VAIP Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan: 20 September 2016 2. Date of General Procurement Notice: 26 July 2011 3. Period covered by this procurement plan: October 2016 – June 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments Works (including turnkey, US$2,000,000 Contracts at or above the supply & installation of plant thresholds are subject to the and equipment, and PPP) Bank’s procurement prior review. Goods, information technology US$500,000 Contracts at or above the and non-consulting services thresholds are subject to the Bank’s procurement prior review. 2. Prequalification. Not applicable 3. Reference to (if any) Project Operational/Procurement Manual: PAIP Program Operations Manual V4, 16 December 2016 4. Any Other Special Procurement Arrangements: Not applicable 5. Summary of the Procurement Packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref. No. Description Estimated Packages Domestic Review Comments Cost Preference by Bank US$ (yes/no) (Prior / Post) MIPU/IC Automatic Weather 216,655 NAVAIDS- No Post Due to start BG/V- Station for 01 A02 Bauerfield International Airport, Vanuatu March 28, 2017 MIPU/IC Improved Power 139,278 NAVAIDS- No Post Due to start BG/V- Supply for 01 A07 Bauerfield International Airport, Vanuatu MIPU/IC VHF Radios (3x) for 103,169 NAVAIDS- No Post Due to start BG/V- Bauerfield 01 A36 International Airport, Vanuatu MIPU/IC Localisers for 619,014 NAVAIDS- No Post Due to start BG/V- Bauerfiled 01 A35 International Airport, Vanuatu MIPU/IC Navigation Aids 3,017,694 NAVAIDS- No Prior Due to start BG/V- (DVOR/DME x1, 01 A37 DEM x2) for Bauerfield International Airport, Vanuatu MIPU/IC Equippage 506,580 NAVAIDS- No Prior Due to start BG/V- (Squitters) for 01 A03.2 Bauerfield International Airport MIPU/IC Air Traffic Control 294,032 NAVAIDS- No Post Nil BG/V- Equipment (2x) 01 A05 MIPU/SS VSAT Supply of 600,000 Nil No Prior Direct S/V- Hardware (Phase 3) selection A06.1 MIPU/SH Security Fence 490,000 Nil No Post Due to start PG/V- Repairs (SOH & D02.2 TAH) MIPU/SH Passenger Access 120,000 Regional No Prior Due to start PG/V- Ramps package A10 MIPU/SH VSAT Installation of 455,922 Nil No Post Nil PG/V- Hardware (Phase 3) A06.3 MIPU/SH Security Screening 94,984 Nil No Post Nil PG/V- Machine A04 III. Selection of Consultants March 28, 2017 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments Consultants: firms USD$500,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. Consultants: individuals USD$300,000 Contracts at or above the thresholds are subject to the Bank’s procurement prior review. 2. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 Ref. No. Description Estimated Packages Domestic Review Comments Cost Preference by Bank US$ (yes/no) (Prior / Post) MIPU/CF/ VSAT Management 249,999 Package No Prior Under V-A06.2 Contract and Design with procurement – Specifications (Phase PASO/CF/P- at REOI stage. 3) A06.2 – regional procurement March 28, 2017 PROCUREMENT Vanuatu : Vanuatu Aviation Investment Project PLAN General Information Country: Vanuatu Banks Approval Date of the Original Procurement Plan: 2016-09-20 Revised Plan Date(s): (comma delineated, leave blank if none) 2017-05-14 Project ID: P154149 GPN Date: Project Name: Vanuatu Aviation Investment Project Loan / Credit No: IDA / 56320, TF / A0607, IDA / 59440 Executing Agency(ies): Technical and Fiduciary Services Unit WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MIPU/ICBW/VA15 5 / Construction and Rehabilitation Component A: International Single Stage - One Under of Airport Runways, Aprons and IDA / 56320 Airport Infrastructure Prior Request for Bids Open - International 40,380,000.00 0.00 2016-10-20 2016-11-07 2016-11-11 2016-11-11 2017-01-10 2016-12-19 2017-03-16 2017-06-12 2018-02-07 Envelope Implementation Related Infrastructure for Vanuatu Investments Airports MIPU/SHPG/V-A06/3 / VSAT Component A: International Request for Single Stage - One Pending Installation of Hardware (Phase IDA / 56320 Airport Infrastructure Post Open - International 455,922.00 0.00 2017-06-05 