OFFICIAL DOCUMENTS THE WORLD BANK I WORLDBANKGROUP Mi3,2021 His Excellency Issa Doubragne Minister of Economy, Planning and International Cooperation Ministry of Economy, Planning and International Cooperation N'Djamena, Republic of Chad Republic of Chad: GPEF Grant Number TFOB4661 COVID-19 Education Response Project Additional Instructions: Disbursement and Financial Information Letter Excellency: I refer to the Grant Agreement ("Agreement") between the International Development Association ("World Bank"), acting as administrator of the Grant funds provided by Global Partnership for Education (GPE) and the Republic of Chad for the above-referenced project of even date herewith. The Standard Conditions, as defined in the Grant Agreement provides that the World Bank may issue additional instructions regarding the withdrawal of the proceeds of Grant TFOB4661 ("Grant"), and may set out Project specific financial reporting requirements. This letter ("Disbursement and Financial Information Letter"), as revised from time to time, constitutes such additional instructions. I. Disbursement Arrangements and Withdrawal of Grant Funds The World Bank Disbursement Guidelines for Projects, dated February 1, 2017, ("Disbursement Guidelines") are available in the World Bank's public website at ht www.worldbank or' and are an integral part of the Disbursement and Financial Information Letter. The manner in which the provisions in the Disbursement Guidelines apply to the Grant is specified below. Sections and subsections in parentheses below refer to the relevant sections and subsections in the Disbursement Guidelines and, unless otherwise defined in this letter, the capitalized terms used have the meanings ascribed to them in the Disbursement Guidelines. (i) Disbursement Arrangements General Provisions: The table in Schedule 1 provides the disbursement methods which may be used by the Recipient, information on registration of authorized signatures, processing of withdrawal applications (including minimum value of applications and advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. Special Provision. Projects in situations of urgent need of assistance or capacity constraints: Disbursements under contracts for goods, works, non-consulting services and consulting services procured or selected through international open or limited competition or Direct Selection, as set out in the procurement plan, shall be made only through Direct Payment and/or Special Commitment disbursement methods. (ii) Withdrawal of Grant Funds (Electronic Delivery) Section 7.0 1(c) of the Standard Conditions. The Recipient shall deliver Withdrawal Applications (with supporting documents) electronically through the World Bank's web-based portal "Client Connection" at https: cli ent onnection.worldbank.org. -2- This option will be effected after the officials designated in writing by the Recipient who are authorized to sign and deliver Withdrawal Applications have registered as users of "Client Connection". The designated officials shall deliver Withdrawal Applications electronically by completing the Form 2380, which is accessible through "Client Connection". By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials ("SIDC") and to deliver the Withdrawal Applications and supporting documents to the World Bank by electronic means. The Recipient may exercise the option of preparing and delivering Withdrawal Applications in paper form on exceptional cases (including those where the Recipient encounters legal limitations), and which were previously agreed with the World Bank. By designating officials to use SIDC, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Withdrawal Applications and Supporting Documentation, available in the World Bank's public website at http orldbank.oru and "Client Connection"; and (b) to cause such official to abide by those terms and conditions. II. Financial Reports and Audits Section 2.07 (a) and (b) of the Standard Conditions. (i) Financial Reports. The Recipient must prepare and furnish to the Bank not later than forty-five (45) days after the end of each calendar semester, interim unaudited financial reports ("IFR") for the Project covering the semester. (ii) Audits. Each audit of the Project Financial Statements and the Project Implementing Entity Financial Statements must cover the period of one fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period must be furnished to the Bank not later than six (6) months after the end of such period. III. Other Important Information For additional information on disbursement arrangements, please refer to the Loan Handbook available on the World Bank's website (http w tA -1_ bankm) and "Client Connection". The World Bank recommends that you register as a user of "Client Connection". From this website you will be able to prepare and deliver Withdrawal Applications, monitor the near real-time status of the Grant, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the World Bank by email at . L! < Id\ ak r using the above reference. Yours sincerely, Rasit Pertev Country Manager Republic of Chad West and Central Africa Region Attachments 1. Form of Authorized Signatory Letter 2. Form of Statement