WARFP Procurement Plan AUGUST 2017 I. General 2. Bank’s approval Date of the procurement Plan [Original: August 2017]: 3. Date of General Procurement Notice: N/A 4. Period covered by this procurement plan: The procurement period of project covered from September 2017 to December 2017 II. Goods and Works and non-consulting services. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement. ICB contracts estimated to cost above US$3,000,000 per contract for works, US$300,000 per contract for goods and non-consulting services, the first contract irrespective of the cost estimate and all direct contracting will be subject to prior review. List of contract packages to be procured: Table 1. Initial Prior Review Thresholds Procurement Method Prior Review Threshold Comment ICB for goods will be 1. ICB (Goods) = or > US$1,500,000 used for US$300,000 and above ICB for works will be 3. ICB (Works) = or > US$5,000,000 used for US$3,000,000 and above ICB for non-consultant 5. ICB (Non-Consultant Services), if any US$1,500,000 services will be used for US$300,000 and above Table 2: Contracts for goods and works Prequalifi Estimated Activity Reference No. / Review Market Procurement Category cation Amount Description: Type Approach Process (Y/N) (US$) FC/WARFP/PQ/17/01 Direct Direct Upgrade of Vessel Post Goods Contractin N 10,000.00 One Envelope Registration System g FC/WARFP/PQ/17/02 Direct Direct Develop Aquaculture Web Post Goods Contractin N 15,000.00 One Envelope Application g FC/WARFP/PQ/17/03 LAN & WAN for Inland Regional Offices Single Stage Post Goods Shopping N 80,000.00 (Ashanti,Brong- One Envelope Ahafo,Northern, U/E,U/W,Akosombo) FC/WARFP/PQ/17/04 Single Stage Develop Intranet for Post Goods Shopping N 40,000.00 One Envelope Fisheries Commission FC/WARFP/PQ/17/05 Single Stage Establish Database for Post Goods Shopping N 20,000.00 One Envelope Catch & Effort FC/WARFP/PQ/17/06 Single Stage Develop Application for Post Goods Shopping N 30,000.00 One Envelope Canoe Frame Survey FC/WARFP/PQ/17/07 Single Stage Post Goods Shopping N 72,000.00 Hire 8 boats over 4 months One Envelope FC/WARFP/PQ/17/08 Procure goods and logistics for Canoe Frame Single Stage Post Goods Shopping N 70,000.00 Survey, Spring balances & One Envelope T-Shirts, Tags and Caps for Enumerators FC/WARFP/PQ/17/09 Single Stage Printing of Final Canoe Post Goods Shopping N 10,000.00 One Envelope Frame Survey Report FC/WARFP/PQ/17/10 Single Stage Complete Canoe Post Goods Shopping N 50,000.00 One Envelope Embossment Printing of Register for all Single Stage Chief Fishermen, GNFC Post Goods Shopping N 10,000.00 One Envelope and District Assemblies FC/WARFP/PQ/17/11 Single Stage Development of Tuna Post Goods Shopping N 20,000.00 One Envelope Processing Tool FC/WARFP/PQ/17/12 Purchase of racks, camera Single Stage Post Goods Shopping N 8,000.00 and accessories for One Envelope Documentation Centre FC/WARFP/PQ/17/13 Installation & Commissioning of IVR Single Stage mobile-based application Post Goods Shopping N 30,000.00 One Envelope to help in dissemination of Fisheries Extension Information FC/WARFP/PQ/17/14 Single Stage Develop IEC Materials for Post Goods Shopping N 30,000.00 One Envelope Post-Harvest FC/WARFP/PQ/17/15 Single Stage Develop NAFPTA Post Goods Shopping N 20,000.00 One Envelope database and Website FC/WARFP/PQ/17/16 Purchase of Shelves, Single Stage Pallets and Equipment for Post Goods Shopping N 30,000.00 One Envelope Fisheries Commission Stores Facilities FC/WARFP/PQ/17/17 13No. (Printers, Desktop computers, UPS) and Single Stage Post Goods Shopping N 50,000.00 Furniture for 13No. One Envelope NAFPTA district offices and National Secretariat) FC/WARFP/PQ/17/18 Production of Certificates, Single Stage Post Goods Shopping N 10,000.00 Signboards, Banners etc. One Envelope for NAFPTA FC/WARFP/PQ/17/19 Supply of 1 Unit 40Kva generator for PAC, KO Single Stage Post Goods Shopping N 10,000.00 Production of Certificates, One Envelope Signboards, Banners etc. for NAFPTA FC/WARFP/NCB/2017/01 Purchase 50" screen and System Unit for Canoe Single Stage Post Goods NCB N 361,100.00 Frame Survey, 133 No. One Envelope Tablets (50No.