The World Bank Liberia: Public Sector Modernization Project (P143064) REPORT NO.: RES38311 RESTRUCTURING PAPER ON A PROPOSED PROJECT RESTRUCTURING OF LIBERIA: PUBLIC SECTOR MODERNIZATION PROJECT APPROVED ON FEBRUARY 10, 2014 TO REPUBLIC OF LIBERIA GOVERNANCE AFRICA Regional Vice President: Hafez M. H. Ghanem Country Director: Pierre Frank Laporte Regional Director: Asad Alam Practice Manager/Manager: Hisham Ahmed Waly Task Team Leader: Smile Kwawukume, Miki Matsuura The World Bank Liberia: Public Sector Modernization Project (P143064) ABBREVIATIONS AND ACRONYMS CSA Civil Service Agency DLI Disbursement Linked Indicator EVD Ebola Virus Disease E1-3 Executive Grades One to Three EVD Ebola Virus Disease GC Governance Commission GDP Gross Domestic Product GoL Government of Liberia IDA International Development Association ISR Implementation Status and Results Report LIPA Liberia Institute of Public Administration M&E Monitoring and Evaluation MDTF Multi-Donor Trust Fund MTR Mid-term Review NIR National Identification Registry PAN Personnel Action Notice PBIL Program based Investment Lending PDO Project Development Objectives PMU Project Management Unit PSMP Public Sector Modernization Project P1-4 Professional Grades One to Four SDR Special Drawing Rights Sida Swedish International Development Cooperation Agency TA Technical Assistance TAS Technical and Administrative Service TF Trust Fund USAID United States Agency for International Development The World Bank Liberia: Public Sector Modernization Project (P143064) BASIC DATA Product Information Project ID Financing Instrument P143064 Investment Project Financing Original EA Category Current EA Category Not Required (C) Not Required (C) Approval Date Current Closing Date 10-Feb-2014 30-Sep-2019 Organizations Borrower Responsible Agency Republic of Liberia Civil Service Agency Project Development Objective (PDO) Original PDO To improve pay and performance management in participating ministries, and strengthen payroll management in the Civil Service in Liberia. OPS_TABLE_PDO_CURRENTPDO Summary Status of Financing Net Ln/Cr/Tf Approval Signing Effectiveness Closing Commitment Disbursed Undisbursed IDA-53590 10-Feb-2014 08-Apr-2014 08-Apr-2014 30-Sep-2019 2.00 1.42 .53 TF-A1263 19-Dec-2016 19-Dec-2016 19-Dec-2016 31-Aug-2019 4.33 3.63 .70 Policy Waiver(s) Does this restructuring trigger the need for any policy waiver(s)? No The World Bank Liberia: Public Sector Modernization Project (P143064) I. PROJECT STATUS AND RATIONALE FOR RESTRUCTURING 1. The Liberia Public Sector Modernization Project (PSMP) was approved by the Board on February 10, 2014. The project has overall allocation of US$10.71 million which consists of International Development Association (IDA) credit of SDR1.4 Million (US$2 million equivalent) and a Multi-Donor Trust Fund (MDTF) of US$8.71 million from the United States Agency for International Development (USAID) and the Government of Sweden through the Swedish International Development Agency (SIDA). Grant Agreement for the Recipient Executed Trust Fund (RETF) in the amount of US$4.3 million was signed between the Government of Liberia and the Bank for the recipient executed portion of the project. The balance of US$4.38 million is yet to be transferred from the Bank to the Government of Liberia (GoL). The Project development objectives (PDO) are to improve pay and performance management in participating ministries, and strengthen payroll management in the civil service in Liberia. The project is supporting the Government of Liberia (GoL) through the combination of a Program based Investment Lending (PBIL) instrument and a Technical Assistance (TA). The PBIL is disbursing against the achievement of Disbursement Linked Indicators (DLIs), which are a combination of results and key steps on defined reform paths. The TA is supporting specific activities for technical support to GoL’s reform program on pay, payroll and performance. The project has been providing support through the following components:  Component 1: Improved Pay Management;  Component 2: Strengthened Payroll Management;  Component 3: Improved Performance; and  Component 4: Project and Program Management. 2. Due to the outbreak of the Ebola Virus Disease (EVD) in 2014 and 2015, the project effectiveness date was delayed for one year after Board approval, which the project became effective on February 4, 2015. The outbreak of EVD significantly slowed down the subsequent implementation of activities. In addition to the outbreak of EVD, the slump in international commodity prices has drastically affected the revenue projection of the Government. The domestic revenue trajectory that was estimated to increase during the pre-EVD outbreak has dropped drastically after the EVD outbreak, and negatively impacted the GoL’s budget, and their capacity to implement activities. The Government, however, remains committed to the objectives of the project and Civil Service Agency (CSA), The Governance Commission (GC) and the Liberia Institute of Public Administration (LIPA) are working to attain the rest of the project indicators. 