Sample Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan 23rd September, 2018 2. Date of General Procurement Notice: ……………… 2018 3. Period covered by this procurement plan: Six months from 1st July 2018 to 31st December, 2018 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Comments Threshold US$ 1. ICB and LIB (Goods & Non-Consultant Above US$ No ICB Level Services) 2,000,000 Contracts 2. NCB (Goods & Non-Consultant - No NCB Level Services) Contracts. 3. Shopping (Goods & Non-Consultant - All Contracts subject to Services) Post Review 4. ICB (Works) - The PAD silent on 5. NCB (Works) - works Contracts for the 6. Shopping (Works) - OMST 2. Prequalification. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: 4. Reference to (if any) Project Operational/Procurement Manual: Not applicable 5. Any Other Special Procurement Arrangements: Not applicable 6. Summary of the Procurement Packages planned during the first 06 months after project effectiveness 2 3 4 5 6 7 Description Estimate Package Domestic Review d s Preferenc by Bank Comments Cost e (Prior / US$ (yes/no) Post) million Summary of No No No Post Not planned NCBs for the NCB the first 6 months (Goods) Summary of 364,73 15 No Post Going on the Shopping 5.00 (Goods) Summary of No No No Post Not planned for the first the NCB (Non- 6 months Consultant Services) Summary of No NO No Post the Shopping (Non- Consultant Services) III. Selection of Consultants 1. Prior Review Threshold: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Advertise Internationally Above US$ 1,000,000 Advertise locally - CQS - All Contracts SSS - subject to Post 2. Individual Consultants -IC & SSS - Review 2. Short list comprising entirely of national consultants: Selection based on the CQS to cost less than US$ 300,000 in accordance with the provisions of paragraph 3.7 of the Guideline. 3. Any Other Special Selection Arrangements: Selection of Individual Consultants will be in paragraph 5.2 and 5.3 of the Guideline. 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. Description of Estimated Packages Review Comments No. Assignment Cost by Bank US$ (Prior / million Post) Firms: Summary 162,790.0 01 POST Though within the of QCBS 0 CQS Threshold, scope is complex & innovative Firms: CQS 151,162.7 02 POST 9 Firms: SSS 58,140.00 01 IC-Competitively 34,883.72 01 POST IC-SSS 14,534.88 01 PROCUREMENT Sri Lanka : Accelerating Higher Education Expansion and Development Operation PLAN General Information Country: Sri Lanka Bank’s Approval Date of the Original Procurement Plan: 2018-11-05 2019-09-25 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P159995 GPN Date: Project Name: Accelerating Higher Education Expansion and Development Operation Loan / Credit No: IBRD / 87430 Executing Agency(ies): Ministry of Higher Education and Cultural Affairs WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MOHCA-82044-GO-RFQ / Supply & installation of Program Operations and Request for Single Stage - One Photocopy Machines (Colour- IBRD / 87430 Technical Support Post Limited 9,300.00 8,410.10 Completed 2018-10-21 2018-12-16 2019-06-14 Quotations Envelope 2 ITEMS & 2 Black & Component White) LK-MOHCA-82092-GO-RFQ / Supply & installation of Printers (2 units of Heavy Program Operations and Request for Single Stage - One Duty Monochromatic, 2 IBRD / 87430 Technical Support Post Limited 4,000.00 2,545.71 Completed 2018-10-21 2018-11-14 2018-11-28 Quotations Envelope Colour Printers, 3 Component Monochromatic - AHEAD/OMST/GOODs/NS/03) LK-MOHCA-82110-GO-RFQ / Supply & installation of Multimedia Projectors - AHEAD/OMST/GOODs/NS/04) a. 02 nos. of Short/Ultra Program Operations and Request for Single Stage - One Short throw, Native IBRD / 87430 Technical Support Post Limited 4,700.00 2,531.65 Completed 2018-11-01 2018-12-01 2018-12-15 Quotations Envelope Resolution = 1920 x 1080 Component b. 01 no. of Portable Multimedia Projector with Native Resolution = 1920 x 1080 LK-MOHCA-82125-GO-RFQ Program Operations and Request for Single