- Catch Statistics Collection, 70No.- Canoe Frame Survey and 13No.- NAFPTA), & Stationery for Canoe Frame Survey FC/WARFP/wPQ/17/01 Single Stage Fencing of Kpando-Torkor Post Works Shopping N 10,000.00 One Envelope MCS compound FC/WARFP/wPQ/17/02 Provide 200No. Ahotor Single Stage Ovens and 200No. Drying Post Works Shopping N 200,000.00 One Envelope Racks for processors at Fishing Communities FC/WARFP/N-C/17/01 Non- Single Stage Hire Interpreters for Canoe Post Consulting Shopping N 2,000.00 One Envelope Frame Survey Servicing FC/WARFP/N-C/17/02 Non- Single Stage Hiring & Training of Post Consulting Shopping N 100,000.00 One Envelope 100No. Observers Servicing FC/WARFP/N-C/17/03 Non- Single Stage Assistant for Post Consulting Shopping N 10,000.00 One Envelope Communication Specialist Servicing FC/WARFP/N-C/17/04 Engagement of Technical Non- Single Stage Assistance (Radio Post Consulting Shopping N 90,000.00 One Envelope Operator and Servicing Administrator) III. Selection of Consultants Table 3. Initial Prior Review Thresholds Selection Method Prior Review Threshold Comments Competitive methods (firms) US$500,000 QCBS will be used for 1. US$300,000 and above 2. ICs US$200,000 3. Single source for individual and firms US$100,000 Contract for specific consulting services US$100,000 4 such as procurement, FM, legal Table 4. Contracts for Consulting Services Activity Reference No. / Review Market Estimated Component Category Description: Type Approach Amount (US$) FC/WARFP/IC/2017/01 Consultant to Develop Catch Consulting 1.2.1 Post IC 60,000.00 and Effort database for Services Inland Fisheries FC/WARFP/EOI/2017/02 Consultant to set up Administrative and Financial Consulting 3.2.3 Post IC 10,000.00 Procedure Guidelines, Services Develop Manual and train Frontline Staff of NAFPTA FC/WARFP/EOI/2017/03 Consultant to develop Consulting 1.4.2 Post IC 40,000.00 Communication Plans for Services Zones Short lists of consultants for services estimated to cost less than US$200,000 equivalent per contract may be composed entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. PROCUREMENT Ghana : Ghana - West Africa Regional Fisheries Program PLAN General Information Country: Ghana Banks Approval Date of the Original Procurement Plan: 2017-09-13 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-02-26 Project ID: P124775 GPN Date: Project Name: Ghana - West Africa Regional Fisheries Program Loan / Credit No: IDA / 49790 Executing Agency(ies): Ministry of Food and Agriculture - Fish WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual FC/WARFP/WKS/PQ/2018/01 / Construction of 120 m x 1.8 m Component 2: Reduction of Request for Single Stage - One Pending IDA / 49790 Post Limited 20,000.00 0.00 2018-03-05 2018-03-25 2018-05-24 Fence at Kpando-Torkor, MCS Illegal Fishing. Quotations Envelope Implementation Compund FC/WARFP/WKS/PQ/2018/02 / Component 4: Aquaculture Request for Single Stage - One Pending Stock Enhancement for Various IDA / 49790 Post Limited 200,000.00 0.00 2018-02-23 2018-03-15 2018-06-13 Development. Quotations Envelope Implementation Communities in Vea Component 3: Increasing the FC/WARFP/WKS/PQ/2018/03 / Contribution of the Fish Request for Single Stage - One Pending Anloga Small Scale Fish Landing IDA / 49790 Post Limited 200,000.00 0.00 2018-02-28 2018-03-21 2018-06-19 Resources to the National Quotations Envelope Implementation Site Economy. FC/WARFP/WKS/PQ/2018/04 / Rehabilitation of existing hatchery & construction of Component 4: Aquaculture Request for Single Stage - One Pending IDA / 49790 Post Limited 200,000.00 0.00 2018-02-25 2018-03-15 2018-06-13 additional boreholes and storage Development. Quotations Envelope Implementation tanks at