3. A mid-term review (MTR) on the PSMP was carried out in September 2017. The review confirmed the relevance of the PDO, as well as the overall adequacy of the project’s institutional and implementation arrangements. The review noted progress made towards execution of project activities across components and achievement of agreed results, despite the outbreak of EVD and economic slowdown. The project implementation slowed down in the last two years, mainly due to the presidential elections in October and December 2017 and its resultant transitions in leadership. There was no Director-General at CSA who is the de-facto Head of the Project Oversight Committee and the Project Management Unit (PMU) between January and July 2018. The transition also affected the political leadership of the seven participating ministries that are implementing activities of the of the project. The project implementation has picked up the pace again in July 2018 when the Director-General was appointed and started providing appropriate guidance to accelerate implementation of activities. As a result, the recent implementation Status and Results Report (ISR, approved on February The World Bank Liberia: Public Sector Modernization Project (P143064) 13, 2019) rated both PDO and Implementation Progress as Moderately Satisfactory. The PDO remain achievable. The borrower has prepared a work plan and procurement plan, which are being used to implement the project. 4. The economic conditions in the country continue to detriorate, but the PSMP supported Interagency Wage Bill Task Force in responsing to rising wage bill. Whislt total local revenues was falling, the wage bill continued to rise leaving a little fiscal space for developmental programs. The IMF completed its Article IV mission in February/March 2019 and lowered the Gross Domestic Product (GDP) growth forecast from 4 percent to 0.4 percent for the 2018/19 fiscal year. One of the recommendations for the government was the lowering of the overall wage bill. In an attempt to respond to the rising wage bill challeges, the PSMP supported the Government resuscitating the Interagency Wage Bill Task Force. The Task Force contacted 107 entities to collect human resource (HR) and wage bill data, including basic pay, general allowance, special allowance and others, analyzed data and developed a new salary structure which provides one harmonized pay, thereby eliminating all forms of allowances. All public sector employees have been requested to register and obtain biometic ID cards from the National Identification Registry (NIR). NIR Biometric ID Cards and numbers will now serve as a unique identifier for each citizen including all public employees on the payroll. The proposed new salary structure takes care of personnel on the supplementary payroll. It is expected that the implementation of the proposed harmonized salary structure will eliminate the differences in the personnel listing and the single harmonized payroll for each of the 107 entities. 5. Significant progress was made in pay managemnet, payroll management, and performance through implementation of the PSMP-financed activities. To sustain the reforms and effort to manage the wage bill, all functions related pay and payroll management would need to be optimally managed. Subsequently, a decision was taken at Cabinet level to bring all HR functions of the 107 entities under the CSA. This will mean that the number of entities to be managed by the CSA will increase by 80 (from the current 27 to 107). Whilst the CSA is required to manage the HR functions of all the 107 entities, recruitment processes including civil service testing, the processing of personnel action notices (PANs), promotions and transfers would need to be upgraded, and the features of existing payroll system needs to be expanded to capture the entire civil service HR data. The PSMP will continue to strengthen basic pay management, payroll management system and CSA’s capacity to handle such responsibilities. 6. In terms of progress towards achieving project results, out of nine DLIs, one DLI was fully achieved and disbursed, and four DLIs are currently under verification by the M&E Unit of the CSA and will then be subject to a third- party verification by end-2019. As of now, out of the US$6.33 million that were made available to GoL, the project has disbursed US$5.55 million (88.3 percent), leaving an available balance of US$0.73 million (11.62 percent). Delays in project effectiveness due to EVD slowed down has impacted the implementation schedule and the achievement of results by the date originally specified in each DLI. The current status against achievement of the DLIs and proposed modification to the DLIs are included in Table 3. 7. Official government request to restructure the project was received on January 18, 2019, requesting extension of the project closing date by 24 months from the current closing date of September 30, 2019. The project is being restructured to (i) process a no cost extension of the project by 15 months; (ii) revise the wording of DLIs to align with the redefined results to be achieved; (iii) reallocate project amounts within components and between disbursement categories; and (iv) revise the Results Framework to better align all project indicators and end targets to achieve overall project objectives. The World Bank Liberia: Public Sector Modernization Project (P143064) II. DESCRIPTION OF PROPOSED CHANGES 8. A no cost extension of the project closing date, from September 30, 2019 to December 31, 2020 (affecting both Credit number 5359-LR and Grant number TF 0A1263), is required to achieve the PDO and key results. Despite a major delay of one year in the declaration of project effectiveness and slow implementation during election months, the overall project implementation is progressing well. The Bank team evaluated the GoL’s request and considered that the extension should be for 15 months, instead of 24 months, as such time period is considered sufficient to conclude key activities and achieve agreed results. The proposed extension would enable the GoL implementation team carry out all outstanding project activities and procurement packages across components, and attain the targets of the various indicators in the project results monitoring framework in a manner that positively impacts the achievement of the PDO. 9. Reallocation of funds from category 2 to category 1 (for the