of Expenditure (SOE) -3- Schedule 1 - Disbursement Provisions Basic Information Country Republic of Chad Closing Date Section III.B.2. of Schedule 2 to Grant Recipient Republic of Chad the Grant Agreement. Number TF0B4661 Name of the Project CHAD COVID-19 Education Response Disbursement Four (4) months after the closing GPE Project Deadline Date date Subsection 3.7 ** Disbursement Methods and Supporting Documentation Disbursement Methods Methods Available Supporting Documentation Section 2 (**) Subsections 4.3 and 4.4 (**) Direct Payment Yes Copy of Records Reimbursement Yes * Statement of Expenditure (SOE) in the format provided in Attachment 2 of the DFIL Advance (into a Designated Yes * Statement of Expenditure (SOE) in the format provided in Attachment 2 of the DFIL Account) Special Commitments Yes Copy of Letter of Credit Designated Account (Sections 5 and 6 **) Type Segregated Ceiling Fixed Financial Institution - ECOBANK CHAD Currenc XAF Name y Frequency ofReporting Monthly moun t 550,000,000 Subsection 6.3 (**) Minimum Value ofApplications (subsection 3.5) The Minimum Value of Applications for Reimbursement, Direct Payment and Special Commitment Issuance is equivalent to 20 percent of the outstanding Designated Account balance. Payments against contracts subject Special Provision under Section I.(i) of this letter are not subject to minimum value of Applications. Authorized Signatures (Subsection 3.1 and 3.2 **) The form jr Authorized Signatories Letter is provided in Attachment I ofthis letter Withdrawal and Documentation Applications (Subsection 3.3 and 3.4 **) A letter in the Form attached (Attachment 2) should be furnished to the World Bank at the address indicated below providing the name(s) and specimen signature(s) of the official(s) authorized to sign Withdrawal Applications: The World Bank Resident Mission N'Djamena, Republic of Chad Attention: Soukeyna Kane, Country Director for Chad All Withdrawal Applications and its supporting documentation will be electronically sent via the World Bank's web Portal Client Connection **Sections and subsections indicoted relate to the Disbursement Guidelines for Investment Project Financing dated February 2017. -4- Attachment 1 - Form of Authorized Signatory Letter [Letterhead] Ministry of Finance [Street address] [City] [Country] IDA TE] International Development Association 1818 H Street, N.W. Washington, D.C. 20433 United States of America Republic of Chad: GPEF Grant Number TFOB4661 COVID-19 Education Response Project Attention: Ms. Soukeyna Kane, Country Director I refer to the Grant Agreement ("Agreement") between the International Development Association (the "Association") and the Republic of Chad (the "Recipient"), dated _ , providing the above Grant. For the purposes of Section 2.03 of the General Conditions as defined in the Agreement, any L'[one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal [and applications for a special commitment] under this Grant. For the purpose of delivering Applications to the Association, including by electronic means, 2J[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting L"I[individually] LIjointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the Association. This Authorization replaces and supersedes any Authorization currently in the Association records with respect to this Agreement. [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, / signed / - Instruction to the Recipient: stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the Association. 2 Instruction to the Recipient: stipulate if more than one person needs to jointly sign Applications, if so, please indicate the actual number. Please delete this footnote in final letter that is sent to the Association. [3] Instruction to the Recipient: use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association. 141 Instruction to the Recipient: use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association. -5- Attachment 2 - Statement of Expenditures for all expenditures SOE Model Template (incl. listing of prior review payments) IDA - International Development Association Statement of Expenditures Financier Payment made during the to Loan/Credit/Grant period from # Application # The following expenditures have been incurred during the retroactive Yes No Category # financing period (please tick) The following expenditures have been incurred before the closing date Yes No Page # of the loan/credit/grant (please tick) ONLY for the Designated Account 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Ite Suppli Brief Prior Contr Contra Invoi Date Total % Eligi Excha Date of Amoun m er's Descrip Review act # ct ce of Amoun Finan ble nge Withdr t No Name tion of (Contr Curren Num Paym t of ced Amo Rate awal Withdr the act?) (Client cy and her ent Invoice from unt from awn Expend Conne Amoun Covere the the from iture (YES or ction # t d by Bank (Col Design the NO) for Applic 9 x ated Design Prior (Origin ation 10) Accoun ated Review al + t Accoun Contra Amend (Net of t cts) ment) Retenti on) (Col 11/12) 0.00 0.00 TOTAL 0.00 Supporting documents for this SOE are retained at (insert location) A separate form should be used for each category. (location)