PROCUREMENT PLAN Project information: Lao PDR: Enhancing Public Finance Management through Information Communication Technology (ICT) and Skills (E-FITS) Project Project Implementation agency: Ministry of Finance Date of the Procurement Plan: January 18, 2019 Period covered by this Procurement Plan: at least 18 months Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Law and the Instruction on Implementation Public Procurement Law, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. a) The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; b) Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. 1 c) All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints, and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. I. Works and Goods and Non-Consultant Services 1.1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Annex II of the Procurement Regulations: Procurement Method Thresholds Prior Review Thresholds Applicable Applicable Category thresholds thresholds Remarks Remarks (in US$) (in US$) Works RFB through Open ≥ 2.0 million – ≥ 10 million This has not been International market foreseen at the project approach preparation stage. RFB through Open ≥ 200,000 - < 2.0 – None - National market million approach Request for < 200,000 – None – Quotation 2 Direct Selection None No threshold; meet Same as for This has not been requirements of competitive selection foreseen at the project regulations 7.13- preparation stage. 7.15 Goods and Non-Consulting Services RFB through Open ≥ 0.6 million – ≥ 2 million This has not been International market foreseen at the project approach preparation stage. RFB through Open ≥ 100,000 - < 0.6 - None Risk-based approach National market million approach Request for < 100,000 None Quotation Direct Selection None No threshold; meet Same as for This has not been requirements of competitive selection foreseen at the project regulations 7.13- preparation stage. 7.15 1.2 Procurement packages for Goods (prior and post reviews) with method and Time Schedule Contract Procurement Review Expected Contract Ref. (Description) Estimated Method by Bank Signing Comments No. Cost (US$) (Prior / Date Post) Purchase and installation and of the application RFB system software for a new financial management (International G-01 10,000,000 Prior Dec 2019 information system, market including hard hardware approach) such as servers, storage, network RFB IT equipment (desktops, (International G-02 laptops, scanner, printer, 2,000,000 Prior July 2020 market UPS) approach) Software upgrade of the September G-03 200,000 Single Source Post debt management system* 2019 Purchase of a learning RFB (National G-04 management system 300,000 market Post July 2020 (LMS)* approach) Total Works and Goods 12,500,000 Notes: RFB: Request for Bids * Although these packages are subject to procurement Post Review, the World Bank will do technical review. 3 II. Selection of Consultants 2.1 Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Annex II of the Procurement Regulations: Procurement Method Thresholds Prior Review Thresholds Applicable Applicable Category thresholds Remarks thresholds Remarks (in US$ (in US$, millions) equivalent) QCBS, QBS, FBS, ≥ 300,000 Shortlist of only ≥ 1.0 million Risk-based approach LCS (Using the National Consultants most appropriate (Firms) for contract market approach) agreed in the PP CQS (Open or < 300,000 QCBS, QBS, FBS, None limited competition LCS) can be applied for through national or contracts with value international market under $300,000 approach, specified in the PP and agreed with the Bank. Direct Selection of None No threshold; meet Same as for This has not been firms requirements of competitive foreseen at the project regulations 7.13-7.15 selection preparation stage. Individual N/A depending Essential individual ≥ 300,000 and for Risk-based approach Consultants on nature of assignments will be the positions as services defined in the specified in the PP Procurement Plan agreed with the agreed with the Bank Bank and in line with regulations 7.34-7.39 using the most appropriate market approach 2.2 Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 7.1, Section VII of the Procurement Regulations. 