PROCUREMENT PLAN 68979 BOTSWANA NATIONAL HIV/AIDS PREVENTION SUPPORT (BNAPS) PROJECT PROCUREMENT PLAN FOR TWELVE MONTHS (APRIL 2012 – MARCH 2013) I. General 1. Project information: Country: Botswana Borrower: Government of Botswana Project Name: Botswana National HIV/AIDS Prevention Support (BNAPS) Loan no: 7568-BW Project implementing agency (PIA): Line ministries, NACA and Civil Society Organizations 2. Bank’s Approval Date of the Procurement Plan: 06 November 2009, 17 March 2010, 26 June 2011 3. Date of General Procurement Notice: 09 June 2008 st st 4. Period covered by this procurement plan: 1 April 2012-31 March 2013 Page 1 BNAPS_Proc Plan 09-05-12 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix to the Guidelines for Procurement: (Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist/Procurement Accredited Staff based on the assessment of the implementing agency’s capacity. Procurement Method Thresholds (USD) Comments- Prior Review 1 ICB (Goods) 500,000 and above All Contracts 2 NCB (Goods) 50,000 and below 500,000 As per procurement plan 3 ICB (Works) 500,000 and above All Contracts 4 NCB (Works) 50,000 and below 500,000 As per procurement plan 5 ICB (Non-Consultant Services) 500,000 and above All Contracts 6 Shopping 50,000 and below None 7 Direct Contracting 1,000 and below None 2. Pre-qualification: N/A 3. Proposed Procedures for Community Driven Development components: (As per Approved Revised Operational Manual) 4. Any Other Special Procurement Arrangements: N/A 5. Procurement Packages with Methods and Time Schedule Page 2 BNAPS_Proc Plan 09-05-12 Ref Contract Estimated Procurement Prequalific Domestic Review by Expected Comments No (Description) Cost Method ation (yes/no) Preference Bank Bid- $USD Yes/no (Prior/Post Opening G1 Supply of 3No. Outreach trucks ( 1,371,429 ICB No No Prior Aug-12 Amount has been reduced self contained procedure rooms) for because they are buying 3No. Safe Male Circumscion Instead of 5No. Trucks G2 Procure equipment and supplies for 876,286 NCB No No Prior Aug-12 This is a package of items Safe Male Circumscion which will be broken down into lots such as diathamy machines, disposable kits, tents, etc G3 Procurement of 20No. Gene Expert 807,429 Single Sourcing No No Prior Jul-12 See attached note Equipment & Accessories G4 Supply and delivery of 9No. 295,714 NCB No No Prior Jun-12 vehicles for BNAPS for Grant Officers G5 Renovation of MDR TB ward at 285,714 Single Sourcing No No Prior Sep-12 See attached note Jubilee Hospital G6 Refurbishment of Health Clinics to 160,714 NCB No No Post Jul-12 be Infection Control friendly G7 Supply and Installation of 142,857 NCB No No Post Aug-12 networking equipment for 60 IDCCs. G8 Supply and installation of 1No. 132,857 NCB No No Prior Jul-12 Porta Carbin for Kazungula and connection of untilities G9 Supply and Installation of 10No. 128,571 NCB No No Post Aug-12 These are smaller cabins with one porta cabins office, whereas Kazungula is a larger one with three offices G10 Supply and delivery of 2No. 117,143 NCB No No Post Jun-12 minibus Page 3 BNAPS_Proc Plan 09-05-12 G11 Supply and installation of fencing 100,000 NCB No No Prior Jul-12 material for Francistown & Gaborone ARV Prison Clinic. G12 (MJDS)and delivery of 750 000 Supply 81,429 NCB No No Post Jul-12 branded condoms G13 Supply and delivery of 73No. 80,000 NCB No No Post Jun-12 Refrigerators for the IDCCs. G14 Printing and delivery of 4000 copies 76,800 NCB No No Post Jun-12 of The Voice study report (MoESD) G15 Supply and delveiry equipment for 71,429 NCB No No Post Sep-12 Jubilee Hospital NDR TB ward. G16 Supply and delivery of 1No. project 50,000 NCB No No Post Jun-12 vehicle G17 Supply and delivery of 13 Banners 40,000 Shopping No No Post Jul-12 & 20 000 promotional material G18 (MYSC) of Youth Counseling On Upgrading 37,143 Single Sourcing No No Post Jun-12 Additional license, head sets, Air System software, telephone counselling guidelines, etc) G19 Supply and delivery of 10No. 10,714 Shopping No No Post Jun-12 Computer & 10No printers G20 Provision of internet 20No. mobile 8,000 Shopping