the Pilot Aquaculture Centre at Kona, Kumasi FC/WARFP/WPQ/17/02 / Component 3: Increasing the Provide 250 No. Ahotor Ovens for Contribution of the Fish Request for Single Stage - One Pending IDA / 49790 Post Limited 200,000.00 0.00 2017-10-09 2017-11-09 2018-02-07 processors at Fishing Resources to the National Quotations Envelope Implementation Communities Economy. FC/WARFP/WKS/PQ/2018/05 / Component 3: Increasing the Completion of Refurbishment of Contribution of the Fish Request for Single Stage - One Pending IDA / 49790 Post Limited 87,500.00 0.00 2018-02-27 2018-03-21 2018-05-20 Fish Health Laboratory at Resources to the National Quotations Envelope Implementation Kumasi Economy. FC/WARFP/WKS/PQ/2018/06 / Construction of Sheds for Component 4: Aquaculture Request for Single Stage - One Pending IDA / 49790 Post Limited 180,000.00 0.00 2018-03-05 2018-03-30 2018-05-09 alternative livelihoods Development. Quotations Envelope Implementation interventions FC/WARFP/WPQ/17/01 / Component 2: Reduction of Request for Single Stage - One Fencing of Kpando-Torkor MCS IDA / 49790 Post Limited 10,000.00 0.00 Canceled 2017-10-03 2017-11-05 2017-12-15 Illegal Fishing. Quotations Envelope compound GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual FC/WARFP/PQ/17/03 / LAN & Component 1: Good WAN for Inland Regional Offices Request for Single Stage - One Pending IDA / 49790 Governance and Sustainable Post Limited 80,000.00 0.00 2017-09-03 2017-09-30 2017-11-29 (Ashanti, Bong-Ahafo, Northern, Quotations Envelope Implementation Management of the Fisheries. U/E, U/W, Akosombo) Component 3: Increasing the FC/WARFP/PQ/2017/14 / Contribution of the Fish Request for Single Stage - One Pending Develop IEC Materials for Post- IDA / 49790 Post Limited 30,000.00 0.00 2017-09-20 2017-10-18 2017-11-17 Resources to the National Quotations Envelope Implementation Harvest Economy. FC/WARFP/PQ/2017/12 / Purchase of display racks, Component 1: Good camera and accessories, voice Request for Single Stage - One Pending IDA / 49790 Governance and Sustainable Post Limited 8,000.00 0.00 2017-09-07 2017-10-02 2017-10-12 recorders, etc. for the Quotations Envelope Implementation Management of the Fisheries. Documentation Centre for Communications FC/WARFP/PQ/17/20 / Supply Component 4: Aquaculture Request for Single Stage - One Pending of 1 Unit 40Kva generator for IDA / 49790 Post Limited 10,000.00 0.00 2017-10-04 2017-11-02 2017-11-23 Development. Quotations Envelope Implementation PAC, Kona FC/WARFP/PQ/2018/01 / Procure and Installation of Equipment for Alternative Component 4: Aquaculture Request for Single Stage - One Pending IDA / 49790 Post Limited 100,000.00 0.00 2018-03-03 2018-03-22 2018-05-21 Livelihoods plastic waste Development. Quotations Envelope Implementation stacking and pelleting intervention FC/WARFP/PQ/2018/02 / Procure and Installation of Component 4: Aquaculture Request for Single Stage - One Pending equipment for alternative IDA / 49790 Post Limited 100,000.00 0.00 2018-03-02 2018-03-21 2018-05-20 Development. Quotations Envelope Implementation livelihoods mobile salt iodization intervention FC/WARFP/PQ/2018/03 / Component 2: Reduction of Request for Single Stage - One Pending Resource documentation centre IDA / 49790 Post Limited 20,000.00 0.00 2018-03-02 2018-03-17 2018-04-06 Illegal Fishing. Quotations Envelope Implementation and extend to regional offices FC/WARFP/PQ/2018/04 / Produce print IEC materials, Component 2: Reduction of Request for Single Stage - One Pending IDA / 49790 Post Limited 50,000.00 0.00 2018-03-11 2018-03-27 2018-05-26 billboards, game boards, branded Illegal Fishing. Quotations Envelope Implementation t-shirts, headgear and bags Page 1 FC/WARFP/PQ/2018/05 / Component 2: Reduction of Request for Single Stage - One Pending Production of Video IDA / 49790 Post Limited 20,000.00 0.00 2018-02-27 2018-03-21 2018-04-30 Illegal Fishing. Quotations Envelope Implementation