2.3 Consultancy Assignments with Selection Methods and Time Schedule Ref. Description of Estimated Selection Review Expected Comments No. Assignment Cost Method by Bank Proposals US$ (Prior / Submission Post) Date C-01 Consulting services 1,000,000 QCBS Prior April 2019 advanced for the preparation procurement of the technical specifications, bid evaluation and contract supervision C-02 Consulting services 150,000 CQS/IC Post May 2019 for the preparation, selection and supervision of 4 Ref. Description of Estimated Selection Review Expected Comments No. Assignment Cost Method by Bank Proposals US$ (Prior / Submission Post) Date contracts for the establishment of PFM Skills Program* C-03 Consulting services 500,000 QCBS Post December for the preparation 2019 of the implementation of a PFM skills training program, including the preparation of a competency framework, job profiles, training needs analysis, and curriculum* C-04 Consulting services 300,000 QCBS Post May 2020 for the instructional design of e-learning courses C-05 Externally-provided 500,000 Direct Selection Post - Continuation training courses Contract (ICT, language, etc) C-06 Consulting services 400,000 QCBS Post December for conducting 2019 stakeholder surveys* C-07 Consulting/Media 250,000 CQS Post July 2019 services for a communications campaign C-08 Consulting services 100,000 CQS Post July 2020 for the update of standard operating procedures (SOP) C-09 Project Coordinator 36,000 Direct Selection Post Jan. 1, 2020 Continuation Contract C-10 Project Assistant 15,000 Direct Selection Post Jan. 1, 2020 Continuation Contract C-11 Project Financial 36,000 Direct Selection Post Jan. 1, 2020 Continuation Management Contract Consultant C-12 Project 36,000 Direct Selection Post Jan. 1, 2020 Continuation Procurement Contract Consultant C-13 Project 15,000 Direct Selection Post Jan. 1, 2020 Continuation Procurement Contract Assistant C-14 Project Accountant 24,000 Direct Selection Post Jan. 1, 2020 Continuation Contract C-15 Project M&E 30,000 Direct Selection Post Jan. 1, 2020 Continuation Consultant Contract C-16 Change 30,000 Direct Selection Post Jan. 1, 2020 Continuation Management Contract Consultant C-17 External Audit 100,000 CQS Post Feb. 15, 2019 Firm* 5 Ref. Description of Estimated Selection Review Expected Comments No. Assignment Cost Method by Bank Proposals US$ (Prior / Submission Post) Date Total consulting services 3,522,000 Total Works, Goods and 16,022,000 Consulting Services Notes: QCBS: Quality Cost Based Selection CQS: Consultant’s Qualifications Based Selection IC: Individual Consultant * Although these packages are subject to procurement Post Review, the World Bank will do technical review. To select external financial audit, project implementing agencies shall send their REOIs to all three qualified firms namely PwC, KPMG and EY; that are acceptable audit firms for bank financed projects in the Lao PDR. Means advertising for this package is not required. 6 PROCUREMENT Lao People's Democratic Republic : Enhancing Public Finance Management through Information and Communication Technology and Skills (E-FITS) Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2019-01-31 2019-12-18 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P167534 GPN Date: 2019-01-08 Project Name: Enhancing Public Finance Management through Information and Communication Technology and Skills (E-FITS) Project Loan / Credit No: / , IDA / 63770 Executing Agency(ies): Ministry of Finance WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual G-01 / Purchase and installation and of the application system software Component 1: Foundations Pending for a new financial Open - Single Stage - One / for a Core Public Financial Prior Request for Bids 10,000,000.00 0.00 Implementati 2019-03-01 2019-03-06 2019-04-17 2019-05-17 2019-06-21 2019-12-18 management information International Envelope Management System on system, including hard hardware such as servers, storage, network G-02 / IT equipment Component 1: Foundations Pending Open - Single Stage - One (desktops, laptops, scanner, / for a Core Public Financial Prior Request for Bids 2,000,000.00 0.00 Implementati 2019-05-01 2019-05-06 2019-06-17 2019-07-17 2019-08-21 2020-02-17 International Envelope printer, UPS) Management System on Component 1: Foundations Under G-03 / Software upgrade of / for a Core Public Financial Post Direct Selection Direct 200,000.00 0.00 Implementati 2019-05-01 2019-05-06 2019-06-10 2019-12-07 the debt management system Management System on G-04 / Purchase of a Component 1: Foundations Pending Single Stage - One learning management system / for a Core Public Financial Post Request for Bids Open - National 300,000.00 0.00 Implementati 2019-05-01 2019-05-06 2019-06-17 2019-07-17 2019-08-21 2020-02-17 Envelope (LMS) Management System on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 C-02 / Consulting services for the preparation, selection Component 1: Foundations Consultant Open - Pending and supervision of contracts / for a Core Public Financial Post Qualification 150,000.00 0.00 2019-02-15 2019-03-08 