86421 PROCUREMENT PLAN General 1. Project information Region: Bhutan Borrower: RGOB Project Name and Brief: SUSTAINABLE FINANCING FOR BIODIVERSITY CONSERVATION AND NATURAL RESOURCES MANAGEMENT The project development objective is to improve the operational effectiveness and institutional sustainability of the Bhutan Trust Fund for Environmental Conservation. Project I.D.: P127490 Grant No.: TF014705 Project Implementing Agency (PIA): Bhutan Trust Fund for Environment Conservation 2. Bank’s approval Date of the procurement Plan: 3. Date of General Procurement Notice: 4. Period covered by this procurement plan: 01 January 2014 to 30 June 2015 (18 months) II. Goods, Works and Non-consulting services 1. a) Procurement Methods and Thresholds Category Method of Procurement Threshold (USD Equivalent) Goods and Non- ICB >200,000 consultant services LIB Wherever agreed by Bank NCB Up to 200,000 Shopping Up to 50,000 DC As per para 3.7 of Guidelines Force Account As per para 3.9 of Guidelines Works ICB >1,500,000 NCB Up to 1,500,000 Shopping Up to 50,000 DC As per para 3.7 of Guidelines Force Account As per para 3.9 of Guidelines 1 b. Prior Review Threshold: Works: All contracts more than USD 3 million equivalent Goods: All contracts more than USD 600,000 equivalent Non-Consultant Services: All contracts more than USD 600,000 equivalent First two contracts to be issued will be subject to prior review by the Bank irrespective of the value. In addition, the justifications for all contracts to be issued using LIB or direct contracting shall be subject to prior review. For prior review contracts, the amendments for increasing the cost or extension of time beyond 15% of original value shall also be subject to Bank’s prior review. 2. Pre-qualification: Not Applicable 3. Proposed Procedures for CDD Components: Not Applicable 4. Reference to (if any) Project Operational/Procurement Manual: All the contracts issued under the project will follow the World Bank’s “Guidelines: Procurement of goods, works and non-consulting services under IBRD loans and IDA credits & grants by World Bank borrowers” dated January 2011 and the Interim Grant Implementation Handbook. In the event of a conflict between the provisions of the Interim Grant Implementation Handbook and the Bank Guidelines the latter shall prevail. 5. Any Other Special Procurement Arrangements: The evaluation committees will have external experts, as and when required, apart from in-house experts. 6. Procurement Packages with Methods and Time Schedule 1 2 3 4 7 8 9 Review Expected Estimated Ref. Contract Procurement by Bank Bid- Cost ($) Comments No. (Description) Method (Prior/ Opening Post) Date BTFEC Institutional Capacity -GI Development: Up gradation of 25 Aug GI .a 10,000 Shopping Post Server (1 No) 2014 This work would be Up gradation of carried out during 25 Aug GI .b. Computers (8 No x 16,000 Shopping Post Up-gradation of 2014 Server. $2000) Ref. GI.a Peripheral and Net 25 Aug GI .c. 4000 Shopping Post -do- workings 2014 To be procured on Online Reporting of recommendation Technical & 25 Aug from Information GI .d. 25,000 Shopping Post Management Financial Progress: 2014 Software (1 No.) Consultant 2 Investment Portfolio 31 Dec GI .e. Manager: Software (1 11,000 Shopping Post 2014 No.) Up gradation of To be procured G1.f. Accounting Software 10,000 Shopping Post 30 Sep 2014 during ACCPAC (1 set) Consultancy GRAND TOTAL 76,000 III. Selection of Consultants 1. a) Procurement Methods and Thresholds: Category Method of Procurement Threshold (USD Equivalent) Consultants’ Services CQS/LCS Up to 100,000 SSS As per para 3.8-3.11 of Guidelines Individuals As per Section V of Guidelines Selection of Particular As per para 3.15-3.21 of Guidelines