extension of works of Health facilities Strengthening systems to Under Single Stage - One 2021-12- under Directorate of Health / improve the quality of health Post Request for Bids Open - National 3,000,000.00 0.00 Implementat 2021-03-12 2021-03-12 2021-03-12 2021-04-13 2021-05-13 2021-06-17 Envelope 14 Services, Health & Family services ion Welfare Department, Government of Meghalaya in 3 districts of Meghalaya DHS/P-31/MHSSP/CW- Request for Bids - Improving accountability, Pending 3/2021-22 / Construction of Single Stage - One Small Works SPD 2022-04- / management and Post Request for Bids Open - National 300,000.00 0.00 Implementat 2021-07-11 2021-07-16 2021-08-27 2021-09-26 2021-10-31 Meghalaya Health Systems Envelope (1 envelope 29 strengthening governance ion Strengthening Project Office process) GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual DHS/P-18/MHSSP/GD- 1/2021-22 / GD - 1 / Strengthening systems to Pending Single Stage - One Procurement of / improve the quality of health Post Request for Bids Open - National 857,142.86 0.00 Implementati 2021-03-16 2021-03-21 2021-05-02 2021-06-01 2021-07-06 2022-01-02 Envelope BioMedical/CSSD Equipment services on for 11 District Hospitals DHS/P-19/MHSSP/GD- 2/2021-22 / GD - 2/ Strengthening systems to Pending Procurement of Alternate Single Stage - One / improve the quality of health Post Request for Bids Open - National 1,571,428.57 0.00 Implementati 2021-03-26 2021-03-31 2021-05-12 2021-06-11 2021-07-16 2022-01-12 Energy for hospitals (Solar Envelope services on Power for Selected Health Facilities) DHS/P-20/MHSSP/GD- 3/2021-22 / GD - 3 / Procurement of Strengthening systems to Pending Single Stage - One Communication Equipments / improve the quality of health Post Request for Bids Open - National 142,857.14 0.00 Implementati 2021-05-04 2021-05-09 2021-06-20 2021-07-20 2021-08-24 2022-02-20 Envelope for Hospitals (IT services on Equipments/Power-Back-ups & Internet ) DHS/P-21/MHSSP/GD- 4/2021-22 / GD - Strengthening systems to Under Request for Single Stage - One 4/Procurement of Office / improve the quality of health Post Open - National 100,000.00 0.00 Implementati 2021-04-25 2021-07-14 2021-06-20 2021-12-17 Quotations Envelope Equipments for Project services on Management Unit DHS/P-22/MHSSP/GD- Strengthening systems to Pending 5/2021-22 / GD - 5/ Request for Single Stage - One / improve the quality of health Post Open - National 100,000.00 0.00 Implementati 2021-04-18 2021-06-13 2021-12-10 Procurement of Office Quotations Envelope services on Furnitures for SPMU DHS/P-23/MHSSP/GD- 6/2021-22 / GD - 6/ Strengthening systems to Pending Request for Single Stage - One Procurement of 4 SUVs for / improve the quality of health Post Open - National 92,857.14 0.00 Implementati 2021-03-21 2021-05-16 2021-11-12 Quotations Envelope SPMU (1- PD MHSSP, 3- SPMU services on Staffs) DHS/P-29/MHSSP/GD- Improving accountability, Under Request for Single Stage - One 7/2021-22 / Procurement of / management and Post Open - National 80,000.00 0.00 Implementati 2021-05-19 2021-07-14 2022-01-10 Quotations Envelope E-Office for MHSSP Staff strengthening governance on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual DHS/P-1/MHSSP/NCS- 1/2021-22 / Hiring of a Improving accountability, Under Request for Single Stage - One vendor for hiring of vehicles / management and Post Open - National 100,000.00 0.00 Implementati 2021-07-21 2021-07-13 2021-09-15 2022-03-14 Quotations Envelope for field visits on yearly and strengthening governance on call