Credit SDR 400,000 amount and for the Grant US$1,585,683 amount) (by component in table 2) will streamline project activities to align with government priorities and better contribute to the achievement of the PDO. The amount allocated for the payment to each system-level DLI has been adjusted. Currently, DLI amounts are allocated through two levels: (i) each of the participating ministries under the project qualifies for US$40,000 whenever it achieves a single DLI target (Ministry Level DLI); and (ii) when 100 percent of the participating ministries achieve their DLI targets, a disbursement of US$400,000 is triggered into the consolidated fund (System Level DLI). The changes are proposed to reduce the amount of System Level DLI from the existing US$400,000 to US$250,000 for each of the remaining eight DLIs which are under Component 1, 2, and 3. A total of US$1.20 million will be available from the adjustment to the funds tied to the system-level payout. US$1.20 million will be reallocated to increase the amount in the TA activities in Components 1, 2, 3 and 4 (See Table 2). Although main areas of activities under each component will remain unchanged, an increase in the amount in the TA activities in each component will enable CSA and participating ministries to fully carry out the activities that were envisaged, thereby achieving the PDO. More specifically, the rational for increasing TA activities amongst others are:  Component 1: Undertake a review of the mapping and grading of staff, training on civil service HR functions of HR supervisors and managers of the new entities that will come under the CSA,  Component 2: Updating the one-employee, one file for all the participating ministries, to vetting all HR/personnel records of the additional 80 entities, completing recruitment and processing of the Personnel Action Notices (PANs) for all employees, developing and implementing a merit-based recruitment checklist.  Component 3: Continue with the Performance Management System and complete the staffing analysis and the validation of functional review reports,  Component 4: To enhance and fully carry out the activity on Monitoring and Evaluation (M&E) and communication activities, which would include CSA to provide coaching and mentoring to participating ministries. Table 2. Proposed reallocation of funds between DLIs and TAs (US$) Component DLIs TAs Total Component 1. Pay 2,270,000 510,000 2,780,000 Management Component 2. Payroll 1,590,000 990,000 2,580,000 Management Component 3. Performance 1,060,000 1,920,000 2,980,000 Component 4. Project 0 2,370,000 2,370,000 Management Total 4,920,000 5,790,000 10,710,000 The World Bank Liberia: Public Sector Modernization Project (P143064) 10. A reallocation from category 2 to category 1 of an amount US$ 1 130 649 to allow reposting of incorrect amounts will be carried out. There would be a reposting of expenditures that were wrongly posted under Category 2. A total of US$1,810,649 was documented under Category 2 as eligible expenditures. Since only DLI2 was achieved and fully disbursed, this restructuring will undertake a reposting of US$1,130,649 to Category 1 leaving only US680,000 that was disbursed against the achievement of DLI2. The above text is only applicable to the Grant. 11. The results framework is also being adjusted to better measure the progress towards achievement of the PDO, as well as redefine intermediate and end target values. With the proposed no cost extension, new intermediate and end target values were added to measure the progress to be made during the additional 15 months of project implementation. In addition, several indicators (at PDO and intermediate level), including DLIs, have also been modified to ensure measurability, no duplication, ease of data collection, and consistency across components. The proposed changes will provide clarity in the results framework and strengthen the project M&E system managed at PMU. Taking into account of delays in implementation, the DLIs’ end target will be shifted to a future date to ensure that the Government remains incentivized and makes effort to achieve these outcomes before the project reaches its new closing date. In addition, the wordings of the DLIs will be updated to better align with results framework, and clearly define expected results to be achieved. 12. The MDTF Grant Agreement will be amended after the restructuring to add additional funds (US$4.38m) from the donors when they are fully made available. Greater part of the additional funds will be used for the payment of achieved DLIs. Subsequently DLIs in the Schedule 3 of the amended GA with zero allocation will have funds allocated. Table 3. Disbursement Linked Indicators (DLIs) Original DLIs, status and allocation (US$) Proposed Modification of DLIs and allocation (US$) DLI1 All P1-4 and E1-3 grade civil 680,000 DLI1 At least 90 percent of P1-4 and 530,000 servants in participating E1-3 grade civil servants in ministries paid according to participating ministries paid approved grades for at least according to approved pay six consecutive months by grades for at least six June 30, 2017. (NOT YET consecutive months by March ACHIEVED) 31, 2020. DLI2 Civil Service Agency has 680,000 DLI2 No change 680,000 prepared and submitted a Pay Strategy for Cabinet approval by June 30, 2014. (ACHIEVED & DISBURSED) DLI3 At least 30 percent of P1-4 680,000 DLI3 Participating ministries have 530,000 and E1-3 grade civil assigned at least 30 percent of servants assigned into P1-4 and E1-4 grade civil approved pay grades by servants into approved pay June 30, 2016. (UNDER grades by December 31, 2019. VERIFICATION) The World Bank Liberia: Public Sector Modernization Project (P143064) DLI4 At least 30 percent of TAS1- 680,000 DLI4 Participating ministries have 530,000 3 grade civil servants in assigned at least 30 percent of Participating Ministries TAS 1-3 grade civil servants into assigned into approved pay approved pay grades by grades by June 30, 2016. December 31, 2019. (UNDER VERIFICATION) DLI5 Discrepancy between 680,000 DLI5 Discrepancy between current 530,000 current payroll (salary) and payroll (salary) and Personnel Personnel Listing at no Listing at no more than 8 more than 5 percent by percent by December 31, 2019. June 30, 2018. (NOT YET ACHIEVED) DLI6 Participating Ministries 680,000 DLI6 All participating ministries have 530,000 have issued employment issued employment appointment letters to all appointment letters to all their their staff on CSA approved staff on Personnel Listing by personnel listing by June June 30, 2019. 