Mongolia Third Ulaanbaatar Services Improvement Project (USIP 3) E2881 Environment Management Framework (EMF) Municipality of Ulaanbaatar, Mongolia Draft September 2011 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 Preface This document covers the Environment Management Framework (EMF) for the Third Ulaanbaartar Services Improvement Project (the Project). It was developed as a standalone document to satisfy WB’s safeguard requirement on environmental assessment (OP4.01), consistent with the preliminary safeguard issues identified at the PCN stage on July 26, 2011. This EMF is connected to the Resettlement Policy Framework (RPF), which is covered by a separate document, as well as the Environmental Codes of Practice (ECOP) document. This EMF and the ECOP will form a part of all bid documents. The project will include small to medium civil works for improving local access roads with associated walking paths, road drainage and lighting, as well as stormwater management works (component 1), and solid waste collection depots (component 2). Given the relatively small scale types of investments, it was determined that a full EA is not required. Instead this EMF and the associated ECOPs were developed for each type of the interventions to manage and mitigate potential impacts during construction and on-going operation, especially for the maintenance of the stormwater management works and the operation and maintenance of the solid waste collection systems. This EMF is developed in accordance with OP 4.01, Annex C and includes, identification of potential adverse impacts, mitigation measures, implementation requirements including institutional arrangements, monitoring, supervision and reporting and, as well as budget requirements. This EMF and ECOPs also incorporated experience and lessons learned from USIP1, USIP2, and other previous Bank/donor-funded projects in MUB. This EMF and the ECOPs contain clear arrangements for program implementation with effective community engagement based on the experience, concerns and capacity of sub-district administration (khoroos). The Districts where various project components are to take place, and who are the owners of the constructed assets, will have the overall responsibility of ensuring the implementation of the EMF and ECOPs directly through the District Governors’ office. The USIP 2 Project Management Unit (PMU), on behalf of MUB and the Districts, will have the responsibility of ensuring that mitigation measures contained in this EMF and the ECOPs are carried out by the contractors. Several Key agencies of the MUB, including, Department of Roads, Department of Public Transportation and the Environmental Protection and Waste Management Division(EPWMD of the MUB will be responsible for providing overall policy and regulatory directions and guidance. The PMU will also be responsible for conducting monitoring, evaluation and reporting on the implementation of the EMF and ECOPs by the contractors. The PMU will maintain all prescribed documentations in project files for subsequent review by the World Bank. This document should be modified and updated if there are changes to the scope of sub- project activities. Close consultation with the World Bank and clearance of the revised EMF and ECOPs may be necessary.List of Abbreviations 2 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 ECOP Environmental Codes of Practice EMF Environmental Management Framework EMP Environmental Management Plan EPWMD Environmental Protection & Waste Management Division of MUB FSR Feasibility Study Report FS Feasibility Study GOM Government of Mongolia MUB Municipality of Ulaanbaatar PAD Project Appraisal Document PCN Project Concept Note PMU Project Management Unit RPF Resettlement Policy Framework SSO Safeguard Supervision Officer of the PMU USIP Ulaanbaatar Services Improvement Project WCD Waste collection Depots List of Glossaries 3 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 Environmental impact assessment (EIA): An instrument to identify and assess the potential environmental impacts of a proposed project; evaluate alternatives; and design appropriate mitigation, management, and monitoring measures. Projects and subprojects need EIA to address important issues not covered by any applicable regional or sectoral EA. Environmental and social management framework (ESMF): An instrument that examines the issues and impacts associated when a project consists of a series of sub-projects, and the impacts cannot be determined until the sub-project details have been identified. The ESMF sets out the principles, rules, guidelines and procedures to assess the environmental and social impacts. It contains measures and plans to reduce, mitigate and/or offset adverse impacts and enhance positive impacts, provisions for estimating and budgeting the costs of such measures, and information on the agency or agencies responsible for addressing project impacts. The term "Environmental Management Framework" or "EMF" may also be used. Environmental management plan (EMP): An instrument that details (Error! Bookmark not defined.) the measures to be taken during the implementation and operation of a project to avoid, eliminate or offset adverse environmental impacts or to reduce them to acceptable levels; and (Error! Bookmark not defined.) the actions needed to implement these measures. The EMP is an integral part of Category A EAs (irrespective of other instruments used). EAs for Category B projects may also result in an EMP. The EMP shall be included as part of the bid document. Costs for implementing EMP shall form a part of the total construction costs. Environmental Code of Practices (ECOP): A document derived from the EMF that guides the planning and implementation of the mitigation measures to be carried out by the contractor during subproject activities, as well as performance monitoring, reporting and disclosure. It sets out standard practices and procedures for managing the potential negative impacts on local environment and communities of all civil works to be carried out. The ECOP will be included as a separate annex in all bidding and contract documents The Contractor will be made aware of and commit to this obligation and know that cost for implementation of the measures is part of the construction cost. 4 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 Table of Contents Page Preface List of Abbreviations List of Glossaries Section I: Introduction Section II: Project Description Section III: Legal and Policy Frameworks 3.1 Government Laws and Regulations 3.2 World Bank’s Policy on EA Section IV: Key Safeguard Issues and Mitigation Measures 4.1 Summary of Background and Issues 4.2 Potential Positive Impacts and Enhancement Opportunities 4.3 Potential Negative Impacts and Mitigation Measures Section V. EMF Process 5.1 Objective and Approach 5.2 Safeguard Screening and Impact Assessment Process Step 1: Eligibility Screening Step 2: Technical Screening and Preparation of Mitigation Measures Step 3: Safeguard Documentation and Clearance Step 4: Safeguard Implementation, Supervision, Monitoring, and Reporting 5.3 Mitigation Measures for Subprojects (a) Preconstruction (b) Construction (c) Operation 5.4 Implementation Arrangement and Budget Figures: Figure 5.1 Institutional Arrangements for Safeguard Implementation, Supervision, Monitoring and Reporting Figure 5.2 Schematic Flow Chart for Safeguard Actions Tables: Table 5.1 Technical Screening of safeguard issues and mitigation measures for local access roads under project component 1 Table 5.2 Technical Screening of safeguard issues and mitigation measures for stormwater management works under project component 1 Table 5.3 Technical Screening of safeguard issues and mitigation measures for solid waste collection depots Sample Public Notices – English and Mongolian 5 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 Annex: Annex 1 List of Potential Subprojects and Locations of Project Areas Annex 2.1 Environmental Codes of Practices (ECOP) for Local Access Roads Annex 2.2 Environmental Codes of Practices (ECOP) for Stormwater Management Works Annex 2.3 Environmental Codes of Practices (ECOP) for Solid Waste Collection Depots Annex 3 Environmental Site Inspection Checklist 6 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 Section I: Introduction 1. The development objective of the Third Ulaanbaatar Service Improvement Project (USIP 3, the Project) is to support the MUB in developing a system for priotizing infrastructure investments and demonstrate its effectiveness through targeted interventions in selected ger areas. Project activities will be implemented through four components over a five year period (2012 to 2017). The Project will involve civil works such as construction of local access roads, drainage and street lighting and stormwater management works, as well as solid waste collection depots that may create negative impacts on local environment and communities during the construction phase, and thus trigger the World Bank (WB) safeguard policies on environmental assessment (OP 4.01). 