basis CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 DHS/P-4/MHSSP/CS-3/2021- 22 / CS-3/Direct RFP/Hiring of Project Management Strengthening systems to Quality And Cost- Under Agency (Technical areas, / improve the quality of health Post Open - National 800,000.00 0.00 2021-02-04 2021-02-04 2021-02-25 2021-04-09 2021-04-10 2021-02-10 2021-05-08 2021-04-19 2021-06-07 2021-07-12 2021-08-16 2022-08-16 Based Selection Implementation Procurement, Financial services Management ,Contract Management) DHS/P-12/MHSSP/CS- 9/2021-22 / CS-9/Direct Increasing coverage and Quality And Cost- Under RFP/Hiring of a firm for Health / Post Open - National 66,666.67 0.00 2021-02-04 2021-02-04 2021-02-25 2021-03-02 2021-04-10 2021-02-10 2021-05-08 2021-03-22 2021-06-07 2021-07-12 2021-08-16 2022-08-16 utilization of health services Based Selection Implementation Benefit Package Study in Meghalaya DHS/P-10/MHSSP/CS- 7/2021-22 / CS-7/Direct RFP/Hiring of a firm to Strengthening systems to develop and roll-out of Social Quality And Cost- Under / improve the quality of health Post Open - National 400,000.00 0.00 2021-02-04 2021-02-04 2021-02-25 2021-03-25 2021-04-10 2021-02-10 2021-05-08 2021-04-08 2021-06-07 2021-07-12 2021-08-16 2022-08-16 Behavior Change Based Selection Implementation services Communication (SBCC) strategy for Meghalaya Health Systems Strengthening Project DHS/P-2/MHSSP/CS-1/2021- 22 / CS - 1 / Direct - RFP/Hiring of a firm to Strengthening systems to develop and roll-out an Quality And Cost- Under / improve the quality of health Post Open - National 400,000.00 0.00 2021-02-04 2021-02-04 2021-02-25 2021-03-13 2021-04-10 2021-02-10 2021-05-08 2021-03-24 2021-06-07 2021-07-12 2021-08-16 2022-08-16 integrated package and tools Based Selection Implementation services for improving health, nutrition and early childhood development in Meghalaya. DHS/P-6/MHSSP/CS-5/2021- 22 / CS - 5 / Direct Strengthening systems to RFP/Hiring of a firm for Quality And Cost- / improve the quality of health Post Open - National 16,000.00 0.00 Canceled 2021-02-04 2021-02-04 2021-02-25 2021-03-19 2021-04-10 2021-05-08 2021-06-07 2021-07-12 2021-08-16 2022-08-16 improving Medical Care Based Selection services Assessment methods in Health Facilities in Meghalaya DHS/P-9/MHSSP/CS-6/2021- Improving accountability, Quality And Cost- Under 22 / CS-6/Direct RFP/Hiring / management and Post Open - National 533,333.33 0.00 2021-02-04 2021-02-04 2021-02-25 2021-03-22 2021-04-10 2021-02-10 2021-05-08 2021-04-05 2021-06-07 2021-07-12 2021-08-16 2022-08-16 Based Selection Implementation of a firm for RBF verification strengthening governance DHS/P-5/MHSSP/CS-4/2021- 22 / CS-4/Direct RFP/Hiring Strengthening systems to of a firm for developing a Quality And Cost- Under / improve the quality of health Post Open - National 266,666.67 0.00 2021-02-04 2021-02-04 2021-02-25 2021-03-22 2021-04-10 2021-02-10 2021-05-08 2021-03-30 2021-06-07 2021-07-12 2021-08-16 2022-08-16 strategy and management Based Selection Implementation services framework for Human Resources for Health (HRH) DHS/P-11/MHSSP/CS- 8/2021-22 / CS-8/Direct RFP/Hiring of a firm for Increasing coverage and Quality And Cost- Under / Post Open - National 66,666.67 0.00 2021-02-04 2021-02-04 2021-02-25 2021-03-02 2021-04-10 2021-02-10 2021-05-08 2021-03-15 2021-06-07 2021-07-12 2021-08-16 2022-08-16 Comprehensive Evaluation of utilization of health services Based Selection Implementation State Health Insurance Scheme (MHIS) DHS/P-6/MHSSP/CS- 5A/2021-22 / Direct RFP/CS - 5 / Hiring of a firm for improving Medical Care Strengthening systems to Assessment methods in Quality And Cost- Under / improve the quality of health Post Open - National 500,000.00 0.00 2021-04-13 2021-04-26 2021-05-04 2021-06-17 2021-02-10 2021-07-15 2021-03-31 2021-08-14 2021-09-18 2021-10-23 2022-10-23 Health Facilities in Meghalaya Based Selection Implementation services since the Estimated value of procurement is less than national threshold (< USD 800K). INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual DHS/P-11/MHSSP/ICS- Improving accountability, Individual 1/2021-22 / ICS-1/Hiring of Under / management and Post Consultant Open 23,142.86 0.00 2021-02-10 2021-03-04 2021-03-29 2021-04-19 2021-05-24 2021-11-20 Project Consultant (Planning, Implementation strengthening governance Selection Finance & HRH) DHS/P-12/MHSSP/ICS- Improving accountability, Individual 2/2021-22 / ICS-2/Hiring of Under / management and Post Consultant Open 12,857.14 0.00 2021-02-10 2021-03-02 2021-03-31 2021-04-21 2021-05-26 2021-11-22 Project Manager (Data Implementation strengthening governance Selection Analytics & IT) DHS/P-13/MHSSP/ICS- Improving accountability, Individual 3/2021-22 / ICS-3/Hiring of Under / management and Post Consultant Open 11,571.43 0.00 2021-02-10 2021-02-11 2021-03-31 2021-04-21 2021-05-26 2021-11-22 Project Staff - Procurement Implementation strengthening governance Selection Specialist DHS/P-14/MHSSP/ICS- Improving accountability, Individual 4/2021-22 / ICS-4/Hiring of Under / management and Post Consultant Open 11,571.43 0.00 2021-02-10 2021-02-11 2021-03-31 2021-04-21 2021-05-26 2021-11-22 Project Staff - Engineering Implementation strengthening governance Selection Specialist DHS/P-16/MHSSP/ICS- 6/2021-22 / ICS-8/Hiring of Improving accountability, Individual Quality Assurance Managers / management and Post Consultant Open 32,142.86 0.00 Canceled 2021-02-10 2021-03-31 2021-04-21 2021-05-26 2021-11-22 (5 Nos for Khasi, Jaintia and strengthening governance Selection Garo Hills Region) DHS/P-15/MHSSP/ICS- Improving accountability, Individual 5/2021-22 / ICS-5/Hiring of Under / management and Post Consultant Open 70,714.29 0.00 2021-02-10 2021-02-13 2021-03-31 2021-04-21 2021-05-26 2021-11-22 Junior Engineers - Support Implementation strengthening governance Selection Staff for HEW (11) DHS/P-16A/MHSSP/ICS- 6/2021-22 / ICS-6/Hiring of Strengthening systems to Individual Under Quality Assurance Managers / improve the quality of health Post Consultant Open 33,000.00 0.00 2021-02-17 2021-04-07 2021-04-28 2021-06-02 2021-11-29 Implementation (5 Nos for Khasi, Jaintia and services Selection Garo Hills Region) Page 2 DHS/P-37/MHSSP/PA- Improving accountability, Individual PD/2021-22 / Recruitment of Under / management and Post Consultant Open 77,000.00 0.00 2021-06-30 2021-06-30 2021-08-20 2021-09-10 2021-10-15 2022-04-13 two Project Associates for Implementation strengthening governance Selection Project Director, MHSSP IN-DOHFW, MEGHALAYA- Improving accountability, Individual Pending 248699-CS-INDV / Hiring of / management and Post Consultant Open 16,000.00 0.00 2021-08-20 2021-10-08 2021-10-29 2021-12-03 2022-06-01 Implementation Project Architect under MHSSP strengthening governance Selection IN-DOHFW, MEGHALAYA- Improving accountability, Individual 248701-CS-INDV / Hiring of Pending / management and Post Consultant Open 52,000.00 0.00 2021-08-20 2021-10-08 2021-10-29 2021-12-03 2022-06-01 Training Consultant under Implementation strengthening governance Selection MHSSP Page 3