30, 2015. (UNDER VERIFICATION) DLI7 None of the participating 680,000 DLI7 None of the participating 530,000 ministry has ministry has supplementary supplementary payrolls by payroll by December 31, 2019. June 30, 2017. (NOT YET ACHIEVED) DLI8 Participating ministries 680,000 DLI8 Participating ministries have 530,000 have completed one annual completed one annual cycle of cycle of the performance the performance appraisal appraisal process for P & E process for P & E grade civil grade civil servants by June servants by June 30, 2019. 30 2016. (UNDER VERIFICATION) DLI9 At least 60 percent of P1-4 680,000 DLI9 Participating ministries have 530,000 and E1-3 grade Civil completed three annual cycle of Servants in Participating the performance appraisal Ministries has achieved process for P & E grade civil satisfactory performance servants by December 31, 2019. rating or above on their quality-ensured annual perforamnce appraisal by June 30, 2018. (NOT YET ACHIEVED) The World Bank Liberia: Public Sector Modernization Project (P143064) 13. The descriptions for the Eligible Expenditure Program (EEP) have been modified at both Ministry and System Level. Remuneration for Senior Senior Executive Service (SES) and TOKTEN staff removed as those staff have been absorbed into the regular payroll. The revised EEPs are outlined in Tables 4.1 and 4.2. Table 4.1. Ministry Level – EEPs to be financed No. CoA Object Description of CoA Element Oversight arrangements Code 1. 221605 CSA, VI and PFMU/CAGD validation Equipment including ICT systems hardware and software, expenditures ascribed to equipment of maintenance (40%) MACS 2. 222107 MAC related expenditures scrutinized by Staff Recruitment and Induction costs (5%) the CSA, IAS and PFMU/CAGD prior to payment approval. 3. 221903/221904 Training (local and Regional) CSA, VI and PFMU/CAGD validation for (55%) expenditures ascribed to the program. Table 4.2. System Level – EEPs to be financed No. CoA Object Description of CoA Element Oversight Arrangements Code 1. 212102/212103 Pension payments (60%) CSA, VI and PFMU/CAGD validation for expenditures ascribed to the program. Scholarships for Terminal Degrees and Certifications for Public University Faculty in the following areas divided equally Verification scholarship awards and related 2. 221908/221907 among the disciplines: expense payments by CSA, IAS, PFMU and Economics, Mathematics, CAGD. Statistics, Engineering and Public Administration and Institutional Capacity Building (40%). 14. There are no outstanding Interim Financial Reports (IFRs) or audit reports under this operation. The IFRs have been submitted in good condition and in the appropriate format. The audit report for the fiscal year ended 2017/2018 was submitted on time as specified by the Legal Agreements and the audits expressed unqualified opinions on the project financial statements. The audit for the recently ended fiscal year 2018/2019 is expected to be completed and a copy of the report presented to the Bank before 31 December 2019. To enhance the internal controls at the designated account level, a Designated account for Eligible Expenditure Programs (DLIs) and a separate DA for IPF will be opened at a commercial bank (Ecobank). Two separate accounts will be The World Bank Liberia: Public Sector Modernization Project (P143064) maintained one for DLI and the other for IPF. The current DA at CBL will therefore be closed. The Project will use IFR method as Disbursement method. The General Auditing Commission will continue to be responsible for the auditing the project. III. SUMMARY OF CHANGES Changed Not Changed Results Framework ✔ Components and Cost ✔ Loan Closing Date(s) ✔ Reallocation between Disbursement Categories ✔ Disbursements Arrangements ✔ Disbursement Estimates ✔ Implementing Agency ✔ DDO Status ✔ Project's Development Objectives ✔ Cancellations Proposed ✔ Overall Risk Rating ✔ Safeguard Policies Triggered ✔ EA category ✔ Legal Covenants ✔ Institutional Arrangements ✔ Financial Management ✔ Procurement ✔ Implementation Schedule ✔ The World Bank Liberia: Public Sector Modernization Project (P143064) Other Change(s) ✔ Economic and Financial Analysis ✔ Technical Analysis ✔ Social Analysis ✔ Environmental Analysis ✔ IV. DETAILED CHANGE(S) OPS_DETAILEDCHANGES_COMPONENTS_TABLE COMPONENTS Current Current Proposed Proposed Cost Action Component Name Component Name Cost (US$M) (US$M) Improved Pay Management: Improved Pay Management: Objectives are: (i) facilitate Objectives are: (i) facilitate improved wage bill improved wage bill management; 3.18 Revised management; (ii) provide a 2.78 (ii) provide a clear and fair basis clear and fair basis for for accountability for results accountability for results among civil servants. among civil servants. Strengthened Payroll Strengthened Payroll Management: Objectives are (i) Management: Objectives are establish and maintain a clean (i) establish and maintain a 3.05 Revised 2.58 Civil Service