2. This EMF is prepared to ensure that potential negative impacts that may result from Project activities are properly identified and mitigated during Project implementation and to comply with OP 4.01. This environmental management framework (EMF) was developed through a series of extensive and close consultations with government agencies in MUB, community groups and ger residents and the WB. A separate RPF was also prepared for this project. This EMF describes the safeguard screening process to be used for identification of safeguard issues and the corresponding mitigatin measures, including guidelines for consultation and information disclosure. It also contains an Environmental Codes of Practice (ECOP). Both EMF and the ECOP shall form a part of the bid documents and all construction contracts. This EMF also follows Government of Mongolia (GOM) regulations relevant to this Project. The EMF will be applied to all subprojects to be implemented under the Projct. 3. Section II below outlines the Project description highlighting the activities that triggered WB safeguard policies while more detailed description can be in the Project Appraisal Document (PAD). Section III outlines the legal and policy framework related to environmental safeguard policies while Section IV summarizes the background and potential impacts of the Project. Section V describes the steps of the safeguard screening and impact assessment process as well as the mitigation measures for Components 1 and 2. 7 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 Section II. Project Description The sustainable development of Ulaanbaatar’s (UB) informal settlement areas – ger areas – is one of the critical development issues facing Mongolia. The transition to a market economy since the 1990s and a series of severe winters have resulted in the migration of many low- income families from the countryside into the ger areas of UB. The population of the ger areas is now estimated to make up about 60 percent of the total population of UB (over 1.17 million in 2010). Basic services are very limited or non-existent in ger areas – nearly 85 percent of ger residents use wood or coal-burning stoves for heating; ger residents must travel to public kiosks as far as 500m from their homes to purchase water. The Government of Mongolia and Municipality of Ulaanbaatar – with the support of the World Bank – have taken up the improvement of the quality of life of the urban poor in the ger areas of Ulaanbaatar by providing basic urban services to currently underserved households and communities. The Third Ulaanbaatar Urban Services Improvement Project continues this initiative with investment and improvement in four components of urban services. Through the improvement and/or extension of basic services to selected ger areas, the USIP3 endeavours to reduce the vulnerability of Ulaanbaatar’s poor population in the aspects of income generation, living condition and natural disaster. The USIP’s four components are as follows: Component 1: Priority Infrastructure Investments: This component will finance infrastructure improvements in the project’s five selected districts. The specific infrastructure investment to be financed under USIP3 will address local access roads along with drainage and lighting, storm water management works and pedestrian walkways. The planning will be based on a participatory approach that engages communities, khoroos, districts and municipal leaders as well as MUB’s technical experts. Priority local access roads will be selected on the basis of clear criteria such as improving access to neighborhoods for public transport, social and emergency services and solid waste improvement as well as potential for promoting local economic growth. Supporting facilities for local roads, such as side drainage systems, sidewalks, public lighting, parking and bus stops, will also be financed. The construction or repair of stormwater management works will also be financed under this component. The works will include not only embankments but also greening and will prioritize the use of alternative technologies and standards for the design of more cost effective stormwater management structures. 8 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 Specific infrastructure improvement projects will be identified as part of the planning and prioritization system supported through Component 3. Component 2: Solid Waste Collection Improvement: Improvements in solid waste collection will include the following eligible expenditures: the purchase of needed equipment, vehicles and small civil works (construction of foundation pads for waste collection depots), consulting services to improve regulatory aspects, design of performance based contracts, contract management, etc. Component 3: Support to Municipal and District Governance: Planning, Coordination and Capacity Building: This component will support both the MUB and district governments in establishing systems for prioritizing infrastructure investments through better planning, coordination among key stakeholders and tailored capacity building. Component 3 includes two subcomponents: • Improving District Governance: USIP3 will develop the capacity of district leaders to (i) prepare District Development and Infrastructure Plans through a participatory bottom-up planning process and (ii) effectively deliver key public services. Improvements to methods of public consultation, project information disclosure and community-based monitoring – social accountability – are a priority. • Improving Municipal Governance for Public Service Delivery: USIP3 will assist the MUB to develop cost-effective systems for minimizing risk of flash flood and develop better coordination among its various departments providing public services. Component 4: Project Management: This component will support management and monitoring of the project. Activities under this component will include (i) implementing the project based on the Operation Manual, (ii) carrying out bidding and signing contracts with contractors and consultants based on the Procurement Manual, (iii) monitoring project performance and reporting implementation progress to the Bank and MUB, on the basis of monitoring indicators and periodic impact assessments, (iv) ensuring implementation of the Bank’s environmental and social safeguards policies and (v) conducting financial audits of the project. USIP3 will be implemented in mid-tier ger areas in five districts – Songino Khairkhan, Bayanzurkh, Chingeltei, Sukhbaatar, and Bayangol. The specific locations within the district will be selected based on criteria and the prioritizing process to be finalized by the FSR consultants, such as (i) mid-tier ger areas; (ii) readiness and commitment of khoroos and districts for project preparation and implementation; (iii) past project implementation experiences; and (iv) active participation of communities, and will be integrated to achieve maximum benefits of subprojects under both components 1 and 2. To the extent possible, the selected locations will be “subcentersâ€?: neighborhoods where economic activities, schools, 9 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 hospitals, private businesses and other services are situated but where urban infrastructure services are lacking since this is a key concept the MUB is including in the revision of its master plan, with technical assistance from ADB. As such, Bank’s intervention through this Project will be consistent and complementary with other developments taken place in MUB. Project areas and subprojects 5. The Project areas will cover five selected districts of the MUB, namely, Songino Khairkhan, Bayanzurkh, Chingeltei, Sukhbaatar, and Bayangol. Details of project investments will take place in a number of selected khoroos within each of the Districts – see Annex 1 for a list of selected khoroos of each of the 5 districts where specific project sites will be identified during project implementation. Section III. Legal and Policy Frameworks 3.1 Government Laws and Regulations 7. Environmental protection law: In Mongolia, the following pieces of legislation are currently in place relating to environmental protection: • Law on contingency from conservancy income for remediation and environmental protection. • Law on penalty for destruction of natural plant • Law on Environmental Protection - promulgated on June 29, 2006 8. Environmental impact assessment (EIA): Environmental Impact Assessment Law in Mongolia - promulgated on May 25, 2006. 9. Waste Management Regulations: • A specific regulation for waste management activities in Mongolia is called, the “Law on Industrial and Household Waste Relationsâ€?. • Order by the Minister of Infrastructure relating to the management of domestic and industrial waste and public and private partnerships for public utilities and solid waste management - “Some Measures on Supporting Private Sector Investment in Infrastructure Sectorâ€?. • Law on prohibition of export, import and transportation of hazardous waste. 