Types of Consultants QCBS/QBS/FBS for all cases b) Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in legal agreement: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) >$200,000 2. Competitive Methods (Individuals) >$60,000 First two contracts issued shall be subject to prior review irrespective of the value. The contracts for external auditors will also subject to prior review of the Bank irrespective of the value. In addition, the justifications for all contracts to be issued on single-source basis shall be subject to prior review. In case of selection of individuals, the qualifications, experience, terms of reference and terms of employment shall be subject to prior review. For prior review contracts, the amendments for increasing the cost or extension of time beyond 15% of original value shall also be subject to Bank’s prior review. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of the World Bank Consultant Guidelines. 3. Reference to (if any) Project Operational/Procurement Manual: All the contracts issued under the project will follow the World Bank’s “Guidelines: Procurement of goods, works and non-consulting services under IBRD loans and IDA credits & grants by World Bank borrowers” dated January 2011 and the Interim Grant Implementation Handbook. In the event of a conflict between the provisions of the Interim Grant Implementation Handbook and the Bank Guidelines the latter shall prevail. 3 4. Any Other Special Selection Arrangements: The evaluation committees will have external experts, as and when required, apart from in-house experts. 5. Consultancy Assignments with Selection Methods and Time Schedule (Amount in US$) 1 2 3 4 5 6 7 Ref. No. Description of Estimated Selection Review Expected Assignment Cost Method by Bank Proposals Comments (Prior/ Submission Post) Date BTFEC- A. Improving S.I. Governance. International Consultancy: SI.A. (i) Revision of Royal 45,000 Individual Prior 25 Feb 2013 Completed in June Charter & preparation of 2013 By-laws SI.A (ii) Revision of 40,000 Single Prior 15 Nov 2013 Service Administration, Program Source commenced from Jan 2014. & HR Mgmt. 1st phase completed. Final phase in April 2014 SI.A Revision of Finance, 31,300 Individual Prior 31 Mar 2014 Consultant (iii) Procurement & Audit identified. Mgmt. Work expected to commence in May 2014 B. Institutional Capacity Development: SI.B Information Management 45,000 Individual Post 13 Jun 2014 (i) Consultant (1½ month) SI.B International Consultant 10,000 Individual Post 29 Aug 2014 (ii) for ACCPAC (7 days) SI.B (iii) Internal Auditor 3,000 Individual Post 12 May 2014 (National) - 21 days SI.B (iv) Data Manager (National) – 2 months 3,000 Individual Post 01 Aug 2014 BTFEC- C. Preparation of Fund S.III. Raising Strategy: International Consultant 40,000 Individual Post 23 May 2014 Re-tender for EoI (40 working days) 4 BTFEC- Experience Sharing S.IV. Workshop & Documentation: Conduct Annual 10,000 Individual Post N/A Consultant to be Workshop & hired to disseminate Consolidation of outcomes of the Experiences and workshop during Documentation the period Jul 2014-Jun15) TOTAL 179,300 IV. Implementing Agency Capacity Building Activities with Time Schedule In this section the agreed Capacity Building Activities are listed with time schedule Amount in US$ Estimated Costs Sl. Expected outcome/ Estimated Estimated Start No. Activity Description Cost per Total Cost Duration Date Comments Head ***** 5 PROCUREMENT PLAN FOR GOODS FOR 18 MONTHS SUSTAINABLE FINANCING for BIODIVERSITY CONSERVATION & NATURAL RESOURCES MANAGEMENT PROJECT (SFBCNRM) GEF-WB GRANT No. P127490 January 2014 - June 2015 Estimated Method of Design/Investiga Estimate Prepared Preparation Bank's NoC Bids Contract Bank's NoC Contract Signed Contract Name of Contract Date Sl.