payroll and (b) clean Civil Service payroll and ensure predictability in the (b) ensure predictability in the government’s wage bill. government’s wage bill. Improved Performance: Improved Performance: Objectives are (i) support the Objectives are (i) support the ministries to focus on ministries to focus on performing performing their core their core functions, and (ii) 3.38 Revised 2.98 functions, and (ii) establish establish performance and performance and accountability standards among accountability standards civil servants. among civil servants. Project and Program Project and Program Coordination: Objective is: Coordination: Objective is: support the coordination and support the coordination and 1.10 Revised 2.37 delivery of project inputs and delivery of project inputs and the the overall program overall program implementation. implementation. TOTAL 10.71 10.71 The World Bank Liberia: Public Sector Modernization Project (P143064) OPS_DETAILEDCHANGES_LOANCLOSING_TABLE LOAN CLOSING DATE(S) Original Revised Proposed Proposed Deadline Ln/Cr/Tf Status Closing Closing(s) Closing for Withdrawal Applications IDA-53590 Effective 30-Sep-2019 31-Dec-2020 30-Apr-2021 31-May-2019, 31- TF-A1263 Effective 30-Mar-2019 Jul-2019, 31-Aug- 31-Dec-2020 30-Apr-2021 2019 OPS_DETAILEDCHANGES_REALLOCATION _TABLE REALLOCATION BETWEEN DISBURSEMENT CATEGORIES Financing % Current Allocation Actuals + Committed Proposed Allocation (Type Total) Current Proposed IDA-53590-001 | Currency: XDR iLap Category Sequence No: 1 Current Expenditure Category: GDS,NCS,CS,TRG,OP part D 600,000.00 610,651.95 1,000,000.00 100.00 100.00 iLap Category Sequence No: 2 A Current Expenditure Category: Elegible Exp parts A, B and C - 1st 150,000.00 0.00 0.00 0.10 0 iLap Category Sequence No: 2 B Current Expenditure Category: Elegible Exp parts A, B and C - 2nd 300,000.00 0.00 0.00 0.10 0 iLap Category Sequence No: 2 C Current Expenditure Category: Elegible Exp parts A, B and C - 3rd 150,000.00 0.00 0.00 0.10 0 iLap Category Sequence No: 2 D Current Expenditure Category: Elegible Exp parts A, B and C - 4th 100,000.00 0.00 0.00 0.10 0 iLap Category Sequence No: 2 E Current Expenditure Category: Elegible Exp parts A, B and C - 5th The World Bank Liberia: Public Sector Modernization Project (P143064) 100,000.00 0.00 0.00 0.10 0 iLap Category Sequence No: 2 Current Expenditure Category: Eligible Exp. Parts A, B, C 0.00 0.00 400,000.00 100 Total 1,400,000.00 610,651.95 1,400,000.00 TF-A1263-001 | Currency: USD iLap Category Sequence No: 1 Current Expenditure Category: GDS,NCS,CS,TRG,OP part D 1,000,000.00 995,834.87 1,455,034.00 100.00 100.00 iLap Category Sequence No: 2A Current Expenditure Category: Eleg. Exp parts A, B,C 1st tranc 1,500,000.00 551,803.79 551,804.00 100.00 100.00 iLap Category Sequence No: 2B Current Expenditure Category: Eleg. Exp parts A, B,C 2nd tranc 500,000.00 364,325.61 364,326.00 100.00 100.00 iLap Category Sequence No: 2C Current Expenditure Category: Eleg. Exp parts A, B,C 3rd tranc 500,000.00 395,826.56 395,827.00 100.00 100.00 iLap Category Sequence No: 2D Current Expenditure Category: Eleg. Exp parts A, B,C 4th tranc 500,000.00 498,691.57 498,692.00 100.00 100.00 iLap Category Sequence No: 2E Current Expenditure Category: Eleg. Exp parts A, B,C 5th tranc 325,683.00 0.00 0.00 100.00 100.00 iLap Category Sequence No: 2 Current Expenditure Category: Eligible Exp. parts A, B, C, 0.00 0.00 1,060,000.00 100 The World Bank Liberia: Public Sector Modernization Project (P143064) Total 4,325,683.00 2,806,482.40 4,325,683.00 OPS_DETAILEDCHANGES_DISBURSEMENT_TABLE DISBURSEMENT ESTIMATES Change in Disbursement Estimates Yes Year Current Proposed 2014 1,300,000.00 0.00 2015 2,000,000.04 1,318,014.28 2016 2,499,999.96 595,249.42 2017 2,499,999.96 3,629,878.82 2018 1,500,000.00 0.00 2019 800,000.04 1,500,000.00 2020 110,000.01 3,666,857.48 . The World Bank Liberia: Public Sector Modernization Project (P143064) . Results framework COUNTRY: Liberia Liberia: Public Sector Modernization Project Project Development Objectives(s) To improve pay and performance management in participating ministries, and strengthen payroll management in the Civil Service in Liberia. Project Development Objective Indicators by Objectives/ Outcomes RESULT_FRAME_TBL_PDO Indicator Name DLI Baseline Intermediate Targets End Target 1 2 3 4 5 6 To improve pay & performance mgmt in participating ministries, and strenghten payroll mgmt in the CS At least 90 percent of P1- 4 and E1-3 grade civil servants in participating ministries paid according DLI 1 25.00 40.00 60.00 70.00 80.00 90.00 90.00 90.00 to approved pay grades for at least six consecutive months by March 2020 (Percentage) Rationale: Action: This indicator has Included "at least". Updated the completion date from "June 30, 2017" to "March 31, 2020" been Revised Discrepancy between current payroll (salary) and Personnel Listing at DLI 5 25.00 20.00 15.00 10.00 5.00 0.00 0.00 0.00 no more than 8 percent by December 31, 2019 (Percentage) The World Bank Liberia: Public Sector Modernization Project (P143064) RESULT_FRAME_TBL_PDO Indicator Name DLI Baseline Intermediate Targets End Target 1 2 3 4 5 6 Rationale: Action: This indicator has Discrepancy is changed from 5 percent to 8 percent. Updated the completion date from "June 30, 2018" to "December 31, 2019". been Revised P1-4 and E1-3 grade civil servants in seven participating ministries that have achieved satisfactory performance 0.00 20.00 30.00 40.00 60.00 60.00 60.00 60.00 rating or above on their quality ensured annual performance appraisal (Percentage) Rationale: Action: This indicator has Replaced PDO indicator from "Participating ministries have instituted a system of performance appraisal for P1-4 and E1-3 grade civil servants (number)" as the