10. Air Quality: • Law on Air Quality • Law on payment of air pollution 11. Others: • Law on Labor Safety and Health • Law on Construction 3.2 World Bank Policy on EA 12. The World Bank has categorized the Project as a ‘Category B’ and out of the ten 10 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 safeguard policies, two policies were triggered: Environmental Assessment (OP 4.01), and Involuntary Settlement (OP 4.12). A separate RPF was prepared to address the requirements of OP 4.12. Given that investments in this Project would only involve relatively small scale civil works, it was determined that a full EA is not required. However, to comply with this policy, this Environmental Management Framework (EMF) is prepared for the whole project as well as the associated Environmental Codes of Practice (ECOPs) for each type of the interventions to manage or mitigate potential impacts during construction. This EMF and associated ECOP are consistent with OP 4.01 Annex C and include monitoring, reporting and budgeting requirements. The ECOP integrates experience and lessons learned from USIP1, USIP2, and other past Bank/donor-funded projects, including clear arrangements for ECOP implementation, with effective community engagement based on the experience and capacity of sub-district administration (khoroos). 13. A series of extensive stakeholder consultation sessions was carried out during the preparation of this Project and the preparation of EMP and ECOPs: • From February to May 2010, three WB missions were conducted. During these missions, fourteen (14) stakeholder consultation sessions, meetings and survey were held, including, a survey conducted by a local NGO - Center for Human Rights and Development. • In August 2011, one consultation meeting, at this preliminary stage, was held with each of the five district governors. The meetings were to inform about the project and gather information and solicit their overall views, concerns and priorities relating to project components. In addition, meetings with relevant departments of MUB were held to discuss current situations and the proposed Project. • In addition, consultation meetings were held with community stakeholders, khoroo leaders and residents for each of the five districts. Again, the consultation meetings were to provide information about project components and processes of project development, solicit input on priorities, community issues and concerns. The consultation sessions were well attended with lively discussions and constructive exchanges of information. • Consultations with five major Tuk companies currently providing waste collection services to the 5 potential Districts for this Project. The mission also took a field inspection by following waste collection vehicles over an entire waste collection route in the ger area, in order to gain some first-hand information on issues relating to the current waste collection system. • Key concerns raised during these meetings include urgent needs for access roads and street lightings and solid waste collection service. In most khoroos, community leaders advanced the idea of greater involvement in the operation and maintenance of waste collection depots, and strongly suggested the need for waste recycling activities to spur local employment and resource recovery. These concerns have been 11 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 considered during the preparation of EMF, ECOPs, and selection of the subprojects to be implemented during the first year of project implementation. • As a direct result of community consultation, the need for implementing local waste recycling was advanced by almost all communities. As such, provisions (space and containers) will be made for collecting recyclable materials at the WCDs. Detailed arrangements of implementing waste recycling activities will be further examined during project implementation in partnership with community groups, since the development of a successful waste recycling system would require further careful examination of existing waste recycling system and market analysis for recyclable materials in MUB. A series of consultation with residents in the vicinity of project areas will also conducted as part of the preparation of RAP and ECOPs for subprojects to be undertaken during the first year of project implementation. Alternative designs and institutional (operational and management) arrangements for the investments will be presented to community stakeholders for their input. Section IV: Key Environmental Safeguard Issues and Mitigation Measures 14. To comply with WB safeguard requirement, feasibility Studies were conducted by national and international consultants, including data collection, interviews and consultation sessions and, site surveys of potential subproject areas were conducted by TT and FSR consultants to assess potential impacts of the Project on specific project areas in MUB. International consultant for the formal FSR also conducted a series of stakeholder consultation sessions, presented alternatives to the undertakings, and gathered and analyzed the input. Environment and social background of the Project areas and its potential negative impacts resulting from construction activities and mitigation measures are summarized in Sections 4.3 while detailed information can be found in the FSR, with potential land acquisition issues contained in a separate RPF. Section V describes the mitigation measures (EMF process) to be carried out during the implementation of the Project. 4.1 Summary of Background and Issues 15. Country: Mongolia is known to be the least populated country in the World, with a population of 2.8 million spread over an area of 1.6 million km2 (2008). Mongolia has made good progress in navigating a simultaneous political and economic transition over the past two decades. The sustained recovery in mineral prices and improvement in external demand have also helped recovery from the 2008 global economic downturn. GDP growth for 2011 is projected to remain strong at about 10 percent. However, 35 percent of Mongolian lives below the poverty line. 12 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 16. Capital City of Ulaanbaatar: Ulaanbaatar generates more than 60 percent of GDP and accounts for 50 percent of the total investment. Due to lack of employment opportunities in other parts of the country and sever winters or zuds which have decimated livestock, low income families continue to migrate to the capital at high rates: its population increased from 600,000 in 1989 to over a million in 2010, representing 40 percent of the total population. The population is projected to reach 1.3 million in 2015 and about 1.7 million in 2025 (JICA). The capital region is bounded by mountains at the north and south, with main transportation corridors run in the east and west directions. Ger areas often sprawl into the lower portion of mountain slopes. Ger areas have mostly unpaved roads with severe sanitation and waste disposal problems. 17. The Project areas: Potential subproject areas will cover Mid-Tier ger areas located within 5 districts – Songinokhairkhan, Sukhbaatar, Chingeltei, Bayanzurkh and, Bayangol. Specific subproject sites will be identified within candidate khoroos to derive maximum synergy from other projects sponsored by other donors. 18. All of the Project areas are not located in any protected areas, or areas with natural habitats, forest resources, and are expected to contain no physical or cultural resources or indigenous people. Annex 2 provides further details on measures to be taken should there be any findings of physical or cultural resources (Chance Find) during construction activities. However, paving existing access roads may affect existing local storm water drainage pattern. As such, drainage channels for storm water management would need to be incorporated as part of the access road construction. 4.2 Potential Positive Impacts and Enhancement Opportunities 19. Site surveys, extensive consultation with MUB officials, District governors, Khoroo leaders and ger community groups and residents and the FSR study concluded that the nature of this project (access roads, walking paths, street drainage and lighting and stormwater management works, as well as solid waste collection system) would bring significant positive environmental, social and economic impacts to the selected communities and ger residents in the project areas. Ger residents would be greatly benefited from improved access to pubic transportation, water supply kiosks, businesses, and a series of social services. Improved road drainage and street lighting would reduce risk of flash flood and injuries due to road hazards and crimes (especially for women and children), while at the same time, spur local economic growth and employment. 