# Package # Description of Goods cost (US$) Procurement tion completed & sanctioned of Bid doc to Bidding Invitation Opened on award decided to Contract (Date/Value No. & Nationality WBR No. of ICB/NCB (Date) (Date & Value) (Date) (Date) (Date) (Date) (Date/Value) Award (Date) /Currency) Completion 1 BTFEC-GI Institutional Capacity Development a. Upgradation of Server (1 No) 10,000 NCB Jun-21-2014 Jun-16-2014 Jun-27-2014 NO Jul-11-2014 Aug-25-2014 Sep-12-2014 NO Sep-26-2014 - - - Jun-30-2015 b. Upgradation of Computers (8 Nos x $2000) 16,000 NCB Jun-21-2014 Jun-16-2014 Jun-27-2014 NO Jul-11-2014 Aug-25-2014 Sep-12-2014 NO Sep-26-2014 - - - Jun-30-2015 c. Peripheral and Networkings 4000 Lumpsum NCB To be carried out during the course of upgradation of server and computers Jun-30-2015 d. Online Reporting of Technical & Financial Progress: Jun-30-2015 Software (1 No.) 25,000 NCB/Shopping To be purchased on availability of software on recommendation of the international software consultant e. Investment Portfolio Manager: Software (1 No.) 11,000 NCB/Shopping To be purchased on availability of software Jun-30-2015 f. Upgradation of Accounting Software (1 set) 10,000 NCB/Shopping To be purchased on availability of software on recommendation of the international software consultant Jun-30-2015 PROCUREMENT PLAN FOR CONSULTANCY FOR 18 MONTHS SUSTAINABLE FINANCING FOR BIODIVERSITY CONSERVATION AND NATURAL RESOURCES MANAGEMENT PROJECT (SFBCNRM) GEF-WB GRANT No. P127490 January 2014 - June 2015 Estimated Method of Review by Bank Date of Ads/ TOR/ Shortlist No RFP Proposals to be No Objection on Evaluation Contract Name of Date of Service Date of Service Sl.# Package # Description of Services Remarks cost (US$) Selection (Prior/Post) EoI to be finalized Objection Received Contract Award finalized Value (US$) Consultant Commencement Completion 1 BTFEC-SI A. Improving Governance: International Consultancy: Revision of Royal Charter & SI.A(i) Preparation of By-Laws 45,000 Individual Prior Feb-01-2013 Feb-15-2013 YES NO Feb-25-2013 YES Mar-08-2013 45,000 Mr. Barry Spergel Mar-20-2013 Jun-30-2013 Completed Revision of Administration, Program SI.A(ii) & HR Management 40,000 Single Source Prior Sep-13-2013 Oct-01-2013 YES NO Nov-15-2013 YES Nov-29-2013 40,000 Consultant Identified Jan-20-2014 May-30-2014 Ongoing Revision of Finance, Procurement & SI.A(iii) Audit Management 31,300 Individual Prior Mar-17-2014 Apr-04-2014 YES NO May-23-2014 YES Jun-06-2014 31,300 Consultant identified Jul-08-2014 Sep-30-2014 2 BTFEC-SII B. Institutional Capacity Development: SII.B(i) Information Management Consultant 45,000 Individual Post Apr-14-2014 Apr-28-2014 YES NO Jun-13-2014 YES Jun-30-2014 45,000 Augl-01-2014 Sep-19-2014 SII.B(ii) International Consultant for ACCPAC 35,000 Individual Post Jun-30-2014 Jul-14-2014 YES NO Aug-29-2014 YES Sep-12-2014 35,000 Consultant Identified Sep-30-2014 Oct-31-2014 SII.B(iii) Hiring of Internal Auditor (21 days) 6,000 Individual Post Apr-09-2014 Apr-21-2014 YES NO May-12-2014 YES May-26-2014 6,000 Jun-02-2014 Jun-30-2014 SII.B (iv) Hiring of Data Manager (2 months) 3,000 Individual Post May-30-2014 Jun-16-2014 YES NO Aug-01-2014 YES Aug-18-2014 3,000 Sep-01-2014 Oct-31-2014 3 BTFEC-SIII C. Preparation of Fund Raising Strategy: International Consultant 40,000 Individual Post Mar-17-2014 Apr-04-2014 YES NO May-23-2014 YES Jun-09-2014 40,000 Jun-20-2014 Jun-30-2015 4 BTFEC-SIV D. Experience Sharing Workshops & Documentation: Dissemination of Worshop outcomes 10,000 Individual Post Consultant would be hired to desseminate outcomes of the workshop (during the period Jul 2014 and Jun 2015) Jun-30-2015 (2-Week National Consultant)