No No Post May-12 internet access for BNAPS G21 Design, customize and distribute 7,143 Shopping No No Post Jun-12 IEC materials for outreach activities targeting mobile population G22 Supply and delivery of additional 7,143 Shopping No No Post Jun-12 medical Equipment for the two ARV Sites. G23 Supply and delvery of additional 7,143 Shopping No No Post Jun-12 furniture for the two ARV Sites. Page 4 BNAPS_Proc Plan 09-05-12 G24 Printing of Social Assessment 7,143 Shopping No No Post Aug-12 Report G25 Supply and delivery of ICT for 5,714 Shopping No No Post May-12 TB/HIV Coordinators G26 Alarm installation and monitoring 4,143 Shopping No No Post Jun-12 for Gaborone and Francistown Sites G27 Supply of Stationery 3,714 Shopping No No Post May-12 G28 ICT equipment for YOCA and 3,357 Shopping No No Post May-12 M&E Officer G29 Procure and dissemination of MCP 1,429 Shopping No No Post Jun-12 IEC materials (leaflets & brochures) G30 ICT Annual Subscriptions 1,286 Shopping No No Post Jun-12 G31 Purchase of ICT equipment for 4,857 Shopping No No Post May-12 BNAPS G32 Refurbshment of Maun, Chobe, 500,000 NCB No No Post Aug-12 Tsabong and Gantsi medicine warehouses. G33 Supply of Vehicles for warehouses 280,000 NCB No No Post Sep-12 G34 Supply of Equipment for 280,000 NCB No No Post Sep-12 warehouses G35 Supply of furniture for warehouses 280,000 NCB No No Post Sep-12 G36 Advertising of YOCA services 23,829 Shopping No No Post Jun-12 G37 Formulation, design and No No Post distribution of in-house IEC materials (MTC) 10,286 Shopping May-12 G38 Supply of one 4x4 for SMC 34,286 Shopping No No Post Jun-12 G39 Integrated Patient Management System roll 228,571 Single Sourcing No No Prior Jul-12 Page 5 BNAPS_Proc Plan 09-05-12 III. Selection of Consultants Selection Method Prior Review Comments Threshold (USD) 1 Competitive Methods (Firms) 200 000.00 2 Single Source (Firms) >1 000.00 3 Individual Consultants Selection >100 000.00 (IC) Any Other Special Selection Arrangements: N/A 1. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 Ref. Description of Assignment Estimated Selection Method Review by Expected Procuring Comment No Cost (USD) Bank Proposals Entity (Prior/ Submission Post) Date C1 Social Assessment Communications 20,000 IC Post Jul-12 NACA Expert C2 Social Assessment Report Editor 10,000 IC Post Jul-12 NACA Page 6 BNAPS_Proc Plan 09-05-12 C3 BNAPS Case/Control HIV AIDS 500,000 CQS Prior Sep-12 NACA prevention Programme/Study to test Social Assessment Findings at Community level. (Old and New Districts) C4 External Verification consultancy 500,000 QBS Prior Jun-12 NACA C5 Senior M&E Specialist 120,000.00 IC Prior Jun-12 NACA C6 Senior Procurement Consultant II 100,000.00 IC Prior Jun-12 NACA C7 Financial Management Consultant II 105,000.00 IC Prior May-12 NACA C8 CSO Information Management 90,000.00 IC Post Jul-12 NACA System C9 Consultancy to CSO/Private sector 128,571 SS Prior Jun-12 MTC see attached note for services provision at construction sites C10 5 drivers for SMC vehicles 19,286 IC Post Aug-12 MoESD C11 Project M& E Officer 33,886 IC Post Jul-12 TEC C12 Training of Trainers in Paediatric 588,695 SS Prior Sep-12 MoESD HIV/AIDS education for Primary & Secondary school staff C13 HIV/AIDS Data Management 25,000 SS Prior Jun-12 NACA Analyst C14 NGO TAs for Management 800,000 CQS Prior Jul-12 NACA Support. C15 NGO TAs for Technical Support. 800,000 CQS Prior Jul-12 NACA C16 9 Drivers (B4) for BNAPS 30,000 IC Post Jul-12 NACA C17 Clinical Supervision of counsellors 77,143 IC Post Jul-12 MoESD Page 7 BNAPS_Proc Plan 09-05-12 Note: All the above staff project positions are not Government substantive posts. IV Implementation Agency Capacity Building Activities with time schedule In this section the agreed Capacity Building Activities are listed with time schedules No Expected outcome/Activity Implementin Estimated Cost Estimated Start date Comments Description g Agency Duration T1 Paediatric HIV/AIDS education MoESD 0 5 months Oct-12 Budgeted workshop for Primary & Secondary under school staff (Training of Trainers consultancies MOESD & Baylor) above T2 Conduct Youth Forums (targeting MoESD 450,000 7 days Jul-12 6 forums, for young people affected by HIV & 130 AIDS and related challenges). participants T3 Case management conference for MoESD 159,429 5 days Jun-12 3 No. Counsellors conferences for 33 counsellors T4 Roll out the Face the Nation TEC 93,714 1 day Jul-12 4 workshops, programme 100no. People each T5 Training of Health Care Workers MoH 85,714 5 days May-12 30 participants (HCW) in TB/HIV Case per session, Management 6sessions T6 Training of Health Care Workers MoH 85,714 5 days May-12 30 participants Community TB/HIV Care (Lay per session, Counsellors , HEAs) 6sessions Page 8 BNAPS_Proc Plan 09-05-12 T7 Training of non-Health Care MoH 85,714 5 days May-12 30 participants Workers in community TB/HIV per session, care. 6sessions T8 Edutainment sessions to promote MoESD 82,286 4 days Jun-12 3 works each, HIV Testing, SMC, Abstinence, for 40 condom use and partner reduction participants among students and staff T9 Training of 15 Laboratory staff per MoH 78,571 TBD Jun-12 10 participants year on TB External Quality Assurance (EQA) T10 Support Botswana Television Youth MoESD 60,000 3 days Jun-12 six recordings Television program (Silent Shout) to be inclusive of Rural and Special groups, through focus group discussion as a follow up of issues T11 Conduct a thirty day campaign for MoH 57,857 30 days Aug-12 SMC during school holidays T12 Conduct communication campaigns MYSC 51,700 1 week May-12 4No for HIV prevention(AIDS each campaigns SWAGGA CAMPAIGNS in four(4) districts) T13 Conduct Bi-annual National TB MoH 104,286 3 days May-12 200 –HIV review workshops participants T14 Provide of HIV&AIDS prevention MoESD 48,000 June- Jun-12 and behavior change messages August through peer education T15 Training of 40 youth Training of MYSC 35,714 5 days Jul-12 1 training Trainers in 4 districts workshop for a group of 40 Page 9 BNAPS_Proc Plan 09-05-12 T16 Training of 45No. Prisons staff on MJDS 28,571 2 weeks Jun-12 emergency care T17 Disseminate the Social Assessment NACA 22,000 2 days Jun-12 1 day national findings to all relevant stakeholders. level workshop Hold workshops at various levels to for 60 disseminate SA findings : (national participants. 1 day district and BNAPS districts) level workshops for 60 participants for nine districts T18 Training of 4No. sector coordinators MYSC 21,429 2 weeks Jun-12 in project management T19 Training of 4No. project staff in MTC 21,429 June-July Jun-12 Project Management, Health and Safety, Data Collection and Management Processes(SPSS), Peer Counselling and Peer Education T20 Procurement Workshop for Grant NACA 20,000 2 days Jun-12 2 workshops, Officers & DAC s 2 days each Page 10 BNAPS_Proc Plan 09-05-12 T21 Support the CSOs to integrate the NACA 20,000 4 days April 2012 Ongoing SA findings Integrate the findings and process. But into the BNAPS component 1, 2 &3 ongoing. there will need to hold specific meetings on for: 1 day planning meeting for Component 1; 1 day planning workshop for component 2; 1 day review; 1 day joint planning workshop: Component 1, 2 and 3 T22 Workshop to review BCIC strategy NACA 18,000 1 day Jun-12 70 participants T23 Conduct Prevention Pitso (Forum) MIST 17,143 5 days Aug-12 for mobile population (construction workers, field officers) T24 Hold plenary meetings and Conduct MYSC 17,143 14 days Jun-12 4N0 plenary Induction workshops for Palapye, meetings, 2No Letlhakane, Kasane and Masunga Induction sport and youth sub committees. workshops Page 11 BNAPS_Proc Plan 09-05-12 T25 Engage the traditional structures on NACA 15,000 10 day April 2012 ½ day the promotion of positive socio- and workshop with cultural values while addressing ongoing. Ntlo Ya negative cultural practices that Dikgosi at the national level hinder positive behaviour change. and 1 day Initiate contact and determine its workshop with involvement in the implementation the traditional of the Social Assessment leaders at the district level in the nine BNAPS districts T26 Training of 60No. Prisons staff on MJDS 14,286 10 days Jul-12 HIV Counseling