20. Implementation of solid waste collection system (component 2) and the associated capacity building with community participation would certainly improve local sanitation conditions and reduce risk to public health. In addition, the establishment of waste collection depots in ger area would promote public awareness and participation for waste minimization, waste separation and facilitate waste recycling activities that is likely to take place with extensive engagement of community stakeholders. 13 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 4.3 Potential Negative Impacts and Mitigation Measures 21. Potential negatives impacts of the Project activities are expected to be mainly due to impacts resulting from construction activities, such as dust, noise, and temporary disruption of access roads. The impacts and mitigation measures are highlighted below while the mitigation measures to be carried out during project implementation are presented in Section V (see summary in Table 5.1). (a) Civil Works under this Project component 1 (Construction of Roads, and Stormwater management works): 22. Key impacts and mitigations during construction will include: • Alignment: For construction of local access roads under component 1 of this Project, it is anticipated that no realignment would take place, and there will be no land acquisition. However, road alignment should be conducted to follow as much as possible existing topography, thereby minimizing cut and fill operations that will reduce noise and dust, as well as maintain existing drainage pattern and infiltration. • Vegetation and other environmental features: Trees, plants or other vegetation along potential subproject areas are usually almost non-existent in the Ger areas. However, efforts should be made to take an inventory of any environmental features and concerns along the routes (e.g. drainage channels, culverts, utilities, community or commercial facilities along the route, bridge crossings, etc). This should be conducted by PMU in coordination with local community groups and khoroo and kheseg leaders. Suggestions from community groups and leaders should be assessed and incorporated to the extent possible. • Temporary Detour of Access. Road construction would essentially involve upgrading of existing unpaved roads with minimal realignment. However, temporary detours of access would be needed. A number of mitigation measures will be undertaken, including (a) close management and proper scheduling of construction activities to minimize the duration of temporary disruption; (b) advanced information session with local khoroo leaders and local residents; (c) providing sufficient notice to local ger residents with brochures and posters at project site well ahead of the actual date of construction activity; (d) providing information for alternative access paths and detours. • Noise and Dust Emissions during construction. The contractor will be required to take actions to mitigate these impacts and this will be included as part of the construction contract. Mitigation measures include limiting construction time during the day (from 08:00 to 18:00) and apply dust control measures at construction sites including water sprays at appropriate frequencies. Added precautions will be adopted in the vicinity of schools and hospitals. 14 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 • Soil erosion: It is anticipated that construction of local access roads in the Ger residial areas would not encounter the need for construction of slopes, which may cause concerns for slope stability and soil erosion. However, during the construction of road base, there may be incidents of heavy rainfalls that may cause erosion of newly completed road base. Due to limited rainfall events in Ulaanbaatar, weather forecast should be fully used to predict the need for mitigation measures. Temporary interceptor ditches should be constructed at appropriate locations to prevent excessive soil erosion, thereby damaging local drainage works or cause contamination to existing stormwater works. • Commitment and understanding of contractors during construction is considered important and performance requirements will be addressed during the bidding process. The contractor will be informed to be aware of safeguard commitments, the provision of necessary equipment and personnel to carry out mitigation measures and cost for implementing mitigating measures forms a part of the construction cost. • Impact of Component 2 – construction of solid waste collection depots. Where construction activities prevents access by waste collection vehicles, provisions will be made to establish temporary waste collection sites and the location of these temporary waste collection sites will be given to local ger residents through information sessions and poster signs. The impacts are expected to be localized and short term. Impacts due to an increase in noise, dust and public safety would also be localized and temporary however could be significant if not properly mitigated. The contractor will be responsible for mitigating these impacts through specific terms in the bidding process. The PMU will be responsible for monitoring contractor performance in executing mitigation measures with regular reporting. 23. To facilitate effective implementation of the mitigation during construction, an environmental code of practices (ECOP) has been prepared comprising general provision (Part A), management of construction contracts (Part B), and managment of very small construction works. Details of the ECOPs are provided in Annex 2.1, 2.2 and 2.3. (b) During operation 24. Potential negative impacts of the Project during operation would be limited to the operation of waste collection vehicles at solid waste collection depots. Potential impacts include maintenance of the waste depot area in a condition of general cleaniness to avoid rodents and vectors. This issue will be clearly addressed through the institutional arrangements for solid waste collection system by identifying a clear responsibility framework. Options for the maintenance of the waste depots may include, (a) the Tuk companies personnel through contractual agreement; (b) community worker under supervision by 15 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 Khoroo leaders; or (c) community groups in the ger area, especially those with a keen interest for waste recycling. Section V: The EMF Process 5.1: Objective and Approach 25. Main objective of the EMF is to ensure that the subprojects and activities to be financed under the Project would not create adverse impacts to the local environment and community residents and the unavoidable impacts will be adequately mitigated in line with the WB’s safeguard policy. Based on the potential negative impacts and mitigation measures described in Section IV, the EMF has been designed to comprise 4 key steps: (1) safeguard screening and impacts assessment through site surveys of project areas and the preparation of FSR (and a separate Pre-Feasibility for the Solid Waste Collection component), including a series of extensive consultation sessions with MUB agencies, district governments, khoroo leaders and community organizations and ger residents in the project areas; (2) preparation of mitigation measures and documentation (ECOPs); (3) WB clearance; and (4) implementation, monitoring, and reporting. The first year investments have gone through steps (1) and (2). Specific mitigation plans (ECOPs) have been prepared and these documents will be submitted to WB for public disclosure and clearance. The safeguard screening, impact assessment, and preparation of ECOPs for all subprojects and activities in subsequent years will be carried out during Project implementation and will be submitted for WB clearance before their approval and implementation. It should be noted that all subprojects selected for investment in USIP 3 would have to meet the selection criteria as specified in this EMF (Paragraph 32, page 18) in order for this EMF and ECOPs to apply. If any subprojects selected for investment do not meet the selection criteria, additional safeguard documents such as EMP and EIA may be required. World Bank safeguard specialist and RSS shall be consulted where necessary. 26. Figure 5.2 indentifies key steps to be considered during the safeguard screening process as well as roles and responsibility of the agencies (MUB, Districts, Khoroos, ger area community organizations, and the PMU). Each unit will assign at least one staff responsible for managing safeguard activities and to be the focal point for coordination of safeguard issues. The PMU will assign at least one senior staff with experience in managing safeguard issues as the full time staff for performance monitoring and reporting. Safeguard training will be provided to these staff. 