Stage - One / Supply & installation of IBRD / 87430 Technical Support Post Limited 585.00 374.35 Completed 2018-10-23 2018-11-27 2018-12-11 Quotations Envelope Television Screen Component LK-MOHCA-82643-GO-RFQ / Camtasia Software - Program Operations and AHEAD/OMST/GOODs/NS/09 Request for Single Stage - One IBRD / 87430 Technical Support Post Limited 300.00 273.71 Completed 2018-10-20 2018-10-25 2018-10-26 Camtasia Studio single user Quotations Envelope Component license (Personal & Professional Edition) LK-MOHCA-82658-GO-RFQ Program Operations and / Fax Machine purchased for Request for Single Stage - One IBRD / 87430 Technical Support Post Limited 200.00 174.87 Completed 2018-10-23 2018-11-23 2018-11-30 the OMST - Quotations Envelope Component AHEAD/OMST/GOODs/11(i) Page 1 LK-MOHCA-82661-GO-RFQ Program Operations and / Pen Drives and Hard Request for Single Stage - One IBRD / 87430 Technical Support Post Limited 900.00 346.85 Completed 2018-10-25 2018-11-22 2018-12-22 Drives - Quotations Envelope Component AHEAD/OMST/GOODs/11(ii) LK-MOHCA-82664-GO-RFQ / Laptop Computers - AHEAD/OMST/GOODs/11(iii) (Processor-Intel Core i5 8th Program Operations and Request for Single Stage - One generation, System Memory - IBRD / 87430 Technical Support Post Limited 2,500.00 2,358.92 Completed 2018-10-19 2018-11-06 2018-11-13 Quotations Envelope 8 GB Ram, Hard Disk - 1 Component TB HDD, Display - 14.3" - 15.6" with Windows 10, 3 yrs. com. warranty) LK-MOHCA-82667-GO-RFQ / Supply and Installation of Air Conditioner for the Internal Audit Office - AHEAD/OMST/GOODs/11(iv) Program Operations and Request for Single Stage - One (wall Mounted, Split Inverter IBRD / 87430 Technical Support Post Limited 1,200.00 732.41 Completed 2018-10-23 2018-11-20 2018-11-27 Quotations Envelope Type, 24,000 BTU with 5 Component yrs. warranty for the Compressor and one year warranty for the Air Conditioner) LK-MOHCA-82688-GO-RFB Program Operations and Pending / Procurement of Vehicles Single Stage - One IBRD / 87430 Technical Support Post Request for Bids Open - National 290,000.00 0.00 Implementati 2018-11-15 2018-11-29 2018-12-20 2019-01-03 2019-02-07 2019-06-07 a. 4 Cars in 1500 CC Envelope Component on b. 1 Van in 12 seats Program Operations and LK-MOHCA-82707-GO-RFQ Request for Single Stage - One IBRD / 87430 Technical Support Post Limited 175.00 101.93 Completed 2018-11-06 2018-12-11 2018-12-25 / Digital Camera Quotations Envelope Component LK-MOHCA-82711-GO-RFQ Program Operations and Request for Single Stage - One / Conference Table with IBRD / 87430 Technical Support Post Limited 9,000.00 10,881.00 Completed 2018-11-12 2018-12-24 2019-01-23 Quotations Envelope Chairs Component LK-MOHCA-82086-GO-RFQ / Supply & installation of Program Operations and Desktop Computers, Laptops Request for Single Stage - One IBRD / 87430 Technical Support Post Limited 35,000.00 38,728.87 Completed 2018-10-21 2018-12-16 2019-06-14 with docking stations & Quotations Envelope Component UPSs ( AHEAD/OMST/GOODs/NS/01) LK-MOHCA-82677-GO-RFQ Program Operations and Request for Single Stage - One / Supply & installation of IBRD / 87430 Technical Support Post Limited 875.00 0.00 Canceled 2018-10-23 2018-11-27 2018-12-11 Quotations Envelope Public Addressing System Component LK-MOHCA-82709-GO-RFQ Program Operations and / Supply and Installation of Request for Single Stage - One IBRD / 87430 Technical Support Post Limited 6,000.00 0.00 Canceled 2018-11-12 2018-12-24 2019-01-23 Intercom System for the Quotations Envelope Component OMST LK-MOHCA-100400-GO-RFQ Program Operations and Request for Single Stage - One / 02Nos of black and white IBRD / 87430 Technical Support Post Limited 386.00 0.00 Canceled 2019-03-06 2019-05-08 2019-06-07 Quotations Envelope printers Component LK-MOHCA-100402-GO-RFQ Program Operations and Request for Single Stage - One / 04 Nos of Steel cupboards IBRD / 87430 Technical Support Post Limited 663.00 350.11 Completed 2019-03-06 2019-05-01 2019-05-31 Quotations Envelope (for OMST