2017-08-15 2017-11-03 Quotations Envelope Implementation 3) Investments MIP/SHPG/V-D02/2 / Terminal Component D: Emergency Request for Single Stage - One Pending IDA / 56320 Post Open - International 520,000.00 0.00 2017-04-05 2017-06-20 2018-02-15 Repairs (SON/TAH) Reconstruction Quotations Envelope Implementation MIPU/SHPW/V-D03 / Short Component D: Emergency Request for Single Stage - One Under Term Repairs at Bauerfield IDA / 56320 Prior Limited 1,050,000.00 4,038,611.24 2017-03-27 2017-03-27 2016-02-15 2017-03-27 Reconstruction Quotations Envelope Implementation International Airport, Vanuatu GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MIPU/ICBG/V-A08 / Supply and Component A: International Single Stage - One Delivery of Aircraft Rescue Fire IDA / 56320 Airport Infrastructure Prior Request for Bids Open - International 1,000,000.00 1,042,007.65 Signed 2016-09-08 2016-09-08 2016-09-08 2016-09-08 2016-09-28 2016-09-08 2016-06-15 2016-09-08 Envelope Fighting Vehicles Investments MIPU/ICBG/V-A02 / Automatic Component A: International Weather Station for Bauerfield Single Stage - One Pending IDA / 56320 Airport Infrastructure Prior Request for Bids Open - International 216,655.00 0.00 2017-02-20 2017-03-13 2017-05-12 2017-07-17 2017-10-13 2018-04-11 International Airport, Port Vila, Envelope Implementation Investments Vanuatu Component A: International MIPU/ICBG/V-A05 / Air Traffic Single Stage - One Pending IDA / 56320 Airport Infrastructure Prior Request for Bids Open - International 294,032.00 0.00 2017-03-08 2017-03-13 2017-05-12 2017-07-17 2017-10-10 2018-04-08 Control Equipment (2x) Envelope Implementation Investments MIPU/ICBG/V-A07 / Improved Component A: International Power Supply for Bauerfield Single Stage - One Pending IDA / 56320 Airport Infrastructure Prior Request for Bids Open - International 139,278.00 0.00 2017-02-15 2017-03-13 2017-05-12 2017-07-17 2017-10-10 2018-04-08 International Airport, Port Vila - Envelope Implementation Investments Vanuatu MIPU/ICBG/V-A35 / Localisers Component A: International Single Stage - One Pending for Bauerfield International IDA / 56320 Airport Infrastructure Prior Request for Bids Open - International 619,014.00 0.00 2017-02-15 2017-03-13 2017-05-12 2017-07-17 2017-10-10 2018-04-08 Envelope Implementation Airport, Port Vila, Vanuatu Investments MIPU/ICBG/V-A36 / VHF Radios Component A: International Single Stage - One Pending (3x) for Bauerfield International IDA / 56320 Airport Infrastructure Prior Request for Bids Open - International 103,169.00 0.00 2017-02-15 2017-03-13 2017-05-12 2017-07-17 2017-10-10 2018-04-08 Envelope Implementation Airport, Port Vila, Vanuatu Investments MIPU/ICBG/V-A37 / Navigation Component A: International Aids (DVOR/DME x1, DME x2) Single Stage - One Pending IDA / 56320 Airport Infrastructure Prior Request for Bids Open - International 3,017,694.00 0.00 2017-02-15 2017-03-13 2017-05-12 2017-07-17 2017-10-10 2018-04-08 for Bauerfield International Envelope Implementation Investments Airport, Port Vila Vanuatu MIPU/ICBG/V-A03/2 / Component A: International Equippage (Squitters) for Single Stage - One Pending IDA / 56320 Airport Infrastructure Prior Request for Bids Open - International 506,580.00 0.00 2017-02-15 2017-03-13 2017-05-12 2017-07-17 2017-10-10 2018-04-08 Bauerfield International Airport, Envelope Implementation Investments Port Vila, Vanuatu MIPU/SHPG/V-A04 / Security Component A: International Request for Single Stage - One Pending Screening Machines (Cargo and IDA / 56320 Airport Infrastructure Post Open - International 94,984.00 0.00 2017-01-08 2017-03-27 2017-09-23 Quotations Envelope Implementation Passengers) Investments Component A: International MIPU/SSS/V-A06/1 / VSAt Pending IDA / 56320 Airport Infrastructure Prior Direct Selection Direct 600,000.00 0.00 2017-03-01 2017-03-06 2017-03-13 2017-08-10 Supply of Hardware (Phase 3) Implementation Investments Component A: International MIPU/SHPG/V-A10 / Passenger Request for Single Stage - One Pending IDA / 56320 Airport Infrastructure Post Open - International 