T27 Train of 100No. health and wellness MJDS 14,286 3 days Jul-12 officers including peer educators on MCP T28 Orientation of peer educators and MoH 12,857 2 days Jun-12 Conduct a two mobilizers on SMC programme / day workshop Campaign objectives prior to the launch of the campaign T29 Workshop to review existing NACA 9,000 1 day Jul-12 70 participants policies that promote stigma reduction T30 Workshop to review gender NACA 9,000 1 day Jul-12 70 participants framework T31 Conduct 3No. awareness campaigns MIST 17,143 1 days Jun-12 on key prevention strategies for construction workers T32 Training 30No. staff on Kitso MJDS 8,571 2 weeks Jul-12 Page 12 BNAPS_Proc Plan 09-05-12 T33 Develop Peer education manual NACA 7,500 3 weeks Jun-12 done internally T34 Call centre management training for MoESD 7,143 2 weeks Jun-12 2No. counsellors T35 Engage Men for involvement in MIST 8,571 5 days Aug-12 HIV & AIDS activities through sporting activities & Pitso ya Borre T36 Training of 20No. Prisons staff on MJDS 7,143 5 days Jun-12 Monitoring & Evaluation T37 Training of project personnel in MoESD 6,857 2 weeks Jul-12 ICT/SPSS and EPI-info T38 Conduct 3No. awareness campaigns MIST 5,714 4 days Jul-12 on key prevention strategies for MIST Field Officers T39 Train 2 Laboratory Scientists on MoH 5,714 5 days Jun-12 There is no lab Second line Culture & DST in locally Republic of South Africa T40 M&E workshop for project MTC 17,750 3 days Jul-12 coordinators, focal persons T41 Capacity building workshop for MIST 2,857 3 days Jul-12 Project managers & safety officers T42 Quarterly review & planning MIST 5,714 2 days Jul-12 workshops T43 3 training exercises in safety & MTC 9,400 3 days Jul-12 health and First Aid for project coordinators, focal persons and driver: health and safety T44 End of year 2 review workshop of MTC 10,000 3 days Jun-12 project plan (50 stakeholders) Page 13 BNAPS_Proc Plan 09-05-12 T45 High level sensitization of MIST MIST 2,143 1 day Jun-12 managers T46 Training of project managers, depot managers, focal persons and SHE officers on basic Chinese language for communicating with Chinese MIST 4,286 TDB Jul-12 construction workers T47 Train Peer educators on SMC, MCP, proper condom use, MIST 5,714 2 days Jul-12 abstinence, etc T48 Breakfast meetings to share baseline study results with key stakeholders MIST 2,143 1 day Jul-12 T49 Training of counsellors who will then supervise the other counsellors. MoESD 102,857 4 weeks Jun-12 Page 14 BNAPS_Proc Plan 09-05-12 RATIONALE FOR SINGLE SOURCING: C9 Consultancy to CSO/Private sector for services provision at construction sites The service provider (Tebelopele) was engaged through a competitive process in the previous CfP to provide voluntary couns However their contract with Ministry of Transport and Communications (MTC) expired in September 2011 before a request f wishes to engage the same service provider to ensure continuity of services and contact with exixting clientele. G5 Renovation of MDR TB ward at Jubilee Hospital The Phase 1 renovations are complete. MoH wishes to engage the same contractor who is doing Phase 1 to carry out the Pha the ward to suit TB patients. Phase 1 renovation was funded by Global Fund. The Phase 2 renovations are core funded with G procurement plan is the BNAPS contribution to the project. G3 Procurement of 20No. Gene Expert Equipment & Accessories There is a local sole distributor of the gene expert equipment which is manufactured by Cepheid. Therefore the procurement equipment, training and after sales support. First three (3) IC for prior review C5 C6 C7 First three (3) NCB for prior review G4 G8 G16 New Items added: G32 to G38 C14, C15, C17 T45 to T49 us CfP to provide voluntary counselling and testing services to mobile populations. eptember 2011 before a request for renewal could be processed. The MTC h exixting clientele. doing Phase 1 to carry out the Phase 2 renovations, which includes customising novations are core funded with Global Fund. The amount indicated in the pheid. Therefore the procurement will be on a sole supplier basis for the supply of the