use) Component LK-MOHCA-100410-GO-RFQ Program Operations and Request for Single Stage - One / Software to develop IBRD / 87430 Technical Support Post Limited 11,033.80 1,824.21 Signed 2019-03-20 2019-05-15 2019-06-29 Quotations Envelope automated accounting system Component Page 2 LK-MOHCA-100406-GO-RFQ Program Operations and Request for Single Stage - One / 01 No of GPS (MAP R 64 IBRD / 87430 Technical Support Post Limited 420.00 0.00 Canceled 2019-03-13 2019-05-08 2019-06-07 Quotations Envelope SC) for OMST use Component LK-MOHCA-127013-GO-DIR / Procurement of non-patent Pending literature databases and IBRD / 87430 Program Component Post Direct Selection Direct 67,000.00 0.00 Implementati 2019-08-13 2019-08-27 2019-09-20 2022-09-19 commercial patent databases on for Research, Innovation and Commercialization of AHEAD NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MOHCA-83252-CS-CQS / Program Operations and Consultant Baseline Beneficiary IBRD / 87430 Technical Support Post Qualification Open - National 52,325.58 0.00 Under Review 2018-11-15 2018-11-29 2019-01-10 2019-01-24 2019-02-14 2019-07-14 Satisfaction Survey Component Selection LK-MOHCA-85097-CS-QCBS / "Consultancy services to identify and protect potentially valuable intellectual property Program Operations and Quality And Cost- Open - Under arising from research IBRD / 87430 Technical Support Post 162,790.00 0.00 2018-11-07 2018-11-21 2018-12-19 2019-01-30 2019-02-13 2019-02-27 2019-03-20 2022-03-19 Based Selection International Implementation conducted by universities Component and higher education institutions under AHEAD operation in different jurisdictions" LK-MOHCA-82459-CS-CQS / Consultancy services on Program Operations and Consultant Automated Accountancy IBRD / 87430 Technical Support Post Qualification Limited 98,837.21 0.00 Canceled 2018-10-25 2018-11-08 2018-12-08 2019-01-12 2019-10-09 System for World Bank Component Selection Financial Activities of the OMST. LK-MOHCA-100418-CS-CQS Program Operations and Consultant / Consultancy services on IBRD / 87430 Technical Support Post Qualification Open - National 11,033.00 0.00 Canceled 2019-02-27 2019-03-13 2019-04-10 2019-04-17 2019-05-22 2019-08-20 develop a website for Component Selection knowledge hub LK-MOHCA-109560-CS-CQS / Consultancy services to file a Patent Cooperation Treaty (PCT) application and enter Consultant the national phase protection IBRD / 87430 Program Component Post Qualification Open - National 4,000.00 3,727.83 Signed 2019-04-23 2019-05-01 2019-05-15 2019-05-22 2019-06-05 2022-06-04 where relevant for an Selection invention arising from fields of Physics, ICT & Technology a project Page 3 LK-MOHCA-134648-CS-CQS / Consultancy services to file a Patent Cooperation Treaty (PCT) application and enter Consultant Pending the national phase protection IBRD / 87430 Program Component Post Qualification Open - National 4,000.00 0.00 2019-09-17 2019-09-17 2019-09-24 2019-10-15 2019-11-19 2020-11-13 Implementation for fields of Polymer Science, Selection Chemistry, Physics & Technology based on an Invention -UBL -USJP INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-MOHCA-82467-CS-INDV Program Operations and Individual / Consultant for Technical IBRD / 87430 Technical Support Post Consultant Limited 34,883.72 0.00 Canceled 2018-12-17 2018-12-22 2019-01-12 2019-02-16 2020-02-16 Assistance to SLIATE/ ATIs Component Selection LK-MOHCA-83264-CS-INDV / Individual Foreign Program Operations and Individual Consultants for Development IBRD / 87430 Technical Support Post Consultant Limited 14,534.88 0.00 Canceled 2018-12-06 2018-12-11 2019-01-01 2019-02-05 2019-08-04 of Ranking methodology for Component Selection Sri Lankan universities and non - state HEI's LK-MOHCA-83257-CS-CDS / Program Operations and Consultancy Services for IBRD / 87430 Technical Support Post Direct Selection Direct 58,140.00 0.00 Canceled 2018-11-15 2018-11-25 2019-01-29 2019-07-28 Prepration of Third Party Component Verification Reports Page 4