5.2: Safeguard Screening and Impact Assessment Process Step 1: Eligibility Screening 16 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 27. It is anticipated that subprojects selected for investments in this Project would comprise relatively small scale civil works. Based on site surveys, consultations with various levels of government agencies, ger area communities and the FRS study, it is anticipated that potential adverse environmental impacts will be temporary in nature and can be readily mitigated during project implementation. All project components are supported by governments and communities and are expected to bring sustained long term environmental and social benefits to community residents. Step2: Technical Screening, Impact Assessment, and Mitigation Measures Step 2.1 Technical screening and impacts assessment 28. For each of the three types of activities, a technical screening has been carried out to identify possible environmental safeguard issues. Tables 5.1, 5.2 and 5.3, indentified key safeguard issues and corresponding mitigation measures to be carried out by the Contractor for local access roads, stormwater management works and solid waste collection depots respectively. The following is a summary of key actions to be undertaken at this stage. • Potential negative impacts on local environment and communities will mainly occur during the construction phases of this Project. Since the nature of each subproject activities is similar, the scope and extent of negative impacts during construction can be readily and consistently assessed, especially when all subproject activities are expected to involve small and medium construction works. • To mitigate the potential negative impacts during construction, three Environmental Codes of Practices (ECOPs) has been prepared outlining requirements for mitigation measures to be carried out during construction of three types of subprojects (see details in Annex 2.1, 2.2 and 2.3). Step 2.2 Identification of mitigation measures 29. The potential mitigation measures summarized in Tables 5.1, 5.2 and 5.3 are to mitigate potential adverse impacts that may result from the construction of local access roads, stormwater management works (under Components 1), and solid waste collection (under Component 2). To mitigate the impacts relating construction activities, appropriate sections of three ECOPs will be applied to all similar subprojects. The ECOPs comprise the following two main parts. - Part A: General Provisions. This part describes basic requirements for implementation and supervision of works. It is to be included in all contracts of the subprojects. Costs for instituting mitigation measures will form an integral part of the total construction cost. 17 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 - Part B: Construction Management. This part describes basic requirements for all Contractors carrying out construction of access road, street drainage and lighting, small scale stormwater management works, as well as solid waste collection depots. It will be included in all construction contracts of the subprojects. 30. ECOP Part A requires the contractor to plan for the construction project, including issues such as work scheduling, documenting and reporting of non-compliances for ECOP requirements, consultation with and notification to affected communities and compliance with local rules and regulations, including securing appropriate permits and consents from local authorities. The ECOP Part A also provides general guidelines to the contractor for appropriate actions relating to “chance findâ€?, should construction activities uncover objects of physical, cultural or historical significance. In addition, ECOP Part A also provides a list of prohibitive activities that shall not be violated by the contractor, employees and subcontractors. The contractors are expected to follow these general requirements and develop specific plans and activities for implementing these mitigation measures during construction including monitoring of performance level and reporting. The PMU will appoint a senior full time staff as the Safeguard Supervision Officer (SSO) with experience in managing safeguard issues. This EMF and ECOPs will be included in all bidding and contract documents and the monitoring results of contractor performance will be incorporated in the Project progress report. Costs for the implementation of all mitigation measures will be part of the construction cost. Application of the ECOP will be as follows: - ECOP 1 is required for all construction contracts for local access road, drainage and street lighting; - ECOP 2 is required for all construction contracts for stormwater management works. - ECOP 3 is required for all construction of solid waste collection depots where any civil works are expected to be very small in nature. Step 3: Safeguard Documentation and Clearance 31. Safeguard Document Requirements. In line with instructions from RSS, this EMF and ECOP is sufficient to meet WB’s safeguard requirements, as it is anticipated that investments to be selected during project implementation will be relatively small to medium size construction projects of local access roads, stormwater management works and solid waste collection depots. 32. Selection criteria for project investments: Selection criteria used in this project comprises of construction of local access roads from several hundred meters to one or two km in length with associated street lighting and drainage, stormwater management works 18 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 (channels and/or infiltration basins) and concrete pads to accommodate containers for solid waste collection depots of several meters by several meters in dimension. It is noted that should the case arise where project investments do not meet the selection criteria (e.g. major transport roads or large flood control works), further direction and clearance shall be obtained from WB safeguard specialists and RSS regarding specific safeguard requirements including the need for EIA and EMP. 33. EMF clearance and disclosure. Before project implementation, this EMF, including the ECOP will be submitted to WB for clearance and disclosure in the Bank InfShop as well as disclosed in country. 34. GOM’s EIA requirement. While it is anticipated that small scale construction activities proposed under this Project would not require an EIA report by the GOM, should a subproject requires approval from the government of Mongolia, according to local EIA regulation, the subproject owner shall prepare and submit the report as required by the Government and secure their approvals and clearances. An English summary of the EIA as well as the approval conditions will be provided to the Bank for information. The EIA report and approval condition will also be disclosed to the public. Step 4: Safeguard Implementation, Supervision, Monitoring, and Reporting 35. Implementation and monitoring arrangement. During Project implementation, the subproject owner (PMU on behalf of MUB) responsible for the Project will be responsible for ensuring effective implementation of safeguard measures in close consultation with local authorities and communities. The PMU will assign one senior full time safeguard staff as the Safeguard Supervision Officer (SSO) to be responsible for managing and monitoring of the environmental and social impacts of the Project throughout the duration of project implementation. Main responsibility of the PMU staff will include, but not limited to, (a) forging compliance, including supervision, monitoring, and reporting of all environment and social aspects; (b) represent the Project owner for all matters related to the project safeguard and will be responsible for overall coordination of the EMP and ECOPs implementation. It is strongly recommended that a detailed safeguard compliance sheet be prepared to include all required mitigation measures with details relating to frequencies of applying measures, methods, technologies and procedures of application. Once agreed, this compliance can, not only serve as a check list as the contractor’s duty list, but also serve as compliance monitoring and reporting. The following Figure 5.1 is a schematic showing institutional arrangement for the monitoring and reporting of safeguard performance during Project implementation: Figure 5.1 – Institutional Arrangement for Safeguard Implementation, Supervision, Monitoring and Reporting. Municipality of World Bank Ulaanbaatar 19 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 Policy Direction Reporting District Governor’s Ministry of Office (Project Owner) Environment Mongolia Technical advice & support FE PMU Field Engineer Project Management Unit Supervision & Monitoring Communities, Contractor(s) NGOs, Khoroos 36. Supervision of contractor. During construction, the PMU will assign the responsibility to oversee and monitor safeguard performance to its designated full-time SSO and the independent FE. The SSO and FE will represent the Project owner in working with contractor on a daily basis. The SSO will also provide on-the-job training to FE on safeguard issues relating to environmental protection and construction project management so that they could perform the required duties and supervise the Contractor’s performance. Several departments of the MUB (Department of Roads, Department of Transport, Engineering Department and the Environmental Protection and Waste Management Division (EPWMD) have the ultimate lead responsibility for Project implementation will periodically supervise and monitor the safeguard implementation performance. All monitoring results of contractor performance in dealing with safeguard matters shall be included in the Project progress report. Information regarding the safeguard measures and performance should be periodically disclosed to the public. The WB will conduct safeguard supervision, monitoring, and post review. 