120,000.00 0.00 2017-07-10 2017-09-25 2017-12-24 Access Ramps Quotations Envelope Implementation Investments MIPU/SHPG/V-D02/2 / Security Component D: Emergency Request for Single Stage - One Pending IDA / 56320 Post Open - International 490,000.00 0.00 2017-05-08 2017-07-24 2018-01-20 Fence Repairs (SOH/TAH) Reconstruction Quotations Envelope Implementation MIPU/ICBG/V/A03/1 / Supply Component A: International and Installation Automatic Single Stage - One IDA / 56320 Airport Infrastructure Post Request for Bids Open - International 250,000.00 182,637.73 Signed 2017-02-14 2017-02-14 2017-02-14 2017-02-14 2016-05-24 2017-02-14 2016-07-19 2017-08-13 Dependent Surveillance Envelope Investments Broadcast (ADS-B) MIPU/ICBG/V/A/44/1 / Supply Component A: International and Delivery of Aircraft Single Stage - One Pending IDA / 56320 Airport Infrastructure Post Request for Bids Open - International 425,000.00 0.00 2017-04-17 2017-05-03 2017-06-27 2017-07-17 2017-09-20 2018-03-19 Passenger Boarding / Envelope Implementation Investments Disembarking Gangways NON CONSULTING SERVICES Page 1 Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MIPU/CF/V-B03 / Aviation Component B: Aviation Sector Quality And Cost- IDA / 56320 Prior Open - International 400,000.00 385,705.68 Signed 2016-10-06 2016-10-06 2016-10-06 2016-10-06 2016-10-06 2016-10-06 2016-11-09 2016-10-16 2016-12-20 2017-01-29 Sector Strategy for Vanuatu Reform and Training Based Selection Component C: Strengthening of MIPU/CF/V-C07 / Airport Master Quality And Cost- IDA / 56320 Airport Operations and Prior Open - International 400,000.00 413,925.00 Signed 2016-10-19 2016-10-19 2016-10-19 2016-10-19 2016-10-19 2016-10-19 2016-11-16 2016-10-26 2016-10-31 2017-02-08 Plan Based Selection Management Capacity MIPU/CF/V-A14 1A / Component A: International Supervision Services: Bauerfield Quality And Cost- Under IDA / 56320 Airport Infrastructure Prior Open - International 449,008.00 1,823,500.11 2016-10-20 2016-10-20 2016-10-20 2016-10-27 2016-10-27 2016-11-26 2016-11-22 2016-12-31 2017-02-14 2017-02-04 2017-03-25 2017-10-02 International Airport, Port Vila Based Selection Implementation Investments Vanuatu INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual VPMU 16-01 / Program Individual Consultant Coordination & Project TF / A0607 Component E: Project Support Prior Direct 549,200.00 341,200.00 Signed 2016-10-13 2016-10-13 2016-10-13 2016-11-02 2016-10-13 2016-10-21 2017-12-31 Selection Management Advisor V-E01 / VAIP National Project Individual Consultant TF / A0607 Component E: Project Support Prior Direct 76,000.00 75,965.25 Signed 2016-10-13 2016-10-13 2016-10-13 2016-11-02 2016-10-13 2016-09-27 2018-10-01 Manager Selection Component C: Strengthening of V-B12/C08 / Training Needs Individual Consultant TF / A0607 Airport Operations and Post Open 50,000.00 38,500.50 Signed 2016-10-13 2016-10-20 2016-10-26 2016-11-29 2016-11-16 2016-11-25 2016-12-21 2016-11-30 2017-05-12 Assessment for AVL/CAAV Selection Management Capacity Component B: Aviation Sector Individual Consultant V- B06 12 / CAAV Legal Expert TF / A0607 Prior Direct 13,500.00 12,000.00 Signed 2016-10-20 2016-10-20 2016-10-20 2016-11-01 2016-10-27 2016-11-01 2016-12-31 Reform and Training Selection MIPU/SSS/V-A06/2 / VSAT Component A: International Pending Management Contract and IDA / 56320 Airport Infrastructure Prior Direct Selection Direct 249,999.00 0.00 2016-11-15 2016-12-02 2017-03-13 2018-03-08 Implementation Design Specifications (Phase 3) Investments MIPU/ICS/V/B06/2 / Aviation Component B: Aviation Sector Individual Consultant IDA / 56320 Post Open 200,000.00 173,498.31 Signed 2017-02-14 2016-02-23 2017-02-14 2017-02-14 2016-06-07 2017-02-14 2016-06-10 2017-08-13 Adviser for CAAV Reform and Training Selection MIPU/ICS/V-C08 1 / Training Component C: Strengthening of Individual Consultant Pending Needs Assessment for IDA / 59440 Airport Operations and Post Open 50,000.00 0.00 2017-05-05 2017-06-23 2017-07-14 2017-08-18 2018-02-14 Selection Implementation CAAV/AVL Management Capacity Page 2