2019-04-21 2019-05-21 2019-06-25 2019-12-22 International Implementation for the establishment of Management System Selection PFM Skills Program C-03 / Consulting services for the preparation of the implementation of a PFM Component 2: Public skills training program, Finance Management Skills Quality And Cost- Open - Pending / Post 500,000.00 0.00 2019-02-15 2019-03-08 2019-04-21 2019-05-19 2019-06-18 2019-07-23 2019-08-27 2020-08-26 including the preparation of Program and Change Based Selection International Implementation a competency framework, job Management profiles, training needs analysis, and curriculum* Component 2: Public C-04 / Consulting services Finance Management Skills Quality And Cost- Open - Pending for the instructional design / Post 300,000.00 0.00 2019-02-15 2019-03-08 2019-04-21 2019-05-19 2019-06-18 2019-07-23 2019-08-27 2020-08-26 Program and Change Based Selection International Implementation of e-learning courses Management Component 2: Public C-06 / Consulting services Finance Management Skills Quality And Cost- Open - Pending for conducting stakeholder / Post 400,000.00 0.00 2019-02-15 2019-03-08 2019-04-21 2019-05-19 2019-06-18 2019-07-23 2019-08-27 2020-08-26 Program and Change Based Selection International Implementation surveys* Management Component 2: Public C-07 / Consulting/Media Consultant Finance Management Skills Pending services for a / Post Qualification Open - National 250,000.00 0.00 2019-02-15 2019-03-08 2019-04-21 2019-05-21 2019-06-25 2019-12-22 Program and Change Implementation communications campaign Selection Management C-08 / Consulting services Component 1: Foundations Consultant Pending for the update of standard / for a Core Public Financial Post Qualification Open - National 100,000.00 0.00 2019-02-15 2019-03-08 2019-04-21 2019-05-21 2019-06-25 2019-12-22 Implementation operating procedures (SOP) Management System Selection Consultant Component 3: Project Pending C-17 / External Audit Firm / Post Qualification Open - National 100,000.00 0.00 2019-12-13 2020-01-03 2020-02-16 2020-03-17 2020-04-21 2020-10-18 Implementation Implementation Selection QCBS-01 / Cosultancy Services to Support the Component 1: Foundations Preparation and Quality And Cost- Open - Pending IDA / 63770 for a Core Public Financial Prior 1,000,000.00 0.00 2019-01-23 2019-02-13 2019-03-29 2019-04-26 2019-05-26 2019-12-26 2020-01-24 2021-01-23 Implementation of Financial Based Selection International Implementation Management System Management Information System C-01 / Consulting services for the preparation of the Component 1: Foundations Quality And Cost- Open - technical specifications, bid / for a Core Public Financial Prior 1,000,000.00 0.00 Canceled 2019-02-28 2019-03-21 2019-05-04 2019-06-01 2019-07-01 2019-08-05 2019-09-09 2020-09-08 Based Selection International evaluation and contract Management System supervision INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 2: Public C-05 / Externally-provided Finance Management Skills Pending training courses (ICT, / Post Direct Selection Direct 500,000.00 0.00 2019-02-15 2019-02-25 2019-05-01 2019-10-28 Program and Change Implementation language, etc) Management Component 3: Project Pending C-09 / Project Coordinator / Post Direct Selection Direct 36,000.00 0.00 2019-12-13 2019-12-23 2020-02-26 2020-08-24 Implementation Implementation Component 3: Project Pending C-10 / Project Assistant / Post Direct Selection Direct 15,000.00 0.00 2019-12-13 2019-12-23 2020-02-26 2020-08-24 Implementation Implementation Page 2 C-11 / Project Financial Component 3: Project Pending / Post Direct Selection Direct 36,000.00 0.00 2019-12-13 2019-12-23 2020-02-26 2020-08-24 Management Consultant Implementation Implementation C-12 / Project Procurement Component 3: Project Pending / Post Direct Selection Direct 36,000.00 0.00 2019-12-13 2019-12-23 2020-02-26 2020-08-24 Consultant Implementation Implementation C-13 / Project Procurement Component 3: Project Pending / Post Direct Selection Direct 15,000.00 0.00 2019-12-13 2019-12-23 2020-02-26 2020-08-24 Assistant Implementation Implementation Component 3: Project Pending C-14 / Project Accountant / Post Direct Selection Direct 24,000.00 0.00 2019-12-13 2019-12-23 2020-02-26 2020-08-24 Implementation Implementation C-15 / Project M&E Component 3: Project Pending / Post Direct Selection Direct 30,000.00 0.00 2019-12-13 2019-12-23 2020-02-26 2020-08-24 Consultant Implementation Implementation C-16 / Change Management Component 3: Project Pending / Post Direct Selection Direct 30,000.00 0.00 2019-12-13 2019-12-23 2020-02-26 2020-08-24 Consultant Implementation Implementation Page 3