Documentaries FC/WARFP/PQ/2018/06 / Component 2: Reduction of Request for Single Stage - One Pending Produce 5 No. fisheries IDA / 49790 Post Limited 10,000.00 0.00 2018-03-02 2018-03-20 2018-04-29 Illegal Fishing. Quotations Envelope Implementation campaign songs FC/WARFP/EOI/2018/07 / Component 2: Reduction of Request for Single Stage - One Pending Purchase 70 No. specialized IDA / 49790 Post Limited 20,000.00 0.00 2018-03-12 2018-04-11 2018-05-11 Illegal Fishing. Quotations Envelope Implementation tablets for observers FC/WARFP/PQ/2018/08 / Component 3: Increasing the Procure drying racks for fish Contribution of the Fish Request for Single Stage - One Pending IDA / 49790 Post Limited 50,000.00 0.00 2018-03-16 2018-04-03 2018-06-02 processors in various Resources to the National Quotations Envelope Implementation communities Economy. FC/WARFP/PQ/2018/09 / Component 1: Good Purchase 80 No. expert cell Request for Single Stage - One Pending IDA / 49790 Governance and Sustainable Post Limited 32,000.00 0.00 2018-03-24 2018-04-11 2018-05-21 phones for catch statistics Quotations Envelope Implementation Management of the Fisheries. collection FC/WARFP/PQ/2018/10 / Purchase of Logistics (tricycles, Component 4: Aquaculture Request for Single Stage - One Pending tools, etc.) for alternative IDA / 49790 Post Limited 80,000.00 0.00 2018-03-22 2018-04-11 2018-05-21 Development. Quotations Envelope Implementation livelihoods salt iodisation & plastic recycling intervention Component 1: Good FC/WARFP/PQ/17/01 / Upgrade Request for Single Stage - One IDA / 49790 Governance and Sustainable Post Limited 10,000.00 0.00 Canceled 2017-08-31 2017-09-27 2017-10-27 of Vessel Registration System Quotations Envelope Management of the Fisheries. FC/WARFP/PQ/17/02 / Upgrade Component 1: Good Request for Single Stage - One Aquaculture Web-Based IDA / 49790 Governance and Sustainable Post Limited 15,000.00 0.00 Canceled 2017-08-31 2017-10-02 2017-11-01 Quotations Envelope Application Management of the Fisheries. FC/WARFP/PQ/2017/06 / Component 1: Good Request for Single Stage - One Develop Mobile Application for IDA / 49790 Governance and Sustainable Post Limited 30,000.00 0.00 Canceled 2017-09-02 2017-10-01 2017-10-31 Quotations Envelope Canoe Frame Survey Management of the Fisheries. FC/WARFP/PQ/2017/17 / Component 3: Increasing the Educational Campaign on Contribution of the Fish Request for Single Stage - One IDA / 49790 Post Limited 20,000.00 0.00 Canceled 2017-10-01 2017-10-28 2017-11-11 Relevant provisions on National Resources to the National Quotations Envelope Law on beaches in 3 languages Economy. Component 1: Good FC/WARFP/PQ/2017/10 / Request for Single Stage - One IDA / 49790 Governance and Sustainable Post Limited 50,000.00 0.00 Canceled 2017-09-22 2017-10-21 2018-02-18 Complete Canoe Embossment Quotations Envelope Management of the Fisheries. FC/WARFP/PQ/2017/11 / Component 1: Good Request for Single Stage - One Upgrading of Tuna Processing IDA / 49790 Governance and Sustainable Post Limited 20,000.00 0.00 Canceled 2017-09-03 2017-10-02 2017-11-01 Quotations Envelope Tool Management of the Fisheries. FC/WARFP/PQ/2017/05 / Component 1: Good Request for Single Stage - One Development of Catch & Effort IDA / 49790 Governance and Sustainable Post Limited 20,000.00 0.00 Canceled 2017-09-02 2017-10-01 2017-10-31 Quotations Envelope Database Management of the Fisheries. FC/WARFP/PQ/2017/13 / Installation and Commissioning Component 1: Good of mobile-based Interactive Request for Single Stage - One Pending IDA / 49790 Governance and Sustainable Post Limited 30,000.00 0.00 2018-03-02 2018-04-02 2018-05-02 Voice Response (IVR) System to Quotations Envelope Implementation Management of the Fisheries. help in Dissemination of Fisheries Extension Information FC/WARFP/PQ/2017/08 / Component 1: Good Request for Single Stage - One Procure logistics, T-shirts, ID IDA / 49790 Governance and