37. Budget. In order to support the preparation and implementation of the Project safeguard measures, appropriate budget has been included in the Project cost (see Section 5.4). 38. The EMP will clearly define the implementation and monitoring arrangement, staffing, and budget for the Project. If the required budget is more than what has been allocated in the Project (Section 5.4), the Government funding should be considered. 5.3: Mitigation Measures for Subprojects 20 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 39. Summary: Tables 5.1, 5.2 and 5.3 provides a summary of the potential negative impacts and the mitigation measures for the Project and this will be considered during the preparation of subproject for the first year investments during project implementation. The basic principles for the preparation, implementation, and monitoring and evaluation of the EMP and ECOPs are provided below. During the preparation of this Project, the principles described for the planning stage have been applied to the EMP and ECOPs of the first year investments in this Project. The EMP and ECOPs will be implemented and monitored accordingly. Preparation and implementation of the EMP and ECOPs for investments in subsequent years will be in accordance with the following three steps: (a) Preconstruction stage 40. To mitigate potential negative impacts during construction, the following principles will be considered and undertaken: (i) During the feasibility study and the preliminary design stage of the project, prepare EMP, RAP, and ECOPs for the subprojects including undertaking close consultation with District governors, khoroo leaders, ger area community group and residents. Public meetings and information sessions are strongly encouraged as a form to solicit community input. Public disclosure of information will also be conducted in line with the Government regulations and WB guidelines on consultation and information disclosure; (ii) During detailed design stage, full consideration shall be given to ensure that all required mitigation measures are incorporated into the detailed design and construction methodology. Community input and concerns shall be fully addressed by identifying corresponding mitigation measures and implementation methodology and procedure for each of the issues raised during the stakeholder consultation stage, both from social and environmental aspects; (iii) During preparation of bid document, the ECOPs (Annex 2.1, 2.2 and 2.3) will be included in the bidding and contract documents. The PMU (on behalf of the MUB as the project owner) will ensure that the contractors are fully aware of the safeguard obligation and ensure that the contractors have provide clear commitment for compliance through both the bid documents as well as the contract documents. Cost for undertaking all mitigation measures during construction must be included as part of the Project cost; (iv) The Safeguard Supervision Officer (SSO) and/or the Field Engineer (FE) will be responsibility to ensure contractor’s compliance with safeguard requirements. The PMU’s SSO and the independent FE shall supervise and monitor the safeguard 21 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 performance of contractors and report of findings and assessments. This responsibility for the FS shall be included in the TOR for the Field Engineer; (v) Ensure that all safeguard activities and documentation have been completed and disclosed in accordance with prescribed procedures and methods (WB policies and GOM requirements); (vi) Secure Government approval of the EMPs and ECOPs as required by the Government regulations; and (vii) Develop RAP in accordance with the provisions of RPF, and implement RAP in a timely manner. (b) Construction stage. 41. The following activities will be undertaken: (i) The contractor develops specific plans and activities to implement requirements and mitigation measures as provided by the EMP and ECOPs. Due attention should be given to select appropriate technology, locations and alignment for construction of local access roads, street drainage and lighting and stormwater management works and waste collection depots so as to minimize the impacts to local ger residents. Plan and identify locations for the disposal of excess construction materials and waste that may be generated by project construction activities in line with the ECOPs. Every effort shall be made to those mitigation measures to reduce negative impacts that are directly related to safety of local ger residents, pedestrians and the general public. Such issues may include dust/noise suppression, alternative methods for waste collection, and vehicle access and traffic congestion. (ii) Before construction begins, the contractor will ensure that (a) all land acquisition issues, if any, have been resolved (see separate document on Resettlement Policy Framework); (b) the subproject EIA and/or mitigation measures for specific site are approved by GoM, where applicable; (c) the contractor’s specific plans and activities to implement mitigation measures required by the ECOP have been agreed to by the PMU and other relevant local authorities; and (c) safeguard requirements and consultation and information disclosure have been met; (iii) Implement all mitigation measures in close consultation with PMU’s SSO and the Field Engineer. Performance monitoring will be conducted on a regular basis in accordance with the established frequencies and result of monitoring including 22 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 findings and assessment will be prepared jointly by the PMU and Field Engineer and submitted quarterly. (iv) Provide adequate safety equipment and safeguard training to workers and where required and appropriate, hire local workers and provide opportunity for employment to local people without gender discrimination; (v) At all times, maintain close consultation and dialogue with local ger residents and local authorities, ensure disclosure of information on a regular basis. Provide response to complaints from residents and general public on a timely basis, in accordance with an established community relations and/or liaison program; (vi) Monitor construction activities and provide appropriate compensation if damage occurs to public and private properties; (vii) The Field Supervision Engineer will conduct routine monitoring of safeguard performance of contractors and take appropriate actions for non-compliance, or complaints from residents; report the results as part of the construction progress report; (viii) PMU will conduct periodical monitoring through its designated SSO and, the PMU and/or an independent M/E consultant, when needed for specific incidents, will conduct special monitoring and evaluation as appropriate. (c) Operation stage. 42. To mitigate the impacts during operation stage, the following activities will be undertaken: (i) Consultation and information disclosure: This measure will be used extensively and frequently in ensuring that local ger residents and relevant local authorities are fully informed about the potential hazards in the vicinity of project sites, as well as being updated on new detours for vehicle and pedestrian traffics, alternative access to water kiosks and waste collection arrangement. Local ger residents will also be advised on planned project completion dates and where there may be delays to construction activities. At these consultation sessions, community residents will be asked to raise concerns if any, and the contractors will address those concerns by taking appropriate measures to alleviate potential impacts. (ii) Capacity Building for Tuk Company: Management and operational staff of Tuk companies will be trained on operations and maintenance of new vehicles, equipment used at waste collection depots, as well as asset management, 23 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 preventive maintenance, route planning, dispatching and performance monitoring and management. (iii) Capacity Building for District authorities: Staff at the relevant department of District government will be trained in procurement procedures for waste management services and contract management. 