been Revised previous PDO indicator was not sufficiently measuring the improved performance of the civil service. Direct project 0.00 100.00 200.00 300.00 400.00 500.00 500.00 beneficiaries (Number) Action: This indicator has been Marked for Deletion Female beneficiaries 0.00 5.00 10.00 15.00 20.00 25.00 25.00 (Percentage) The World Bank Liberia: Public Sector Modernization Project (P143064) RESULT_FRAME_TBL_PDO Indicator Name DLI Baseline Intermediate Targets End Target 1 2 3 4 5 6 Action: This indicator has been Marked for Deletion Registered in the Female Leadership 0.00 5.00 10.00 15.00 20.00 25.00 25.00 Program (Percentage) Action: This indicator has been Marked for Deletion PDO Table SPACE Intermediate Results Indicators by Components RESULT_FRAME_TBL_IO Indicator Name DLI Baseline Intermediate Targets End Target 1 2 3 4 5 6 Improved Pay Management: Objectives are: (i) facilitate improved wage bill management; (ii) provide a clear and fair basis for accountability for results among civil servants. Civil Service Agency has prepared and submitted a Pay Strategy for DLI 2 No No Yes Yes Yes Yes Yes Yes Cabinet approval by June 30, 2014 (Yes/No) Rationale: Action: This indicator has Included target values for the year 5 and 6 due to the extension of the project closing date. been Revised Remuneration survey No Yes Yes Yes Yes Yes Yes Yes completed (Yes/No) The World Bank Liberia: Public Sector Modernization Project (P143064) RESULT_FRAME_TBL_IO Indicator Name DLI Baseline Intermediate Targets End Target 1 2 3 4 5 6 Rationale: Action: This indicator has Updated the completion date from "June 30, 2016" to "December 31, 2020" been Revised Participating ministries have assigned P1-4 and E1-3 grade civil servants DLI 3 0.00 20.00 30.00 40.00 60.00 80.00 80.00 80.00 into approved pay grades by December 31, 2019 (Percentage) Action: This indicator has been Revised Participating ministries have assigned at least 30 percent of TAS 1-3 grade civil servants into DLI 4 0.00 30.00 30.00 40.00 50.00 60.00 60.00 60.00 approved pay grades by December 31, 2019 (Percentage) Rationale: Action: This indicator has Updated the completion date from "June 30, 2016" to "December 31, 2019" been Revised Civil servants aware of pay reforms led by CSA 0.00 20.00 40.00 60.00 80.00 90.00 90.00 90.00 and implications (Percentage) Action: This indicator has Rationale: been Revised Included target values for the year 5 and 6 due to extension of the project closing date. The World Bank Liberia: Public Sector Modernization Project (P143064) RESULT_FRAME_TBL_IO Indicator Name DLI Baseline Intermediate Targets End Target 1 2 3 4 5 6 Strengthened Payroll Management: Objectives are (i) establish and maintain a clean Civil Service payroll and (b) ensure predictability in the government’s wage bill. Ministries with establishment posts 22.00 22.00 25.00 29.00 29.00 29.00 29.00 29.00 defined and updated in HRMIS (Number) Rationale: Action: This indicator has Included target values for year 5 and 6 due to project closing date extension been Revised Civil Servants in participating ministries with completed 50.00 50.00 55.00 65.00 70.00 80.00 80.00 80.00 electronic personnel files (Percentage) Rationale: Action: This indicator has Included target values for year 5 and 6 due to project closing date extension. been Revised All participating ministries have issued employment appointment letters to all DLI 6 0.00 7.00 7.00 7.00 7.00 7.00 7.00 7.00 their staff on Personnel Listing by June 30, 2019 (Number) Rationale: Action: This indicator is This indicator was included in the PAD but not included in the Portal. Took out the "on CSA approved" from the original indicator. Updated the completion date New from "June 30, 2015" to "June 30, 2019". The World Bank Liberia: Public Sector Modernization Project (P143064) RESULT_FRAME_TBL_IO Indicator Name DLI Baseline Intermediate Targets End Target 1 2 3 4 5 6 Civil servants with biometric identity cards 26.00 30.00 40.00 50.00 60.00 65.00 65.00 65.00 (Percentage) Rationale: Action: This indicator has Included target values for year 5 and 6 due to project closing date extension. been Revised Manual and automated HR and payroll systems in No No Yes Yes Yes Yes Yes Yes CSA audited (Yes/No) Rationale: Action: This indicator has Updated target values for year 5 and 6 due to project closing date extension. been Revised None of the participating ministries has supplementary payroll by DLI 7 2.00 2.00 2.00 2.00 2.00 2.00 0.00 0.00 December 31, 2019. (Number) Rationale: Action: This indicator has Reworded the indicator to make it clearer. Updated the completion date from "June 30, 2017" to "December 31, 2019". been Revised Improved Performance: Objectives are (i) support the ministries to focus on performing their core functions, and (ii) establish performance and accountability standards among civil servants. Participating ministries with completed 1.00 2.00 4.00 6.00 7.00 7.00 7.00 7.00 Functional reviews undertaken (Number) The World Bank Liberia: Public Sector Modernization Project (P143064) RESULT_FRAME_TBL_IO Indicator Name DLI Baseline Intermediate Targets End Target 1 2 3 4 5 6 Rationale: Action: This indicator has Indicator reworded for clarity. Included target valuess for year 5 and 6 due to project closing date extension. been Revised Staffing skills in participating ministries assessed by individual No No No Yes Yes Yes Yes Yes ministries and CSA (Yes/No) Rationale: Action: This indicator has Included target values for year 5 and 6 due to project closing date extension. been Revised Policy Framework for selection, appointment, promotion, and No No Yes Yes Yes Yes Yes Yes retirement completed and approved by Cabinet. (Yes/No) Rationale: Action: This indicator has Included target values for year 5 and 