Sustainable Post Limited 60,000.00 0.00 Canceled 2017-09-08 2017-10-09 2017-10-30 Quotations Envelope Tags and Caps for Enumerators Management of the Fisheries. FC/WARFP/PQ/2017/09 / Component 1: Good Request for Single Stage - One Printing of Final Canoe Frame IDA / 49790 Governance and Sustainable Post Limited 10,000.00 0.00 Canceled 2017-11-12 2017-12-09 2017-12-30 Quotations Envelope Survey Report Management of the Fisheries. Component 3: Increasing the FC/WARFP/PQ/2017/16 / Contribution of the Fish Request for Single Stage - One Printing of Educational Materials IDA / 49790 Post Limited 10,000.00 0.00 Canceled 2017-09-24 2017-10-21 2017-11-04 Resources to the National Quotations Envelope on Regulations (Associations) Economy. Component 3: Increasing the FC/WARFP/PQ/2017/15 / Contribution of the Fish Request for Single Stage - One Develop NAFPTA Database and IDA / 49790 Post Limited 20,000.00 0.00 Canceled 2017-10-01 2017-10-30 2017-12-09 Resources to the National Quotations Envelope Website Economy. NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 3: Increasing the FC/WARFP/N-C/PQ/2018/01 / Contribution of the Fish Request for Single Stage - One Pending Upgrade of Vessel Registration IDA / 49790 Post Limited 10,000.00 0.00 2018-04-03 2018-04-21 2018-05-11 Resources to the National Quotations Envelope Implementation System Economy. Component 3: Increasing the FC/WARFP/N-C/PQ/2018/02 / Contribution of the Fish Request for Single Stage - One Pending IDA / 49790 Post Limited 10,000.00 0.00 2018-03-15 2018-03-31 2018-04-20 Surveyors for Anloga landing site Resources to the National Quotations Envelope Implementation Economy. FC/WARFP/N-C/PQ/2018/03 / Component 2: Reduction of Request for Single Stage - One Pending Activate online engagement IDA / 49790 Post Limited 2,000.00 0.00 2018-03-17 2018-04-02 2018-05-02 Illegal Fishing. Quotations Envelope Implementation platform Component 3: Increasing the FC/WARFP/N-C/PQ/2018/04 / Contribution of the Fish Request for Single Stage - One Pending Tracing of land titles and deed of IDA / 49790 Post Limited 10,000.00 0.00 2018-03-03 2018-03-21 2018-04-10 Resources to the National Quotations Envelope Implementation gift drafting for composite units Economy. Page 2 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 5: Regional FC/WARFP/EOI/2018/03 / Coordination, Monitoring and Pending Project Evaluation and IDA / 49790 Post Least Cost Selection Open - National 60,000.00 0.00 2018-02-28 2018-03-15 2018-04-02 2018-04-14 2018-04-20 2018-04-28 2018-05-06 2018-06-15 Evaluation and Project Implementation Beneficiary Assessment Management. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual FC/WARFP/EOI/2018/01 / Component 4: Aquaculture Individual Consultant Pending IDA / 49790 Post Limited 12,000.00 0.00 2018-02-21 2018-02-26 2018-03-08 2018-03-16 2018-06-14 Procure Grant Manager Development. Selection Implementation FC/WARFP/EOI/2018/02 / Train Component 3: Increasing the 15 No. personnel in fish Contribution of the Fish Individual Consultant Pending laboratory diagnostic methods to IDA / 49790 Post Limited 40,000.00 0.00 2018-02-21 2018-02-26 2018-03-13 2018-03-26 2018-04-25 Resources to the National Selection Implementation manage 4 No. laboratories Economy. refurbished by WARFP FC/WARFP/EOI/2017/02 / Consultant to set up Component 3: Increasing the Administrative and Financial Contribution of the Fish Individual Consultant IDA / 49790 Post Limited 10,000.00 0.00 Canceled 2017-10-04 2017-10-09 2017-10-30 2017-12-04 2018-03-04 Procedure Guidelines, Develop Resources to the National Selection Manual and train Frontline Staff Economy. of NAFPTA FC/WARFP/EOI/2017/03 / Component 1: Good Individual Consultant Consultant to develop IDA / 49790 Governance and Sustainable Post Limited 40,000.00 0.00 Canceled 2017-10-04 2017-10-09 2017-10-30 2017-12-04 2018-03-04 Selection Communication Plans for Zones Management of the Fisheries. Page 3