5.4 Implementation arrangement and budget 43. Oversight and project implementation. The MUB is the project owner and, as such, will have the overall responsibility for project preparation and implementation. The MUB has designated the PMU as the project implementation agency on its behalf. As such, the PMU will be responsible for project preparation and implementation, including the implementation of the EMF and ECOPs, and all procurement processes for goods and services. 44. Subprojects implementation. The District governments of MUB will be the owners of the assets acquired through the implementation of various subprojects within the respective Districts. As such, the PMU will work in close cooperation with all five District governments in the implementation of mitigation measures described in the EMF and ECOPs, as well as ensuring that specific activities to be carried out by the Contractors are adequate. In addition, the PMU will work closely with relevant District agencies in establishing a clear institutional arrangement for the operation and maintenance of the subprojects. 45. PMU will keep proper safeguard documentation, including monitoring reports. The PMU shall submit safeguard monitoring reports to the World Bank along with its semi-annual and annual progress reports for review by the Bank. 46. Budget: To support effective implementation of safeguard, appropriate investment budgets will be allocated for the following activities: • Feasibility Studies and Safeguard Documents for the Project, including support the preparation of the detailed feasibility studies and safeguard documents. • Detailed Design and Supervision, including the preparation of the detailed design for subprojects and carry out technical supervision for civil works and for the recruitment of Field Engineer. • Safeguard Monitoring: An investment budget of US$ 300,000 (to be paid out of the project management fee under component 4) will be allocated to support the PMU in conducting detailed day-to-day compliance monitoring of Contractor performance relating to the implementation of mitigation measures, including stakeholder consultation, community liaison and safeguard reporting at a quarterly basis. Safeguard monitoring would be carried out by the PMU designated full-time staff acting as the Safeguard Supervision Officer (SSO), supported by the Field Engineer. 24 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 • Capacity development for implementation and monitoring of safeguard issues: An investment budget of US$ 50,000 (to be paid out of the project management fee under component 4) will be allocated for the training on safeguard issues. Trainees for capacity development would include relevant departments of MUB (Roads, Enviromental Protection, Engineering, EPWMD, CMPUA), District governments, PMU and Field Engineers. Total number of trainees is expected to range from 55 to 100. • Social Safeguard Monitoring and the associated cost are addressed through a separate Resettlement Policy Framework prepared for this Project. 25 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 Figure 5.2 – Schematic Flowchart for the Determination of Safeguard Measures With Full Reference to ECOPs PMU conducts initial screening for a list of potential negative impacts, consistent with EMF and ECOPs (Step 1) Pass: Fail: PMU identifies potential negative impacts (environment and Discard the social), mitigation measures – using a checklist form, discusses proposed the results with local government and/or communities, document activities community input –Apply Tables 5.1, 5.2 & 5.3 (Step 2.1) Small & Medium Civil Works with significant Involve land Civil works with impacts (GoM may require EIA) – acquisition, low impacts – Prepare an EMP relocation, and/or Follow ECOPs (Step 2.2) compensation – (Step 2.2) Prepare RAP (Step 2.2) PMU prepares EMP, including PMU prepares RAP PMU applies ECOPs and secure WB clearance; in line with RPF, ECOPs, checklist If EIA is needed by GoM, also including (see Annex 3) obtain EIA approval and inform compensation WB (separate document) Contractor mobilizes and implements ECOPs with approval by PMU PMU, assisted by Field Supervision Engineer, monitors and supervises safeguard implementation, including contractor performance, and prepares monitoring reports for public disclosure on a regular basis, at least once a year. Note: For the purpose of OP 4.01, no specific guidelines are available in defining Small Works in quantitative terms. Based on experience of other WB projects, small works are those works where negative environmental WB will periodically review can usually be results/reports impacts are limited and temporary in nature and and monitor the mitigated through standard and conventional measures and good housekeeping. Table 5.1 Technical Screening for Safeguard Issues and Mitigation Measures (Components 1 – Access Roads) Potential negative Required mitigation actions (If Yes) Required Remarks impacts document 26 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 (1) Excavation, grading • Implement approaches outlined in this EMF ECOP Component 1 will and construction of road and mitigation measures contained in the include ECOP #1 bed may cause ECOP #1 (Annex 2.1) for local access (Annex 2.1) considerable amount of air roads, including maintaining close and noise emissions, consultation with local community PMU will ensure and/or vibration, soil residents and relevant local authorities. that the appropriate erosion during heavy rain • An ECOP has been developed to mitigate mitigation measures events, and/or cause road impacts during construction. ECOP (Annex are included in all hazards to pedestrian and 2.1) will be applied to construction of construction local ger area residents. access road with associated street drainage contracts and PMU and lighting. will appoint a senior • The ECOP will be included in procurement staff with experience and contract documents and all costs for the for safeguard implementation of mitigation measures will monitoring to ensure be part of the contract cost. that the contractors • Close monitoring and supervision by effectively PMU’s SSO (Safeguard Supervision implement relevant Officer) and Field Engineer (FE) will be requirements and provided. The ECOP has also included a report findings. special clause on “chance findâ€?. • Safeguard monitoring performance will be specifically included in TOR for the Field Engineer during recruitment. (2) Increase of safety risks • The Contractor shall prepare a temporary Route PMU will conduct and disturbance to area site traffic route map, outlining adequate Detour monitoring of residents, and interruption and safe detours for community residents Plan Contractor of vehicle traffic and and local traffic to mitigate potential performance and pedestrian access by local impacts during construction periods, report findings. residents. including access to water kiosks. Such temporary suitable detour plans shall be prepared in consultation with community residents, khoroo governors and khaseg leaders, as well as reaching agreement with local authorities and the PMU. • Temporary detours plans shall be posted in the vicinity of the planned construction site, and entry and exit points, well ahead of the commencement of construction activities. Public notices shall also be distributed in the communities that may be affected by the temporary detours. (3) Improper disposal of • Contractor shall take all appropriate ECOP PMU to monitor excess construction Contractor 27 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 excess construction actions, consistent with ECOP, by Contractor materials, hazardous waste transporting and dispose of various types of performance and may cause adverse materials at designated locations. Disposal report findings. environmental impacts. locations and methods of waste disposal shall be in agreement and/or approval by relevant local authority and the PMU. (4) Waste and pollution • The contractor will be required to follow ECOP PMU to monitoring due to the lack or measures outlined in ECOP, including contractor inappropriate closure of measures for proper site closure for the performance and construction sites after project site after completion of construction report on findings. completion of construction activities. All land temporary acquired will Project acceptance activities be restored to original conditions and shall not be issued returned to the District, MUB and/or until PMU findings owners where appropriate. Any changes or are satisfactory. alterations to the site shall be acceptable to owners or relevant government authorities. Work camps and sanitation facilities (toilet) must be properly