6 due to project closing date extension. been Revised Participating ministries have completed one annual cycle of the performance appraisal DLI 8 0.00 0.00 0.00 0.00 7.00 7.00 7.00 7.00 process for P&E grade civil servants by June 30, 2019. (Number) The World Bank Liberia: Public Sector Modernization Project (P143064) RESULT_FRAME_TBL_IO Indicator Name DLI Baseline Intermediate Targets End Target 1 2 3 4 5 6 Rationale: Action: This indicator is This indicator is in the PAD but not in the Portal. Updated the original completion date from "June 30, 2016" to "June 30, 2019". New Participating ministries have completed three annual cycles of the Performance Appraisal DLI 9 0.00 0.00 0.00 0.00 0.00 0.00 7.00 7.00 Process for P & E grade civil servants by June 30, 2019 (Number) Rationale: Action: This indicator has Included completion date of December 31, 2019. been Revised Civil servants trained 0.00 100.00 200.00 300.00 400.00 450.00 500.00 500.00 (Number) Rationale: Action: This indicator is This indicator was moved from PDO to Intermediate level. New Female civil servants trained in Female 0.00 15.00 25.00 25.00 30.00 40.00 50.00 50.00 Leadership Training Program (Number) Rationale: Action: This indicator has Indicator rewarded for clarity. Target values for year 5 and 6 included due to project closing date extension. been Revised The World Bank Liberia: Public Sector Modernization Project (P143064) RESULT_FRAME_TBL_IO Indicator Name DLI Baseline Intermediate Targets End Target 1 2 3 4 5 6 Number participating in female leadership 0.00 90.00 program (Number) Action: This indicator has been Marked for Deletion IO Table SPACE Disbursement Linked Indicators Matrix DLI IN00736673 ACTION At least 90 percent of P1-4 and E1-3 grade civil servants in participating ministries paid according to approved pay grades DLI 1 for at least six consecutive months by March 2020 Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Outcome No Percentage 530,000.00 0.00 Period Value Allocated Amount (USD) Formula Baseline 25.00 $280,000 Ministry Level DLI; 2013-2020 60.00 530,000.00 $250,000 System Level DLI Rationale: Action: This DLI is New This is an original DLI but was not recorded in the Portal. The World Bank Liberia: Public Sector Modernization Project (P143064) DLI IN00736674 ACTION DLI 2 Civil Service Agency has prepared and submitted a Pay Strategy for Cabinet approval by June 30, 2014 Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Intermediate Outcome No Yes/No 680,000.00 100.00 Period Value Allocated Amount (USD) Formula Baseline No $280,000 Ministry Level DLI; 2013-2020 Yes 680,000.00 $400,000 System Level DLI Rationale: Action: This DLI is New This is an original DLI but not reflected in the Portal DLI IN00736715 ACTION Participating ministries have assigned at least 30 percent of P1-4 and E1-4 grade civil servants into approved pay grades by DLI 3 December 31, 2019 Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Intermediate Outcome No Percentage 530,000.00 0.00 Period Value Allocated Amount (USD) Formula Baseline 0.00 $280,000 Ministry Level DLI; 2013-2020 30.00 530,000.00 $250,000 System Level DLI Rationale: Action: This DLI is New This DLI is one of the DLIs in the PAD but not listed in the Portal. The World Bank Liberia: Public Sector Modernization Project (P143064) DLI IN00736812 ACTION Participating ministries have assigned at least 30 percent of TAS 1-3 grade civil servants into approved grades by December DLI 4 31, 2019 Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Intermediate Outcome No Percentage 530,000.00 0.00 Period Value Allocated Amount (USD) Formula Baseline 0.00 $280,000 Ministry Level DLI, 2013-2020 30.00 530,000.00 $250,000.00 System Level DLI Rationale: Action: This DLI is New This DLI was in the PAD but not recorded in the Portal. DLI IN00736867 ACTION DLI 5 Discrepancy between current (salary) and Personnel Listing at no more than 8 percent by December 31, 2019 Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Outcome No Percentage 530,000.00 0.00 Period Value Allocated Amount (USD) Formula Baseline 25.00 $280,000 Ministry Level DLI; 2013-2020 8.00 530,000.00 $250,000 System Level DLI Rationale: Action: This DLI is New This DLI was in the PAD but not reported in the Portal. The World Bank Liberia: Public Sector Modernization Project (P143064) DLI IN00736807 ACTION All participating ministries have issued employment appointment letters to all their staff on Personnel Listing by June 30, DLI 6 2019 Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Intermediate Outcome No Number 530,000.00 0.00 Period Value Allocated Amount (USD) Formula Baseline 0.00 $280,000.00 Ministry Level DLI, 2013-2020 7.00 530,000.00 $250,000.00 System Level DLI Rationale: Action: This DLI is New This DLI was in the PAD but not recorded in the Portal DLI IN00736808 ACTION DLI 7 None of the participating ministries has supplementary payroll by December 31, 2019 Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Intermediate Outcome No Number 530,000.00 0.00 Period Value Allocated Amount (USD) Formula Baseline 2.00 $280,000.00 Ministerial Level DLI, 2013-2020 0.00 530,000.00 $250,000 System Level DLI Rationale: Action: This DLI is New This DLI was in the PAD but not recorded in the Portal The World Bank Liberia: Public Sector Modernization Project (P143064) DLI IN00736809 ACTION Participating ministries have completed one annual cycle of the performance appraisal process for P&E grade civil servants DLI 8 by June 30, 2019 Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Intermediate Outcome No Number 530,000.00 0.00 Period Value Allocated Amount (USD) Formula Baseline 0.00 $280,000 Ministry Level DLI, 2013-2020 0.00 530,000.00 $250,000 System Level DLI. Rationale: Action: This