closed and cleared. Table 5.2 Technical Screening for Safeguard Issues and Mitigation Measures (Components 1 – Stormwater Management Works) Potential negative impacts Required mitigation actions (If Yes) Required Remarks document (1) Excavation, grading and • Implement approaches outlined in EMF and ECOP Component 1 will construction of stormwater mitigation measures contained in the ECOP include ECOP #2 management works may #2 (Annex 2.2) for stormwater management (Annex 2.2) cause considerable amount works, including maintaining close of air and noise emissions, consultation with local community PMU will ensure and/or vibration, soil residents and relevant local authorities. that the appropriate erosion during heavy rain • The ECOP will be included in procurement mitigation events, and/or cause road and contract documents and all costs for the measures are hazards to pedestrian and implementation of mitigation measures will included in the local ger area residents. be part of the contract cost. contract and PMU • Close monitoring and supervision by will appoint a PMU’s SSO (Safeguard Supervision senior staff with Officer) and Field Engineer (FE) will be experience for provided. The ECOP has also included a safeguard special clause on “chance findâ€?. monitoring to • Safeguard monitoring performance will be ensure that the specifically included in TOR for the Field contractors Engineer during recruitment. effectively 28 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 Engineer during recruitment. implement relevant requirements and report findings. (2) Increase of safety risks • The Contractor shall prepare a temporary Route PMU will conduct and disturbance to area site traffic route map, outlining adequate Detour monitoring of residents, and interruption and safe detours for community residents Plan Contractor of vehicle traffic and and local traffic to mitigate potential performance and pedestrian access by local impacts during construction periods, report findings. residents. including access to water kiosks. Such temporary suitable detour plans shall be prepared in consultation with community residents, khoroo governors and khaseg leaders, as well as reaching agreement with local authorities and the PMU. • Temporary detours plans shall be posted in the vicinity of the planned construction site, and entry and exit points, well ahead of the commencement of construction activities. Public notices shall also be distributed in the communities that may be affected by the temporary detours. (3) Improper disposal of • Contractor shall take all appropriate ECOP PMU to monitor excess construction actions, consistent with ECOP, by Contractor materials, hazardous waste transporting and dispose of various types of performance and may cause adverse materials at designated locations. Disposal report findings. environmental impacts. locations and methods of waste disposal shall be in agreement and/or approval by relevant local authority and the PMU. (4) Soil erosion may occur • Contractor shall take all appropriate actions ECOP PMU to monitor during heavy rainfall events for temporary stabilization of channel Contractor to stormwater drainage banks, where necessary, especially where performance and channels under construction, heavy rainfall events are forecasted. report findings. thereby causing further • Where erosion should occur, contractor adverse impacts to existing shall take corrective measures for cleaning stormwater system. or excavation of downstream channels. (5) Waste and pollution due • The contractor will be required to follow ECOP PMU to monitoring to the lack or inappropriate measures outlined in ECOP, including contractor closure of construction sites performance and 29 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 closure of construction sites measures for proper site closure for the performance and after completion of project site after completion of construction report on findings. construction activities activities. All land temporary acquired will Project acceptance be restored to original conditions and shall not be issued returned to the District, MUB and/or until PMU findings owners where appropriate. Any changes or are satisfactory. alterations to the site shall be acceptable to owners or relevant government authorities. Work camps and sanitation facilities (toilet) must be properly closed and cleared. Table 5.3 Technical Screening for Safeguard Issues and Mitigation Measures (Components 2 – Solid Waste Collection Depots) Potential negative Required mitigation actions (If Yes) Required Remarks impacts document (1) Excavation, grading • Implement approaches outlined in EMF ECOP Component 2 will and construction of solid and mitigation measures contained in include ECOP #3 waste collection depots ECOP #3 (Annex 3) for solid waste (Annex 2.3). may cause some amount of collection depots, including maintaining air and noise emissions, close consultation with local community PMU will ensure and/or vibration. residents and relevant local authorities. that the appropriate • An ECOP has been developed to mitigation measures mitigate impacts during construction. are included in the ECOP #3 will be applied to construction contract and PMU of small civil works relating to the will appoint a senior construction of foundation pads to staff with experience accommodate waste collection for safeguard containers (Solid Waste Collection monitoring to ensure Depots). that the contractors • The ECOP will be included in effectively procurement and contract documents and implement relevant all costs for the implementation of requirements and mitigation measures will be part of the report findings. contract cost. • Close monitoring and supervision by PMU’s SSO (Safeguard Supervision Officer) and Field Engineer (FE) will be provided. The ECOP has also included a special clause on “chance findâ€?. • Safeguard monitoring performance will 30 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 be specifically included in TOR for the Field Engineer during recruitment. (2) Increase of safety risks • The ECOP may be used to mitigate the ECOP PMU will ensure and disturbance to area impact during construction. that appropriate residents. • Close consultation with local community mitigation measures residents and relevant authorities will be are included in the necessary. contract and that the contractors effectively implement them. PMU will conduct monitoring and report findings. (3) Improper disposal of • Contractor shall take all appropriate ECOP PMU to monitor excess construction actions, consistent with ECOP, by Contractor materials, hazardous waste transporting and dispose of various types performance and may cause adverse of materials at designated locations. report findings. environmental impacts. Disposal locations and methods of waste disposal shall be in agreement and/or approval by relevant local authority and the PMU. (4) Waste and pollution • The contractor will be required to follow ECOP PMU to monitoring due to the lack or measures outlined in ECOP, including contractor inappropriate closure of measures for proper site closure for the performance and construction sites after project site after completion of report on findings. completion of construction construction activities. All land Project acceptance activities temporary acquired will be restored to shall not be issued original conditions and returned to the PMU findings are District, MUB and/or owners where satisfactory. appropriate. Any changes or alterations to the site shall be acceptable to owners or relevant government authorities. Work camps and sanitation facilities (toilet) must be properly closed and cleared. 31 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 SAMPLE PUBLIC NOTICE BOARD (Mongolian): ТӨВӨГ УЧРУУЛСÐ?Ð?ДÐ?Ð? ХҮЛЦЭЛ ӨЧИЖ БÐ?ЙÐ?Ð? – ТÐ?Ð?Ð?Й Ð?УТÐ?Г ДЭВСГЭРТ БИД ЗÐ?Ðœ СÐ?ЙЖРУУЛÐ?Ð¥ ТӨСӨЛ ХЭРЭГЖҮҮЛЖ БÐ?ЙÐ?Ð? ТӨСЛИЙÐ? ЭХЛЭХ ХУГÐ?ЦÐ?Ð?: ДУУСÐ?Ð¥ ХУГÐ?ЦÐ?Ð?: ЭÐ?Э ХУГÐ?ЦÐ?Ð?Ð?Д: ЯВГÐ?Ð? Ð¥Ò®Ð? ДÐ?РÐ?Ð?ХЬ ХУВИЛБÐ?Р ЗÐ?МЫГ Ð?ШИГЛÐ?Ð?Ð?: ÐœÐ?ШИÐ?, ТЕХÐ?ИК ДÐ?РÐ?Ð?ХЬ ЧИГЛЭЛЭЭР ЗОРЧИÐ?О: Ð?СУУЖ ТОДРУУЛÐ?Ð¥ ЗҮЙЛ, СÐ?Ð?Ð?Л ХҮСЭЛТЭЭ ДÐ?РÐ?Ð?ХЬ УТСÐ?Ð?Р ӨГÐ?Ó¨ Ò®Ò® УтаÑ?: Даваа-БааÑ?ан гаригуудад өглөө 8 цагааÑ? орой 18 цаг хүртÑ?л ЭÑ?вÑ?л дараахь хаÑ?гаар ирж өгнө Ò¯Ò¯: ADDRESS OF CONSTRUCTION OFFICE ADDRESS OF PMU 32 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 SAMPLE PUBLIC NOTICE BOARD (English): SORRY FOR THE INCONVENIENCE – WE ARE BUILDING ANOTHER ROAD IMPROVEMENT PROJECT IN YOUR COMMUNITY THIS PROJECT WILL START FROM DATE: COMPLETION DATE: DURING THIS PERIOD: ALTERNATIVE PEDESTRIAN ACCESSES ARE AVAILABLE THROUGH: ALTERNATIVE VEHICLE TRAFFIC ARE AVAILABLE THROUGH: IF YOU HAVE ANY QUESTIONS, CONCERNS OR SUGGESTIONS, PLEASE CALL: (HOTLINE) from 8:am to 6 pm Monday to Friday Or VISIT: ADDRESS OF CONSTRUCTION OFFICE ADDRESS OF PMU 33 Environmental Management Framework (EMF) Mongolia – Third Ulaanbaarar Services Improvement Project – P122535 34