DLI is New This DLI was in the PAD but not recorded in the Portal. DLI IN00736810 ACTION Participating ministries have completed three annual cycles of the Performance Appraisal Process for P & E grade civil DLI 9 servants by June 30, 2019 Type of DLI Scalability Unit of Measure Total Allocated Amount (USD) As % of Total Financing Amount Intermediate Outcome No Number 530,000.00 0.00 Period Value Allocated Amount (USD) Formula Baseline 0.00 $280,000 Ministry Level DLI, 2013-2020 0.00 530,000.00 $250,000 System Level DLI Rationale: Action: This DLI is New This DLI was in the PAD but not recorded in the Portal. The World Bank Liberia: Public Sector Modernization Project (P143064) Verification Protocol Table: Disbursement Linked Indicators DLI_TBL_VERIFICATION At least 90 percent of P1-4 and E1-3 grade civil servants in participating ministries paid according to approved pay grades DLI 1 for at least six consecutive months by March 2020 Description Annual Target- Civil Servants in P and E grades CSA payroll (monthly payment and grade) Data source/ Agency New harmonized pay structure and grades approved in June 2019. IVA Verification Entity CSA will collect data and IVA will analyze and validate the data. Procedure DLI_TBL_VERIFICATION DLI 2 Civil Service Agency has prepared and submitted a Pay Strategy for Cabinet approval by June 30, 2014 Description Draft document outlining salary levels for all grades in Civil Service presented for cabinet consideration. Submission Letter of Pay Strategy by CSA Director General to Cabinet. Data source/ Agency IVA Verification Entity IVA will analyze and validate Procedure DLI_TBL_VERIFICATION Participating ministries have assigned at least 30 percent of P1-4 and E1-4 grade civil servants into approved pay grades by DLI 3 December 31, 2019 This DLI measures percentage of P1-4 and E1-4 grade civil servants in participating ministries that are assigned into Description approved pay grades. This DLI is achieved when the percentage reaches at least 30 percentage. Appointment letters for P&E civil servants Data source/ Agency New harmonized pay structure and grades approved in June 2019. The World Bank Liberia: Public Sector Modernization Project (P143064) IVA Verification Entity CSA will collect data and IVA will analyze and validate Procedure DLI_TBL_VERIFICATION Participating ministries have assigned at least 30 percent of TAS 1-3 grade civil servants into approved grades by December DLI 4 31, 2019 This DLI measures percentage of TAS1-3 grade civil servants in participating ministries that are assigned into approved pay Description grades. This DLI is achieved when the percentage reaches at least 30 percent. PANs for civil servants in TAS 1-3 grades in participating ministries Personnel Listings of civil servants in participating ministries Data source/ Agency Appointment letters for TAS civil servants New harmonized pay structure and grades approved in June 2019. IVA Verification Entity CSA will collect data and IVA will analyze and validate Procedure DLI_TBL_VERIFICATION DLI 5 Discrepancy between current (salary) and Personnel Listing at no more than 8 percent by December 31, 2019 This DLI measures the difference in percentages between the number of people on the CSA payroll and the Personnel Description Listing of participating ministries. Personnel Listing and the payroll of the participating ministries. Data source/ Agency IVA Verification Entity CSA provides data. IVA analyzes and validates the data Procedure The World Bank Liberia: Public Sector Modernization Project (P143064) DLI_TBL_VERIFICATION All participating ministries have issued employment appointment letters to all their staff on Personnel Listing by June 30, DLI 6 2019 Description DLI#7 year 1 with target of 100% PANs in participating ministries. Data source/ Agency Personnel Listing of civil servants in participating ministries. IVA Verification Entity CSA will collect data and IVA will analyze and validate the data. Procedure DLI_TBL_VERIFICATION DLI 7 None of the participating ministries has supplementary payroll by December 31, 2019 This DLI is achieved when none of the participating ministries have supplementary payroll. Two ministries have Description supplementary payroll in 2013. Report on supplementary payroll run from the IFMIS. Data source/ Agency A new harmonized pay structure and grades approved in June 2019. IVA Verification Entity Verification by custom report from IFMIS. Procedure DLI_TBL_VERIFICATION Participating ministries have completed one annual cycle of the performance appraisal process for P&E grade civil servants DLI 8 by June 30, 2019 Description A completed performance appraisal records for P&E grade civil servants in participating ministries for one year. Data source/ Agency Personnel Listing and CSA payroll of participating ministries IVA Verification Entity The World Bank Liberia: Public Sector Modernization Project (P143064) Verification of the completed performance appraisal records for P&E grade civil servants in participating ministries for three years as compared to Personnel Listing of civil servants and the CSA payroll. Procedure CSA will collect data and IVA will analyze and validate DLI_TBL_VERIFICATION Participating ministries have completed three annual cycles of the Performance Appraisal Process for P & E grade civil DLI 9 servants by June 30, 2019 Description CSA M&E Unit Data source/ Agency IVA Verification Entity Verification of the completed performance appraisal records for P&E grade civil servants in participating ministries for three years as compared to Personnel Listing of civil servants and the CSA payroll. Procedure CSA will collect data and IVA will analyze and validate. The World Bank Liberia: Public Sector Modernization Project (P143064)